HomeMy WebLinkAbout22A - SPEC - COMPUTERSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 19, 2012
TITLE:
CONTRACT AWARD TO DELL
CORP. FOR COMPUTERS
(SPEC. NO. 12-072)
r
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1st Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Dell Computer Corporation for the purchase of computers for the Parks,
Recreation and Community Services Agency, the Police Department and the Finance and
Management Services Agency, in an amount not to exceed $120,000.
DISCUSSION
The City of Santa Ana operates and maintains over 1800 computers throughout the organization.
Current hardware inventory is between four and ten years old and is becoming obsolete. In order
to address this need, staff from the Budget and Application & Tech Support Divisions of the
Finance and Management Services Agency (FMSA) is developing a phased plan to replace and
upgrade hardware in every department.
In line with the plan, the Parks, Recreation and Community Services Agency (PRCSA) endeavors
to replace one fifth of the computers used by both staff and the public each year. Along with the
replacement of 35 staff computers, 31 computers used by the public at the Main Library's
Computer and Youth Computer Labs and the catalog and reference desks, and in the Newhope
Adult Computer Lab, will be replaced. This contract award also includes a computer for the
Council Chambers control room and a notebook computer for Council Chambers presentations,
which will be funded by Public Education Government (PEG) Capital Grant monies.
Additionally, the Santa Ana Police Department has identified 20 computers needing replacement
in the Special Investigations, Forensics, and Jail Divisions. Finally, in anticipation of
implementation of the replacement plan, the FMSA will purchase 25 computers to create an
available inventory for delivery throughout the organization.
22A-1
Contract Award to Dell Corp for Computers
November 19, 2012
Page 2
Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts from any
public agency utilizing a competitive bid process. The Western States Contracting Alliance
(WSCA) establishes California Multi-State Cooperative Agreements for Commodities, IT Goods
and Services, and Telecommunication Goods and Services. WSCA agreements are available to
all State of California governmental entities that expend public funds for the acquisition of goods
and services. Dell Computer Corporation is a manufacturer offering WSCA pricing.
FISCAL IMPACT
Funds are available in Recreation Community Services Managerial/Support ($21,693 in
01113200-63001), Recreation and Community Services ($10,160 in 01113230-63001), Library
Services Technology and Support Services ($29,797 in 01111190-63001), Recreation and
Community Services-SA Zoo ($4,071 in 01113220-63001), PRCSA CATV Capital Support (PEG)
($2,912 in 02113200-63001), Criminal Activities Department of Justice ($21,000 in 02614450-
63001) and the IS Strategic Plan Computer/Hardware Replacement ($30,000 in 10910148-
63001).
AL&-i'C4 U4
Gerardo Mouet
Executive Director
Recreation & Community Services
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
C4, -
Carlos Rojas
Acting Chief of Police
Police Department
22A-2