HomeMy WebLinkAbout22C - SPEC - PROPANE UTILITY TRUCKSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 19, 2012
TITLE:
CONTRACT AWARD TO NATIONAL AUTO
FLEET GROUP FOR FIVE PROPANE-
POWERED FORD UTILITY TRUCKS
(SPEC. NO. 12-055)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1St Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to National Auto Fleet Group for five propane-powered Ford utility trucks in an
amount not to exceed $469,560.
DISCUSSION
The Finance and Management Services Agency Facilities, Fleet Maintenance, and Central Stores
Division (FMCS) provides vehicles, equipment, and fleet services to City departments. FMCS is
responsible for the acquisition, maintenance, repair, and replacement of vehicles, motorcycles,
construction apparatus, trucks, and maintenance equipment.
The City has embarked on a five-year Alternative Energy Plan to convert 85 percent of the City
fleet to alternative energy, reduce our carbon footprint, and reduce green house gases within our
community. Additionally, over one third of the 700 pieces of equipment in the City's fleet
inventory are due for replacement. To subsidize the acquisition of new equipment, the FMCS
Division applied for and was awarded grant funds under the Local Government Match Program
launched by the South Coast Air Quality Management District Model Source Reduction
Committee (MSRC).
The MSRC grant offers a reimbursement of $30,000 per truck for the purchase of alternatively-
fueled vehicles. Based on current emission requirements for large trucks under the Air Quality
Management District rules, the FMCS Division has identified four diesel-powered trucks for
replacement in the current fiscal year budget. The four trucks range from model years 1995 to
2001 and have reached their useful lifecycle. The fifth truck is a new water meter service truck
and will be an addition to the Public Works Agency's fleet inventory. The grant will reduce the
total acquisition cost for the trucks from $469,560 to $319,560 resulting in a savings to the City of
$150,000. A four and a half percent contingency is included in the award amount. This action is in
concert with our five-year Alternative Energy Plan. Additionally, the propane-powered engines
will reduce annual fuel costs for the five vehicles by approximately 40 percent.
22C-1
I
Contract for Five Propane-Powered Trucks
November 19, 2012
Page 2
Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against contracts from
any public agency utilizing a competitive bid process. The National Auto Fleet Group contract was
awarded as a result of a nationally solicited, open, and competitive bid under the National Joint
Powers Alliance (NJPA) guidelines and meets the City's requirements.
FISCAL IMPACT
Funds are available in Fleet Maintenance/Stores Equipment Replacement (accounting unit
07510101-66400) and Water Quality & Measurement (accounting unit 06017644-66400).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
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