HomeMy WebLinkAbout25I - AGMT - VEHICLE LOCATOR SOFTWARE MAINTENANCEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 19, 2012
TITLE:
AGREEMENT TO PROVIDE ANNUAL
SOFTWARE MAINTENANCE AND
SUPPORT FOR GEOSPATIAL
TECHNOLOGIES, INC.
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1St Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the attached amendment to the
agreement with GeoSpatial Technologies, Inc., for the software application maintenance and
customer support in an amount not to exceed $20,898, subject to non-substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
On December 16, 2008, Council approved the agreement with Geospatial Technologies, to
purchase Automatic Vehicle Locator System (AVL) and provide software maintenance and
support for the AVL system. This system enables the Santa Ana Police Department the ability to
track police vehicles using mapping software throughout the City of Santa Ana. The Santa Ana
Police Department wishes to amend said Agreement to provide for an additional year of basic
software service and maintenance. The Automatic Vehicle Locator System is proprietary and
owned by GeoSpatial Technologies, Inc. and can only be serviced by this company. The
recommended action will allow for continuous service to the Santa Ana Police Department.
FISCAL IMPACT
Funds are available in the Police Department's Computer Services fund (account no. 01114425-
62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
Carlos Rojas
Acting Chief of Police
Police Department
C (?,61 7,4\ r, ® ? F, n
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
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FOURTH AMENDMENT TO CONSULTANT AGREEMENT
This FOURTH AMENDMENT TO AGREEMENT is entered into on December, 15 2012,
by and between GEOSPATIAL TECHNOLOGIES, INC., (hereinafter "Consultant"), and the City of
Santa Ana, a charter city and municipal corporation organized and existing under the Constitution
and laws of the State of California (hereinafter "City").
RECITALS:
A. City and Consultant entered into Agreement #A-2008-332, dated December 16, 2008,
(hereinafter "said Agreement") by which City purchased from Consultant hardware and
software to provide automatic vehicle locator (AVL) services and mobile mapping services
for the Santa Ana Police Department.
B. City and Consultant entered into a First Amendment to Consultant Agreement No. A-2010-
014, dated February 1, 2010, amending the Scope and Compensation, to purchase
additional hardware to equip additional vehicles with the AVL system.
C. City and Consultant entered into a Second Amendment to Consultant Agreement No. A-
2010-241, dated December 16, 2010, amending the Scope, Compensation, Term to extend
the system testing and maintenance services for an additional one-year period through
December 15, 2011 and increase compensation to pay for services provided during the
extended term.
D. City and Consultant entered into a Third Amendment to Consultant Agreement No. A-2011-
261, dated December 15, 2011, amending the Scope, Compensation, Term to extend the
system testing and maintenance services for an additional one-year period through
December 15, 2012 and increase compensation to pay for services provided during the
extended term.
E. In accordance with the terms and conditions of said Agreement, the Parties desire to amend
the scope, amend the compensation, and extend the term of said Agreement for an additional
one-year period with four (4) one year options to extf end `'_?e agreement.
NOW, THEREFORE, in consideration of the mutual and respective promises, and subject Wall the
terms and conditions of said Agreement, except as herein modified, the parties agree as follows:
1. Section 1, SCOPE OF SERVICES, shall be amended to include system testing and
maintenance services as set forth in Exhibit A to this Fourth Amendment to Agreement.
2. Section 2, COMPENSATION, shall be amended to increase compensation to an amount not
to exceed $20,898.00 to pay for the services set forth in Exhibit A to this Fourth Amendment
to Agreement during the extended term.
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3. Section 3, TERM, shall be amended to extend the term of said Agreement for an additional
one-year period through December 15, 2013 with the option to' extend the agreement for four
(4) one year agreements thereafter.
4. Except as hereinabove modified, all terms and conditions of said Agreement shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
CITY OF SANTA ANA
PAUL, M. WALTERS
City Manager
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY
By:
LAURA A. ROSSINI
Assistant City Attorney
GEOSPATIAL TECHNOLOGIES, INC.
(Name)
(Title)
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