HomeMy WebLinkAbout25D - AGMT - TRAFFIC SIGNAL SYNC
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
JANUARY 22, 2013
TITLE: APPROVED
COOPERATIVE AGREEMENTS WITH ? As Recommended
OCTA FOR IMPLEMENTATION OF ? As Amended
? Ordinance on 1s` Reading
REGIONAL TRAFFIC SIGNAL ? Ordinance on 2nd Reading
SYNCHRONIZATION PROJECTS (136789 ? Implementing Resolution
AND 136790) ? Set Public Hearing For
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the Council to execute cooperative agreements with the
Orange County Transportation Authority, subject to non-substantive changes approved by the
City Manager and City Attorney, to implement two Measure M2 Regional Traffic Signal
Synchronization Projects.
DISCUSSION
On November 28, 2011, Council authorized staff to submit joint applications with other agencies
for funding under the renewed Measure M2 Regional Traffic Signal Synchronization Program, to
provide interjurisdictional traffic signal synchronization and improvements along several corridors
in the city.
On October 15, 2012, the Orange County Transportation Authority (OCTA) Board approved the
local agencies' funding request for implementation of traffic signal synchronization and
improvements on the following corridors:
• First Street/Bolsa Avenue from Edwards Street to Newport Avenue
• Edinger Avenue from Bolsa Chica Street to SR-55 Freeway
The other local agencies participating in these two corridors are the Cities of Westminster,
Huntington Beach, Fountain Valley, Tustin, and the County of Orange. The Measure M2 grant
awards and local agency 20 percent match requirements are as follows:
Total Project Costs Santa Ana Portion
Corridors Total M2 Grant 20% Match M2 Grant 20% Match
First Street/Bolsa Avenue $1,225,000 $980,000 $245,000 $612,250 $122,450
Edinger Avenue $926,750 $683,800 $185,350 $558,250 $117,650
25D-1
Cooperative Agreements with OCTA
January 22, 2013
Page 2
OCTA will be the lead agency in implementing the projects. Each cooperative agreement
identifies the roles and responsibilities of OCTA and the local agencies. The agreements also
stipulate that OCTA is committed to funding and implementing the projects, and will provide
oversight to maintain interjurisdictional synchronization on the projects during the three-year grant
period.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Traffic Congestion Relief HUT Funds (Account 05917663-66220) are available for the total local
match of $240,100 in Projects 136789 and 136790.
APPROVED AS TO FUNDS AND ACCOUNTS:
Raul Godinez II Francisco Gutierrez
Executive Director Executive Director
Public Works Agency Finance & Management Services Agency
RG/VN
Exhibits: 1. Cooperative Agreement No. C-2-1992
2. Cooperative Agreement No. C-2-2030
25D-2
Exhibit 1
1 COOPERATIVE AGREEMENT NO. C-2-1992
2 BY AND BETWEEN
3 ORANGE COUNTY TRANSPORTATION AUTHORITY
4 AND
5 THE CITIES OF SANTA ANA, TUSTIN, AND WESTMINSTER
6 AND
7 THE COUNTY OF ORANGE
8 FOR
9 IMPLEMENTATION OF
10 THE BOLSA AVENUE/FIRST STREET TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
11 FUNDED AS PART OF THE MEASURE M2 REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION
12 PROGRAM (PROJECT P)
13 THIS AGREEMENT, is effective this _ day of , 2012 by and between the
14 Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184, Orange, California
15 92863-1584, a public corporation of the State of California (hereinafter referred to as "AUTHORITY"),
16 and the Cities of Santa Ana, Tustin, Westminster, and the County of Orange (hereinafter referred to as
17 the "PARTICIPATING AGENCIES").
18 WHEREAS, the AUTHORITY in cooperation with the PARTICIPATING AGENCIES are
19 working together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the
20 Renewed Measure M (M2) Regional Traffic Signal Synchronization Program Project P (Project P) to
21 enhance countywide traffic flow and reduce congestion; and
22 WHEREAS, the AUTHORITY has completed the competitive 2012 Call for Projects (hereinafter,
23 "2012 CALL") in support of Project P and awarded Project P funds based on the application
24 (hereinafter, "APPLICATION") prepared by the City of Santa Ana (hereinafter referred to as the
25 "APPLICANT AGENCY") for implementation of signal synchronization of traffic signals along Bolsa
26 Avenue/First Street (hereinafter, "PROJECT'); and
Page 1 of 15
25D-3
COOPERATIVE AGREEMENT NO. C-2-1992
1 WHEREAS, the PARTICIPATING AGENCIES in their approved APPLICATION have elected
2 to designate the AUTHORITY and the AUTHORITY agrees to act as the implementing agency to carry
3 out the signal coordination PROJECT; and
4 WHEREAS, the PROJECT will include approximately forty-nine (49) traffic signals as
5 identified in the APPLICATION and illustrated in the PROJECT Scope of Work, which is attached
6 and referred to herein as Attachment A; and
7 WHEREAS, the PROJECT will include elements identified in the APPLICATION including
8 certain hardware and software upgrades to traffic controllers, traffic telecommunications and intertie
9 systems, central traffic master controllers and associated systems (hereinafter collectively referred
10 to as "TRAFFIC CONTROL ELEMENTS"), will be constructed and or installed and implemented as
11 part of the PROJECT as identified in Attachment A; and
12 WHEREAS, the AUTHORITY agrees to work with PARTICIPATING AGENCIES to.
13 coordinate the inclusion of other traffic control elements that must be installed at the same time as
14 the construction of the PROJECT that are NOT included in Attachment A and will be the
15 responsibility of the AGENCY owning each and any of those traffic control elements during the
16 course of the project; and
17 WHEREAS, the AUTHORITY agrees to implement the PROJECT based on Attachment A.
18 WHEREAS, the PARTICIPATING AGENCIES agree to a combined cash and in-kind match of
19 two hundred, forty-five thousand dollars ($245,000.00), equivalent to twenty percent (20%) of the
20 PROJECT cost (see Attachment B); and
21 WHEREAS, the AUTHORITY and the PARTICIPATING AGENCIES desire to enter into this
22 Agreement to implement the PROJECT in support of Project P as part of M2; and
23 WHEREAS, this Cooperative Agreement defines the specific terms, conditions and funding
24 responsibilities between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation
25 of the PROJECT.
26 WHEREAS, the Orange County Transportation Authority Board of Directors approved funding
256-4 5
COOPERATIVE AGREEMENT NO. C-2-1992
1 for the PROJECT and authorized the Chief Executive Officer to negotiate and execute this cooperative
2 agreement on October 15, 2012.
3 WHEREAS, the CITY of Santa Ana's City Council approved this Agreement on the day
4 of , 20
5 WHEREAS, the CITY of Tustin's City Council approved this Agreement on the day of
6 ,20
7 WHEREAS, the CITY of Westminster's City Council approved this Agreement on the
8 day of , 20
9 WHEREAS, the County of Orange's Board of Supervisors approved this Agreement on the
10 day of 120 ; and
11 NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the
12 PARTICIPATING AGENCIES as follows:
13 ARTICLE 1. COMPLETE AGREEMENT
14 A. This Agreement, including any attachments incorporated herein and made applicable by
15 reference, constitutes the complete and exclusive statement of the terms and conditions of this
16 Agreement between AUTHORITY and the PARTICIPATING AGENCIES and it supersedes all prior
17 representations, understandings and communications between the parties. The invalidity in whole or in
18 part of any term or condition of this Agreement shall not affect the validity of other term(s) or
19 conditions(s) of this Agreement. The above referenced Recitals are true and correct and are
20 incorporated by reference herein.
21 B. AUTHORITY's failure to insist on any instance(s) of PARTICIPATING AGENCIES'
22 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
23 relinquishment of AUTHORITY's right to such performance or to future performance of such term(s) or
24 condition(s), and PARTICIPATING AGENCIES' obligation in respect thereto shall continue in full force
25 and effect. Changes to any portion of this Agreement shall not be binding upon AUTHORITY except
26 /
i
i
256- of 15
COOPERATIVE AGREEMENT NO. C-2-1992
1 when specifically confirmed in writing by an authorized representative of AUTHORITY by way of a
2 written amendment to this Agreement and issued in accordance with the provisions of this Agreement.
3 C. PARTICIPATING AGENCIES' failure to insist on any instance(s) of AUTHORITY's
4 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
5 relinquishment of PARTICIPATING AGENCIES' right to such performance or to future performance of
6 such term(s) or condition(s), and AUTHORITY's obligation in respect thereto shall continue in full force
7 and effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING
8 AGENCIES except when specifically confirmed in writing by an authorized representative of
9 PARTICIPATING AGENCIES by way of a written amendment to this Agreement and issued in
10 accordance with the provisions of this Agreement.
11 ARTICLE 2. SCOPE OF AGREEMENT
12 This Agreement specifies the roles and responsibilities of the PARTIES as they pertain to the
13 subjects and projects addressed herein. Both AUTHORITY and PARTICIPATING AGENCIES agree
14 that each will cooperate and coordinate with the other in all activities covered by this Agreement and
15 any other supplemental agreements that may be required to facilitate purposes thereof.
16 ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
17 AUTHORITY agrees to the following responsibilities for funding of the PROJECT:
18 A. AUTHORITY shall implement the PROJECT based on the APPLICATION prepared by
19 the APPLICANT AGENCY in accordance with the policies and procedures contained in the CTFP
20 Guidelines.
21 B. AUTHORITY shall provide oversight in order to maintain inter jurisdictional traffic signal
22 operational integrity between PROJECT and other existing and new M2 Project P funded projects.
23 C. AUTHORITY will act as the LEAD AGENCY and provide and file all documentation
24 necessary to acquire a Categorical Exemption from CEQA for PROJECT.
25 D. AUTHORITY shall perform web-based public outreach activities for the project to
26 communicate major project milestones and results.
Page 4 of 15
25D-6
COOPERATIVE AGREEMENT NO. C-2-1992
1 E. AUTHORITY shall provide formats, templates, and guidance in reporting requirements
2 as described in CTFP.
3 F. AUTHORITY, or agents of AUTHORITY, may upon close-out of PROJECT under this
4 Agreement, perform a technical and or field review to ensure that the CTFP Guidelines policies and
5 procedures were followed. Such a review may be performed one hundred and eighty (180) days after
6 the PROJECT three-year grant period is complete. If the technical and or field review determines that
7 any of the activities performed are ineligible for CTFP funding, PARTICIPATING AGENCIES must
8 return the amount of funding used to perform the ineligible activity to AUTHORITY.
9 G. AUTHORITY will invoice the PARTICIPATING AGENCIES as identified in the
10 PROJECT 2012 CALL APPLICATION and Attachment B for the dollar match at the start of the
11 PROJECT.
12 H. AUTHORITY will request updates on the PROJECT as part of semi-annual review
13 process, including documentation of in-kind match conforming to Attachment B and will include the
14 PROJECT in the list of active projects in OCFundtracker until completion of the three year grant period.
15 Documents to be provided include, but are not limited to, payroll records, contracts, and purchase
16 orders.
17 ARTICLE 4. RESPONSIBILITES OF THE AUTHORITY AS PROJECT LEAD AGENCY
18 The AUTHORITY as the LEAD AGENCY agrees to the following responsibilities for the
19 implementation of the PROJECT:
20 A. AUTHORITY will act as the LEAD AGENCY for the work necessary to manage, procure,
21 and complete the PROJECT as identified in Attachment A.
22 B. To coordinate outreach with the PARTICIPATING AGENCIES for the PROJECT.
23 C. To collect manual intersection movement and automated machine traffic counts.
24 D. To develop new timing plans optimized for signal synchronization.
25 E. To provide updated timing plans and traffic count data to the PARTICIPATING
26 AGENCIES.
Page 5 of 15
25D-7
COOPERATIVE AGREEMENT NO. C-2-1992
1 F. To prepare a "Before and After Study" for the PROJECT. As described in the Measure
2 M2 Eligibility Guidelines adopted by the AUTHORITY, the "Before and After Study" for the project is
3 considered the equivalent of the required Project Final Report (Measure M2 Ordinance No. 3, Section
4 8.111.9) for the project. The AUTHORITY shall provide the "Before and After Study" to the
5 PARTICIPATING AGENCIES in draft and final formats for comment and comments shall be noted in
6 the final study.
7 G. To provide Ongoing Monitoring and Maintenance of optimized signal timing after
8 Primary Implementation of the PROJECT is completed and continue until the end of the three year
9 grant period.
10 ARTICLE 5. RESPONIBILITES OF THE PARTICIPATING AGENCIES
11 The PARTICIPATING AGENCIES agree to the following responsibilities for implementation
12 and funding of the PROJECT:
13 A. Provide a technical representative to meet and participate as a member of the
14 PROJECT's Traffic Forum.
15 B. To authorize the AUTHORITY to manage, procure, and implement all aspects of the
16 PROJECT.
17 C. To participate and support the PROJECT implementation within the timeframe
18 outlined in the APPLICATION and consistent with the CTFP Guidelines adopted by the
19 AUTHORITY.
20 D. To provide the AUTHORITY all current intersection, local field master, and or central
21 control system timing plans and related data upon request.
22 E. To provide the local match and or documentation for the in-kind services for the
23 PROJECT in accordance with Attachment B. Failure to provide included match and or evidence of
24 in-kind service may result in the loss of future participation for competitive funds.
25 F. PARTICIPATING AGENCIES that have included a dollar match as identified in
26 Attachment B shall provide payment for the dollar match to the AUTHORITY within 30 calendar days
Page 6 of 15
25D-8
COOPERATIVE AGREEMENT NO. C-2-1992
1 of receipt of an invoice.
2 G. PARTICIPATING AGENCIES that have included an in-kind match as identified in
3 Attachment B shall provide documentation of conformance as part of the semi-annual review process.
4 H. PARTICIPATING AGENCIES shall provide updates to the AUTHORITY on the
5 PROJECT as part of semi-annual review process until completion of the three year PROJECT grant
6 period. Documents to be provided include, but are not limited to, payroll records, contracts, and
7 purchase orders.
8 I. PARTICIPATING AGENCIES shall continue Ongoing Monitoring and Maintenance after
9 the three year grant period is complete and continue until the end of the PROJECT if specked in the
10 APPLICATION.
11 ARTICLE 6. DELEGATED AUTHORITY
12 The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this
13 Agreement are delegated to its City Managers, or equivalent designee, and the actions required to be
14 taken by AUTHORITY in the implementation of this Agreement are delegated to AUTHORITY's Chief
15 Executive Officer.
16 ARTICLE 7. AUDIT AND INSPECTION
17 AUTHORITY and PARTICIPATING AGENCIES shall maintain a complete set of records in
18 accordance with generally accepted accounting principles. Upon reasonable notice, PARTICIPATING
19 AGENCIES shall permit the authorized representatives of AUTHORITY to inspect and audit all work,
20 materials, payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES for a
21
period of five (5) years after final payment, or until any on-going audit is completed. For purposes of
22
audit, the date of completion of this Agreement shall be the date of AUTHORITY's payment of
23
PARTICIPATING AGENCIES' final billing (so noted on the invoice), if applicable, under this Agreement.
24
AUTHORITY shall have the right to reproduce any such books, records, and accounts. The above
25
provision with respect to audits shall extend to and or be included in contracts with PARTICIPATING
26
AGENCIES' contractor.
Page 7of15
25D-9
COOPERATIVE AGREEMENT NO. C-2-1992
ARTICLE 8. INDEMNIFICATION
1
A. Each PARTICIPATING AGENCY shall jointly and severally indemnify, defend and hold
2
harmless the AUTHORITY, it's officers, directors, employees and agents from and against any and all
3
claims (including attorney's fees and reasonable expenses for litigation and settlement) for any loss or
4
damages, bodily injuries, damage to, or loss of property caused by the negligent acts, omissions or
5
willful misconduct by the PARTICIPATING AGENCY, its officers, directors, employees or agents in
6
connection with or arising out of the performance of this Agreement.
7
B. The PARTICIPATING AGENCIES shall maintain adequate levels of insurance, or self-
8
insurance to assure full indemnification of AUTHORITY.
9
C. AUTHORITY shall indemnify, defend and hold harmless the PARTICIPATING
10
AGENCIES, its officers, directors, employees or agents, and or its officers, directors, employees or
11
agents from and against any and all claims (including attorney's fees and reasonable expenses for
12
litigation and settlement) for any loss or damages, bodily injuries, damage to, or loss of property caused
13
by the negligent acts, omissions or willful misconduct by AUTHORITY, its officers, directors, employees
14
or agents in connection with or arising out of the performance of this Agreement.
15
D. AUTHORITY shall maintain adequate levels of insurance, or self-insurance to assure full
16
indemnification of the PARTICIPATING AGENCIES.
17
ARTICLE 9. ADDITIONAL PROVISIONS
18
A. Term of Agreement: This Agreement shall continue in full force and effect until
19
December 31, 2015.
20
B. This Agreement may be extended or amended in writing at any time by the mutual
21
consent of both parties. No amendment shall have any force or effect unless executed in writing by
22
both parties.
23
C. The AUTHORITY and the PARTICIPATING AGENCIES agree to work together in good
24
25 faith, using reasonable efforts to resolve any unforeseen issues and disputes arising out of the
performance of this Agreement.
26
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25D-10
COOPERATIVE AGREEMENT NO. C-2-1992
1 D. Legal Authority: The AUTHORITY and the PARTICIPATING AGENCIES hereto
2 represent that they are authorized to execute this Agreement on behalf of said parties and that, by so
3 executing this agreement, the parties hereto are formally bound to the provisions of this Agreement.
4 E. Severability: If any term, provision, covenant or condition of this Agreement is held to be
5 invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the
6 remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or
7 condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
8 F. Counterparts of Agreement: This Agreement may be executed and delivered in any
9 number of counterparts, each of which, when executed and delivered shall be deemed an original and
10 all of which together shall constitute the same agreement. Facsimile signatures will be permitted.
11 G. In the event that the PROJECT Costs exceed the estimates as submitted in the
12 APPLICATION as prepared by the APPLICANT AGENCY, all parties agree to meet and determine
13 PROJECT revisions to meet the budget or a revised funding proposal by PARTICIPATING AGENCIES
14 which shall be documented and submitted in writing as a revision to the agreement.
15 H. AUTHORITY and PARTICIPATING AGENCIES shall comply with all applicable federal,
16 state and local laws, statutes, ordinances and regulations of any governmental authority having
17 jurisdiction over the PROJECT.
18 I. Force Maieure: Either Party shall be excused from performing its obligations under this
19 Agreement during the time and to the extent that it is prevented from performing by an unforeseeable
20 cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God;
21 commandeering of material, products, plants or facilities by the federal, state or local government;
22 national fuel shortage; or a material act or omission by the other party; when satisfactory evidence of
23 such cause is presented to the other Party, and provided further that such nonperformance is
24 unforeseeable, beyond the control and is not due to the fault or negligence of the Party not performing.
25 J. Assignment: Neither this Agreement, nor any of the Parties rights, obligations, duties, or
26 authority hereunder may be assigned in whole or in part by either Party without the prior written consent
i
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25D-11
COOPERATIVE AGREEMENT NO. C-2-1992
1 of the other Party in its sole and absolute discretion. Any such attempt of assignment shall be deemed
2 void and of no force and effect. Consent to one assignment shall not be deemed consent to any
3 subsequent assignment, nor the waiver of any right to consent to such subsequent assignment.
4 K. Obligations To Comply with Law: Nothing herein shall be deemed nor construed to
5 authorize or require any Party to issue bonds, notes or other evidences of indebtedness under the
6 terms, in amounts, or for purposes other than as authorized by local, state or federal law.
7 L. Governinq Law: The laws of the State of California and applicable local and federal
8 laws, regulations and guidelines shall govern this Agreement.
9 M. Litigation fees: Should litigation arise out of this Agreement for the performance thereof,
10 the court shall award costs and expenses, including attorney's fees, to the prevailing party.
11 N. Notices: Any notices, requests, or demands made between the parties pursuant to this
12 Agreement are to be directed as follows:
13
To CITY OF SANTA ANA: To COUNTY OF ORANGE:
14
City of Santa Ana County of Orange
15
Public Works Agency
16 300 North Flower Street
20 Civic Center Plaza, M-43
17 Santa Ana, CA 92703
Santa Ana, CA 92701
18 Attention: Vinh Nguyen Attention: Isaac Alonso Rice
19 Senior Civil Engineer Traffic Engineer
20 Tel: 714/647-5612 Tel: 714/245-4569
21
Email: vnquyen(a.santa-ana.orq Email: isaac.alonso.rice(o)-ocpw.ocgov.com
22
23
24
25
1
26
296 10 1 ~ 5
2
COOPERATIVE AGREEMENT NO. C-2-1992
1 To CITY OF TUSTIN: To CITY OF WESTMINSTER:
2 City of Tustin City of Westminster
3 300 Centennial Way 8200 Westminster Boulevard
4 Tustin, CA 92780 Westminster, CA 92683
5 Attention: Dana R. Kasdan, P.E. Attention: Adolfo Ozaeta
6 Engineering Services Manager Traffic Engineer
7 Tel: 714/573-3150 Tel: 714/548-3462
8 Email: dkasdan(c),tustinca.org email: aozaeta(5.westminster-ca.gov
9
10 To AUTHORITY:
11 Orange County Transportation Authority
12 550 South Main Street
13 Orange, CA 92863-1584
14 Attention: Venita Todd
15 Senior Contracts Administrator
16 Tel: 714/560-5446
17 Email: vtodd@octa.net
18 /
19 /
20 /
21 /
22 /
23 /
24 /
25 /
26 /
Page 11 of 15
25D-13
COOPERATIVE AGREEMENT NO. C-2-1992
1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement
2 No. C-2-1992 to be executed on the date first above written.
3 CITY OF SANTA ANA ORANGE COUNTY TRANSPORTATION AUTHORITY
4
5 By: By:
Paul Walters Meena Katakia
6
City Manager Manager, Capital Projects
7
8 ATTEST: APPROV RECOMMENDED:
9 By: By:
Maria D. Huizar Kennard R. Smart, Jr.
10 City Clerk General Counsel
11
APPROVED AS TO FORM:
12
By:
13 Sonia Carvalho
City Attorney
14
15 Dated:
16
17
18
19
20
21
22
23
24
25
46-
Page 12 of 15
2501-14
COOPERATIVE AGREEMENT NO. C-2-1992
1 IN WITNESS WHEREOF, the parties hereto have
2 No. C-2-1992 to be executed on the date first above written.
3 COUNTY OF ORANGE
4 By:
5 John M. W. Moorlach
Chairman, Board of Supervisors
6
7 ATTEST:
8 By:
Susan Novak
9 Clerk of the Board
10
APPROVED AS TO FORM:
11
12 By.
13
14 Dated:
15
16
17
18
19
20
21
22
23
24
25
26
Page 13 of 15
25D-15
COOPERATIVE AGREEMENT NO. C-2-1992
1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement
2 No. C-2-1992 to be executed on the date first above written.
3 CITY OF TUSTIN
4
By:
5 John Nielsen
6 Mayor
7 ATTEST:
8
By:
9 Pamela Stoker
City Clerk
10
11 APPROVED AS TO FORM:
12 By:
David E. Kendig
13 City Attorney
14 Dated:
15
16
17
18
19
20
21
22
23
24
25
26
Page 14 of 15
25D-16
COOPERATIVE AGREEMENT NO. C-2-1992
1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement
2 No. C-2-1992 to be executed on the date first above written.
3 CITY OF WESTMINSTER
4
By:
5 Margie L. Rice
6 Mayor
7 ATTEST:
8
By:
9 Robin Roberts
City Clerk
10
11 APPROVED AS TO FORM:
12 By:
Richard Jones
13 City Attorney
14 Dated:
15
16
17
18
19
20
21
22
23
24
25
26
Page 15 of 15
25D-17
COOPERATIVE AGREEMENT NO. C-2-1992
ATTACHMENT A
SCOPE OF WORK
Bolsa Avenue / First Street Corridor
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
The Orange County Transportation Authority (Authority or OCTA) desires to provide the
components necessary to improve and enhance signal timing and synchronization
services and operations for all signalized intersections on the Bolsa Avenue / First
Street Corridor Traffic Signal Synchronization Project (PROJECT).
This approximately twelve (12) mile stretch of PROJECT includes forty-nine (49)
signalized intersections and includes four (4) Orange County agencies (AGENCY or
AGENCIES). The street was proposed for synchronization by the City of Santa Ana as
part of the 2012 Project P corridors from Renewed Measure M (M2). The term
PARTIES shall refer to all participating AGENCIES and OCTA
The PROJECT passes through the cities of Santa Ana, Tustin, Westminster, and the
County of Orange. Signals along the corridor are controlled by these AGENCIES. The
AGENCIES along the corridor utilize several different types of controllers, including
Type 170 C8, Type 2070, NEMA TS - 1, 2 by Econolite, and other manufacturer's each
with their own respective firmware or operating systems and characteristics.
The main goals and objective of this project is to:
• Perform an operations and timing analysis to develop and implement optimized
traffic signal synchronization timing, including the development and
implementation of timing plans at all signalized intersections;
• Determine and make recommendations for all traffic signal equipment and
infrastructure related solely to improve and/or enhance synchronization; and
• Upon approval by the owning AGENCY and OCTA, procure, furnish and install
all approved infrastructure improvements for PROJECT.
The implementation of the new optimized timing and infrastructure improvements will:
• Provide signal synchronization timing for prevailing traffic patterns
• Maximize the number of intersections traversed on a green indication vs. those
stop by a red indication
• Reduce stops, decrease travel times, and reduce overall delay,
• Reduce emissions and Green House Gases (GHG); and
• Provide a continuing foundation for interjurisdictional cooperation in coordination
of interactive but autonomous local AGENCY traffic signal systems.
The following specific tasks are required to be performed in the course of providing
service for the traffic signal coordination project. Tasks are listed in sequential order for
clarity. However, some tasks may run concurrently or commence prior to the order
listed.
1
2501-18
COOPERATIVE AGREEMENT NO. C-2-1992
ATTACHMENT A
Task 1: Project Management
Task 1: Project Management is ongoing throughout the duration of the project. This
task includes day-to-day project management, such as meetings, progress reports,
tracking of schedules, invoicing, and overall administration of the project. The project
management team, comprised of Authority personnel, and the On-Call Traffic
Engineering Consultant (CONSULTANT), acts as an extension of the Authority staff and
will act in that capacity at meetings with the respective corridor AGENCIES. The
following list is a minimum of what is required of this task:
1. The selected CONSULTANT for PROJECT shall prepare a detailed Project
Management Plan (PMP) that includes budget and schedule estimates for all of the
tasks described in the Scope of Work, providing specific project milestones for
review and approval by the Authority Project Manager (APM) or designated
representative. These items shall be detailed and include expected meetings,
activities (by work task, whether performed by CONSULTANT team or by others),
start dates, activity durations, product submittal dates, relationships among work
tasks (including critical path items), and a detailed flow chart for the project tasks,
and float time. CONSULTANT shall finalize the report based on comments received
from the project sponsor, other involved AGENCIES, and APM and/or Authority staff.
2. CONSULTANT shall lead a two (2) stage Project Kick-Off Meeting with the APM and
AGENCY representatives.
a. The first stage will be to kick-off the project with the APM; establish
communication channels and protocols discuss the scope of work, schedule,
and budget; gather available information; and obtain a thorough
understanding of the goals for the project. Specific topics to discuss include
data collection needs, specific Synchro/SimTraffic version 8.0 and Tru -
Traffic version 10.0 modeling needs, specific training needs for
Synchro/SimTraffic, Tru-Traffic, and other programs or firmware specified
herein, and specific construction items and procurement methodologies, and
PROJECT schedule.
b. The second stage of the meeting will be with the CONSULTANT, APM, and
AGENCY representatives that have signalized intersections along the
PROJECT. Data collection needs and requirements shall be outlined to the
involved AGENCIES. CONSULTANT shall notify each AGENCY of the type
of work, and when the work is to be performed within that AGENCY.
CONSULTANT shall notify each participating AGENCY any and all
documents that need to be produced pertaining to the construction of the
facilities and the coordination, including but not limited to: as-built drawings,
new Plans, Specifications and Estimates for new construction to be built as
part of this project (PS&E), Intersection Timing Charts, Existing Synchro
Models, Aerial photos, ADT and TMC data, etc. The APM may assist in this
endeavor to facilitate time constraints.
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COOPERATIVE AGREEMENT NO. C-2-1992
ATTACHMENT A
3. CONSULTANT shall lead project meetings as directed by the Authority to include the
CONSULTANT staff, APM, and other project related participants. The purpose of
these meetings will be to ensure that proper input is being received by
CONSULTANT and the Authority and that it is included in the work effort.
a. CONSULTANT shall prepare agendas, provide status updates, discuss the
progress and direction of the work, and provide notes of these meetings as
directed by the Authority to all participants. These meetings will also serve to
provide feedback between the project development team and
CONSULTANT regarding specific issues of the effort, including facilitating
the development of measures of effectiveness, construction alternatives and
mitigations, and as specified in later tasks.
4. CONSULTANT' shall attend and be an active presenter at the Authority-led Intelligent
Transportation Systems (ITS) Roundtable, updating the group on the effort, its status,
and other items as determined by Authority staff. The ITS Roundtable is a semi -
annual forum envisioned to further communication and information exchange
between the Authority and the local AGENCIES regarding signal coordination and
ITS.
5. CONSULTANT shall attend and present at four (4) Board/Committee meetings to
summarize the findings. CONSULTANT shall attend and present at other AGENCY
committee meetings, and intergovernmental meetings as directed by the Authority.
The purpose of these meetings may be to inform attendees about the project, signal
synchronization in general, the PROJECT potential strategies, and other relevant
information.
a. At a minimum, a total of 10 monthly project team meetings, 2 Board, 2
committee, and 6 project team and other meetings shall be used for
scheduling and budgeting purposes.
Deliverables - Task 1:
1. Lead a 2 Stage Project Kick-off Meeting and prepare agenda and meeting materials.
2. Detailed Project Management Plan - one per participating party.
3. Monthly progress reports (electronic master and two copies) including status of the
work effort and updated schedule. Draft and Final Project Reports.
a. Consultant shall also submit a weekly summary of work performed in rich text
format for OCTA internal usage.
b. Monthly progress reports to AGENCIES upon request.
4. Attend Monthly project team meetings and prepare meeting materials, including
agenda, action items, graphics, presentation aides, and notes.
5. Electronic versions of all data files as directed by Authority.
6. Graphics and presentation aides required for all meetings.
7. All documents provided in electronic form should be of currently used OCTA MS
Word 2007 format.
8. All electronic data produced for this project shall be provided on CD-R.
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COOPERATIVE AGREEMENT NO. C-2-1992
ATTACHMENT A
Task 2: Data Collection
CONSULTANT shall collect the following data necessary to thoroughly understand
existing traffic conditions in the study area and be able to develop optimal time-of-day
traffic signal coordination plans, if applicable.
1. From the involved AGENCIES and or Authority, CONSULTANT shall collect existing
timing charts/sheets, existing coordination plans, traffic as-built drawings, aerial
photos, maps, traffic collision data as available, and collision diagrams for the study
intersections, if available. CONSULTANT shall also collect any off the shelf plans
(PS & E) for construction of any and all traffic signal coordination/synchronization
related plans, specifications and estimates for the corridor. CONSULTANT, if
requested by the involved AGENCY, will provide their own staff to review available
records/plans and request copies of needed records/plans with a minimum of
disruption to the involved AGENCY.
2. From the involved AGENCIES, CONSULTANT shall collect signal timing and signal
priority preferences, including, but not limited to, those related to pedestrian and
bicycle timing, phase sequence modifications and preferences, and special
operations such as conditional service, coordination preferred phase re - service,
and ring - barrier logic, as well as the timing optimization software preference.
3. CONSULTANT shall conduct seven-day 24-hour machine counts along each 1 mile
segment of PROJECT. Additionally, CONSULTANT will collect 24-hour vehicle
classification counts using a machine at four (4) locations on PROJECT to determine
heavy vehicle (truck) percentage information. Data obtained from Saturday and
Sunday counts will determine the necessity of weekend signal timing.
4. CONSULTANT shall conduct weekday and weekend peak period turning movement
counts (TMC) at each and every of the PROJECT signalized intersections, including
pedestrian and bicycle counts. No other types of TMC classification shall be
necessary. Weekday counts shall be conducted for two hours of each peak period
(AM, mid-day, and PM). If needed, after analyzing the seven-day 24-hour machine
counts, weekend counts shall be conducted at each and every of the PROJECT
signalized intersections for a single two hour Saturday mid-day peak period. For
intersections with more than 2 through lanes in any of the approaches, a minimum of
2 people per intersection is required.
a. CONSULTANT, APM, and Local AGENCIES shall determine locations for
special video recording of bicycle and pedestrian activity for specific data
collection in support of upcoming changes to the CA MUTCD. Video
recording and data reduction shall be required at minimum 6 locations.
b. CONSULTANT and designated sub consulting Traffic Counting Firm shall be
cognizant of the fact that queuing of right turn vehicles or left turn vehicles
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COOPERATIVE AGREEMENT NO. C-2-1992
ATTACHMENT A
that do not pass the limit line for counting purposes during the count time
period shall also be counted as part of the quarter hour period in which they
occur. .
c. TMCs, supplied by an alternate viable source, for an intersection that are s 2
years of age may used in lieu of a manual count.
5. All counts shall be summarized in MS Excel 2007 format. Copies of the raw data
count sheets will be provided to each involved AGENCY.
Deliverables - Task 2:
1. Report summarizing data collection effort, including intersection turning counts,
traffic collision analysis, current traffic signal timing patterns, and drawings of
intersection features.
2. Electronic versions of all data files (See CTFP Guidelines for ROADS requirements)
3. Raw video footage of intersections receiving Video Counting to OCTA only.
4. Deliverables of Task 1 and Task 2 to AGENCIES shall be limited to political
boundaries.
Task 3: Field Review, Plans Specifications and Estimates, Design Standards and
Requirements
1. CONSULTANT shall review the geometric layout, existing traffic signal
equipment and signal synchronization related infrastructure, and identify any
deficiencies for each intersection and along the whole corridor. The review shall
include an assessment of the existing intersection geometry, traffic conditions,
and traffic signal control equipment and telemetry/interconnect facilities along the
corridor and of each intersection using observation, available as-built plans,
consultation with the local AGENCIES, and AGENCY supplied aerial photos.
CONSULTANT will use a standard field form developed by CONSULTANT for
this review that accounts for each piece of intersection data required. With
permission of the local AGENCIES, CONSULTANT will inspect the interior of
each traffic control cabinet, inspect the telemetry systems and determine their
respective 'condition and make recommendations for equipment upgrades.
CONSULTANT is advised that certain infrastructure and equipment upgrades
have been identified previously by the AGENCIES and reviewed by the APM and
shall be a requirement of this project. These items are identified subsequently
within this document.
2. CONSULTANT shall also include an identification of all planned and programmed
improvements (widening projects, intersection improvements, etc.) on the study
corridor. The identification of these projects should be at minimum a list summarizing
all improvements.
3. Key components of the corridor review shall include, at minimum, the following:
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ATTACHMENT A
• Corridor lane configurations and lane widths;
• Existing street and lane geometries, curbs, and medians;
• Upcoming improvements to the corridor;
• Traffic signs and pavement markings at all PROJECT intersections,
approaches to cross streets, and along PROJECT corridor;
• Traffic signal control device information, such as type of device, brand and
make, condition of equipment. Intersection Photographic Documentation Log
shall be required;
• Existing signal operation characteristics - signal phasing, cycle lengths, phase
sequence alteration, and protective-permissive, etc.;
• Existing controller and telemetry/interconnect equipment;
• Existing time-referencing setup;
• Existing Central Master Equipment;
• Existing Field Master Equipment;
• Open each controller cabinet and take digital photos of all equipment inside;
• Note any deficiencies of traffic control equipment at each intersection; and
• Note the maintenance condition or existence of the traffic signal equipment,
controllers and synchronization related infrastructure.
CONSULTANT shall also investigate factors that are expected to affect signal
progression including, but not limited to: intersections with high pedestrian or bicyclist
volumes; over-saturated intersections; uneven lane distribution; high volumes of
trucks and buses; high-volume un-signalized intersections, including interchanges;
parking maneuvers; presence and location of bus stops; differing signal timing
patterns among AGENCIES; etc.
With the view of assisting, enhancing, and improving the traffic operations along this
corridor, CONSULTANT shall identify any deficiencies of the existing traffic signal
control and telemetry infrastructure, and geometric layout, and provide
recommendations towards simple solutions that may be implemented to correct such
deficiencies.
CONSULTANT shall prepare a report summarizing the findings of the field review.
If deemed necessary by the APM or through request of an AGENCY through the
APM, CONSULTANT shall prepare any design construction documents in the form of
sketches to full-fledged Plans Specifications and Estimates (PS & E). CONSULTANT
shall prepare such plans for use in the construction of the PROJECT per each
respective AGENCY's standards. CONSULTANT shall supply such documentation
to the APM and the AGENCY owning the affected facility for approval prior to
commencing any construction. Construction documents will be used during the
course of construction by AGENCY for inspection services. CONSULTANT shall
modify documents subject to approved construction completion to owning AGENCY
as an As - Built document. Cost for production, reproduction, inspection services,
and as - built services are part of the Full Fixed Price of the Contract and/or CTO and
no additional compensation shall be allowed, therefore.
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ATTACHMENT A
CONSULTANT will be required to design, procure, install, construct, and implement
all desired components of the PROJECT as described in this document.
CONSULTANT shall negotiate with OCTA and AGENCIES at the beginning of
PROJECT to determine what actually shall be installed and implemented to maintain
budgetary control.
CONSULTANT, if required to install or replace any traffic signal control equipment
whether local intersection or central systems, shall perform due diligence in the
determination bf what types of systems are to be installed. NTCIP compatible
systems shall be installed. Closed Loop Systems shall not be supplied nor installed.
Sole Source systems or systems that are a linked subset or part of a sole source
central system are not to be installed unless verification of need can be demonstrated
to OCTA APM and CAMM Contract Administration per OCTA standards and policies.
In the circumstance where a local intersection system controller is a necessary sole
source and there is no alternate substitute, the CONSULTANT shall procure the sole
source local intersection controller unit. The controller assembly and appurtenances
housing the local intersection system controller may be supplied by others.
Deliverables - Task 3:
1. Report documenting:
a. The field review (including photo logs)
b. Recommended mitigations to perceived problems
2. Electronic versions of the report and all data files
3. Necessary Construction Documentation
Task 4: `Before' Study
CONSULTANT shall conduct a 'Before' field study report representative of the times
and days for which synchronization plans will be developed. The report shall identify
Measures of Effectiveness (MOE) to evaluate the effects of the synchronization plans.
MOE's will likely include traffic flow, travel time, average speed, number of stops per
mile, number of intersections traversed on green vs. stopped by red (Greens per Red)
(note: Average Speed, Stops per Mile, and Greens per Red are the new OCTA MOE,
Corridor Synchronization Performance Index (CSPI)), fuel consumption reduction,
pollution reduction, and other pertinent items. The CONSULTANT shall include the
CSPI as part of the MOEs as they are easily identifiable by lay persons relevant to
demonstrating corridor improvements. The identified MOE's shall be compiled for the
corridor using the floating car method and from Synchro 8.0 and from Try-Traffic
Version 10.0. A minimum of five (5) runs will be completed in each direction for each of
the three weekday timing plans (a.m., midday, and p.m.), and a minimum of five (5) runs
will be completed in each direction during the Saturday midday plan. Number of runs
shall be consistent for both directions and time periods. Based on engineering judgment
and in conjunction with APM approval, CONSULTANT may subdivide the corridor into
segments for the `Before' and 'After' runs. CONSULTANT shall notify and receive
approval from APM on number of runs and segments to be accomplished.
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COOPERATIVE AGREEMENT NO. C-2-1992
ATTACHMENT A
Project travel-time data will be collected using the floating car method, a laptop
computer, a GPS receiver unit, and Tru-Traffic v 10.0, only.
The report shall address likely optimization strategies for signal synchronization,
specifically focusing on how to consider PROJECT optimization: end - to - end vs.
coordinated zones. Ideally, the analysis should include the floating car data and data
collected as part of Task 2. However draft versions of the report can include previously
collected traffic, travel time, or other data, if considered relevant and available. The
evaluation report shall provide a very good understanding of traffic patterns on
PROJECT throughout the weekdays and throughout the weekend. Tru-Traffic Version
10.0 has the OCTA Corridor Synchronization Performance Index (CSPI) Calculation
formulas available for use as well as the calculations for the latest emissions for GHG
and other MOEs. These functions shall be utilized by the CONSULTANT in the draft
preliminary, draft Final and final reports as specified herein.
The CONSULTANT shall perform due diligence with regard to existing and proposed
timing operations on arterials that intersect with the PROJECT.
CONSULTANT shall prepare a memorandum and present the findings to the Authority
outlining the findings of the `Before' field study. The Authority may request a
presentation on the traffic patterns on PROJECT Scope and possible synchronization
strategies to address the traffic patterns (optimizing the fill corridor versus optimizing
segments identified with natural traffic breaks) to provide direction on the preferred
signal timing strategy. Any requested presentation shall include as much of the turning
movement, 24-hour machine counts, travel time, earlier city counts, etc. as available.
CONSULTANT shall finalize the memorandum based on comments received from the
Authority Project Manager and other involved AGENCIES and after incorporating the full
set of data collected by CONSULTANT as part of Task 2.
Deliverables - Task 4:
A memorandum documenting the results of the 'Before' study is to be distributed to the
APM and AGENCIES as a discussion item. More detailed analysis of project results
shall be included in Task 8: Project Report.
1. Electronic versions of all data files and memorandum to all PARTIES and
AGENCIES.
Task 5: Signal Timing Optimization and Implementation
CONSULTANT shall work with the APM and AGENCIES to develop a model of the
study area and calibrate the model based on field observations of existing conditions.
Signal synchronization optimization shall be conducted in Synchro 8.0. The corridor
model must be consistent with all aspects and seamlessly interface and interlace with
the County Wide Synchro Network as administered by the GIS/ROADS database. The
PROJECT Synchro 8.0 model and shall be easily imported and or exported from that
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COOPERATIVE AGREEMENT NO. C-2-1992
ATTACHMENT A
database. Node or intersection numbering scheme must remain consistent with
ROADS. Any modifications, additions, or removal of intersections or roadway segments
(nodes or links) must be approved by Authority Section Manager - Planning/GIS,
Planning and Analysis and the APM. CONSULTANT shall calibrate the model based on
travel time, delay studies, field observations of queue lengths, and saturation flows for
heavy movements at key intersections. Tru-Traffic Software version 10.0 or latest
release should be used, subsequent to initial Synchro optimization, to augment and
enhance green band throughput (offset, splits, phase rotation); and, to incorporate
specific off band coordinated traffic platoons into the corridor operation as required by
data analysis and field observations.
The CONSULTANT may use their own numbering scheme for use in Synchro analysis if
the volume balancing and other factors becomes an issue with node numbering in
regard to OCTA ROADS Database. If the CONSULTANT chooses to use this
methodology, the requirement for submittal of the database in the ROADS format is still
required. The extra node numbering used for volume balancing nodes and other factors
must be removed upon final submittal of the Synchro document that will be incorporated
into the ROADS database. These operations will be closely monitored and controlled
through the APM and the Section Manager of the GIS department of Planning.
CONSULTANT shall evaluate signal timing and coordination parameters with
consideration for the following:
o Optimize coordination timing using:
• Modified Phase Sequence Rotation
• Overlap or display output phase transfer techniques to reservice
phases with capacity problems (Ring - Barrier Logic)
• Protected/Permissive operations
o Phasing will be lead/lead only; or,
o Flashing Yellow Arrow technique may be employed for lead/lag
if controlling/owner AGENCY permits its use
• Harmonic cycling - double, half, third or other harmonic multiple,
• Other innovative techniques
o CONSULTANT will measure the saturation flow rates at key project
intersections during one peak hour where the overall intersection volume-to-
capacity ratio is greater than or equal to 0.8 as a calibration for the Synchro
model
o Timing parameters which provide adequate splits and corresponding offsets
which fully accommodate pedestrians within the split time. CONSULTANT
shall take into consideration the pedestrian timing parameters used by the
local AGENCY on a case by case basis. Pedestrian Intervals shall be
examined and retimed to current adopted standards by each respective
AGENCY. CONSULTANT should note that proposed new pedestrian timing
standards have been approved at the Federal level and about to be approved
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COOPERATIVE AGREEMENT NO. C-2-1992
ATTACHMENT A
at the State level. AGENCIES must be contacted and provide policy and
guidance to the CONSULTANT for calculations regarding these timing
intervals.
o Timing parameters which incorporate minimal pedestrian activity to provide
the optimum vehicle split and offset timing and accommodate pedestrians
using various pedestrian timing adjustment techniques for pedestrian splits
during coordination
o Appropriate cycle lengths consistent with the goals of this effort. Additionally,
CONSULTANT shall recommend time-of-day start and stop intervals for the
various timing plans based on the identified peaks from the 24-hour machine
counts, and field observation
o CONSULTANT shall prepare, at minimum, a total of three (3) timing plans for
a typical weekday which consider the following peak periods: AM PEAK, MID-
DAY PEAK, PM PEAK and one (1) timing plan for a typical Saturday for a
MID-DAY PEAK. Timing plans should be in both Synchro format and the
preferred timing chart format of each local AGENCY.
CONSULTANT shall develop an operational model within SimTraffic. The operational
analysis will be used to micro - simulate and analyze specific roadway segments with
queuing, spill back, starvation, storage blocking, and other queuing interactions, and to
analyze and mitigate the conditions discovered by CONSULTANT and/or APM and
AGENCIES in field reviews.
CONSULTANT shall develop optimized signal timings using the results from
Synchro/SimTraffic 8.0, and Tru-Traffic version 10.0 or latest released version and
recommend any changes to the signal phasing at each signalized intersection that may
improve the efficiency of operations. Output of the modeling software shall not be
utilized without proper QA/QC. Engineering judgment shall be utilized to determine final
operational parameters. The recommended signal timing plans shall be reviewed by
the APM and local AGENCY staff.
Upon approval of the optimized signal timings by the Authority and the cities, the
CONSULTANT shall implement, or assist local AGENCIES staff in the implementation
of new signal timings either through the central traffic signal system (if available) or
direct implementation at the intersection controller units. CONSULTANT shall use
existing traffic signal interconnection systems, where they exist, and, as a result of the
inter jurisdictional nature of the project, shall implement time-based signal coordination
techniques across. signals controlled by different AGENCIES.
As the project will be using time-based signal coordination, the CONSULTANT shall
evaluate the current time-referencing of all traffic signal controllers and recommend a
corridor-wide strategy (such as WWV or GPS clocks) to ensure that all traffic signal
controllers are on synchronized time clocks. CONSULTANT shall verify that all Central
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COOPERATIVE AGREEMENT NO. C-2-1992
ATTACHMENT A
Master or Local Field Master, and/or Local Controller unit clocks are:
0 operating properly and are synchronized;
o that all clocks are referencing a common reset time;
o and that all clocks are referencing a common time of day for start of cycle length
calculation (i.e. 12:OOAM - Midnight)
CONSULTANT shall fine-tune, or assist local AGENCY staff in the fine-tuning of, the
new settings and timings. CONSULTANT shall fine-tune timings in the field and record
all changes. Fine-tuning shall be conducted during times and days that are
representative of the times and days for which coordination plans were developed.
CONSULTANT shall utilize Tru - Traffic Version 10.0 or later software on a laptop with
appropriate GPS device and use the floating car method utilized in the PROJECT
"Before" Study to fine tune the corridor operation and verify integrity of system
intersection clocks. Synchronized Video shall be used to compare actual conditions to
anticipated conditions dictated by the Tru-Traffic time space diagram so that any
anomalies may be corrected prior to "After" Study tasks.
CONSULTANT shall prepare a memorandum detailing the signal timing optimization
and implementation, including detail on the Tru-Traffic CSPI and other MOE's and
Synch ro/S imTraffic MOE results. CONSULTANT shall finalize the memorandum based
on comments received from the PROJECT AGENCY applicant or sponsor, the other
involved AGENCIES, and the APM
Deliverables - Task 5:
1. All optimized and synchronized traffic signal timing plans, including existing corridor
conditions and improved corridor conditions.
2. Field implementation of optimized traffic signal plans for existing corridor conditions,
including all required fine tuning.
3. Evaluation, recommendation, and installation of a time-referencing system.
4. Electronic Synchro 8.0 data files used in analysis.
5. Electronic SimTraffic data files used in analysis.
6. Electronic Tru-Traffic v 10.0 data files with video used in analysis.
7. Electronic versions of all other data files and memorandums.
8. Memorandum documenting the signal timing optimization and implementation.
9. Deliverables of Task 1 and Task 2 to PARTIES shall be limited to respective political
boundaries.
Task 6: `After' Study
The CONSULTANT shall conduct an 'After' field study representative of the times and
days for which synchronization plans will be developed. The 'After' study must be
conducted in the same manner and contain the same MOE's as the `Before' study in
order to evaluate the improvements of the synchronization plans. MOE's should be
compiled for the optimized corridor using the floating car method output in Tru-Traffic
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ATTACHMENT A
and then from Synchro/SimTraffic 8.0. A minimum of five (5) runs will be completed in
each direction for each of the three weekday timing plans (a.m., midday, and p.m.), and
a minimum of five (5) runs will be completed in each direction during the Saturday
midday plan.
Project travel-time data will be collected using the floating car method, a laptop
computer, a GPS receiver unit, and the methodologies and software to match the before
study, exactly.
CONSULTANT shall prepare a memorandum comparing the results of the 'Before' and
'After' field study with reference to the specific MOE's and present the findings to the
Board. CONSULTANT shall also provide at least two public video travel time
presentations (Transportation Commission Meeting and City Council Meeting).
CONSULTANT shall finalize the memorandum based on comments received from the
APM and other involved AGENCIES.
Deliverables - Task 6:
1. Memorandum comparing the results of the 'Before' and 'After' studies, to be
distributed to OCTA Board as an item. More detailed analysis of project results to
be included in Task 6: project report.
2. Presentation to the Board of the 'Before' and 'After' study comparison.
3. Synchronized Video with graphical travel time presentation to at least 2 public
meetings (Transportation Commission Meeting and City Council Meeting or
equivalent. Maximum number of meetings shall be equal to 2 per participating
AGENCY)
4. Electronic versions of all data files and memorandum.
Task 7: Synchronization System Construction - Agency Specific
General:
CONSULTANT shall coordinate with each AGENCY of the PROJECT to assess special
construction requirements, needs and desires, either known and proposed or previously
unforeseen or unknown but necessary to complete the project. This may include:
1. GPS time clocks at Central, Field Master, and Local Intersection Controller
Assemblies;
2. The replacement and/or modifications to intersection controller assemblies and/or
units;
3. New Central Systems or Modifications or upgrades from closed loop system to
central system hardware, firmware, and software,
4. Modifications, additions; or repair of missing or damaged signal synchronization
infrastructure and other assets to be determined. (See Attachments or
Appendices for the matrix for each AGENCY as to what is currently proposed to
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ATTACHMENT A
be constructed. See Task 3: Field Review, Plans Specifications and Estimates,
Design Standards and Requirements for allowed systems and sub systems, sole
source, and design requirements for all equipment to be installed.); and
5. Attention is directed to Section 86 - 1.05 WARRANTIES, GUARANTIES, and
INSTRUCTION SHEETS of the State Standard Specifications.
CONSULTANT shall provide the following:
a. 1 YEAR GUARANTEE on LABOR and MATERIAL for all equipment
furnished, installed, and/or modified
b. 3 YEAR GUARANTEE on Firmware and Software Patches, Fixes, Updates,
and Upgrades for
o Central Systems Control and Communications,
o Field Master, and Local intersection controller units
Maintenance Contracts or extra fees for these specific tasks and deliverables shall
not be allowed nor charged to any PARTY or AGENCY by either the CONSULTANT,
his/her Sub - Consultants, and/or vendors/suppliers, either jointly or severally, of the
specified systems and related components for this service or task.
Enforcement of Standard Warranties or Guaranties for hardware and software or
firmware specified heretofore shall be the sole responsibility of the AGENCY
receiving the equipment.
Deliverables - Task 7:
1. Procure and install any and all equipment as specified but within budget for the
PROJECT as proposed in the Scope of Work and Attachments or Appendices.
2. Negotiate with APM and AGENCY representatives on alternative procurements or
substitutions as deemed necessary during the course of the PROJECT.
3. AS BUILT Plans and Specifications.
4. All WARRANTIES and GUARANTIES as specified
Task 8: Continuing Signal Timing Support
CONSULTANT will provide "on-call" signal timing support services for a period of two
years or 24 months following the implementation and fine - tuning of the final signal
timing plans, Task 5, to address any future adjustments that may be needed during this
period. Depending on the nature of the adjustment, CONSULTANT may accomplish the
fine-tuning adjustments remotely from the Consultant's office through the traffic
management systems. During this 24-month period CONSULTANT will be prepared to
review any project intersection requested by the PARTIES within (24) hours of written
notice, including observing and fine-tuning the signal timing.
CONSULTANT will drive the length of the project arterial during all designated corridor
synchronization timing plan hours of operation on a monthly basis in order to verify that
the synchronization timing is working as designed, and complete any necessary
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ATTACHMENT A
adjustments. Monthly driving times will consist of a full 12-hour weekday and a 4-hour
Saturday. CONSULTANT shall notify APM 24 hours prior to commencement of driving
periods.
Deliverables - Task 8:
1. 24 months of on-call support and revised signal timing plans and memorandum
documenting CONSULTANT recommendations and AGENCY actions
2. Electronic versions of all data files and memorandums.
Task 9: Project Report
At the end of the three (3) year contract period, CONSULTANT shall prepare a Final
Report with an executive summary. The report shall provide complete documentation of
the project, including, but not limited to, project objectives, project locations, project
scope, findings, recommendations, implementation schedule, improvements
accomplished, report on the Continued Signal Timing Support per Task 8, and
procedures for continuing maintenance, surveillance, and evaluation of the coordinated
signal system, work performed, data collected: 'before' and `after' studies and project
benefits achieved in terms of fuel savings, travel time, and other measurable
parameters. The report shall document all planned and programmed improvements on
the study corridor as well as recommendations for further infrastructure improvements
that would likely improve the corridor signal coordination project results. CONSULTANT
shall present the final report and results of the project to the Board and city councils as
required. The report shall be completed in accordance with the current CTFP
Guidelines.
The report shall include for each intersection the lane configurations; signal phasing,
turning movement data, and cycle lengths for existing and proposed timings for all peak
periods. In addition, in a separate binder, all the traffic signal phase sequences, signal
timing plans, and pedestrian timings shall be documented. Finally, the report shall
provide recommendations with cost and benefit estimates for future improvements to
traffic signal infrastructure (signal controllers, vehicle detection, communications, etc.),
intersection capacity (appropriate signal phasing, lane geometrics, and alleviation of
physical bottlenecks that curtail arterial capacity), and traffic management strategies.
These proposed improvements are beyond the scope of this demonstration project but
should be useful in determining future enhancements to the corridor.
Deliverables - Task 9:
1. Draft and Final PROJECT Signal Synchronization Project Report (one electronic
master and 15. hardcopies) and Presentations.
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COOPERATIVE AGREEMENT NO. C-2-1992
ATTACHMENT A
Task 10: Traffic Signal Modeling Software Support
CONSULTANT, in addition to specific needs of AGENCIES as listed in the Attachments
to this Scope of Work, shall supply to OCTA or specified AGENCY, any upgrade or new
licenses for the following software and manuals:
Agency Name Product Name Quantity Upgrade New
City of Synchro 8.0 1 X
Westminster
City of TruTraffic 10.0 1 X
Westminster
1. Consultant shall provide a four day training session consisting of four (4)
modules. The modules will be on the functions and features of the following
programs: Module 1 - Highway Capacity Manual 2010 (HCM 2010) and its
relationships to the vendor software supplied on this project and other related
items.
a. Shall be the first module in the training session.
b. Oriented to transportation planning/operations and the interaction of
Synchro/Sim Traffic 8.0
c. Four (4) hours in length
2. Module 2 - Synchro/Sim Traffic 8.0
a. Module 2.1 - 3D Viewer 8 set up and operation (optional)
3. Module 3 - Tru Traffic 9.0
4. Module 4 - Interaction between the programs and usage
The course content and times shall be coordinated with the APM and the Consultant.
The classes will be scheduled to take place in the OCTA IS Training Room.
The programs shall be taught over a 4 day period. The HCM session or module shall
be taught to OCTA personnel and Consultant invited personnel only. The HCM session
shall be taught the first 4 hours of the instructional period, followed by Synchro/Sim
Traffic and Tru Traffic.
As part of the Tru Traffic Training, the Consultant shall provide a 'hands - on' exposure
to floating car studies in real time in a suitably equipped vehicle with laptop/gps on Main
Street in front of OCTA Headquarters. The length of the segment shall be from
Chapman Avenue to the CHOC Hospital Intersection near the SR - 22 Freeway. OCTA
shall provide the Synchro Network and Tru Traffic Network for that use.
The APM shall solely make the determination of the scheduling, content, and who will
instruct the training. The Consultant may perform the 'hands - on' exposure to floating
15
25D-32
COOPERATIVE AGREEMENT NO. C-2-1992
ATTACHMENT A
car studies requirement after the initial 4 day training session if deemed appropriate by
the APM and the AGENCIES.
Consultant shall be responsible for all expenses related to training, including travel,
lodging and per diem plus actual training course fees, licenses, and document
production required from the program vendor. OCTA shall supply the IS Training Room
and sufficient numbers of laptops and workstations to train up to maximum 22
individuals associated with the Project. Project participants or their respective
designees shall have priority of attendance over all other persons. OCTA personnel
shall have priority of attendance over all other persons for the HCM training module.
Schedule for this Task 10 Traffic Signal Modeling Software Support shall be determined
by the Project Development Team at the Kick-Off b. or first Project Development Team
Meeting.
Deliverables:
1. Four module training session as specified.
2. Software with licenses, and manuals as specified
16
25D-33
AGREEMENT NO. C-2-1992
ATTACHMENT A
Bolsa Avenue/First Street - Work by Location
:'sNii''ess~:;::is~sl ern a .VIi rCc~'
Westminster Edwards Street 1 6104 ce; Ecom, see wishlist
Westminster West Drive 2 6064 ce, see wishlist
Westminster Victoria Lane 3 6103 ce, see wishlist
Westminster East Drive 4 6065 ce, see wishlist
Westminster Goldenwest Street 5 6101 Ecom, see wishlist
Westminster Chestnut Street / Goldenwest Circle 6 6122 ce, see wishlist
Westminster Hoover Street 7 6098 ce, see wishlist
Caltrans Beach Boulevard 8 221
Court Newland Street 9 6438 ca, ce, see wishlist
Westminster Purdy Street 10 6071 ce, see wishlist
Westminster Magnolia Street 11 5097 Ecom, see wishlist
Westminster Asian Garden/Cultural Court/Moran Street 12 6121 ce, Ecom, see wishlist
Westminster Bushard Street 13 6099 ce, Ecom, see wishlist
Westminster Pagoda 14 6115 ce, see wishlist
Westminster Brookhurst Street 15 6100 ce, Ecom, see wishlist
Westminster Hoe Street/Wame Way 16 6063 ce, see wishlist
Westminster Ward Street 17 6102
itJn. rif 1Ns~rk?
s~~i}d5bT
':i:i::::ii:i isi;i;i;?;?;:;:;:;i;:;:;?;;:;i~;',t ' ~~4~{91~t:' ::::E:E:::::E:::E:E:::::::::i:i E:E: • i4:i: E;ti:;s
Santa Ana Euclid Street 18 2535 S0, E I/C-TP, FS, ee, VS, BT, F-splicing, see wishlist
Santa Ana Newho Street 19 2536 SD, E I/C-TP, FS, es, Vs, see wishlist
Santa Ana Harbor Boulevard 20 2537 SD, E I/C-TP, FS, ea, VS, F-splicing, see wishlist
Santa Ana Jackson Street 21 2427 ee, see wishlist
Santa Ana Fairview Street 22 2538 SD, es, BT, see wishlist
Santa Ana Sullivan Street 23 2429 as, ee, see wishlist
Santa Ana Center Street 24 2428 es, ee, WR, see wishlist
Santa Ana Townsend Street 25 2426 as, see wishlist
Santa Ana Raitt Street 26 2533 as, VS. WR, see wishlist
Santa Ana Pacific Avenue 27 2425 so, see wishlist
Santa Ana Brislot street 28 2534 FS, WR, VS, see wishlist
Santa Ana Flower Street 29 2539 SD, N I/C-TP, es, see wishlist
Santa Ana Ross Street 30 2430 ee, see wishlist
Santa Ana Broadway 31 2540 ea, see wishlist
Santa Ana Sycamore Street 32 2431 ce, ca, so, see wishlist
Santa Ana Main Street 33 2541 E VC-TP, FS, VS, BT, see wishlist
Santa Ana Bush Street 34 2432 ca, ce, ee, see wishlist
Santa Ana Downtown Plaza 35 2650 ee, see wishlist
Santa Ana Standard Avenue 36 2542 es, ee, see wishlist
Santa Ana Grand Avenue 37 2547 F-splicing, E I/C-TP, FS, VS, as, as. see wishlst
Santa Ana Lon Street 38 2546 ee, see wishlist
Santa Ana Mabu Street / Elk Lane 39 2545 E I/C-TP, F-splicing, FS, VS, as, see wishlist
Santa Ana 1-5 Entrance 40 222 ee, see wishlist
Santa Ana Cabrillo Park Drive 41 2544 es, ee, VS, BT, see wishlist
Santa Ana Golden Circle Drive / Lesonnac Drive 42 2543 ee, see wishlist
Tustin Tustin Avenue 43 5448 N VC, see wishlist
Tustin Yorbe Street / Pacific Street 44 5385 ca, ce, see wishlist
Tustin B Street 45 5454
Tustin El Camino Real 46 5387 ce, Ecom, see wishlist
Tustin Prospect Avenue 47 5386 N i/C, see wishlist
Tustin Centennial Way 48 5355 ce, Ecom, see wishlist
Tustin Ne ort Avenue 49 5388 cu, see wishlist
cu = controller unit; ca = controller assembly includes cu + all necessary equipment and appurtenances + es; ce = cabinet equipment; as = ethernet switch;
FS = Fiber Switch; ee = ethernet extender; gps = gps interface and antennae installed; 2070 = 2070 Com## - 2070 Communication Module, 170E - Field
Master; Ecom = Ethernet communications; Wcom =Wireless communications; CM = Modem - Communications Module; C = CenTracs; TAC = TACTICS;
ASCL = ACS Lite; A = Aries; Existing or New I/C = Interconnect Conduit with media; media - F = Fiber Optic, TP = pair Twisted; VD = Video Detection;
WD - Wireless Detection; SD - System Detection; VS = Video Surveillance System; W = WiFi; WR = Wirless Radio; BT- Bluetooth; L = Loop Detector;
EVP = Emergency veh. pre-empt; T = Type II or III Electrical Service; a # following Item codes = quantity (i.e. L42 = install 42 loop detectors); * = shared
ownership; -following task code= NOT APART, agency pays 100% for that task only; m -cu =modify existing controller. New controller maybe
substituted if functionally equivalent. CONSULTANT is cautioned to verify Interconnect components in field.
All equipment is furnished and installed and/or modify existing installation with 1 year guaranty on labor and material. Firmware and Software Upgrades for
Installed specified systems are included in the installed price for a period of 3 years. Excludes new software for new features not originally installed nor
specified to be installed and included. Removal of existing equipment and appurtenances is included in the furnish and install or modify existing installation
price. PS & E may be available at no cost to the Consultant from Project Agencies.
17
25D-34
COOPERATIVE AGREEMENT NO. C-2-1992
ATTACHMENT A
Comments, Wishes, Needs of County of Orange
Instructions: Enter any special circumstance such as conduit, communications, central or field master
modifications, new systems, TMC, YIDS, etc. that are not part of the intersection listing on the Main Data
Sheet. Prioritize with 1 being best and 5 being worst. Add items if you wish.
Priori Description Comments
* Newland Street Furnish and install Type "P44" with miscellaneous cabinet equipment;
Furnish and install Econolite ASC3 controller
18
25D-35
COOPERATIVE AGREEMENT NO. C-2-1992
ATTACHMENT A
Comments, Wishes, Needs of Tustin
Instructions: Enter any special circumstance such as conduit, communications, central or field master
modifications, new systems, TMC, VIDS, etc. that are not part of the intersection listing on the Main Data Sheet.
Prioritize with 1 being best and 5 being worst. Add items if you wish.
Priori Description Comments
* Tustin Avenue Install (1,400' ) 2" Conduit and 12 Pair Cable to Yorba St.
* Yorba Street / Pacific Street Install ASC/3-2100 "Aires" System Controller with Ethernet
port, Data key Appurtenances.
Install New Type "P" Cabinet with ASC/3-2100 "ARIES"
System Controller with Ethernet port, Data Key and
* El Camino Real Appurtenances. (Vehical Phases 2,4,6 & 8), (Ped Phases
2,4 & 6) and 10 channels of Vehicle detection. Install
Cabinet on Existing Foundation. Re-install Type II Service.
* Prospect Avenue Install (1,350' ) 2" Conduit and 12 Pair Pable to Centennial
Way
Install New Type "P" Cabinet with ASC/3-2100 "ARIES"
System Controller with Ethernet port, Data Key and
* Centennial Way Appurtenances. (Vehical Phases 2,4,6 & 8), (Ped Phases
2,4,6 & 8) and 10 channels of Vehicle detection. Install
Cabinet on Existing Foundation. Re-install Type II Service.
* Newport Avenue Install ASC/3-2100 "Aires" System Controller with Ethernet
port, Data Key and Appurtenances.
19
25D-36
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25D-39
COOPERATIVE AGREEMENT NO. C-2-1992
ATTACHMENT A
Comments, Wishes, Needs of Westminster
Instructions: Enter any special circumstance such as conduit, communications, central or field master modifications, new systems, TMC, YIDS, etc. that are
not part of the intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst. Add items if you wish.
Priority Description Comments
Furnish and install McCain 333L traffic signal cabinet, new conflict monitor, load switches,
* Edwards St. miscellaneous cabinet equipment, with anti-graffiti coat. Reuse existing foundation, traffic
signal controller and NEMA adapter; Furnish and install Type III service; Furnish and install
Ethernet switch
Furnish and install McCain NEMA traffic signal cabinet, new conflict monitor, load
* West Dr. switches, miscellaneous cabinet equipment, with anti-graffiti coat. Reuse existing foundation,
traffic signal controller and NEMA adapter; Furnish and install Type III service
Furnish and install McCain NEMA traffic signal cabinet, new conflict monitor, load switches,
* Victoria Ln. miscellaneous cabinet equipment, with anti-graffiti coat. Reuse existing foundation, traffic
signal controller and NEMA adapter; Furnish and install Type III service
Furnish and install McCain NEMA traffic signal cabinet, new conflict monitor, load switches,
* East Dr. miscellaneous cabinet equipment, with anti-graffiti coat. Reuse existing foundation, traffic
signal controller and NEMA adapter; Furnish and install Type I I I service
* Goldenwest St. Furnish and install Ethernet switch
Chestnut/Goldenwest Furnish and install McCain 333L traffic signal cabinet, new conflict monitor, load switches,
* Cir miscellaneous cabinet equipment, with anti-graffiti coat. Reuse existing foundation, traffic
signal controller and NEMA adapter; Furnish and install Type III service
Furnish and install McCain NEMA traffic signal cabinet, new conflict monitor, load switches,
* Hoover St. miscellaneous cabinet equipment, with anti-graffiti coat. Reuse existing foundation, traffic
signal controller and NEMA adapter; Furnish and install Type III service
* Purdy St. Furnish and install McCain 333L traffic signal cabinet, new conflict monitor, load switches,
miscellaneous cabinet equipment, with anti-graffiti coat.
* Magnolia St. Furnish and install Ethernet switch
Asian Garden/Cultural Furnish and install McCain 333L traffic signal cabinet, new conflict monitor, load switches,
Asi
* an Garden/ St. miscellaneous cabinet equipment, with anti-graffiti coat. Reuse existing foundation, traffic
Court/Moran signal controller and NEMA adapter; Furnish and install Ethernet switch
Furnish and install McCain 333L traffic signal cabinet, new conflict monitor, load switches,
* Bushard St. miscellaneous cabinet equipment, with anti-graffiti coat. Reuse existing foundation, traffic
signal controller and NEMA adapter; Furnish and install Ethernet switch
Furnish and install McCain 333L traffic signal cabinet, new conflict monitor, load switches,
* Pagoda miscellaneous cabinet equipment, with anti-graffiti coat. Reuse existing foundation, traffic
signal controller and NEMA adapter
Furnish and install McCain NEMA traffic signal cabinet, new conflict monitor, load
* Brookhurst St. switches, miscellaneous cabinet equipment, with anti-graffiti coat. Reuse existing foundation,
traffic signal controller and NEMA adapter; Furnish and install Ethernet switch; Furnish and
install Type III service
* Hope St/Wayne Way Furnish and install McCain NEMA traffic signal cabinet, new conflict monitor, load switches,
miscellaneous cabinet equipment, with anti-graffiti coat. Reuse existing foundation, traffic
1 One (1) Synchro license upgrade + training
2 One (1) TruTraffic license upgrade + training
*part of original application
23
25D-40
COOPERATIVE AGREEMENT NO. C-2-1992
ATTACHMENT B
Local Match Commitment
Details of Matching Funds: (must be consistent with PROJECT APPLICATION):
Provide details in tables
Cash Match: Total Cash Match for the Project: $ 143,450
In-Kind Match: Total In-Kind Match for the Project: $ 101,550
Total Match for Project: $ 245,000
Cash Match:
Agency Funding Source Amount of Cash Contribution
City of Santa Ana M2 Turn Back $ 40,000
City of Tustin M2 Fair Share $ 42,200
City of Westminster Traffic Impact Fee $ 56,250
County of Orange Road Funds $ 5,000
TOTAL $ 143,450
In-kind Match (Improvements or Staffing Support):
Specific Improvements and Services (List items and Cost):
Agency Improvement Date of
Construction Expenditure
TOTAL $
25D-41
COOPERATIVE AGREEMENT NO. C-2-1993
ATTACHMENT B
Staffing Commitment:
Fully
Agency Staff Position Type of Service to No. of Burdened Total
Project Hours Hourly
Rate
City of Santa Sr. Civil Project Admin/Review 140 $118 $16,520*
Ana Engineer
City of Santa Assistant Project Design /
Ana Engineer II Implementation / 350 $99 $34,650*
Construction En g.
Assistant Project Design /
City of Santa Traffic Implementation / 240 $99 $23,760*
Ana Operations Construction Eng.
Engineer
City of Santa Engineering Project Design /
Ana Intern Implementation / 341.82 $22 $7,520*
Construction En g.
City of Traffic Project Admin/Review 40 $62 $2,480*
Westminster Engineer
City of Principal Civil Project Design /
Westminster Engineer Implementation / 50 $68 $3,400*
Construction En g.
City of Assistant Civil Project Design /
Westminster Engineer Implementation / 100 $48 $4,800*
Construction En g.
City of Public Works Construction 63 $40 $2,520*
Westminster Inspector Engineer/Inspection
City of Sr.
Westminster Administrative Project Admin 50 $36 $1,800*
Assistant
County of Supervisor Project Design /
Orange Engineering Implementation / 80 $41 $3,280*
Tech III Construction En g.
County of Engineering Project Design /
Orange Tech Specialist Implementation / 62.11 $33 $2,941*
Construction En g.
TOTAL $ 101,550*
*Total amount is the required participation by the identified agency. The number of hours and hourly rate will
be based on each agency's actual fully burdened billing rates, which must collectively equal the same value of
the assigned "Total" dollars. Each agency will be responsible for keeping detailed records of hours worked
and description of work. An accounting record of personnel hours at fully burdened rate is expected to be
included with the final submittal. Records will be subject to auditing.
2501-42
COOPRATIVE AGREEMENT NO. C-2-1992
ATTACHMENT C
List of Contacts
OCTA County of Orange
Mr. Ronald (Ron) Keith Mr. Isaac Alonso Rice
Principal Traffic Engineer Traffic Engineer
Project Manager 300 North Flower Street
600 S. Main Street Santa Ana, CA 92703
Orange, CA 92868 Tel: 714.245.4569
Tel: 714.560.5990 Isaac. alonso.riceCa-)ocpw.oc ov.com
rkeithC~octa. net
Santa Ana Tustin
Mr. Vinh Nguyen Mr. Dana R. Kasdan, P.E.
Senior Civil Engineer Engineering Services Manager
Public Works Agency 300 Centennial Way
20 Civic Center Plaza, M-43 Tustin, CA 92780
Santa Ana, CA 92701 Tel: 714.573.3150
Tel: 714.647.5612 dkasdan(D-tustinca.org
vnguyenCcD-santa-ana.org
Westminster
Mr. Adolfo Ozaeta
Traffic Engineer
8200 Westminster Blvd.
Westminster, CA 92683
Tel: 714.548.3462
aozaeta _westminster-ca.gov
2501-43
25D-44
1 COOPERATIVE AGREEMENT NO. C-2-2030
2 BY AND BETWEEN
3 ORANGE COUNTY TRANSPORTATION AUTHORITY
4 AND
5 THE CITIES OF SANTA ANA, FOUNTAIN VALLEY, HUNTINGTON BEACH, AND WESTMINSTER
6 FOR
7 IMPLEMENTATION OF
8 THE EDINGER AVENUE TRAFFIC SIGNAL SYNCHRONIZATION PROJECT FUNDED AS PART
9 OF THE MEASURE M2 REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM
10 (PROJECT P)
11 THIS AGREEMENT, is effective this - day of , 2012 by and between the
12 Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184, Orange, California
13 92863-1584, a public corporation of the State of California (hereinafter referred to as "AUTHORITY"),
14 and the Cities of Santa Ana, Fountain Valley, Huntington Beach, and Westminster (hereinafter referred
15 to as the "PARTICIPATING AGENCIES").
16 WHEREAS, the AUTHORITY in cooperation with the PARTICIPATING AGENCIES are
17 working together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the
18 Renewed Measure M (M2) Regional Traffic Signal Synchronization Program Project P (Project P) to
19 enhance countywide traffic flow and reduce congestion; and
20 WHEREAS, the AUTHORITY has completed the competitive 2012 Call for Projects (hereinafter,
21 "2012 CALL") in support of Project P and awarded Project P funds based on the application
22 (hereinafter, "APPLICATION") prepared by the City of Santa Ana (hereinafter referred to as the
23 "APPLICANT AGENCY") for implementation of signal synchronization of traffic signals along Edinger
24 Avenue (hereinafter, "PROJECT"); and
25 WHEREAS, the PARTICIPATING AGENCIES in their approved APPLICATION have elected
26 to designate the AUTHORITY and the AUTHORITY agrees to act as the implementing agency to carry
UP of
11 COOPERATIVE AGREEMENT NO. C-2-2030
1 out the signal coordination PROJECT; and
2 WHEREAS, the PROJECT will include approximately thirty-eight (38) traffic signals as
3 identified in the APPLICATION and illustrated in the PROJECT Scope of Work, which is attached
4 and referred to herein as Attachment A; and
5 WHEREAS, the PROJECT will include elements identified in the APPLICATION including
6 certain hardware and software upgrades to traffic controllers, traffic telecommunications and intertie
7 systems, central traffic master controllers and associated systems (hereinafter collectively referred
8 to as "TRAFFIC CONTROL ELEMENTS"), will be constructed and or installed and implemented as
9 part of the PROJECT as identified in Attachment A; and
10 WHEREAS, the AUTHORITY agrees to work with PARTICIPATING AGENCIES to
11 coordinate the inclusion of other traffic control elements that must be installed at the same time as
12 the construction of the PROJECT that are NOT included in Attachment A and will be the
13 responsibility of the AGENCY owning each and any of those traffic control elements during the
14 course of the project; and
15 WHEREAS, the AUTHORITY agrees to implement the PROJECT based on Attachment A; and
16 WHEREAS, the PARTICIPATING AGENCIES agree to a combined cash and in-kind match of
17 one hundred, eighty-five thousand, three hundred, fifty dollars ($185,350.00), equivalent to twenty
18 percent (20%) of the PROJECT cost (see Attachment B); and
19 WHEREAS, the AUTHORITY and the PARTICIPATING AGENCIES desire to enter into this
20 Agreement to implement the PROJECT in support of Project P as part of M2; and
21 WHEREAS, this Cooperative Agreement defines the specific terms, conditions and funding
22 responsibilities between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation
23 of the PROJECT; and.
24 WHEREAS, the Orange County Transportation Authority Board of Directors approved funding
25 for the PROJECT and authorized the Chief Executive Officer to negotiate and execute this cooperative
26 agreement on October 15, 2012.
COOPERATIVE AGREEMENT NO. C-2-2030
1 WHEREAS, the CITY of Santa Ana's City Council approved this Agreement on the day
2 of , 20
3 WHEREAS, the CITY of Fountain Valley's City Council approved this Agreement on the
4 day of , 20
5 WHEREAS, the CITY of Huntington Beach's City Council approved this Agreement on the
6 day of , 20
7 WHEREAS, the CITY of Westminster's City Council approved this Agreement on the
8 day of , 20
9 NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the
10 PARTICIPATING AGENCIES as follows:
11 ARTICLE 1. COMPLETE AGREEMENT
12 A. This Agreement, including any attachments incorporated herein and made applicable by
13 reference, constitutes the complete and exclusive statement of the terms and conditions of this
14 Agreement between AUTHORITY and the PARTICIPATING AGENCIES and it supersedes all prior
15 representations, understandings and communications between the parties. The invalidity in whole or in
16 part of any term or condition of this Agreement shall not affect the validity of other term(s) or
17 conditions(s) of this Agreement. The above referenced Recitals are true and correct and are
18 incorporated by reference herein.
19 B. AUTHORITY's failure to insist on any instance(s) of PARTICIPATING AGENCIES'
20 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
21 relinquishment of AUTHORITY's right to such performance or to future performance of such term(s) or
22 condition(s), and PARTICIPATING AGENCIES' obligation in respect thereto shall continue in full force
23 and effect. Changes to any portion of this Agreement shall not be binding upon AUTHORITY except
24 when specifically confirmed in writing by an authorized representative of AUTHORITY by way of a
25 written amendment to this Agreement and issued in accordance with the provisions of this Agreement.
26 /
4rP;-4T
COOPERATIVE AGREEMENT NO. C-2-2030
1 C. PARTICIPATING AGENCIES' failure to insist on any instance(s) of AUTHORITY's
2 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
3 relinquishment of PARTICIPATING AGENCIES' right to such performance or to future performance of
4 such term(s) or condition(s), and AUTHORITY's obligation in respect thereto shall continue in full force
5 and effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING
6 AGENCIES except when specifically confirmed in writing by an authorized representative of
7 PARTICIPATING AGENCIES by way of a written amendment to this Agreement and issued in
8 accordance with the provisions of this Agreement.
9 ARTICLE 2. SCOPE OF AGREEMENT
10 This Agreement specifies the roles and responsibilities of the PARTIES as they pertain to the
11 subjects and projects addressed herein. Both AUTHORITY and PARTICIPATING AGENCIES agree
12 that each will cooperate and coordinate with the other in all activities covered by this Agreement and
13 any other supplemental agreements that may be required to facilitate purposes thereof.
14 ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
15 AUTHORITY agrees to the following responsibilities for funding of the PROJECT:
16 A. AUTHORITY shall implement the PROJECT based on the APPLICATION prepared by
17 the APPLICANT AGENCY in accordance with the policies and procedures contained in the CTFP
18 Guidelines.
19 B. AUTHORITY shall provide oversight in order to maintain inter jurisdictional traffic signal
20 operational integrity between PROJECT and other existing and new M2 Project P funded projects.
21 C. AUTHORITY will act as the LEAD AGENCY and provide and file all documentation
22 necessary to acquire a Categorical Exemption from CEQA for PROJECT.
23 D. AUTHORITY shall perform web-based public outreach activities for the project to
24 communicate major project milestones and results.
25 E. AUTHORITY shall provide formats, templates, and guidance in reporting requirements
26 as described in CTFP.
U., P; 44
COOPERATIVE AGREEMENT NO. C-2-2030
1 F. AUTHORITY, or agents of AUTHORITY, may upon close-out of PROJECT under this
2 Agreement, perform a technical and or field review to ensure that the CTFP Guidelines policies and
3 procedures were followed. Such a review may be performed one hundred and eighty (180) days after
4 the PROJECT three-year grant period is complete. If the technical and or field review determines that
5 any of the activities performed are ineligible for CTFP funding, PARTICIPATING AGENCIES must
6 return the amount of funding used to perform the ineligible activity to AUTHORITY.
7 G. AUTHORITY will invoice the PARTICIPATING AGENCIES as identified in the
8 PROJECT 2012 CALL APPLICATION and Attachment B for the dollar match at the start of the
9 PROJECT.
10 H. AUTHORITY will request updates on the PROJECT as part of semi-annual review
11 process, including documentation of in-kind match conforming to Attachment B and will include the
12 PROJECT in the list of active projects in OCFundtracker until completion of the three year grant period.
13 Documents to be provided include, but are not limited to, payroll records, contracts, and purchase
14 orders.
15 ARTICLE 4. RESPONSIBILITES OF THE AUTHORITY AS PROJECT LEAD AGENCY
16 The AUTHORITY as the LEAD AGENCY agrees to the following responsibilities for the
17 implementation of the PROJECT:
18 A. AUTHORITY will act as the LEAD AGENCY for the work necessary to manage, procure,
19 and complete the PROJECT as identified in Attachment A.
20 B. To coordinate outreach with the PARTICIPATING AGENCIES for the PROJECT.
21 C. To collect manual intersection movement and automated machine traffic counts.
22 D. To develop new timing plans optimized for signal synchronization.
23 E. To provide updated timing plans and traffic count data to the PARTICIPATING
24 AGENCIES.
25 F. To prepare a "Before and After Study" for the PROJECT. As described in the Measure
26 M2 Eligibility Guidelines adopted by the AUTHORITY, the "Before and After Study" for the project is
~~AR
COOPERATIVE AGREEMENT NO. C-2-2030
1 considered the equivalent of the required Project Final Report (Measure M2 Ordinance No. 3, Section
2 B.111.9) for the project. The AUTHORITY shall provide the "Before and After Study" to the
3 PARTICIPATING AGENCIES in draft and final formats for comment and comments shall be noted in
4 the final study.
5 G. To provide Ongoing Monitoring and Maintenance of optimized signal timing after
6 Primary Implementation of the PROJECT is completed and continue until the end of the three year
7 grant period.
8 ARTICLE 5. RESPONIBILITES OF THE PARTICIPATING AGENCIES
9 The PARTICIPATING AGENCIES agree to the following responsibilities for implementation
10 and funding of the PROJECT:
11 A. Provide a technical representative to meet and participate as a member of the
12 PROJECT's Traffic Forum.
13 B. To authorize the AUTHORITY to manage, procure, and implement all aspects of the
14 PROJECT.
15 C. To participate and support the PROJECT implementation within the timeframe
16 outlined in the APPLICATION and consistent with the CTFP Guidelines adopted by the
17 AUTHORITY.
18 D. To provide the AUTHORITY all current intersection, local field master, and or central
19 control system timing plans and related data upon request.
20 E. To provide the local match and or documentation for the in-kind services for the
21 PROJECT in accordance with Attachment B. Failure to provide included match and or evidence of
22 in-kind service may result in the loss of future participation for competitive funds. ,
23 F. PARTICIPATING AGENCIES that have included a dollar match as identified in
24 Attachment B shall provide payment for the dollar match to the AUTHORITY within 30 calendar days of
25 receipt of an invoice.
26 /
4pz§ 9
COOPERATIVE AGREEMENT NO. C-2-2030
1 G. PARTICIPATING AGENCIES that have included an in-kind match as identified in
2 Attachment B shall provide documentation of conformance as part of the semi-annual review process.
3 H. PARTICIPATING AGENCIES shall provide updates to the AUTHORITY on the
4 PROJECT as part of semi-annual review process until completion of the three year PROJECT grant
5 period. Documents to be provided include, but are not limited to, payroll records, contracts, and
6 purchase orders.
7 1. PARTICIPATING AGENCIES shall continue Ongoing Monitoring and Maintenance after
8 the three year grant period is complete and continue until the end of the PROJECT if additional
9 Maintenance of Effort is specified in the APPLICATION.
10 ARTICLE 6. DELEGATED AUTHORITY
11 The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this
12 Agreement are delegated to its City Managers, or equivalent designee, and the actions required to be
13 taken by AUTHORITY in the implementation of this Agreement are delegated to AUTHORITY's Chief
14 Executive Officer.
15 ARTICLE 7. AUDIT AND INSPECTION
16 AUTHORITY and PARTICIPATING AGENCIES shall maintain a complete set of records in
17 accordance with generally accepted accounting principles. Upon reasonable notice, PARTICIPATING
18 AGENCIES shall permit the authorized representatives of AUTHORITY to inspect and audit all work,
19 materials, payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES for a
20
period of four (4) years after final payment, or until any on-going audit is completed. For purposes of
21
audit, the date of completion of this Agreement shall be the date of AUTHORITY's payment of
22
PARTICIPATING AGENCIES's final billing (so noted on the invoice), if applicable, under this
23
Agreement. AUTHORITY shall have the right to reproduce any such books, records, and accounts. The
24
above provision with respect to audits shall extend to and or be included in contracts with
25
PARTICIPATING AGENCIES' contractor.
26
~7 ~ 1'5
COOPERATIVE AGREEMENT NO. C-2-2030
ARTICLE 8. INDEMNIFICATION
1
A. Each PARTICIPATING AGENCY shall indemnify, defend and hold harmless the
2
AUTHORITY, it's officers, directors, employees and agents from and against any and all claims
3
(including attorney's fees and reasonable expenses for litigation and settlement) for any loss or
4
damages, bodily injuries, damage to, or loss of property caused by the negligent acts, omissions or
5
willful misconduct by the PARTICIPATING AGENCY, its officers, directors, employees or agents in
6
connection with or arising out of the performance of this Agreement.
7
B. The PARTICIPATING AGENCIES shall maintain adequate levels of insurance, or self-
8
insurance to assure full indemnification of AUTHORITY.
9
C. AUTHORITY shall indemnify, defend and hold harmless the PARTICIPATING
10
AGENCIES, its officers, directors, employees or agents, and or its officers, directors, employees or
11
agents from and against any and all claims (including attorney's fees and reasonable expenses for
12
litigation and settlement) for any loss or damages, bodily injuries, damage to, or loss of property caused
13
by the negligent acts, omissions or willful misconduct by AUTHORITY, its officers, directors, employees
14
or agents in connection with or arising out of the performance of this Agreement.
15
D. AUTHORITY shall maintain adequate levels of insurance, or self-insurance to assure full
16
indemnification of the PARTICIPATING AGENCIES.
17
ARTICLE 9. ADDITIONAL PROVISIONS
18
A. Term of Agreement: This Agreement shall continue in full force and effect until
19
December 31, 2015.
20
B. This Agreement may be extended or amended in writing at any time by the mutual
21
consent of both parties. No amendment shall have any force or effect unless executed in writing by
22
both parties.
23
C. The AUTHORITY and the PARTICIPATING AGENCIES agree to work together in good
24
faith, using reasonable efforts to resolve any unforeseen issues and disputes arising out of the
25
performance of this Agreement.
26
SDR n
a
COOPERATIVE AGREEMENT NO. C-2-2030
1 D. Legal Authority: The AUTHORITY and the PARTICIPATING AGENCIES hereto
2 represent that they are authorized to execute this Agreement on behalf of said parties and that, by so
3 executing this agreement, the parties hereto are formally bound to the provisions of this Agreement.
4 E. Severability: If any term, provision, covenant or condition of this Agreement is held to be
5 invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the
6 remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or
7 condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
8 F. Counterparts of Agreement: This Agreement may be executed and delivered in any
9 number of counterparts, each of which, when executed and delivered shall be deemed an original and
10 all of which together shall constitute the same agreement. Facsimile signatures will be permitted.
11 G. In the event that the PROJECT Costs exceed the estimates as submitted in the
12 APPLICATION as prepared by the APPLICANT AGENCY, all parties agree to meet and determine
13 PROJECT revisions to meet the budget or a revised funding proposal by PARTICIPATING AGENCIES
14 which shall be documented and submitted in writing as a revision to the agreement.
15 H. AUTHORITY and PARTICIPATING AGENCIES shall comply with all applicable federal,
16 state and local laws, statutes, ordinances and regulations of any governmental authority having
17 jurisdiction over the PROJECT.
18 I. Force Majeure: Either Party shall be excused from performing its obligations under this
19 Agreement during the time and to the extent that it is prevented from performing by an unforeseeable
20 cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God;
21 commandeering of material, products, plants or facilities by the federal, state or local government;
22 national fuel shortage; or a material act or omission by the other party; when satisfactory evidence of
23 such cause is presented to the other Party, and provided further that such nonperformance is
24 unforeseeable, beyond the control and is not due to the fault or negligence of the Party not performing.
25 J. Assi_ n ment: Neither this Agreement, nor any of the Parties rights, obligations, duties, or
26 authority hereunder may be assigned in whole or in part by either Party without the prior written consent
I Z§Dr , I
COOPERATIVE AGREEMENT NO. C-2-2030
1 of the other Party in its sole and absolute discretion. Any such attempt of assignment shall be deemed
2 void and of no force and effect. Consent to one assignment shall not be deemed consent to any
3 subsequent assignment, nor the waiver of any right to consent to such subsequent assignment.
4 K. Obligations To Comply with Law: Nothing herein shall be deemed nor construed to
5 authorize or require any Party to issue bonds, notes or other evidences of indebtedness under the
6 terms, in amounts, or for purposes other than as authorized by local, state or federal law.
7 L. Governing Law: The laws of the State of California and applicable local and federal
8 laws, regulations and guidelines shall govern this Agreement.
9 M. Litigation fees: Should litigation arise out of this Agreement for the performance thereof,
10 each party will bear their own costs and attorney's fees.
11 N. Notices: Any notices, requests, or demands made between the parties pursuant to this
12 Agreement are to be directed as follows:
13
To CITY OF SANTA ANA: To CITY OF FOUNTAIN VALLEY:
14
City of Santa Ana City of Fountain Valley
15
16 Public Works Agency 10200 Slater Avenue
20 Civic Center Plaza, M-43 Fountain Valley, CA 92708
17 Santa Ana, CA 92701
18
Attention: Vinh Nguyen Attention: Temo Galvez
19 Senior Civil Engineer Deputy City Engineer
20 Tel: 714/647-5612 Tel: 714/5934517
21
Email: vnquyen ansanta-ana.org Email: temo.galvez6a fountainvalley.org
22
23
24
25
26
9APA4,;
COOPERATIVE AGREEMENT NO. C-2-2030
1 To CITY OF HUNTINGTON BEACH: To CITY OF WESTMINSTER:
2 City of Huntington Beach City of Westminster
3 2000 Main Street 8200 Westminster Boulevard
4 Huntington Beach, CA 92648 Westminster, CA 92683
5
Attention: William Janusz Attention: Adolfo Ozaeta
6 Principal Civil Engineer Traffic Engineer
7
Tel: 714/374-1628 Tel: 714/548-3462
8
wianusz ansurfcity-hb.orq email: aozaeta(o-)-westminster-ca.-gov
9
10
To AUTHORITY:
11
12 Orange County Transportation Authority
13 550 South Main Street
14 Orange, CA 92863-1584
15 Attention: Venita Todd
16 Senior Contracts Administrator
17 Tel: 714/560-5446
18 Email: vtodd(a)-octa.net
19 /
20
21 /
22 /
23 /
24
25
26 /
T~~aL~11 ~f'f 5
COOPERATIVE AGREEMENT NO. C-2-2030
1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement
2 No. C-2-2030 to be executed on the date first above written.
3 CITY OF SANTA ANA ORANGE COUNTY TRANSPORTATION AUTHORITY
4
5 BY: By:
Paul Walters Meena Katakia
6 City Manager Manager, Capital Projects
7 ATTEST: APPR ED AS TO FORM:
8
By: By:
9 Maria D. Huizar Kennard R. Smart, Jr.
City Clerk General Counsel
10
11 APPROVED AS TO FORM:
12 By:
Sonia Carvalho
13 City Attorney
14
15 Dated:
16
17
18
19
20
21
22
23
24
25
g§D-56
COOPERATIVE AGREEMENT NO. C-2-2030
1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement
2 No. C-2-2030 to be executed on the date first above written.
3 CITY OF FOUNTAIN VALLEY
4 By:
5 John J. Collins
Mayor
6
7 ATTEST:
8 By:
Kathy Bailor
9 City Clerk
10
11 APPROVED AS TO FORM:
12 By'
Alan Burns
13 City Attorney
14
Dated:
15
16
17
18
19
20
21
22
23
24
25
26
Z§D-57
COOPERATIVE AGREEMENT NO. C-2-2030
1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement
2 No. C-2-2030 to be executed on the date first above written.
3 CITY OF HUNTINGTON BEACH
4 By:
5 Joe Carchio
Mayor
6
7 ATTEST:
8 By:
Joan L. Flynn
9 City Clerk
10
APPROVED AS TO FORM:
11
12 By'
Jennifer McGrath
13 City Attorney
14 Dated:
15
16
17
18
19
20
21
22
23
24
25
26
~5n A5f ~
COOPERATIVE AGREEMENT NO. C-2-2030
1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement
2 No. C-2-2030 be executed on the date first above written.
3 CITY OF WESTMINSTER
4
By:
5 Margie L. Rice
6 Mayor
7 ATTEST:
8
By:
9 Robin Roberts
City Clerk
10
11 APPROVED AS TO FORM:
12 By:
Richard Jones
13 City Attorney
14 Dated:
15
16
17
18
19
20
21
22
23
24
25
26
,5 D r 7f7 r,
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
SCOPE OF WORK
Edinger Avenue Corridor
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
The Orange County Transportation Authority (Authority or OCTA) desires to provide the
components necessary to improve and enhance signal timing and synchronization
services and operations for all signalized intersections on the Edinger Avenue Corridor
Traffic Signal Synchronization Project (PROJECT).
This approximately twelve (12) mile stretch of PROJECT includes thirty-eight (38)
signalized intersections and includes four (4) Orange County agencies (AGENCY or
AGENCIES). The street was proposed for synchronization by the City of Santa Ana as
part of the 2012 Project P corridors from Renewed Measure M (M2). The term
PARTIES shall refer to all participating AGENCIES and OCTA
The PROJECT passes through the cities of Santa Ana, Fountain Valley, Huntington
Beach, and Westminster. Signals along the corridor are controlled by these
AGENCIES. The AGENCIES along the corridor utilize several different types of
controllers, including Type 170 C8, Type 2070, NEMA TS - 1, 2 by Econolite, and other
manufacturer's each with their own respective firmware or operating systems and
characteristics.
The main goals and objective of this project is to:
• Perform an operations and timing analysis to develop and implement optimized
traffic signal synchronization timing, including the development and
implementation of timing plans at all signalized intersections;
• Determine and make recommendations for all traffic signal equipment and
infrastructure related solely to improve and/or enhance synchronization; and
• Upon approval by the owning AGENCY and OCTA, procure, furnish and install
all approved infrastructure improvements for PROJECT.
The implementation of the new optimized timing and infrastructure improvements will:
• Provide signal synchronization timing for prevailing traffic patterns
• Maximize the number of intersections traversed on a green indication vs. those
stop by a red indication
• Reduce stops, decrease travel times, and reduce overall delay,
• Reduce emissions and Green House Gases (GHG); and
• Provide a continuing foundation for interjurisdictional cooperation in coordination
of interactive but autonomous local AGENCY traffic signal systems.
The following specific tasks are required to be performed in the course of providing
service for the traffic signal coordination project. Tasks are listed in sequential order for
clarity. However, some tasks may run concurrently or commence prior to the order
listed.
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Task 1: Project Management
Task 1: Project Management is ongoing throughout the duration of the project. This
task includes day-to-day project management, such as meetings, progress reports,
tracking of schedules, invoicing, and overall administration of the project. The project
management team, comprised of Authority personnel, and the On-Call Traffic
Engineering Consultant (CONSULTANT), acts as an extension of the Authority staff and
will act in that capacity at meetings with the respective corridor AGENCIES. The
following list is a minimum of what is required of this task:
1. The selected CONSULTANT for PROJECT shall prepare a detailed Project
Management Plan (PMP) that includes budget and schedule estimates for all of the
tasks described in the Scope of Work, providing specific project milestones for
review and approval by the Authority Project Manager (APM) or designated
representative. These items shall be detailed and include expected meetings,
activities (by work task, whether performed by CONSULTANT team or by others),
start dates, activity durations, product submittal dates, relationships among work
tasks (including critical path items), and a detailed flow chart for the project tasks,
and float time. CONSULTANT shall finalize the report based on comments received
from the project sponsor, other involved AGENCIES, and APM and/or Authority staff.
2. CONSULTANT shall lead a two (2) stage Project Kick-Off Meeting with the APM and
AGENCY representatives.
a. The first stage will be to kick-off the project with the APM; establish
communication channels and protocols discuss the scope of work, schedule,
and budget; gather available information; and obtain a thorough
understanding of the goals for the project. Specific topics to discuss include
data collection needs, specific Synch ro/S imTraffic version 8.0 and Tru -
Traffic version 10.0 modeling needs, specific training needs for
Synchro/SimTraffic, Tru-Traffic, and other programs or firmware specified
herein, and specific construction items and procurement methodologies, and
PROJECT schedule.
b. The second stage of the meeting will be with the CONSULTANT, APM, and
AGENCY representatives that have signalized intersections along the
PROJECT. Data collection needs and requirements shall be outlined to the
involved AGENCIES. CONSULTANT shall notify each AGENCY of the type
of work, and when the work is to be performed within that AGENCY.
CONSULTANT shall notify each participating AGENCY any and all
documents that need to be produced pertaining to the construction of the
facilities and the coordination, including but not limited to: as-built drawings,
new Plans, Specifications and Estimates for new construction to be built as
part of this project (PS&E), Intersection Timing Charts, Existing Synchro
Models, Aerial photos, ADT and TMC data, etc. The APM may assist in this
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endeavor to facilitate time constraints.
3. CONSULTANT shall lead project meetings as directed, by the Authority to include the
CONSULTANT staff, APM, and other project related participants. The purpose of
these meetings will be to ensure that proper input is being received by
CONSULTANT and the Authority and that it is included in the work effort.
a. CONSULTANT shall prepare agendas, provide status updates, discuss the
progress and direction of the work, and provide notes of these meetings as
directed by the Authority to all participants. These meetings will also serve to
provide feedback between the project development team and CONSULTANT
regarding specific issues of the effort, including facilitating the development of
measures of effectiveness, construction alternatives and mitigations, and as
specified in later tasks.
4. CONSULTANT shall attend and be an active presenter at the Authority-led Intelligent
Transportation Systems (ITS) Roundtable, updating the group on the effort, its status,
and other items as determined by Authority staff. The ITS Roundtable is a semi -
annual forum envisioned to further communication and information exchange
between the Authority and the local AGENCIES regarding signal coordination and
ITS.
5. CONSULTANT shall attend and present at four (4) Board/Committee meetings to
summarize the findings. CONSULTANT shall attend and present at other AGENCY
committee meetings, and intergovernmental meetings as directed by the Authority.
The purpose of these meetings may be to inform attendees about the project, signal
synchronization in general, the PROJECT potential strategies, and other relevant
information.
a. At a minimum, a total of 10 monthly project team meetings, 2 Board, 2
committee, and 6 project team and other meetings shall be used for
scheduling and budgeting purposes.
Deliverables - Task 1:
1. Lead a 2 Stage Project Kick-off Meeting and prepare agenda and meeting materials.
2. Detailed Project Management Plan - one per participating party.
3. Monthly progress reports (electronic master and two copies) including status of the
work effort and updated schedule. Draft and Final Project Reports.
a. Consultant shall also submit a weekly summary of work performed in rich text
format for OCTA internal usage.
b. Monthly progress reports to AGENCIES upon request.
4. Attend Monthly project team meetings and prepare meeting materials, including
agenda, action items, graphics, presentation aides, and notes.
5. Electronic versions of all data files as directed by Authority.
6. Graphics and presentation aides required for all meetings.
7. All documents provided in electronic form should be of currently used OCTA MS
Word 2007 format.
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8. All electronic data produced for this project shall be provided on CD-R.
Task 2: Data Collection
CONSULTANT shall collect the following data necessary to thoroughly understand
existing traffic conditions in the study area and be able to develop optimal time-of-day
traffic signal coordination plans, if applicable.
1. From the involved AGENCIES and or Authority, CONSULTANT shall collect existing
timing charts/sheets, existing coordination plans, traffic as-built drawings, aerial
photos, maps, traffic collision data as available, and collision diagrams for the study
intersections, if available. CONSULTANT shall also collect any off the shelf plans
(PS & E) for construction of any and all traffic signal coordination/synchronization
related plans, specifications and estimates for the corridor. CONSULTANT, if
requested by the involved AGENCY, will provide their own staff to review available
records/plans and request copies of needed records/plans with a minimum of
disruption to the involved AGENCY.
2. From the involved AGENCIES, CONSULTANT shall collect signal timing and signal
priority preferences, including, but not limited to, those related to pedestrian and
bicycle timing, phase sequence modifications and preferences, and special
operations such as conditional service, coordination preferred phase re - service,
and ring - barrier logic, as well as the timing optimization software preference.
3. CONSULTANT shall conduct seven-day 24-hour machine counts along each 1 mile
segment of PROJECT. Additionally, CONSULTANT will collect 24-hour vehicle
classification counts using a machine at four (4) locations on PROJECT to determine
heavy vehicle (truck) percentage information. Data obtained from Saturday and
Sunday counts will determine the necessity of weekend signal timing.
4. CONSULTANT shall conduct weekday and weekend peak period turning movement
counts (TMC) at each and every of the PROJECT signalized intersections, including
pedestrian and bicycle counts. No other types of TMC classification shall be
necessary. Weekday counts shall be conducted for two hours of each peak period
(AM, mid-day, and PM). If needed, after analyzing the seven-day 24-hour machine
counts, weekend counts shall be conducted at each and every of the PROJECT
signalized intersections for a single two hour Saturday mid-day peak period. For
intersections with more than 2 through lanes in any of the approaches, a minimum of
2 people per intersection is required.
a. CONSULTANT, APM, and Local AGENCIES shall determine locations for
special video recording of bicycle and pedestrian activity for specific data
collection in support of upcoming changes to the CA MUTCD. Video
recording and data reduction shall be required at minimum 6 locations.
b. CONSULTANT and designated sub consulting Traffic Counting Firm shall be
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cognizant of the fact that queuing of right turn vehicles or left turn vehicles
that do not pass the limit line for counting purposes during the count time
period shall also be counted as part of the quarter hour period in which they
occur.
c. TMCs, supplied by an alternate viable source, for an intersection that are 2
years of age may used in lieu of a manual count.
5. All counts shall be summarized in MS Excel 2007 format. Copies of the raw data
count sheets will be provided to each involved AGENCY.
Deliverables - Task 2:
1. Report summarizing data collection effort, including intersection turning counts,
traffic collision analysis, current traffic signal timing patterns, and drawings of
intersection features.
2. Electronic versions of all data files (See CTFP Guidelines for ROADS requirements)
3. Raw video footage of intersections receiving Video Counting to OCTA only.
4. Deliverables of Task 1 and Task 2 to AGENCIES shall be limited to political
boundaries.
Task 3: Field Review, Plans Specifications and Estimates, Design Standards and
Requirements
1. CONSULTANT shall review the geometric layout, existing traffic signal equipment
and signal synchronization related infrastructure, and identify any deficiencies for
each intersection and along the whole corridor. The review shall include an
assessment of the existing intersection geometry, traffic conditions, and traffic signal
control equipment and telemetry/interconnect facilities along the corridor and of each
intersection using observation, available as-built plans, consultation with the local
AGENCIES, and AGENCY supplied aerial photos. CONSULTANT will use a
standard field form developed by CONSULTANT for this review that accounts for
each piece of intersection data required. With permission of the local AGENCIES,
CONSULTANT will inspect the interior of each traffic control cabinet, inspect the
telemetry systems and determine their respective condition and make
recommendations for equipment upgrades. CONSULTANT is advised that certain
infrastructure and equipment upgrades have been identified previously by the
AGENCIES and reviewed by the APM and shall be a requirement of this project.
These items are identified subsequently within this document.
2. CONSULTANT shall also include an identification of all planned and programmed
improvements (widening projects, intersection improvements, etc.) on the study
corridor. The identification of these projects should be at minimum a list summarizing
all improvements.
3. Key components of the corridor review shall include, at minimum, the following:
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• Corridor lane configurations and lane widths;
• Existing street and lane geometries, curbs, and medians;
• Upcoming improvements to the corridor;
• Traffic signs and pavement markings at all PROJECT intersections,
approaches to cross streets, and along PROJECT corridor;
• Traffic signal control device information, such as type of device, brand and
make, condition of equipment. Intersection Photographic Documentation Log
shall be required;
• Existing signal operation characteristics - signal phasing, cycle lengths, phase
sequence alteration, and protective-permissive, etc.;
• Existing controller and telemetry/interconnect equipment;
• Existing time-referencing setup;
• Existing Central Master Equipment;
• Existing Field Master Equipment;
• Open each controller cabinet and take digital photos of all equipment inside;
• Note any deficiencies of traffic control equipment at each intersection; and
• Note the maintenance condition or existence of the traffic signal equipment,
controllers and synchronization related infrastructure.
CONSULTANT shall also investigate factors that are expected to affect signal
progression including, but not limited to: intersections with high pedestrian or bicyclist
volumes; over-saturated intersections; uneven lane distribution; high volumes of trucks
and buses; high-volume un-signalized intersections, including interchanges; parking
maneuvers; presence and location of bus stops; differing signal timing patterns among
AGENCIES; etc.
With the view of assisting, enhancing, and improving the traffic operations along this
corridor, CONSULTANT shall identify any deficiencies of the existing traffic signal
control and telemetry infrastructure, and geometric layout, and provide
recommendations towards simple solutions that may be implemented to correct such
deficiencies.
CONSULTANT shall prepare a report summarizing the findings of the field review.
If deemed necessary by the APM or through request of an AGENCY through the APM,
CONSULTANT shall prepare any design construction documents in the form of
sketches to full-fledged Plans Specifications and Estimates (PS & E). CONSULTANT
shall prepare such plans for use in the construction of the PROJECT per each
respective AGENCY's standards. CONSULTANT shall supply such documentation to
the APM and the AGENCY owning the affected facility for approval prior to commencing
any construction. Construction documents will be used during the course of
construction by AGENCY for inspection services. CONSULTANT shall modify
documents subject to approved construction completion to owning AGENCY as an As -
Built document. Cost for production, reproduction, inspection services, and as - built
services are part of the Full Fixed Price of the Contract and/or CTO and no additional
compensation shall be allowed, therefore.
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CONSULTANT will be required to design, procure, install, construct, and implement all
desired components of the PROJECT as described in this document. CONSULTANT
shall negotiate with OCTA and AGENCIES at the beginning of PROJECT to determine
what actually shall be installed and implemented to maintain budgetary control.
CONSULTANT, if required to install or replace any traffic signal control equipment
whether local intersection or central systems, shall perform due diligence in the
determination of what types of systems are to be installed. NTCIP compatible systems
shall be installed. Closed Loop Systems shall not be supplied nor installed. Sole
Source systems or systems that are a linked subset or part of a sole source central
system are not to be installed unless verification of need can be demonstrated to OCTA
APM and CAMM Contract Administration per OCTA standards and policies. In the
circumstance where a local intersection system controller is a necessary sole source
and there is no alternate substitute, the CONSULTANT shall procure the sole source
local intersection controller unit. The controller assembly and appurtenances housing
the local intersection system controller may be supplied by others.
Deliverables - Task 3:
1. Report documenting:
a. The field review (including photo logs)
b. Recommended mitigations to perceived problems
2. Electronic versions of the report and all data files
3. Necessary Construction Documentation
Task 4: `Before' Study
CONSULTANT shall conduct a `Before' field study report representative of the times
and days for which synchronization plans will be developed. The report shall identify
Measures of Effectiveness (MOE) to evaluate the effects of the synchronization plans.
MOE's will likely include traffic flow, travel time, average speed, number of stops per
mile, number of intersections traversed on green vs. stopped by red (Greens per Red)
(note: Average Speed, Stops per Mile, and Greens per Red are the new OCTA MOE,
Corridor Synchronization Performance Index (CSPI)), fuel consumption reduction,
pollution reduction, and other pertinent items. The CONSULTANT shall include the
CSPI as part of the MOEs as they are easily identifiable by lay persons relevant to
demonstrating corridor improvements. The identified MOE's shall be compiled for the
corridor using the floating car method and from Synchro 8.0 and from Tru-Traffic
Version 10.0. A minimum of five (5) runs will be completed in each direction for each of
the three weekday timing plans (a.m., midday, and p.m.), and a minimum of five (5) runs
will be completed in each direction during the Saturday midday plan. Number of runs
shall be consistent for both directions and time periods. Based on engineering judgment
and in conjunction with APM approval, CONSULTANT may subdivide the corridor into
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segments for the 'Before' and 'After' runs. CONSULTANT shall notify and receive
approval from APM on number of runs and segments to be accomplished.
Project travel-time data will be collected using the floating car method, a laptop
computer, a GPS receiver unit, and Tru-Traffic v 10.0, only.
The report shall address likely optimization strategies for signal synchronization,
specifically focusing on how to consider PROJECT optimization: end - to - end vs.
coordinated zones. Ideally, the analysis should include the floating car data and data
collected as part of Task 2. However draft versions of the report can include previously
collected traffic, travel time, or other data, if considered relevant and available. The
evaluation report shall provide a very good understanding of traffic patterns on
PROJECT throughout the weekdays and throughout the weekend. Tru-Traffic Version
10.0 has the OCTA Corridor Synchronization Performance Index (CSPI) Calculation
formulas available for use as well as the calculations for the latest emissions for GHG
and other MOEs. These functions shall be utilized by the CONSULTANT in the draft
preliminary, draft final and final reports as specified herein.
The CONSULTANT shall perform due diligence with regard to existing and proposed
timing operations on arterials that intersect with the PROJECT.
CONSULTANT shall prepare a memorandum and present the findings to the Authority
outlining the findings of the `Before' field study. The Authority may request a
presentation on the traffic patterns on PROJECT Scope and possible synchronization
strategies to address the traffic patterns (optimizing the fill corridor versus optimizing
segments identified with natural traffic breaks) to provide direction on the preferred
signal timing strategy. Any requested presentation shall include as much of the turning
movement, 24-hour machine counts, travel time, earlier city counts, etc. as available.
CONSULTANT shall finalize the memorandum based on comments received from the
Authority Project Manager and other involved AGENCIES and after incorporating the full
set of data collected by CONSULTANT as part of Task 2.
Deliverables - Task 4:
A memorandum documenting the results of the 'Before' study is to be distributed to the
APM and AGENCIES as a discussion item. More detailed analysis of project results
shall be included in Task 8: Project Report.
1. Electronic versions of all data files and memorandum to all PARTIES and
AGENCIES.
Task 5: Signal Timing Optimization and Implementation
CONSULTANT shall work with the APM and AGENCIES to develop a model of the
study area and calibrate the model based on field observations of existing conditions.
Signal synchronization optimization shall be conducted in Synchro 8.0. The corridor
model must be consistent with all aspects and seamlessly interface and interlace with
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the County Wide Synchro Network as administered by the GIS/ROADS database. The
PROJECT Synchro 8.0 model and shall be easily imported and or exported from that
database. Node or intersection numbering scheme must remain consistent with
ROADS. Any modifications, additions, or removal of intersections or roadway segments
(nodes or links) must be approved by Authority Section Manager - Planning/GIS,
Planning and Analysis and the APM. CONSULTANT shall calibrate the model based on
travel time, delay studies, field observations of queue lengths, and saturation flows for
heavy movements at key intersections. Tru-Traffic Software version 10.0 or latest
release should be used, subsequent to initial Synchro optimization, to augment and
enhance green band throughput (offset, splits, phase rotation); and, to incorporate
specific off band coordinated traffic platoons into the corridor operation as required by
data analysis and field observations.
The CONSULTANT may use their own numbering scheme for use in Synchro analysis if
the volume balancing and other factors becomes an issue with node numbering in
regard to OCTA ROADS Database. If the CONSULTANT chooses to use this
methodology, the requirement for submittal of the database in the ROADS format is still
required. The extra node numbering used for volume balancing nodes and other factors
must be removed upon final submittal of the Synchro document that will be incorporated
into the ROADS database. These operations will be closely monitored and controlled
through the APM and the Section Manager of the GIS department of Planning.
CONSULTANT shall evaluate signal timing and coordination parameters with
consideration for the following:
o Optimize coordination timing using:
• Modified Phase Sequence Rotation
• Overlap or display output phase transfer techniques to reservice
phases with capacity problems (Ring - Barrier Logic)
• Protected/Permissive operations
o Phasing will be lead/lead only; or,
o Flashing Yellow Arrow technique may be employed for lead/lag
if controlling/owner AGENCY permits its use
• Harmonic cycling double, half, third or other harmonic multiple,
• Other innovative techniques
o CONSULTANT will measure the saturation flow rates at key project
intersections during one peak hour where the overall intersection volume-to-
capacity ratio is greater than or equal to 0.8 as a calibration for the Synchro
model
o Timing parameters which provide adequate splits and corresponding offsets
which fully accommodate pedestrians within the split time. CONSULTANT
shall take into consideration the pedestrian timing parameters used by the
local AGENCY on a case by case basis. Pedestrian Intervals shall be
examined and retimed to current adopted standards by each respective
AGENCY. CONSULTANT should note that proposed new pedestrian timing
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standards have been approved at the Federal level and about to be approved
at the State level. AGENCIES must be contacted and provide policy and
guidance to the CONSULTANT for calculations regarding these timing
intervals.
o Timing parameters which incorporate minimal pedestrian activity to provide
the optimum vehicle split and offset timing and accommodate pedestrians
using various pedestrian timing adjustment techniques for pedestrian splits
during coordination
o Appropriate cycle lengths consistent with the goals of this effort. Additionally,
CONSULTANT shall recommend time-of-day start and stop intervals for the
various timing plans based on the identified peaks from the 24-hour machine
counts, and field observation
o CONSULTANT shall prepare, at minimum, a total of three (3) timing plans for
a typical weekday which consider the following peak periods: AM PEAK, MID-
DAY PEAK, PM PEAK and one (1) timing plan for a typical Saturday for a
MID-DAY PEAK. Timing plans should be in both Synchro format and the
preferred timing chart format of each local AGENCY.
CONSULTANT shall develop an operational model within SimTraffic. The operational
analysis will be used to micro - simulate and analyze specific roadway segments with
queuing, spill back, starvation, storage blocking, and other queuing interactions, and to
analyze and mitigate the conditions discovered by CONSULTANT and/or APM and
AGENCIES in field reviews.
CONSULTANT shall develop optimized signal timings using the results from
Synchro/SimTraffic 8.0, and Tru-Traffic version 10.0 or latest released version and
recommend any changes to the signal phasing at each signalized intersection that may
improve the efficiency of operations. Output of the modeling software shall not be
utilized without proper QA/QC. Engineering judgment shall be utilized to determine final
operational parameters. The recommended signal timing plans shall be reviewed by
the APM and local AGENCY staff.
Upon approval of the optimized signal timings by the Authority and the cities, the
CONSULTANT shall implement, or assist local AGENCIES staff in the implementation
of new signal timings either through the central traffic signal system (if available) or
direct implementation at the intersection controller units. CONSULTANT shall use
existing traffic signal interconnection systems, where they exist, and, as a result of the
inter-jurisdictional nature of the project, shall implement time-based signal coordination
techniques across signals controlled by different AGENCIES.
As the project will be using time-based signal coordination, the CONSULTANT shall
evaluate the current time-referencing of all traffic signal controllers and recommend a
corridor-wide strategy (such as WWV or GPS clocks) to ensure that all traffic signal
controllers are on synchronized time clocks. CONSULTANT shall verify that all Central
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Master or Local Field Master, and/or Local Controller unit clocks are:
0 operating properly and are synchronized;
o that all clocks are referencing a common reset time;
o and that all clocks are referencing a common time of day for start of cycle length
calculation (i.e. 12:OOAM - Midnight)
CONSULTANT shall fine-tune, or assist local AGENCY staff in the fine-tuning of, the
new settings and timings. CONSULTANT shall fine-tune timings in the field and record
all changes. Fine-tuning shall be conducted during times and days that are
representative of the times and days for which coordination plans were developed.
CONSULTANT shall utilize Tru - Traffic Version 10.0 or later software on a laptop with
appropriate GPS device and use the floating car method utilized in the PROJECT
"Before" Study to fine tune the corridor operation and verify integrity of system
intersection clocks. Synchronized Video shall be used to compare actual conditions to
anticipated conditions dictated by the Tru-Traffic time space diagram so that any
anomalies may be corrected prior to "After" Study tasks.
CONSULTANT shall prepare a memorandum detailing the signal timing optimization
and implementation, including detail on the Tru-Traffic CSPI and other MOE's and
Synch ro/S imTraffic MOE results. CONSULTANT shall finalize the memorandum based
on comments received from the PROJECT AGENCY applicant or sponsor, the other
involved AGENCIES, and the APM
Deliverables - Task 5:
1. All optimized and synchronized traffic signal timing plans, including existing corridor
conditions and improved corridor conditions.
2. Field implementation of optimized traffic signal plans for existing corridor conditions,
including all required fine tuning.
3. Evaluation, recommendation, and installation of a time-referencing system.
4. Electronic Synchro 8.0 data files used in analysis.
5. Electronic SimTraffic data files used in analysis.
6. Electronic Tru-Traffic v 10.0 data files with video used in analysis.
7. Electronic versions of all other data files and memorandums.
8. Memorandum documenting the signal timing optimization and implementation.
9. Deliverables of Task 1 and Task 2 to PARTIES shall be limited to respective political
boundaries.
Task 6: 'After' Study
The CONSULTANT shall conduct an 'After' field study representative of the times and
days for which synchronization plans will be developed. The 'After' study must be
conducted in the same manner and contain the same MOE's as the 'Before' study in
order to evaluate the improvements of the synchronization plans. MOE's should be
compiled for the optimized corridor using the floating car method output in Tru-Traffic
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and then from Synch ro/SimTraffic 8.0. A minimum of five (5) runs will be completed in
each direction for each of the three weekday timing plans (a.m., midday, and p.m.), and
a minimum of five (5) runs will be completed in each direction during the Saturday
midday plan.
Project travel-time data will be collected using the floating car method, a laptop
computer, a GPS receiver unit, and the methodologies and software to match the before
study, exactly.
CONSULTANT shall prepare a memorandum comparing the results of the 'Before' and
'After' field study with reference to the specific MOE's and present the findings to the
Board. CONSULTANT shall also provide at least two public video travel time
presentations (Transportation Commission Meeting and City Council Meeting).
CONSULTANT shall finalize the memorandum based on comments received from the
APM and other involved AGENCIES.
Deliverables - Task 6:
1. Memorandum comparing the results of the 'Before' and 'After' studies, to be
distributed to OCTA Board as an item. More detailed analysis of project results to
be included in Task 6: project report.
2. Presentation to the Board of the 'Before' and 'After' study comparison.
3. Synchronized Video with graphical travel time presentation to at least 2 public
meetings (Transportation Commission Meeting and City Council Meeting or
equivalent. Maximum number of meetings shall be equal to 2 per participating
AGENCY)
4. Electronic versions of all data files and memorandum.
Task 7: Synchronization System Construction - Agency Specific
General:
CONSULTANT shall coordinate with each AGENCY of the PROJECT to assess special
construction requirements, needs and desires, either known and proposed or previously
unforeseen or unknown but necessary to complete the project. This may include:
1. GPS time clocks at Central, Field Master, and Local Intersection Controller
Assemblies;
2. The replacement and/or modifications to intersection controller assemblies and/or
units;
3. New Central Systems or Modifications or upgrades from closed loop system to
central system hardware, firmware, and software,
4. Modifications, additions; or repair of missing or damaged signal synchronization
infrastructure and other assets to be determined. (See Attachments or Appendices
for the matrix for each AGENCY as to what is currently proposed to be constructed.
See Task 3: Field Review, Plans Specifications and Estimates, Design Standards
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and Requirements for allowed systems and sub systems, sole source, and design
requirements for all equipment to be installed.); and
5. Attention is directed to Section 86 - 1.05 WARRANTIES, GUARANTIES, and
INSTRUCTION SHEETS of the State Standard Specifications.
CONSULTANT shall provide the following:
a. 1 YEAR GUARANTEE on LABOR and MATERIAL for all equipment
furnished, installed, and/or modified
b. 3 YEAR GUARANTEE on Firmware and Software Patches, Fixes, Updates,
and Upgrades for
o Central Systems Control and Communications,
o Field Master, and Local intersection controller units
Maintenance Contracts or extra fees for these specific tasks and deliverables shall not
be allowed nor charged to any PARTY or AGENCY by either the CONSULTANT,
his/her Sub - Consultants, and/or vendors/suppliers, either jointly or severally, of the
specified systems and related components for this service or task.
Enforcement of Standard Warranties or Guaranties for hardware and software or
firmware specified heretofore shall be the sole responsibility of the AGENCY
receiving the equipment.
Deliverables - Task 7:
1. Procure and install any and all equipment as specified but within budget for the
PROJECT as proposed in the Scope of Work and Attachments or Appendices.
2. Negotiate with APM and AGENCY representatives on alternative procurements or
substitutions as deemed necessary during the course of the PROJECT.
3. AS BUILT Plans and Specifications.
4. All WARRANTIES and GUARANTIES as specified
Task 8: Continuing Signal Timing Support
CONSULTANT will provide "on-call" signal timing support services for a period of two
years or 24 months following the implementation and fine - tuning of the final signal
timing plans, Task 5, to address any future adjustments that may be needed during this
period. Depending on the nature of the adjustment, CONSULTANT may accomplish the
fine-tuning adjustments remotely from the Consultant's office through the traffic
management systems. During this 24-month period CONSULTANT will be prepared to
review any project intersection requested by the PARTIES within (24) hours of written
notice, including observing and fine-tuning the signal timing.
CONSULTANT will drive the length of the project arterial during all designated corridor
synchronization timing plan hours of operation on a monthly basis in order to verify that
2M-72
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
the synchronization timing is working as designed, and complete any necessary
adjustments. Monthly driving times will consist of a full 12-hour weekday and a 4-hour
Saturday. CONSULTANT shall notify APM 24 hours prior to commencement of driving
periods.
Deliverables - Task 8:
1. 24 months of on-call support and revised signal timing plans and memorandum
documenting CONSULTANT recommendations and AGENCY actions
2. Electronic versions of all data files and memorandums.
Task 9: Project Report
At the end of the three (3) year contract period, CONSULTANT shall prepare a Final
Report with an executive summary. The report shall provide complete documentation of
the project, including, but not limited to, project objectives, project locations, project
scope, findings, recommendations, implementation schedule, improvements
accomplished, report on the Continued Signal Timing Support per Task 8, and
procedures for continuing maintenance, surveillance, and evaluation of the coordinated
signal system, work performed, data collected: 'before' and 'after' studies and project
benefits achieved in terms of fuel savings, travel time, and other measurable
parameters. The report shall document all planned and programmed improvements on
the study corridor as well as recommendations for further infrastructure improvements
that would likely improve the corridor signal coordination project results. CONSULTANT
shall present the final report and results of the project to the Board and city councils as
required. The report shall be completed in accordance with the current CTFP
Guidelines.
The report shall include for each intersection the lane configurations; signal phasing,
turning movement data, and cycle lengths for existing and proposed timings for all peak
periods. In addition, in a separate binder, all the traffic signal phase sequences, signal
timing plans, and pedestrian timings shall be documented. Finally, the report shall
provide recommendations with cost and benefit estimates for future improvements to
traffic signal infrastructure (signal controllers, vehicle detection, communications, etc.),
intersection capacity (appropriate signal phasing, lane geometrics, and alleviation of
physical bottlenecks that curtail arterial capacity), and traffic management strategies.
These proposed improvements are beyond the scope of this demonstration project but
should be useful in determining future enhancements to the corridor.
Deliverables - Task 9:
1. Draft and Final PROJECT Signal Synchronization Project Report (one electronic
master and 15 hardcopies) and Presentations.
29D-73
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
Task 10: Traffic Signal Modeling Software Support
CONSULTANT, in addition to specific needs of AGENCIES as listed in the Attachments
to this Scope of Work, shall supply to OCTA or specified AGENCY, any upgrade or new
licenses for the following software and manuals:
Agency Name Product Name Quantity Upgrade New
Westminster S nchro 8.0 1 X
1. Consultant shall provide a four day training session consisting of four (4) modules.
The modules will be on the functions and features of the following programs:
Module 1 - Highway Capacity Manual 2010 (HCM 2010) and its relationships to the
vendor software supplied on this project and other related items.
a. Shall be the first module in the training session.
b. Oriented to transportation planning/operations and the interaction of
Synchro/Sim Traffic 8.0
c. Four (4) hours in length
2. Module 2 - Synchro/Sim Traffic 8.0
a. Module 2.1 - 3D Viewer 8 set up and operation (optional)
3. Module 3 - Tru Traffic 9.0
4. Module 4 - Interaction between the programs and usage
The course content and times shall be coordinated with the APM and the Consultant.
The classes will be scheduled to take place in the OCTA IS Training Room.
The programs shall be taught over a 4 day period. The HCM session or module shall
be taught to OCTA personnel and Consultant invited personnel only. The HCM session
shall be taught the first 4 hours of the instructional period, followed by Synchro/Sim
Traffic and Tru Traffic.
As part of the Tru Traffic Training, the Consultant shall provide a 'hands - on' exposure
to floating car studies in real time in a suitably equipped vehicle with laptop/gps on Main
Street in front of OCTA Headquarters. The length of the segment shall be from
Chapman Avenue to the CHOC Hospital Intersection near the SR - 22 Freeway. OCTA
shall provide the Synchro Network and Tru Traffic Network for that use.
The APM shall solely make the determination of the scheduling, content, and who will
instruct the training. The Consultant may perform the 'hands - on' exposure to floating
car studies requirement after the initial 4 day training session if deemed appropriate by
the APM and the AGENCIES.
Consultant shall be responsible for all expenses related to training, including travel,
lodging and per diem plus actual training course fees, licenses, and document
production required from the program vendor. OCTA shall supply the IS Training Room
26D-74
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
and sufficient numbers of laptops and workstations to train up to maximum 22
individuals associated with the Project. Project participants or their respective
designees shall have priority of attendance over all other persons. OCTA personnel
shall have priority of attendance over all other persons for the HCM training module.
Schedule for this Task 10 Traffic Signal Modeling Software Support shall be determined
by the Project Development Team at the Kick-Off b. or first Project Development Team
Meeting.
Deliverables:
1. Four module training session as specified.
2. Software with licenses, and manuals as specified
26b-75
THIS PAGE LEFT INTENTIONALLY BLANK
17
25D-76
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
Edinger Avenue - Work by Location
t rt
R
°.t~dWK:
ri' . f 1IIf .
t
'try.
::gip ~ v
Huntington Beach Bolsa Chica Street 1 3892
Huntington Beach Graham Street 2 3893
Huntington Beach Springdale Street 3 3895
Huntington Beach Edwards Street 4 3894
Huntington Beach Goldenwest Street 5 3896
Huntington Beach Goldenwest College 6 3975
Huntington Beach Gothard Street 7 3897
Huntington Beach Wards Drivewa 8 3983
Huntington Beach Sher Lane 9 3855
Huntington Beach Parkside Lane 10 3854 E IIC, see wishlist
Caltrans Beach Boulevard 11 237
Huntington Beach Newland Street 12 3898 E I/C, see wishlist
Westminster Magnolia Street 13 6112 ce, see wishlist
Fountain Valle Bushard Street 14 7073 ce, ca, VS, corn, see wishlist
Fountain Valle Brookhurst Street 15 7074
Fountain Valle Ward Street 16 7072 ce, ca, com, see wishlist
Fountain Valle Euclid Street 17 7071
Santa Ana Newhope Street 18 2584 lee, es, see wishlist
Fountain Valle Harbor Boulevard 19 2585 VS, FS, see wishlist
Santa Ana Mohawk Drive 20 2447 ee, see wishlist
Santa Ana Fairview Street 21 2586 SD, BT, FS, see wishlist
Santa Ana Sullivan Avenue 22 2448 ce, ca, E_-detection, ee, see wishlist
Santa Ana Greenville Street 23 2449 ee, see wishlist
Santa Ana Center Street 24 2450 es, see wishlist
Santa Ana Raitt Street 25 2587 es, see wishlist
Santa Ana Pacific Avenue 26 2652 ee, see wishlist
Santa Ana Bristol Street 27 2590 BT, FS, see wishlist
Santa Ana Baker Street - Monarch 28 2588 ee, see wishlist
Santa Ana Flower Street 29 2589 VS, WR, es, ee, see wishlist
Santa Ana Broadway 30 2591 N I/C-TP, ee, see wishlist
Santa Ana Main Street 31 2592 N I/C-TP, BT, es, ee, see wishlist
Santa Ana Orange Avenue 32 2478 N I/C-TP, as, see wishlist
Santa Ana Maple Bike Trail 33 2451 ee, see wishlist
Santa Ana Standard Avenue 34 2593 ce, ca, es, ee, see wishlist
Santa Ana Grand Avenue 35 2594 VS, SD, E I/C-TP, FS, F-splicing, see wishlist
Santa Ana Lon Street 36 2595 es, ee, TP-splicing, see wishlist
Santa Ana Ritchey Street 37 2452 ice, ca, ee, VS, FS, TP & F-splicing, BT, see wishlist
Caltrans SR-55 SB Ram - Auto Mall Drive 38 238 ea, gps
cu = controller unit; ca = controller assembly includes cu + all necessary equipment and appurtenances + es; ce = cabinet equipment; es =
ethernet switch; FS = Fiber Switch; ee = ethernet extender; gps = gps interface and antennae installed; 2070 = 2070 Com## - 2070
Communication Module, 170E - Field Master; CM = Modem - Communications Module; C = CenTracs; TAC = TACTICS; ASCL = ACS Lite;
A = Aries; BB = Battery Backup System; Existing or New 11C = Interconnect Conduit with media; media - F = Fiber Optic, TP = pair
Twisted; VD = Video Detection; WD - Wireless Detection; SD - System Detection; VS = Video Surveillance System; W = WiFi; WR =
Wiriess Radio; BT- Biuetooth; L = Loop Detector; EVP = Emergency veh. pre-empt; T = Type II or III Electrical Service; a # following
item codes = quantity (i.e. L42 = install 42 loop detectors); * = shared ownership; following task code = NOT A PART, agency pays 100%
for that task only; m - cu = modify existing controller. New controller may be substituted if functionally equivalent. CONSULTANT is
cautioned to verify interconnect components In field.
All equipment is furnished and installed and/or modify existing installation with 1 year guaranty on labor and material Firmware and Software
Upgrades for installed specified systems are included in the installed price for a period of 3 years. Excludes new software for new features not
originally installed nor specified to be installed and included. Removal of existing equipment and appurtenances is Included in the furnish and
install or modify existing installation price. PS & E may be available at no cost to the Consultant from Project Agencies.
18
25D-77
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
Comments, Wishes, Needs of Huntington Beach
Instructions: Enter any special circumstance such as conduit, communications, central or field master
modifications, new systems, TMC, YIDS, etc. that are not part of the intersection listing on the Main Data
Sheet. Prioritize with 1 being best and 5 being worst. Add items if you wish.
Priori Description Comments
Between Newland and Parkside Conduit repair/replacement, interconnect
apart of original application
19
25D-78
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
Comments, Wishes, Needs of Fountain Valley
Instructions: Enter any special circumstance such as conduit, communications, central or field master
modifications, new systems, TMC, YIDS, etc. that are not part of the intersection listing on the Main Data
Sheet. Prioritize with 1 being best and 5 being worst. Add items if you wish.
Priori Description Comments
Bushard St. Cabinet & Controller Upgrade, Communication,
CCTV Camera system
Ward St. Cabinet & Controller upgrade, Communication
Harbor Blvd. CCTV Camera Syste, Communication
*part of original application
20
I
25D-79
AGREEMENT NO. C-2-2030
ATTACHMENT A
Comments, Wishes, Needs of Santa Ana
Instructions: Enter any special circumstance such as conduit, communications, central or field master
modifications, new systems, TMC, VIDS, etc. that are not part of the intersection listing on the Main Data
Sheet. Prioritize with 1 being best and 5 being worst. Add items if you wish.
Priori Description Comments
* Newhope Street Communication
* Mohawk Drive Communication
* Fairview Street System detection, Communication equipment, Bluetooth
Travel Time
* Sullivan Avenue Cabinet & controller upgrade, Detection, Communication
* Greenville Street Communication
* Center Street Communication
* Raitt Street Communication
* Pacific Avenue Communication
* Bristol Street Communication, Bluetooth travel time
Baker St-Monarch Communication
* Flower St. CCTV Camera System, Wireless Broadband Antenna,
Communication
* Broadway Install conduit and Interconnect, Communication
* Main Street Install Interconnect, Communication, Bluetooth Travel Time
Orange Avenue Communication
* Maple (Bike Trail) Communication
* Standard Avenue Cabinet & controller upgrade, Communication
* Grand Avenue CCTV Camera System Detection, Install Interconnect, Fiber
Splicing, Communication
* Lyon Street Communication, Interconnect splicing
Ritchey Street CCTV Camera System, Communication, Interconnect &
Fiber Splicing, Bluetooth Travel Time
*part of original application
21
25D-80
AGREEMENT NO. C-2-2030
ATTACHMENT A
Comments, Wishes, Needs of Westminster
Instructions: Enter any special circumstance such as conduit, communications, central or field master
modifications, new systems, TMC, VIDS, etc, that are not part of the intersection listing on the Main Data Sheet.
Prioritize with 1 being best and 5 being worst. Add items if you wish.
Priori Description Comments
Magnolia St. Cabinet Upgrade
1 One (1) Synchro license upgrade Upgrade to latest edition
*part of original application
22
25D-81
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT B
Local Match Commitment
Details of Matching Funds: (must be consistent with PROJECT APPLICATION):
Provide details in tables
Cash Match: Total Cash Match for the Project: $ 59.617
in-Kind Match: Total In-Kind Match for the Project: $ 125.733
Total Match for Project: $ 185.350
Cash Match:
Agency Funding Source Amount of Cash Contribution
City of Huntington Beach AQMD $ 6,617
City of Westminster Traffic Impact Fee $ 3,000
City of Fountain Valley Measure M Turnback $10,000
City of Santa Ana Measure M Turnback $ 40,000
TOTAL $ 59,617
In-Kind Match (Improvements or Staffing Support):
Specific Improvements and Services (List items and Cost)
Agency Improvement Date of
Construction Expenditure
$
TOTAL $
25D-82
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT B
Staffing Commitment:
Agency Staff Position Type of Service LHo Bued Total
Project y
:Rate
City of Principa
l Civil Project Support /
60 $142 $8,520-
Huntington Beach Engineer Implementation
City of Admin Admin 50
$142 $ 7,100*
Huntin ton Beach
City of Maintenance Maintenance 249.86 $88 $ 21,988*
-Huntington Beach
Principal Civil Project
City of Westminster Engineer Design/Implement 8 $68 $ 544*
/ Constr. En .
City of Westminster Assistant Civil Project Design /
Implement / 10 $48 $ 480*
Engineer
Constr. En .
City of Westminster Public Works Construction
Engineering / 8 $40 $ 320*
Inspector
Ins ection
City of Westminster Sr.
Administrator Project Admin 7.11 $36 $ 256*
Assistant
City of Deputy City Project Admin /
Fountain Valle Engineer Review 30 $140 $ 4,200*
City of Assistant Project Support /
Fountain Valle Engineer Implementation 46.75 $100 $ 4,675*
City of Santa Ana Sr. Civil Project Admin /
Engineer Review 150 $118 $ 17,700*
Assistant Project
City of Santa Ana Engineer II Design/Implement 303.03 $99 $ 30,000*
/ Constr. En g.
Assistant Project
City of Santa Ana Traffic Oper Design/Implement 227.27 $99 $ 22,500*
Engineer / Constr. En g.
Engineering Project
City of Santa Ana Intern Design/Implement 338.64 $22 $ 7,450*
/ Constr. En g.
TOTAL $ 125,733*
*Total amount is the required participation by the identified agency. The number of hours and hourly rate will
be based on each agency's actual fully burdened billing rates, which must collectively equal the same value
of the assigned "Total" dollars. Each agency will be responsible for keeping detailed records of hours
worked and description of work. An accounting record of personnel, hours at fully burdened rate is
expected to be included with the final submittal. Records will be subject to auditing.
25D-83
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT C
List of Contacts
OCTA Fountain Valley
Mr. Ronald (Ron) Keith Mr. Temo Galvez
Principal Traffic Engineer Deputy City Engineer
Project Manager 10200 Slater Avenue
600 S. Main Street Fountain Valley, CA 92708
Orange, CA 92868 Tel: 714.593.4517
Tel: 714.560.5990 Temo.galvez(a fountainvaIley.org
rkeithCD-octa.net
Huntington Beach Santa Ana
Mr. William Janusz Mr. Vinh Nguyen
Principal Civil Engineer Senior Civil Engineer
2000 Main Street Public Works Agency
Huntington Beach, CA 92648 20 Civic Center Plaza, M-43
Tel: 714.374.1628 Santa Ana, CA 92701
wjanusz ~D,surfcity-hb.org Tel: 714.647.5612
vnguyen(,santa-ana.org
Westminster
Mr. Adolfo Ozaeta
Traffic Engineer
8200 Westminster Blvd.
Westminster, CA 92683
Tel: 714.548.3462
aozaetaa,westminster-ca.gov
2501-84