HomeMy WebLinkAbout22A - SPEC - REPROGRAPHIC PAPER AND ENVELOPESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 4, 2013
TITLE:
CONTRACT AWARD TO LIBERTY
PAPER FOR REPROGRAPHIC
PAPERS AND ENVELOPES
(SPEC. NO. 12-058)
CITY MANAGER
RECOMMENDED ACTION
CONTINUED TO
FILE NUMBER
Award a contract to Liberty Paper for reprographic papers and envelopes for a one-year period, with
provision for three one-year renewals, in an annual amount not to exceed $90,000.
DISCUSSION
The Finance and Management Services Agency's Central Services requires copier, laser, and
specialty papers to provide copy paper and in-house duplicating services for departments throughout
the City. In addition, the Police Department's Central Distribution Center stocks copy paper for
various divisions and the Holding Facility. During the past contract period the Police Department's
share of the total cost for reprographic paper and envelopes was approximately 35%.
The notice inviting bids was advertised on October 18, 2012, and bids were solicited. A summary of
the bid invitations and bids received is as follows:
14 Requests For Bid mailed
2 Invitations For Bid mailed to Santa Ana vendors
2 Bid received
1 Bid received from a Santa Ana vendor
Bids were received, opened on October 31, 2012, and evaluated (Exhibit 1). The bid from Liberty
Paper is responsive to the specifications and meets the City's requirements.
FISCAL IMPACT
Funds are available in the Finance & Management Central Services account (no. 7110100-63001),
and the Police Property & Facilities account (no. 1114450-63001).
APPROVED AS TO FUNDS AND ACCOUNTS:
Carlos Rojas
Acting Chief of Police
Police Department
'tc?mm,??
Francisco Gutierrez
Executive Director
Finance and Mgmt. Services Agency ?P
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 151 Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For_
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ABSTRACT OF BIDS
CONTRACT AWARD FOR REPROGRAPHIC PAPERS AND ENVELOPES
(SPEC. NO. 12-058)
Vendor Kelly Paper Co. Liberty Paper Unisource
Worldwide, Inc.
Location Santa Ana, CA Los Angeles, CA Signal Hill, CA
Terms Net 10 Prox N30 1% N30
Next day on stock
Delivery 3 - 5 days items 3 - 5 days
Discount on
non-contract 20% 10% 15%
items
Subtotal $57,120.13 $54,558.45 $72,615.73
Tax - 8% $4,569.61 $4,364.68 $5,809.26
Total Value $61,689.74 $58,923.13 $78,424.99
* ($616.89)
$61,072.85
* 1 % SA Vendor Discount
Exhibit 1
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22A-4