HomeMy WebLinkAbout25F - AGMT - CLASS SOFTWARE MAINT AND SUPPORTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 4, 2013
TITLE:
AGREEMENT AMENDMENT WITH
ACTIVE NETWORK TO PROVIDE
CLASS SOFTWARE MAINTENANCE
AND SUPPORT
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1" Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the attached agreement
amendment with Active Network, for a one-year period, to provide Class Software maintenance
and support services, subject to non-substantive changes approved by the City Manager and
City Attorney.
DISCUSSION
The Active Network provides the Parks, Recreation and Community Services Agency with the
Class software system, which helps the agency manage two of its biggest operations, the leisure
class program and the facility reservations program. The Registration module services the
thousands of registrations for our many leisure class programs, including course descriptions,
dates/times offered and participant information and payments. The Reservations module
manages reservations for all the agency facilities including all building rentals, room rentals and
athletic field rentals. The Reservations module also tracks participant information and payments.
The City currently has an agreement with Active Network to begin the development of an on-line
registration system for leisure classes, which will make it possible for residents to view up to the
minute leisure class availability and register and pay on-line. The cost of this project is $11,000
and is expected to begin in February 2013 with an anticipated go live date of Fall 2013. The
current agreement also includes the $10,964 maintenance payment for 2012.
This attached agreement amendment will cover the $11,017 maintenance payment for 2013 and
will add a $2,000 contingency for the on-line registration project for unanticipated work, for a total
not to exceed agreement amount of $34,981.
25F-1
Active Network Agreement
February 4, 2013
Page 2
FISCAL IMPACT
Funds for this agreement are available in the PRCSA Administrative Services, Contract Services
account (no. 01113200 62300).
APPROVED AS TO FUNDS AND ACCOUNT:
-,", '4 dlf?z?
Gerardo Mouet,
Executive Directo
Parks, Recreation and Community
Services Agency
Francisco Gutierrez,
Executive Director
Finance and Management Services Agency
25F-2
AMENDMENT TO SOFTWARE MAINTENANCE AGREEMENT
THIS AMENDMENT, made and entered into this _ day of 2013, by and between the City of
Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of
the State of California ("City"), and Active Network ("Provider").
RECITALS
A. The City and Provider entered into that certain Agreement dated , 20_, hereinafter referred
to as "said Agreement" (#N- -) to provide class software maintenance and support services for the City's
leisure class programs.
B. The parties hereto now desire to amend said Agreement to extend said Agreement, and increase the amount
of compensation to Provider.
WHEREFORE, in consideration of the mutual and respective covenants and promises hereinafter contained and
made, and subject to all of the terms and conditions of said Agreement as hereby amended, the parties hereto do
hereby agree as follows:
1. Compensation is hereby amended to increase the amount by $11,017 for the annual maintenance
services, for a total not to exceed amount of $34,981.
2. The term of said Agreement is extended to November 30, 2013.
3. Except as hereinabove modified, the terms and conditions of said Agreement remain unchanged and in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment to said Agreement the date and
year first above written.
ATTEST:
Maria D. Huizar
Clerk of the Council
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
By: Lisa Storck, Asst. City Attorney
CITY OF SANTA ANA
Paul Walters
City Manager
RECOMMENDED FOR APPROVAL: PROVIDER - ACTIVE NETWORK
Gerardo Monet, Executive Director
Parks, Rec. & Community Services Agency
By:
Title:
25F-3