HomeMy WebLinkAbout25D - AGMT - GRAFFITI REMOVAL SERVICESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 4, 2013
TITLE:
AGREEMENT RENEWAL WITH GRAFFITI
PROTECTIVE COATINGS, INC., FOR
GRAFFITI REMOVAL SERVICES
aCITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 15t Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the attached renewal agreement
for graffiti removal services with Graffiti Protective Coatings, Inc., in an amount not to exceed
$600,000, for the period of March 1, 2013, through February 28, 2014, subject to nonsubstantive
changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency Maintenance Division is responsible for citywide graffiti abatement,
which is performed 365 days a year. Graffiti is typically removed within 24 hours based on
requests received from City staff and residents through the City's graffiti hotline.
In February 2011, Council entered into an agreement with Graffiti Protective Coatings, Inc., for a
one-year period with provisions for 4 one-year renewals. The contractor has consistently
demonstrated the ability to meet contract specifications by providing color matching, daily upper-
level graffiti removal, and facilitating graffiti crime analysis citywide. The graffiti removal program
also realized a 15 percent decrease in Graffiti Hotline calls for service, credited to the proactive
performance by the contractor. A 65 percent decrease in Code Enforcement referrals during the
same period is attributed to contractor removing graffiti from windows and commercial signs. Real
Time dispatching has resulted in a 95 percent success rate for responding within 24 hours of
receiving service requests and, through consistent staffing levels, the contractor has been able to
remove approximately 60,000 additional square feet of graffiti each month.
The contractor has also exceeded the contract specifications by providing additional services at no
additional cost to the City. These services include two clean-up days at Santa Ana parks in 2012
(one in January at Memorial Park and another in June at Santiago Park); a sixth truck provided on
a part-time basis, 20 hours a week to assist with graffiti removal in parks; unlimited upgrades and
support for the graffiti tracking software; a 4G tablet for the Gang Task Force to allow access to the
graffiti tracking system while in the field; and a free Citizen's Smartphone App to report and
manage graffiti services requests.
25D-1
Agreement Renewal with Graffiti Protective Coatings, Inc. for
Graffiti Removal Services
February 4, 2013
Page 2
Graffiti Protective Coatings, Inc., has exceeded staff expectations and has consistently
demonstrated the ability to provide a high standard of service. The contractor has agreed to renew
the contract for an additional year with no increase in pricing. Staff recommends the approval of
the one-year renewal agreement.
FISCAL IMPACT
Funds for FY 12/13 expenditures are available in the Environmental Sanitation Fund (Account
06817642-62300). Additional funds will be budgeted in FY 13/14 from the same account.
APPROVED AS TO FUNDS AND ACCOUNTS:
Raul Godinez II Francisco Gutierrez
Executive Director Executive Director
Public Works Agency Finance & Management Services Agency
RG/DM
Exhibit: 1. Amendment
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SECOND AMENDMENT TO AGREEMENT
THIS SECOND AMENDMENT TO AGREEMENT is entered into on February 4, 2013, by and between
Graffiti Protective Coatings, Inc., a California corporation ("Contractor") and the City of Santa Ana, a charter city
and municipal corporation organized and existing under the Constitution and laws of the State of California
(«City").
RECITALS:
A. The parties entered into Agreement A-2011-028, dated February 7, 2011, (hereinafter "said Agreement")
by which Contractor has provided graffiti removal services.
B. The Parties exercised the first option to extend by Amendment A-2012-040, dated March 6, 2012.
C. In accordance with the terms and conditions of said Agreement, the parties wish to exercise the second
option to extend the term, and provide compensation during the extended term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and
conditions of said Agreement, except those amended in this Second Amendment to Agreement, the parties agree
as follows:
1. Section 2, COMPENSATION, shall be amended to add $600,000.00 to pay for graffiti removal services
during the second one-year extension period, March 1, 2013 through February 28, 2014.
2. Section 3, TERM, shall be amended to reflect the parties exercise of the second option to extend. The
termination date shall be extended to February 28, 2014. The term may be extended for up to two (2) additional
one year periods, at the option of the City.
effect.
Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to Agreement on the date
and year first written above.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
Laura Sheedy
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
RAUL GODINEZ, II
Executive Director - PWA
CITY OF SANTA ANA
PAUL M. WALTERS
Interim City Manager
GRAFFITI PROTECTIVE
COATINGS, INC.
CARLA LENHOFF
President
Exhibit 1
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