HomeMy WebLinkAboutORANGE, COUNTY OF, SHERIFF'S DEPARTMENT (4) - 20121
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
A- 2012 -214
AGREEMENT TO TRANSFER FUNDS
FOR 2012 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG)
PROGRAM
l
THIS AGREEMENT is entered into this �J� —day of'C: 2012, which date is
enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a political
subdivision of the State of California, hereinafter referred to as "COUNTY ", and
City of Santa Ana a municipal corporation, hereinafter referred to as
" SUBGRANTEE."
WHEREAS, COUNTY, acting through its Sheriff - Coroner Department, hereinafter referred to
as SHERIFF, in its capacity as the lead agency on behalf of fourteen units of local government,
including SHERIFF and SUBGRANTEE, has applied for, received and accepted the Edward Byrne
Memorial Justice Assistance Grant from the U.S. Department of Justice, Office of Justice Programs,
Bureau of Justice Assistance (hereinafter referred to as "the grant ").
WHEREAS, the purpose of the grant is to supplement the resources available to the multi
agency Orange County Pro - Active Methamphetamine Laboratory Investigative Team (PROACT), and
to various programs designated to prevent and control crime within the County of Orange that are
operated by individual agencies included in the above - referenced fourteen units of local government, as
set forth in Attachment A hereto (Program Narrative in the grant MOU), which is attached hereto and
incorporated herein by reference.
WHEREAS, the terms of the grant require that certain grant funds be transferred to
SUBGRANTEE to be used for the grant purposes, which may include local initiatives, technical
assistance, training, personnel, equipment, supplies, contractual support, and information systems for
law enforcement, as more particularly described in Attachment A hereto.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
1. COUNTY shall transfer to SUBGRANTEE grant funds, in arrears, as necessary to
reimburse SUBGRANTEE for reasonable and permissible expenditures for the grant purposes. In order
CFDA 16.738
FY2012 JAG Program
U.S. Department of Justice
Page 1 of 5
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
o obtain grant funds, SUBGRANTEE shall comply with the instructions and submit to SHERIFF all
'equired information and documentation, as set forth in Attachment B hereto ( "How to Apply for JAG
]rant Reimbursements "), which is attached hereto and incorporated herein by reference. In no event
mill the total amount of the grant funds transferred by COUNTY to SUBGRANTEE hereunder exceed
SUBGRANTEE's allocation, as set forth in Attachment C hereto ( "JAG Program Allocation "), which is I
attached hereto and incorporated herein by reference.
2. SUBGRANTEE shall be reimbursed with said grant funds only for expenditures
necessary to acquire personal property or equipment as set forth in Attachment A hereto [herinafter
called "grant property and equipment "] or to perform such other grant functions, if any, for which
Attachment A specifies that SUBGRANTEE may utilize grant funds.
3. Throughout their useful life, SUBGRANTEE shall use grant property and equipment
only for grant purposes in accordance with Attachment A hereto.
4. SUBGRANTEE shall exercise due care to preserve and safeguard grant property and
equipment from damage or destruction and shall provide regular maintenance and such repairs for grant
property and equipment as are necessary, in order to keep said grant property and equipment
continually in good working order.
5. If grant property or equipment becomes obsolete, SUBGRANTEE shall dispose of it
only in accordance with the instructions of COUNTY or the agency from which COUNTY received the
grant funds.
6. SUBGRANTEE shall submit to the COUNTY grant program reporting documents and
information in accordance with requirements set out in Attachment D ( "Edward Byrne Memorial Justice
Assistance Grant Reporting Requirements "), which is attached hereto and incorporated herein by
Ireference.
7. SUBGRANTEE shall comply with all applicable terms of the certification(s) that are
attached hereto as Attachment E and incorporated herein by reference.
8. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully
bound by this Agreement and all applicable provisions of Attachments A, B, C, D and E hereto.
CFDA 16.738
FY2012 JAG Program
U.S. Department of Justice
Page 2 of 5
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
SUBGRANTEE shall notify COUNTY immediately upon discovery that it has not abided or no longer
will abide by any applicable provision of this Agreement or Attachments A, B, C, D or E hereto.
9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the State
Auditor General with respect to this Agreement for a period of three years after final payment
hereunder.
10. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and the
agency from which COUNTY received grant funds, and their elected and appointed officials, officers,
agents and employees from any and all claims and losses accruing or resulting to any and all contractors,
subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work,
services, materials or supplies in connection with SUBGRANTEE's performance of this Agreement,
including Attachments A, B, C, D and E hereto, and from any and all claims and losses accruing or
resulting to any person, firm, or corporation who may be injured or damaged by SUBGRANTEE in the
performance of this Agreement, including Attachments A, B, C, D and E hereto.
11. No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or
agreement not incorporated herein shall be binding on any of the parties hereto.
12. SUBGRANTEE may not assign this Agreement in whole or in part without the express
written consent of COUNTY.
13. For a period of three years after final payment hereunder or until all claims related to
I I this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all
documents, papers and records relevant to the work performed or property or equipment acquired in
accordance with this Agreement, including Attachments A, B, C, D and E hereto. For the same time
period, SUBGRANTEE shall make said documents, papers and records available to COUNTY and the
agency from which COUNTY received the grant funds or their duly authorized representative(s), for
examination, copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon
request, during usual working hours.
CFDA 16.738
FY2012 JAG Program
U.S. Department of Justice
Page 3 of 5
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
14. SUBGRANTEE shall provide to COUNTY all records and information requested by
�OUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be
•equired to provide to the agency from which COUNTY received grant funds or other persons or
agencies.
15. COUNTY may terminate this Agreement and be relieved of the payment of any
consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained
in this Agreement, including the applicable terms of Attachments A, B, C, D and E hereto, at the time
and in the manner herein provided, or b) COUNTY loses funding under the grant. In the event of
termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY.
16. SUBGRANTEE and its agents and employees shall act in an independent capacity in the
performance of this Agreement, including Attachments A, B, C, D and E hereto, and shall not be
considered officers, agents or employees of COUNTY or SHERIFF or of the agency from which
COUNTY received grant funds.
CFDA 16.738
FY2012 JAG Program
U.S. Department of Justice
Page 4 of 5
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange,
State of California.
DATED: , 2012
APPROVED AS TO FORM:
COUNTY COUNSEL
rj
By
Nicole Sims, Deputy
DATED: ZZI 7 , 2012
COUNTY OF ORANGE, a political
subdivision of the State of California
By
i
Sandra Hutchens, Sheriff - Coroner
Sheriff - Coroner Department
"COUNTY"
SUB(�RANTEE
By
Name and Title
City of Santa Ana
City
ATTEST: DATED: ° , 2012
By Iat �o
City Clerk, Mv- izt tk ��� (Z
DATED: L,'CL�� � , 2012
i.
CFDA 16.738
FY2012 JAG Program
U.S. Department of Justice Page 5 of 5
ATTACHMENT A 2012 -DJ -BX -0057
BJA FY 12 Edward Byrne Memorial Justice Assistance Grant (JAG) Program
PROGRAM NARRATIVE
General Description of Program Activities:
The Edward Byrne Memorial Justice Assistance Grant (JAG) funds will be utilized to support a broad
range of activities to prevent and control crime within the County of Orange. The County of Orange has
been certified disparate; therefore, this joint application includes sixteen units of local government for
which the applicant and fiscal agent is the County of Orange.
The JAG funds will be utilized for the purpose areas outlined in the grant solicitation. The fourteen units
of local government in the jurisdiction will utilize the funds for local initiatives, technical assistance,
training, personnel, equipment, supplies, and contractual support and information systems for criminal
justice within the following purpose areas: law enforcement, prosecution and court, prevention and
education, corrections and community corrections, drug treatment, and planning, evaluation and
technology improvement. The expenditure details of the funds for each city are outlined in the following
narrative.
2012 -DJ -BX -2532 Page 1 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Multi- Agenev Funding:
In a collaborative effort to benefit the County of Orange, the sixteen units of local government involved in
this grant application have agreed to utilize $26,869 (approximately 5.78 %) of the total funding to
supplement the multi jurisdictional Orange County Pro - Active Methamphetamine Laboratory
Investigative Team, hereafter referred to as PROACT.
Program Narrative:
Outline the Proposed program activities
Methamphetamine is the primary drug investigated by local, state, and federal law enforcement agencies
within the boundaries of Orange County. Successful clandestine methamphetamine laboratory
investigations require acquired expertise and are extremely time consuming and labor intensive. Local
law enforcement agencies do not have the resources, specialized training, or safety equipment necessary
to conduct the specialized investigations required to combat these types of operations. The labs
themselves are toxic and explosive in nature. Children of clandestine laboratory operators and meth users
are often forced to live in an environment of toxic chemicals with lasting effects on their overall physical
and mental health. PROACT will investigate all clan lab incidents within Orange County while
maintaining a close liaison with local agencies. These agencies will forward intelligence to PROACT for
review, evaluation, and subsequent enforcement action.
PROACT will integrate city law enforcement agencies, the Sheriffs Department, the District Attorney's
Office, the Bureau of Investigation, the Probation Department, as well as Child Protective Services to
conduct criminal investigations of clandestine methamphetamine laboratory operators, suppliers, and
traffickers.
PROACT personnel will initiate investigations, conduct covert surveillances, conduct parole and
probation searches, execute search warrants, and arrest criminal perpetrators. PROACT has previously
distinguished itself by focusing on disrupting and eliminating individuals and criminal cells responsible
for providing both the precursor and essential chemicals that are required to manufacture
methamphetamine. In essence, PROACT has functioned as the highly unique "proactive" effort against
the entire clandestine methamphetamine laboratory hierarchy, within and having a nexus to Orange
County.
Provide a brief Analysis of the need for the programs —
Precursor chemical smurfing has emerged as the preeminent source of pseudoephedrine for
methamphetamine production in the Southwest Region. Law enforcement investigations in California
suggest that organized precursor chemical smurfing organizations are supplying large quantities of
pseudoephedrine to methamphetamine laboratory operators. These operations are composed of numerous
individuals who make multiple purchases of products containing pseudoephedrine from pharmacies, drug
stores, and retail outlets. These products are then sold to chemical precursor brokers who sell them
directly to methamphetamine laboratory operators. The success of drug market disruption is due in large
part to the tireless work of state and local law enforcement agencies and the task forces they comprise.
Any real or perceived diminishment of law enforcement pressure will enable these criminal groups in
California to resurge resulting in the production and distribution of higher purity ice methamphetamine.
According to state and local law enforcement agencies, the threat associated with methamphetamine
trafficking and abuse exceeds any other drug.
2012 -DJ -BX -2532 Page 2 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Methamphetamine - related criminal activity has increased concurrently with the rise in the overall threat
posed by the trafficking and abuse of the drug. The impact of the manufacturing, trafficking, and use of
methamphetamine has been devastating to many cities and rural counties throughout the country. State
and local law enforcement agencies identify methamphetamine as the drug that most contributes to
violent crime.
Methamphetamine critical incidents occurring in Orange County have and continue to represent the
majority of all narcotic incidents occurring within the county.
Goal:
The goal of the PROACT Task Force is to pro- actively seek out and eradicate all clandestine
methamphetamine labs and methamphetamine in Orange County, thus providing a safer community for
the residents, employees and visitors within the County. The objectives of the PROACT Task Force are
to reduce the availability of methamphetamine in Orange County, improve public safety in Orange
County by eradicating hazardous clandestine methamphetamine labs, and identify, disrupt and arrest
suppliers of methamphetamine precursor and essential chemicals
Strategies to be used for proiect:
PROACT Task Force personnel will initiate investigations, conduct covert surveillances, conduct parole
and probation searches, execute search warrants, and arrest criminal perpetrators. PROACT will continue
to focus on disrupting and eliminating individuals and criminal cells responsible for providing both the
essential chemicals that are required to manufacture methamphetamine.
PROACT will continue to utilize innovative investigative techniques in an attempt to identify and
apprehend methamphetamine clandestine laboratory violators. Examples of techniques used include;
reverse stings of lab apparatus and essential chemicals; use of GPS tracking devices; wiretap
investigations, pursuing chemical sources, as well as continuing to assist and enter into partnerships with
Orange County law enforcement agencies at all levels of pro- active investigations. PROACT will
continue to maintain an on -going training profile in an attempt to stay current with all progressive case
law and new investigative techniques, as well as new safety procedures.
Lastly, the PROACT Task Force subscribes to the philosophy that the existence of methamphetamine
laboratories is defined by a three - pronged cycle of Facilitation, Manufacturing and Distribution.
Subscribing to this philosophy, PROACT will continue to focus on disrupting each of these prongs.
Proiect identifiers:
Meth labs
Funding:
TOTAL PROACT ALLOCATION (5.78 %): $26,869
2012 -DJ -BX -2532 Page 3 of 30
ATTACHMENT A
County /OCSD:
2012 -DJ -BX -0057
The County of Orange proposes to use the 2012 Justice Assistance Grant funding as follows:
Unincorporated Communities:
Las Flores, Coto de Caza, Ladera Ranch and Trabuco Canyon
Purpose Areas:
Law Enforcement, Crime Prevention and education
Program Narrative:
The unincorporated communities of Coto de Caza, Ladera Ranch, Las Flores, and Trabuco Canyon have a
population of over 42,000. These communities continue to experience population growth and expansion
in both residential and commercial development. In addition, accessibility to this eastern part of south
Orange County has been somewhat limited due to the urban landscape and roadway infrastructure. To
alleviate the limited accessibility to these communities, the County of Orange is in the planning phase of a
major thoroughfare extension. This will lead to significant increase in traffic volume and visitors. The
roadway will enhance mobility for the residents and will serve commuters traveling to the inland empire.
With the increase of commercial and residential development and population, demands on law
enforcement continue to increase. Calls for service have increased over 9% the past two (2) years and
most importantly, part one property crime rates have increased 8 %.
To meet the demands for law enforcement, the Orange County Sheriffs Department has engaged in a
community based multi- layered approach to reduce incidents of property crimes. This has been based on
targeted enforcement, intelligence -based policing, education and crime prevention through environmental
design.
Targeted Enforcement
The Unincorporated Special Enforcement Team (SET) and Directed Enforcement Team (DET) will be
utilized for crime suppression. Over the past year, the unincorporated areas have experience a 50%
increase in residential burglaries and continued increases in property crimes. This special enforcement
team will provide the necessary law enforcement surge and patrol saturation to prevent, detect and
apprehend individuals committing property crimes in these communities. The SET team will also
continue to conduct both probation and parole compliance checks of those individuals residing in the
unincorporated areas of southeast Orange County.
Intelligence Based Policing
The Special Enforcement Team (SET) will partner with our Statistical Tracking and Reporting unit
(STAR) to identify crime trends and specific problem areas. Information received from the Statistical
Tracking and Reporting unit (STAR) will be one of the driving mechanisms to pinpoint targeted
enforcement surges in the communities. These deployment surges will be strategic and based on crime
analysis.
Crime Prevention Through Environmental Design
The Special Enforcement Team (SET) will conduct community urban development assessments with a
specific focus on crime prevention. They will partner with the community housing and business
associations to seek ways to safeguard their communities from property based crimes.
2012 -DJ -BX -2532 Page 4 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Goals of the groiect:
• Reduction of property crimes
• Use of Crime Analysis Unit
• Targeted enforcement based on intelligence based predictive policing
• Implementation of crime prevention through environmental design
• Establish Problem — Oriented Policing approach
Strategies to be used for project:
• Target enforcement
• Saturation patrols
• Use of Crime Analysis Unit to assist with target enforcement
Project identifiers:
• Crime mapping
• Career Criminals
• Community Policing
• Crime Prevention
• Policing
• Overtime
Budget and Budget Narrative:
These funds will be used for overtime expenses incurred by front line deputy sheriffs assigned to the
Special Enforcement Team. The overtime will enhance the effectiveness of the program and allow both
saturation/surge patrols during varying hours of the day. Realizing crime is not restricted by city limits,
the overtime hours will allow these deputies the flexibility to assist other local and regional investigative
details combating property crimes
4 of deputies x $68.46/43 hrs. each(total hrs. 172.12) = $11,784
Timeline and/or groiect plan: Identify when the goals and objectives will be completed.
Complete within the next fiscal year — 2012/2013 — Deployment of saturation patrols to reduce property
crime rates in the unincorporated areas of south Orange County.
Funding:
Total Allocation: $14,548
PROACT Contribution: (10 %) $1,455
Administrative Fee (9 %): $1,309
Funds Retained by City /County: $11,784
2012 -DJ -BX -2532 Page 5 of 30
ATTACHMENT A 2012 -DJ -BX -0057
City: Anaheim
The City of Anaheim proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
Law Enforcement
Program Narrative:
The Anaheim Police Department (APD) would like to use JAG funds to support the overtime expenses of
the Department's frontline sworn and non sworn personnel in the following divisions: Operations,
Operation Support, Investigations, and Special Operations. Due to the City's economic conditions, over
the last few years APD has had to reduce both their sworn and non sworn staff in order to meet the City's
budgetary goals. As a result, all employees within the Department have taken on extra responsibilities and
duties in order to meet APD's goal of maintaining a safe community. Overtime hours have become an
intricate part in helping APD's personnel work efficiently and effectively. Overtime hours will be
assigned to employees within the four divisions at the discretion of the Department.
Goals of the proiect:
The Department's project goal is to improve and enhance the community's safety, while using a reduced
number of sworn and non sworn personnel. In order to accomplish this goal, overtime hours will be
assigned to each employee at the discretion of the Department.
Strategies to be used for proiect:
Overtime hours will be assigned to each employee at the discretion of the Department. A separate account
code will be assigned specifically for this project. All overtime documents for this project will be
assigned a specific account code. A copy of all overtime documents will be approved by the Department
prior to submittal. A backup of all overtime documents will be included in each reimbursement submitted
to the Orange County Sherriff s Department.
Proiect identifiers:
Overtime for personnel within Anaheim Police Department's four divisions: Operations, Operation
Support, Investigations and Special Operations.
Budget and Budget Narrative:
Overtime for the Department's personnel will range from $16.00- $90.00 per hour depending on the
position and rank of each employee. Due to budget constraints, APD is currently unable to fully fund the
Department's overtime expenses.
Timeline and/or proiect plan:
The project goals and objectives will be implemented immediately upon approval of the JAG program
funds and Anaheim's City Council approval to utilize the JAG funds for this project.
2012 -DJ -BX -2532 Page 6 of 30
ATTACHMENT A
Funding:
Total Allocation: $93,503
PROACT Contribution: (4 %) $3,740
Administrative Fee (9 %): $ 8,415
Funds Retained by City /County, : $ 81,348
2012 -DJ -BX -0057
2012 -DJ -BX -2532 Page 7 of 30
ATTACHMENT A 2012 -DJ -BX -0057
City: Buena Park:
The City of Buena Park proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
- Law Enforcement
Program Narrative:
The Buena Park Police Department proposes to use the Justice Assistance Grant Program funding to
supplement our current Police Service Aide Program. As a result of current fiscal deficits, we have had
several sworn police officer positions either frozen or eliminated. With the availability of our Police
Service Aides, they will be able to assist by taking non - violent reports, assisting in traffic control,
providing service at the front counter of the Police Department, and other duties as assigned. By using
funding for this program, this will free up sworn officers to respond to critical calls, and maintain timely
responses.
Goals of the project:
To maintain our current Police Service Aide Program. This will free up our sworn personnel from non-
critical reports, and allow them to respond to emergency calls for service. The Police Service Aide
Program will help us to maintain our current response times.
Strategies to be used for project:
- Police Service Aides will continue to assist in everyday tasks of taking reports for non - violent crimes
and other miscellaneous duties, usually handled by sworn patrol officers
- Reduce the amount of reports taken by patrol officers and allow them to be more available for
emergency calls for service
- Reduce response times for Patrol Officers responding to emergency calls for service
Proiect identifiers: See JAG Identifiers (attached)
- Community Policing
Budget and Budget Narrative:
Our Police Service Aide Program (which currently receives partial funding from JAG ARRA Grant
funds), will utilize this additional funding to provide salaries for this program.
Timeline and/or proiect plan: Identify when the goals and objectives will be completed
We will continue to fund the PSA program, which will free up the time of our patrol officers and reduce
response times to emergency calls. We should continue to maintain consistent response times to
emergency calls less than 5 minutes within the first year of the grant period.
2012 -DJ -BX -2532 Page 8 of 30
ATTACHMENT A
FundinLy:
Total Allocation: $19,176
PROACT Contribution: (0 %) $0
Administrative Fee (9 %): $1,726
Funds Retained by City /County: $17,450
2012 -DJ -BX -0057
2012 -DJ -BX -2532 Page 9 of 30
ATTACHMENT A 2012 -DJ -BX -0057
City: Costa Mesa
The City of Costa Mesa proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
1) Planning, Evaluation, and Technology Improvement
Program Narrative:
The Costa Mesa Police Department's proposed program activity is to expand upon its security system to
include other police facilities. In general, law enforcement is a target to both foreign and domestic threats.
The department lacks funding to expand its current security system to include other police facilities.
Goals of Proiect:
The department's project goal is to expand upon its security system by installing new card access points
at the police department's Communications Center and Westside Substation facilities. The installation of
these new card access points will improve the department's security system and enhance its monitoring
capabilities of police facilities.
Strategies to be used for Project:
To accomplish the department's 2012 JAG project goal, the agency will obtain quotes from vendors that
can supply the identified service, technology, and/or equipment needed.
Project Identifiers:
1) Electronic Monitoring, 2) System Improvements
Budget & Budget Narrative:
Preliminary quotes have been obtained for the department's proposed program. The estimated cost is:
Electronic Card Access System - $20,000.
Timeline and/or Project Plan:
The project objectives and goals will be instituted immediately upon approval of the Costa Mesa City
Council and the department's ability to utilize the JAG allocation for expenditures.
Funding:
Total Allocation: $22,858
PROACT Contribution: (0 %) $ 0
Administrative Fee (9 %): $2,057
Funds Retained by City /County: $20,801
2012 -DJ -BX -2532 Page 10 of 30
ATTACHMENT A 2012 -DJ -BX -0057
City: Fullerton
The City of Fullerton proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
Purpose Areas related to the proposed CCTV (Closed Circuit TV) Project include Law Enforcement,
Prosecution and Court; Corrections and Community Corrections; and Planning, Evaluation and
Technology Improvement.
Program Narrative:
Outline the Proposed program activities —
The Fullerton Police Department's proposed JAG 2012 CCTV (Closed Circuit TV) Project will provide
partial funding of $28,186 for a new security camera and video system at the Police Department and City,
estimated at $119,500 by the Communications & Technology Division of the Orange County Sheriff's
Department. The remainder of the costs, approximately $91,314, will be funded through the
Department's existing asset seizure fund balance. This project would also integrate the Police
Department and the Jail camera systems which now operate separately.
18 outdated security /surveillance cameras at the Police Department facility and 19 outdated cameras at
the Jail facility will be replaced, and four new cameras monitoring both the Police Department and City
Hall will be installed. Four large- screen monitors will be mounted in the Watch Commander's Office,
and an additional monitor will be used to observe Fullerton's very active downtown area.
Two digital video recorders with 30 -day retention capabilities will be installed for Police facility cameras,
and two DVR's with one -year retention would record from the Jail cameras.
Provide a brief Analysis of the need for the programs —
The Fullerton Police Department and Jail camera systems are so antiquated that they have been
characterized by audio /video technicians, including the Sheriffs Communications & Technology
Division, as virtually irreparable, with parts no longer available. Because of their age, most of these
cameras cannot be integrated into a new security system. However, the system breaks down frequently so
makeshift but costly repairs must still be made. In addition, there are no cameras monitoring activities in
front of the Police Department and City Hall, an employee parking lot, and some interior walkways and
gates as well as a back lot, so four new cameras will be installed in these areas. And, because the Jail
cameras and the Police facility cameras are currently on separate systems - making monitoring a
cumbersome task - an integrated system is a logical necessity.
Very importantly, too, the Police Department currently has no video recorders connected to their
security cameras. Hence, the CCTV project, which includes the installation of four DVR's, is particularly
vital to the protection of the public, jail inmates, and City and Police staff, and will provide critical
information and evidence in the event of an incident.
Recently, incidents involving up to 500 protestors in front of the Police Department and City Hall greatly
hampered the safety of City employees and those seeking City or Police services, and also resulted in
assaults and vandalism against vehicles and City property. However, these criminal activities went
unrecorded, making identification and prosecution difficult. With the proposed cameras and DVR's, any
acts of civil disorder can be monitored by a Police Department supervisor, who can then safely coordinate
2012 -DJ -BX -2532 Page 11 of 30
ATTACHMENT A 2012 -DJ -BX -0057
effective and appropriate responses, while video evidence of any criminal activities would also be
recorded.
Goals of the proiect:
• Increase and improve security and monitoring capabilities within the Police Department, Jail and
areas surrounding City Hall.
• Utilize the data gathered, if needed, to assist in the investigation, prosecution or exoneration of
individuals involved in a recorded event.
Strategies to be used for project:
• Put CCTV Project out to bid and select most qualified bidder
• Purchase security system equipment and services from selected bidder
• Utilize JAG 2012 grant funds for partial reimbursement of project expenses in the amount of $28,186
• Utilize asset seizure funds for remainder of project in the amount of $91,314
Proiect identifiers: See JAG Identifiers (attached)
• Jails
• Equipment — Video /Audio Recording
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs (i.e. Personnel, Training /Travel, Equipment, Supplies,
Consultants /Contracts, & an Other category)
EQUIPMENT:
Est. Cost
No.
Subtotal
Cameras
Police Facility Replacement Cameras
1,000
18
18,000
Jail Replacement Cameras
1,000
19
19,000
New Additional Cameras incl. Installation
4,000
4
16,000
Digital Video Recorders
Police Facility DVR w/ 30 day retention
6,000
2
12,000
Jail DVR w/ I yr. retention
22,000
2
44,000
Monitors w/ Installation
40" Screen for PD in WC Office
1700
4
6,800
40" Screen for Downtown Area
1700
1
1,700
One -Time User Fee for Camera Monitoring
500
4
2,000
TOTAL ESTIMATED COSTS
Portion Funded by Asset Forfeiture Funds $ 91,314
Portion Proposed for JAG 2012 Funding $ 28,186
2012 -DJ -BX -2532 Page 12 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Timeline and/or project plan: Identify when the goals and objectives will be completed
• Bid and award process — Three months
• Installation of camera and video recording system — Estimated three months after bid award
Funding:
Total Allocation: $34,798
PROACT Contribution: (10 %) $3,480
Administrative Fee (9 %): $3,132
Funds Retained by City /County: $28,186
2012 -DJ -BX -2532 Page 13 of 30
ATTACHMENT A 2012 -DJ -BX -0057
City: Garden Grove
The City of Garden Grove proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas: .
Law Enforcement; Corrections and Community Corrections
Program Narrative:
The Police Department will use 2012 JAG funds to pay a portion of its jail services contract. The jail
contract saves thousands of department man -hours and is a key component for maximizing police officer
time out on the streets.
The Garden Grove Police Department has one of the lowest ratios of officers per capita of any city its size
in California, yet the Department must still struggle to keep staffing levels from decreasing. The recent
elimination of redevelopment agencies in California drastically worsened the City of Garden Grove's
current and projected financial condition. The loss of millions of agency dollars caused the City to
immediately implement additional budget cuts, and further cuts will be implemented in FY 2012 -13.
Contracting out jail services allows officers to spend the majority of their time in the field, which is
especially critical during dire financial times when no new officers will be hired.
Goals of the proiect:
Create operational efficiencies in Patrol that would generate the equivalent productive hours of up to
seven additional Police Officers that could be used to augment patrol operations.
Strategies to be used for proiect:
Contracting out jail services allows the Police Department to concentrate much more of its efforts on
community safety rather than expending energy and resources on jail operations. Prior to the contract,
officers would spend approximately two hours processing and transporting an arrestee. If the arrestee
required medical clearance, that process could be extended by several hours. Now, sworn police officers
complete preliminary paperwork on the arrestee and return to their field duties in as little as 15 minutes
while the jailers complete the fingerprinting, photographing, transporting, etc. procedures. This increases
the officer's availability to handle additional calls for services. In 2011, the jailers processed 6,101
arrestees, saving sworn officers approximately 12,202 hours that would have been spent processing
arrestees.
Proiect identifiers: See JAG Identifiers (attached)
Community Policing; Detention (Non - residential). The Garden Grove Police Department implemented
the Community Policing philosophy many years ago. Contracting out staffing of the detention facility
facilitates that philosophy, by enabling patrol officers to return to their beat areas more quickly.
2012 -DJ -BX -2532 Page 14 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs (i.e. Personnel, Training /Travel, Equipment, Supplies,
Consultants /Contracts, & an Other category)
The funds retained by the City will help to offset the annual cost of the jail services contract. For FY
2012 -13 the monthly cost of the contract will remain $40,965. The cost covers staffing, operating
expenses, and management fees, as well as liability insurance maintained by the vendor. Personnel
services provided under this contract guarantee 24/7/365 staffing of the jail at 9.6 FTE.
Timeline and/or project plan: Identify when the goals and objectives will be completed
The jail is a 24/7 operation and operates 365 days a year. The goals and objectives for the program are
met on a continual basis, by allowing officers to return to their patrol duties quickly, thus enhancing the
policing presence in the City.
Funding:
Total Allocation: $43,185
PROACT Contribution: (0 %) $0
Administrative Fee (9 %): $3,887
Funds Retained by City /County: $39,298
2012 -DJ -BX -2532 Page 15 of 30
ATTACHMENT A 2012 -DJ -BX -0057
City: Huntington Beach
The City of Huntington Beach Police Department, Huntington Beach, California proposes to use
the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
Planning, evaluation, and technology improvement
Program Narrative:
Outline the Proposed program activities —
1) The police department will create a computer training lab for employees within the police department.
2) The department will purchase a scanner to allow reports for felony in custody arrests to be filed
electronically with the courts.
3) The department will purchase dictation software for employees to create and edit law enforcement
related reports and documents.
Provide a brief Analysis of the need for the programs —
1) Computer technology and software improvements require ongoing training to keep employees
competent in their use.
2) Orange County Superior Court is going to require felony court packages to be filed electronically.
The detective bureau currently does not have a scanner to scan the paper reports.
3) Employees who can dictate and edit their reports with software will reduce their report writing time to
allow them to spend more time in proactive law enforcement duties.
Goals of the proiect:
1) To improve police department employees competency and skill level using computers and software
for law enforcement purposes.
2) To comply with the new requirements of the courts requiring the court packages to be filed
electronically.
3) To provide dictation software to police department employees for creating and editing police reports
and law enforcement related documents.
Strategies to be used for proiect:
1) Create a training lab with 13 work stations (12 students and one instructor) to provide a classroom
styled learning environment.
2) Purchasing a scanner to allow detectives to create the electronic court packages as required by the
court.
3) Purchase and use dictation software for law enforcement reports to allow them to complete
thorough reports in a timely manner allowing them to go back into patrol service in less time.
Project identifiers: See JAG Identifiers (attached)
Computer software/hardware
Court Delay Reduction
Computer software/hardware
2012 -DJ -BX -2532 Page 16 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs (i.e. Personnel, Training /Travel, Equipment, Supplies,
Consultants /Contracts, & other category)
1) The 13 computers and monitors will cost $13,846 for the computer training lab which will be
purchased with grant funds. The remaining costs for the computer training lab will be absorbed
with the police department budget.
2) The scanner for felony court packages will cost $6,027 in grant funds. No other expenses are
expected.
3) The dictation software is $593 per license. The remaining grant funds of $8,373 allocated to
Huntington Beach will be used to purchase 14 licenses to be assigned for use by police officers.
Timeline and /or project plan: Identify when the goals and objectives will be completed
- The computer training lab will be operational by December 2012.
- The scanning of reports for felony court packages will be implemented within 60 days after receiving
the grant funds.
- The implementation of the dictation software will occur within 60 days after receiving the grant funds.
Funding:
Total Allocation: $31,040
PROACT Contribution: (0 %) $0
Administrative Fee (9 %): $2,794
Funds Retained by City /County: $28,246
2012 -DJ -BX -2532 Page 17 of 30
ATTACHMENT A 2012 -DJ -BX -0057
City: Irvine
The City of Irvine (Police Department) proposes to use the 2012 Justice Assistance Grant funding
as follows:
Purpose Areas:
The Purpose Area for the stated project will be to support frontline law enforcement in the area of
education.
Program Narrative:
The City of Irvine is a master planned community spanning over 65 square miles and geographically is
that largest municipality in Orange County. The City's population is approaching 219,000 and has
dramatically increased as a result of several new residential developments. Irvine's daytime population,
including the business community, is estimated at over 350,000. Irvine is also home to 36 public schools
and the University of California Irvine with a student population of 22,122. In response, the Irvine
Police Department has grown considerably and currently consists of over 200 sworn officers and 90 non -
sworn civilian employees.
In order to broaden leadership skills among frontline law enforcement supervisors, a dynamic and
impactful training course is planned to take place in the fall of 2012. The training course will include
several topics covering leadership traits, risk management, effective communication, employee
morale /wellness, strategic planning and training for success.
The Irvine Police Department is proud of the men and women who make up its ranks and deserve the best
leadership possible. Many of the Department's frontline supervisors have been in their current positions
for less than three years and would benefit from receiving enhanced training in the aforementioned areas.
Goals of the proiect:
To ensure a forward - thinking, proactive supervisory unit who will carry the Irvine Police Department into
the next decade. These supervisors will develop a better working understanding of:
- Leadership principles
-Risk management techniques
- Effective communication skills
- Employee morale and wellness measures
- Efficient planning models
- Training techniques for success
Strategies to be used for project:
This training will be presented in an intensive and compressed one -day course, facilitated by a
professional trainer. The presenter will engage the supervisors to participate in a dynamic class
discussion on leadership and the above topics. Success will be measured by the number of participants
and comparing the supervisors' leadership skills before and after the training.
Project identifiers:
-Law Related Education
- Policing
2012 -DJ -BX -2532 Page 18 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Budget and Budget Narrative:
The Department of Public Safety will interview and select the best qualified trainer within the budget
parameters to provide the enhanced training. The Justice Assistance Grant will be solely used to cover
costs associated with the "Consultant /Contrast" fee for the trainer.
Timeline and/or proiect plan:.
The proposed project is anticipated to be initiated and completed within twelve- months of receiving the
2012 Justice Assistance Grant.
Funding:
Total Allocation: $10,278
PROACT Contribution: (10 %) $1,028
Administrative Fee: (9 %) $925
Funds Retained by City: $8,325
2012 -DJ -BX -2532 Page 19 of 30
ATTACHMENT A 2012 -DJ -BX -0057
City: La Habra
The City of La Habra proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
Purpose area is Law Enforcement Technology Improvement
Program Narrative:
Outline the Proposed program activities —
The La Habra Police Department proposes to use the 2012 JAG funds to purchase a replacement booking
mug shot software system. The current system (CABS) is at the end of its life and the manufacturer no
longer supports this software. The City of La Habra has not budgeted fund to replace the aging
photography software. It is imperative that the jail begin to utilize a new booking photo capture system to
record and retain booking photos of arrestees.
Provide a brief Analysis of the need for the programs —
The current booking photo system is outdated, functioning poorly and is no longer supported by the
vendor who created it. There is no way to repair the software once it fails. Digital mug photos are the
standard in Orange County and like all other Orange County agencies, La Habra PD uses the "Hunter
Camera System" in its jail. While this system operates the camera, it is dependant on mug photo capture
and management software to function.
Goals of the project:
The goal of this project is to purchase booking photo software.
Strategies to be used for project:
Staff at La Habra PD has obtained a bid for a suitable jail photo management software system (JLBaRS)
from an Orange County based police I.T. consulting firm. The entire JAG grant allocation for the City of
La Habra ($11,308) will be spent on this software purchase at a cost of $16,114. The balance of the
purchase price, roughly $4,800 will come from City funds.
Proiect identifiers: See JAG Identifiers (attached)
Computer hardware /software
Criminal Intelligence Information Systems
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs (i.e. Personnel, Training /Travel, Equipment, Supplies,
Consultants /Contracts, & an Other category)
The jail booking photo management system cost $16,114. The full allocation of $11,308 will be spent on
this purchase. The balance will come from non - budgeted City funds.
2012 -DJ -BX -2532 Page 20 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Timeline and /or project plan: Identify when the goals and objectives will be completed
This project involves a relatively simple purchase and installation of computer software and it is
anticipated to be completed within 120 days of grant approval.
Funding:
Total Allocation: $13,960
PROACT Contribution: (10 %) $1,396
Administrative Fee (9 %): $1,256
Funds Retained by City /County: $11,308
2012 -DJ -BX -2532 Page 21 of 30
ATTACHMENT A 2012 -DJ -BX -0057
City: Newport Beach
The City of Newport Beach proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
Prevention and Education
Program Narrative:
Maintaining the high level of crime prevention that resulted from the establishment of a Crime Prevention
Program under the LLEBG program (now JAG).
The Newport Beach Police Department has seen a steady rise in burglary from motor vehicles crimes.
The Department is utilizing several crime prevention campaigns to educate community members on how
to avoid becoming a burglary from motor vehicle victim. This includes our TLC, Take your valuables,
Lock your car, and Close your Windows community outreach program. .
Goals of the Proiect:
The goal of the program is to maintain a highly visible program dedicated to
1) Preventing Crime, 2) Disseminating correct and realistic information about criminal activity and crime
prevention, and 3) Enhancing the perception of security within the community.
Strategies to be used for Proiect:
Conduct Neighborhood watch meetings, crime prevention meetings, and the distribution of community
crime alert bulletins to keep the community informed of current crime trends in an effort to better prepare
the community to take crime prevention measures. Utilization of evolving social media mediums to
deliver the Department's crime prevention messages.
Proiect identifiers: See JAG Identifiers (attached)
Newport Beach Police Department identifies this project as Crime Prevention.
Budget and Budget Narrative:
The funds from this grant will off -set the annual salary and benefits of our full -time Crime Prevention
Specialist ($109,712).
Timeline and/or Proiect Plan: Identify when the goals and objectives will be completed
This Crime Prevention Specialist position will be continually funded throughout the life of the grant.
Funding:
Total Allocation: $10,048
PROACT Contribution: $1,005
Administrative Fee (9 %): $904
Funds Retained by City: $8,139
2012 -DJ -BX -2532 Page 22 of 30
ATTACHMENT A 2012 -DJ -BX -0057
City: ORANGE
The City of Orange proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
The purpose area for use of funds is Law Enforcement.
Program Narrative:
Each year more than five thousand pieces of property and evidence are processed, cataloged and booked
into the Orange Police Department's property and evidence room. With over 400 firearms and 3000 plus
narcotics cases at any one time, attention to detail is a must. Organization and proper retention of these
items is often a daunting and relentless task requiring specialized equipment to properly maintain and
store these items for extended periods of time. In 2011, the Orange Police Department began a
reorganization process to catalog and efficiently store items in its possession. This reorganization requires
the procurement of additional shelving and storage units.
Goals of the proiect:
To procure several shelving units which include secure, open, and wire shelving to better organize and
store property processed and booked by the Orange Police Department. This equipment will allow for the
efficient storage and safekeeping of items, as well as affording the ability to organize and audit these
items with greater efficiency.
Strategies to be used for proiect:
Not Applicable
Proiect identifiers:
The JAG Identifier is equipment - general.
Budget and Budget Narrative:
Jag funds will be used to purchase and install shelving unit within the Property and Evidence room as
follows:
Heavy Duty Shelvin
• Rows One and Two- Secure Shelving. Each row is comprised of two sections and has the
cumulative dimensions of: 7' 3/4 "Lx18' 1 /16 "Dx97 "W. Each section is configured with eight
shelves and seven openings. Each row has one roll down security door. Doors are keyed alike.
• Rows Three and Four- Open Shelving. Each row is comprised of six sections and has eight
cumulative dimensions of: 22'1/4" Lx18' 1/16 "Dx97 "W. Each section is configured with eight
shelves and seven openings.
2012 -DJ -BX -2532 Page 23 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Wire Shelving
Four sections. Each section id 36 "Wx24 "Dx63 "H and is configured with five shelves and four
openings with casters.
The total cost of this equipment, including all applicable freight, installation and sales tax is $14,485.00
Timeline and/or proiect plan:
Once the funds are received and made available through the City's normal approval process, it is
anticipated that bidding and equipment ordering will be completed in six to eight weeks. Once the
equipment is delivered and installed, it will be put to use immediately. The difference in the cost of the
project and the JAG funds received leaves a balance of $3061. This balance will be offset by Prop 69
funds received earlier from the county.
Funding:
Total Allocation: $13,551
PROACT Contribution: (6.7 %) $908
Administrative Fee (9 %): $1,220
Funds Retained by City /County: $11,423
2012 -DJ -BX -2532 Page 24 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Santa Ana City:
The City of Santa Ana proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
— Law Enforcement;
Program Narrative:
Outline the Proposed program activities —
Through the use of grant funding the City of Santa Ana will augment its Gang Enforcement Units, and
Career Criminal Unit with suppression units working overtime to target enforcement of gang members
and Career Criminals involved in violent behavior. The department currently lacks the manpower and
fiscal resources to address this problem, these officers will be deployed directly into the neighborhoods
being most affected by the current state of affairs and will be funded for the three year grant period. This
funding will equate to approximately 1,370 hours of additional law enforcement presence on our streets.
The Santa Ana Police Department is additionally providing 10% of its allocated funds to Pro -Act
Program in support of their operational needs
Provide a brief Analysis of the need, for the programs —
The Santa Ana criminal street gang population of approximately 6,900 which accounts for the less than
two percent of the City's population, this criminal element constitutes a significant impact on fear in the
community and threatens the safety and stability of our neighborhoods.
Goals of the proiect:
The goal of this project is to reduce criminal activity and increase public safety through enhanced
enforcement efforts
Strategies to be used for project:
The use of selective enforcement overtime coupled with crime analysis data allows resources to be
specifically deployed in areas of increased criminal activity during time frames found to be most
beneficial to project goals:
1. Contact gang members and Career Criminals to gain intelligence and investigative information
for prosecutorial purposes
2. Increase the number of arrests and prosecution of gang members and Career Criminals
3. Reduce the fear gang members and Career Criminals evoke in the community through high
visibility police presence and enforcement activities
2012 -DJ -BX -2532 Page 25 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Proiect identifiers:
Gangs; Career Criminals
Budget and Budget Narrative:
Funds will be utilized for personnel overtime. No funds are allocated for travel, supplies, consultants or
contracts.
Overtime: $102,765.00
1,370.2 hours @ $75 per hour
Timeline and/or proiect plan: Identify when the goals and objectives will be completed
Months 1 -36: Gang Enforcement and Career Criminal enforcement continues throughout the life of the
grant
Funding•
Total Allocation: $126,869
PROACT Contribution: (10 %) $12,687
Administrative Fee (9 %): $11,418
Funds Retained by City /County: $102,764
2012 -DJ -BX -2532 Page 26 of 30
ATTACHMENT A
City: Stanton
2012 -DJ -BX -0057
The City of Stanton proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
Law enforcement
The City of Stanton is a diverse community presenting unique challenges for law enforcement. A large
Hispanic immigrant population and the resulting language barrier can cause a gap between residents,
businesses and law enforcement providers. In many cases immigrant residents are fearful of police due to
their immigration status. Stanton is home to several active criminal street gangs which use fear and
intimidation of residents as a method for ensuring many crimes are never reported to police.
Through implementation of community policing practices we intend to increase awareness and positive
interaction among residents, business owners and law enforcement in a community effort to reduce crime.
Reducing crimes against persons and businesses will help ensure that the City of Stanton has an active
and flourishing business community supported by its residents. It is a commonly recognized fact that
public support is necessary for business to flourish. This is also the case for police effectiveness in
accomplishing their core mission of preventing crime. Building relationships with the public increases
police legitimacy and affects how well they can control crime.
Pro ,aram Narrative:
Outline the Proposed program activities —
To increase law enforcement presence in the community. Use of overtime to place personnel into problem
areas of the City, either on foot, bicycle or patrol car. Their efforts will be directed to combat a growing
graffiti, gang, and other crime problems. This will be done in an effort to reduce crime and blight in the
City of Stanton.
Provide a brief Analysis of the need, for the programs —
Staff will determine target areas for which personnel will utilize crimes and calls for service data and
work with the OCSD Crime analysis unit to patrol during times that have higher activity levels. The target
areas will be chosen based upon level of calls for service, citizen complaints, Part I and II crimes. The
type of area will also determine the type of patrol to be used, certain high density housing areas will use
either foot or bicycle patrol. Larger sprawling gang areas may require a vehicle.
Goals of the proiect:
It is our intent to approach every community in Stanton in the next 12 months and direct personnel to
combat or eliminate their specific problem(s) whether it is graffiti, loitering, illegal drug activity, public
alcohol consumption or otherwise. We are also working with the City of Stanton to determine
enforcement and presence needs during their upcoming community events.
2012 -DJ -BX -2532 Page 27 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Strategies to be used for proiect:
Community policing efforts are already underway in Stanton. Previous JAG and other grant funding has
allowed us to implement a gang education and prevention program in our local schools and to conducted
limited neighborhood and business watch activities. Currently funds are limited for targeting specific
areas that are experiencing increased vandalism/graffiti and increased complaints.
Project identifiers: See JAG Identifiers (attached)
Overtime (Deputies for directed enforcement efforts)
Budget and Budget Narrative:
Personnel OT- $8,946.10
Timeline and/or project plan: Identify when the goals and objectives will be completed
Community policing efforts are already underway in Stanton. Previous JAG and other grant funding has
allowed us to implement a gang education and prevention program in our local schools and to conducted
limited neighborhood and business watch activities. Currently funds are limited for targeting specific
areas that are experiencing increased vandalism/graffiti and increased complaints.
It is our intent to approach every community in Stanton in the next 12 months and direct personnel to
combat or eliminate their specific problem(s) whether it is graffiti, loitering, illegal drug activity, public
alcohol consumption or otherwise. We are also working with the City of Stanton to determine
enforcement and presence needs during their upcoming community events.
Funding:
Total Allocation: $11,710
PROACT Contribution: (10 %) $1,171
Administrative Fee: (9 %) $1,054
Funds Retained by City /County: $9,485
2012 -DJ -BX -2532 Page 28 of 30
ATTACHMENT A 2012 -DJ -BX -0057
City: Westminster
The City of Westminster proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Area:
Law Enforcement
Program Narrative:
These grant funds are intended to provide the funding costs for 1 part-time Property
Technician/Police Aide to be shared by the Westminster Police Department's Forensic Services
and Property and Evidence Divisions.
Due to the recent advancements in the ability of criminal laboratories to detect a person's DNA in
minute amounts and on almost any type of surface, greater emphasis has been placed on
collecting DNA evidence at crime scenes for possible suspect DNA.
Historically, DNA typing was laborious and time consuming in the laboratory, so DNA sampling
was only obtained in the most serious crimes. However, since the laboratory time and the size of
the sample required for an identification has significantly decreased; the demand to collect
samples has significantly increased.
Westminster Police officers are now collecting DNA samples on all criminal cases. The large
volume of suspect and victim elimination samples has caused a significant backlog in the
Westminster Police Department's ability to collect and process DNA related evidence items. The
grant funded Property Technician/Police Aide will primarily perform related tasks including, but
not be limited to, the collecting, packaging, filing, and transferring of DNA related evidence
between police officers, Forensic Services, Property and Evidence and outside criminal
laboratories.
Goals of the proiect:
The goal of the project is to eliminate the back log of DNA samples that need to be properly
processed in such a manner that it meets the evidentiary chain of custody required by law. If the
backlog can be eliminated, the technician will be utilized for the efficient processing of evidence
between Forensic Services and Property and Evidence until the 2012 JAG Grant funds are
exhausted.
Strategies to be used for the project:
Existing full -time Forensic Services Technicians and the full -time Property and Evidence
Specialist will determine the most efficient way for the Property Technician/Police Aide to
reduce and/or eliminate the backlog of DNA samples.
Proiect identifiers:
Law Enforcement -
Process DNA samples to help identify criminal suspects
2012 -DJ -BX -2532 Page 29 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Budget Narrative:
Part-time Technician: The cost of this position per hour, including part-time benefits, is
approximately $19.94. The Part-time Technician will work approximately 20 hours per week for
44 weeks, or 889 hours or until the 2012 funds are exhausted, for a total of $17,730
Timeline and/or project plan:
The 2012 JAG Grant funds will be utilized to hire a part-time Property Technician/Police Aide as
soon as the funds became available. The position will be maintained until the funds are
exhausted (Approximatelyl0 months).
Funding:
Total Allocation: $19,483
PROACT Contribution: (0 %) $0
Administrative Fee (9 %): $1,753
Funds Retained by City /County: $17,730
2012 -DJ -BX -2532 Page 30 of 30
ATTACHMENT B 2012 -DJ -BX -0057
HOW TO APPLY FOR JAG GRANT REIMBURSEMENTS
1. A letter on your cities letterhead that includes or states the following_
A. Your agency's request for reimbursement in the amount of $ ;
B. Against Grant Award #2012 -DJ -BX -0057;
C. List of items purchased and types of costs being claimed for the quarter that match your city's
initial write -up /request;
D. Certification that you complied with all procurement procedures outlined in your agency's
procurement manual and financial and administrative requirements set forth in the current
OJP Financial guide;
E. Letter is to be signed by the person authorized in the JAG Program MOU.
2. Required attachments to the letter:
A. FEDERAL FINANCIAL REPORT
Your agency is required to submit quarterly Federal Financial Report using a Standard Form
SF -425 (OMB). This report reflects the cumulative actual federal monies spent, unliquidated
obligations incurred, and the unobligated balance of federal funds. The Federal Financial
Report is due at the Sheriffs Department Financial Division by the due dates indicated below:
Qtr. ending 03 -31 -YY due no later than 4/10
Qtr. ending 06 -30 -YY due no later than 7/10
Qtr. ending 09 -30 -YY due no later than 10/10
Qtr. ending 12 -31 -YY due no later than 01/10
A helpful hints guide for completing Federal Financial Report is available at the DOJ -OJP
website at: http: / /www.ojp.usdoi.gov /funding /forms.htm
B. INVOICE BILLING OCSD
a. The package should include an invoice from the city billing the Orange County
Sheriffs Department (OCSD). The invoice /bill should reference the grant name, grant
number and quarter ending date.
b. OCSD will reference your city's invoice number when reimbursement is made to your
city.
C. BACKUP DOCUMENTS
a. All invoices /receipts and relevant purchase orders pertaining to federal monies
spent.
b. Time Sheets and part of payroll register showing personnel name or other individual
identifier and details of payroll costs claimed, if any.
c. Copies of signed check(s) for purchase(s) and general ledger reports clearly
indicating expenditures for the quarter.
All of the above documents must be provided to our offices otherwise your claim will not be
processed. Please send your claims to:
Orange County Sheriffs Department - Financial /Admin. Division
Attn: Karla Lazaridis
320 N. Flower Street, Suite 108, Santa Ana, CA 92703.
If you have any questions please call Karla Lazaridis at (714) 834 -6675.
r-
Lid
O
D
Oa
A
N
rl
O
N
t�
E-0
LA
Z
0
V
O
a
C7
O/
W
N
O
N
U
H
wl
U
H
Q
It,
m
m
d
O
Ln
r+
O
IC
m
m
o�
�o
d"
m
N
m
0
rn
\o
I--
-t
IC
m
o
M
m
M
��.
(ry.
r-
M
d"
.m
.-1
N
N
M
M
ri
ON
t\
d"
r\
O
m
m
m
m
0
o,
V
.
M
�
O
rl
I n
O ... :
ri
Q�
M
w d
b'}
b4
b4
b4
b4
b3
b9
b4
b'
ift
C
\
cl,
O
Ln
r-+
110
N
I\
Ln
N
M
t\
m
d"
ON
M
N
"o
Ln
d'
O
O
N
m
r1
d"
Ln
M
LO
�..1
ON
M
d"
t*-
O
c-i
m
Il-
o%
N
all
N
'[1'
O
r,
LM
06
e--1
N
M
M
N
c-1
e-1
ri
r-1
r-1
w
d�
w
O
b4
bS
b9
b4
b4
b'}
b4
ifi
b4
b4
b5
b4
b'}
b4
�
O
Ln
O
O
m
110
Ln
V]
r�
F" F
�
o
01%
o
m
.�i
¢
T-i
CN-I
r-i
O �
N
O
a
b4
b9
b4
b4
b4
b'}
b4
b°i
b4
bs
b4
b4
b9
.
0
0
0
o
c
o
0
0
0
0
0
0
0
0
U C)
O
d
O
O
O
0
0
0
0
0
0
0
0
0
r-I
ri
ri
r�
r-1
r-I
r-i
r1
O a
Q
a
d
Ln
\o
t-
N
rl
d'
M
N
O-\
m
Ln
Ln
M
O
l0
Ln
N
Ln
r1
m
ON
Ln
Ln
O
N
O
N
Ln
N
r-
e 1
I-
O
\o
m
I-
m
\o
01\
ri
r
N
r,
[� 4T+
N
N
—
N
\o
M
N
'-i
N
-I
N
d
N
.-i
i
14
bR
b4
b4
b4
b4
+f}
1,9
bf
b4
r\l
b4
b4
Q
"C
m
M
\.D
m
m
Ln
O
m
O
m
ri
M
O
M
Ln
Lon
t`
Ln
m
m
qtr
t\
\D
't
Lo
%0
c-1
C
O
m
l�
r
O
N
C
O
Ln
m
r-
O
LT+
bq
bq
r-i
N
N
d'
M
M
't
t-1
M
O
e-1
M
r-1
O
r-I
M
ri
\D
N
ri
ri
Vi
N
b4
b4
b4
b4
{ 4
b4
bq
b4
64
ri
-69
�
O
N
by
3R
v
E-■
�
CC
�
V1
O
C
r.
i
'i
3
eoa
C
F
U
C
O
o
O
ec
L
o,
r ..
;�
O
Z
0
cn
to
�
F
ATTACHMENT D 2012 -DJ -BX -0057
FY2012 EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT PROGRAM REPORTING REOUIREMENTS
Programmatic Reporting
Categorical Assistance Progress Reports
Reporting on the progress of the grant program is required. Some grants may require an annual
submission of progress report information. Most programs require semiannual and /or quarterly
reporting. Reporting requirements are specified in the grant solicitation and in the special
conditions specified in the award. Questions concerning progress reporting should be directed to
the Program Manager for the award.
Quarterly Programmatic (PMT) and Federal 1512 Reporting periods are:
January 1 — March 31
April 1— June 30
July 1 — September 30
October 1 — December 31
Reporting requirements must be met during the life of the grant. A full explanation of these
requirements can be found in the OJP Financial Guide, which may be accessed at
http:// www. ojp. usdoj .gov /financialguide /index.htm. Also check special conditions on awards for
additional reporting requirements. GPRS will not permit access to funds if financial reporting is
delinquent.
The following information concerns:
• Single Audit Reports
• Categorical Progress Reports
• Federal Financial Reports
Single Audit Reports
A special condition may be included with your award that details reporting requirements for
audit reports. Please review and comply with that special condition. There is no form for
submission of audit reports; however, a transmittal letter is needed. Information about the letter
and the rules for single audits may be found in the OJP Financial Guide, Post award
Requirements, Audit Requirements and in OMB Circular No. A -133, Audits of States, Local
Governments, and Non -Profit Organizations.
ATTACHMENT D - 2012 -DJ -BX -0057
The submission of audit reports for all grantees shall be as follows:
• State and Local Governments, Institutions of Higher Education, and
Nonprofit Institutions. Completed audit reports for fiscal years earlier than 2007
should be mailed to the Federal Audit Clearinghouse, Bureau of Census, 1201 East
10th Street, Jeffersonville, IN 47132. Completed audit reports for fiscal years 2008
and later should be submitted on the Federal Audit Clearinghouse's Web site at
http: //harvester.census.gov /sac. Do NOT submit your audit reports to OJP unless
specifically requested.
• Commercial Organizations and Individuals. One copy of all audit reports should be
mailed to Office of Justice Programs, Office of the Chief Financial Officer, ATTN:
Control Desk, 810 Seventh Street NW., Room 5303, Washington, DC 20531.
Direct any questions regarding the grant program to Susie Cabrera.
scabrera a,ocsd.or
431 The City Drive South
Orange, CA 92868
(714) 935 -6869
ATTAR H M E NT E
Department of Juke
Office of Justice Programs
Bureau of Justice Assistance
Office of Justice Programs Washington, D.C. 20531
June 29, 2012
Mr. Bill Campbell
County of Orange
10 Civic Center Plaza
Santa Ana, CA 92701
Dear Mr. Campbell:
On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office of Justice Programs has approved
your application for funding under the FY 12 Edward Byrne Memorial Justice Assistance Grant (JAC) Program Local
Solicitation in the amount of $465,007 for County of Orange.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
audit findings, and the maintenance of a minimum level of cash -on -hand. Should you not adhere to these requirements, you
will be in violation of the tenets of this agreement and the award will be subject to tertrtination for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact
- Program Questions, Carrie Booth, Program Manager at (202) 305-7426; and
- Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at
(800) 458 -0786, or you may contact the CSC at ask,ocfo @usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely,
Denise O Donnell
Director
Enclosures
Department of Justice
z Office of Justice Programs
Office for Civil Rights
Washingim D.C. 20531
June 29, 2012
Mr. Bill Campbell
County of Orange
10 Civic Center Plaza
Santa Ana, CA 92701
Dear Mr. Campbell:
Congratulations on your recent award In establishing financial assistance programs, Congress linked the receipt of Federal finding to
compliance with Federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
is responsible for ensuring that recipients of financial aid from OJP, its component offices and bureaus, the Office on Violence Against
Women (OV W), and the Office of Community Oriented Policing Services ( COPS) comply with applicable Federal civil rights statutes and
regulations. We at OCR are available to help you and your organization meet the civil rights requirements that come with Justice
Department funding.
Ensuring Access to Federally Assisted Programs
As you know, Federal laws prohibit recipients of financial assistance from discriminating on the basis of race, color, national origin,
religion, sex, or disability in funded programs or activities, not only in respect to employment practices but also in the delivery of services or
benefits. Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery of services or
benefits.
Providing Services to Limited English Proficiency (LEP) Individuals
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964,42 U.S.C. § 2000d, recipients of
Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited
English proficiency (LEP). For more information on the civil rights responsibilities that recipients have in providing language services to
LEP individuals, please see the website at http: / /www.lep.gov.
Ensuring Equal Treatment for Faith -Based Organizations
The Department of Justice has published a regulation specifically pertaining to the funding of faith -based organizations. In general, the
regulation, Participation in Justice Department Programs by Religious Organizations; Providing for Equal Treatment of all Justice
Department Program Participants, and known as the Equal Treatment Regulation 28 C.F.R. part 38, requires State Administering Agencies
to treat these organizations the same as any other applicant or recipient. The regulation prohibits State Administering Agencies from making
award or grant administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious
composition of its board of directors.
The regulation also prohibits faith -based organizations from using financial assistance from the Department of Justice to fund inherently
religious activities. While faith -based organizations can engage in nonfunded inherently religious activities, they must be held separately
from the Department of Justice funded program, and customers or beneficiaries cannot be compelled to participate in them. The Equal
Treatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not permitted to
discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see OCR's
website at htt pJ/ www .ojp.usdoj.gov /ocr /etfbo.htm.
State Administering Agencies and faith -based organizations should also note that the Safe Streets Act, as amended; the Victims of Crime
Act, as amended; and the Juvenile Justice and Delinquency Prevention Act, as amended, contain prohibitions against discrimination on the
basis of religion in employment. Despite these nondiscrimination provisions, the Justice Department has concluded that the Religious
Freedom Restoration Act (RFRA) is reasonably construed, on a case -by -case basis, to require that its funding agencies permit faith -based
organizations applying for funding under the applicable program statutes both to receive DOJ funds and to continue considering religion
when hiring staff, even if the statute that authorizes the funding program generally forbids considering of religion in employment decisions
by grantees.
Questions about the regulation or the application of RFRA to the statutes that prohibit discrimination in employment may be directed to this
Office.
Enforcing Civil Rights Laws
All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of
employees in the workforce, are subject to the prohibitions against unlawful discrimination. Accordingly, OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, OCR selects a
number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards,
Complying with the Safe Streets Act or Program Requirements
In addition to these general prohibitions, an organization which is a recipient of financial assistance subject to the nondiscrimination
provisions of the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, 42 U.S.C. § 3789d(c), or other Federal grant
program requirements, must meet two additional nequirements:(1) complying with Federal regulations pertaining to the development of an
Equal Employment Opportunity Plan (EEOP), 28 C.F.R. §42.301 -.308, and (2) submitting to OCR Findings of Discrimination (see 28
C.F.R. §§ 42.205(5) or 31.202(5)).
1) Meeting the EEOP Requirement
In accordance with Federal regulations, Assurance No. 6 in the Standard Assurances, COPS Assurance No. 8.13, or certain Federal grant
program requirements, your organization must comply with the following ESOP reporting requirements:
If your organization has received an award for $500,000 or more and has 50 or more employees (counting both fail- and part -time
employees but excluding political appointees), then it has to prepare an EEOP and submit it to OCR for review within 60 days from the
date of this letter. For assistance in developing an EEOP, please consult OCR's website athttp://www.ojp.usdoj.gov/0er/eeop.htrn. You
may also request technical assistance from an ESOP specialist at OCR by dialing (202) 616 -3208,
If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization still has to prepare
an EEOP, but it does not have to submit the EEOP to OCR for review. Instead, your organization has to maintain the ESOP on file and
make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to
OCR. The Certification Form can be found at http: // www.ojp.usdoj.gov /0crJeeop.htm.
If your organization received an award for less than $25,000; or if your organization has less than 50 employees, regardless of the amount of
the award; or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then your
organization is exempt from the EEOP requirement. However, your organization must complete Section A of the Certification Form and
return it to OCR. The Certification Form.can be found at httpJ/ www.ojp.usdpj.gov /ocr /ceop.htm,
2) Submitting Findings of Discrimination
In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination against your
organization after a due process hearing, on the ground of race, color, religion, national origin, or sex, your organization must submit a copy
of the finding to OCR for review.
Ensuring the Compliance of Subrecipients
If your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also comply with all of the
applicable Federal civil rights laws, including the requirements pertaining to developing and submitting an EEOP, reporting Findings of
Discrimination, and providing language services to LEP persons. State agencies that make subawards must have in place standard grant
assurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subrecipients.
If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding, please call OCR at (202) 307-
0690 or visit our website at http: / /www.ojp.usdoj.gov /ocr /.
Sincerely,
a.
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
I
1. RECIPIENT NAME AND ADDRESS (Including Zip Cade)
County of Orange
10 Civic Center Plaza
Santa Ana. CA 92701
I A. GRANTEE IRS/VENDOR NO.
950009281
3. PROJECT TITLE
Laval Law Enforcement Programs
PAGE 1 OF 7
Grant
4. AWARD NUMBER: 2012- DJ- BX40057
5. PROJECT PERIOD: FROM 10/01/2011 TO 09f3=015
BUDGET PERIOD: FROM 1010112011 TO 09/3012015
6. AWARD DATE 06292012 - 7. ACTION
S. SUPPLEMENT NUMBER Initial
00
9. PREVIOUS AWARD AMOUNT $0
10. AMOUNT OF THIS AWARD $ 465,007
11. TOTAL AWARD $465.007
12. SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S),
13. STATUTORY AUTHORITY FOR GRANT
This project is supported under FY I2(BJA - JAG) 42 USC 3750, et seq.
15. METHOD OF PAYMENT
GPRS
- AGENCY APPROVAL f _
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
Denise OTbnDell
Director
GRANTEEACCEPTANCE
18. TYPED NAME AND TIME OF AUTHORIZED GRANTEE OFFICIAL
Bill Campbell
Board of Supervisors Chair
17. SIGNATURE OF APPROVING OFFICIAL 19, SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE
AGENCY USE ONLY _
20. ACCOUNTING CLASSIFICATION CODES 21. LDJUGT0141
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
X B DJ 80 00 00 465007
OJP FORM 40002 (REV. 5.87) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 40002 (REV. 4-88)
Department of Justice
Office of Justice programs
�., Bureau of Justice Assistance
I
momcr NumBER 2012 -DJ -BX -0057
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 062912012
SPECIAL CONDITIONS
PAGE 2 OF 7
I. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs (OIP) Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, unfit such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A -133, Audits of States,
Local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or
other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular AA 33 audits (and
any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current
edition of the OJP Financial Guide.
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
I enactment, repeal, modification or adoption of any law, regulation on or po li cy, at an y level ofgovernment, without the
express prior written approval of OJP. 1
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor, {
subgrantee, subcontractor, or other person has either I) submitted a false claim for grant funds under the False Claims
Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or
similar misconduct involving grant funds. This condition also applies to any subrecipients, Potential fraud, waste,
abuse, or misconduct should be reported to the OIG by -
mail:
Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
e -mail: oig.hotline@usdoj.gov
hotline: (contact information in English and Spanish): (800) 869 -4499
I
or hotline fax: (202) 616 -9881
Additional information is available from the DOJ OIG website at www.usdoj.gov /oig.
6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any
contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of OJP.
7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high -risk grantee. Cf. 28 C.F.R. parts 66, 70.
t__ ___ ----- _- --- _.___ —__ _ .__.__. _ __- __.- ._._ -- _ J
OJP FORM 400012 (REV. 488)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
I
I
PROJECT' NUMBER 2012•DJ- BX.0057
AWARD CONTINUATION
SHEET
Grant
AWARD DATE. 06/29/2012
SPECIAL CONDITIONS
8. The recipient agrees to comply with applicable requirements regarding Central Contractor Registration (CCR) and
applicable restrictions on subawards to first-tier subrecipients that do not acquire and provide a Data Universal
Numbering System (DUNS) number. The details of recipient obligations are posted on the Office of Justice Programs
web site at http : / /www.ojp,gov&ndinglocr.htm (Award condition: Central Contractor Registration and Universal
Identifier Requirements), and are incorporated by reference here. This special condition does not apply to an award to
an individual who received the award as a natural person (i.e., unrelated to any business or non -profit organization' that
he or she may own or operate in his or her name).
9. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
10. The recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost
limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses
related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such
events, and costs of attendance at such events. Information on pertinent laws, regulations, policies, and guidance is
available at www.ojp.gov /fundingtconfcosthmL
11. The recipient agrees to comply with applicable requirements to report first -tier subawards of $25,000 or more and, in
certain circumstances, to report the names and total compensation of the five most highly compensated executives of
the recipient and first -tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward
Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability
and Transparency Act of 2006 (FFATA), are posted on the Office of Justice Programs web site at
http: //www.ojp.gov /funding/ffata.htrn (Award condition: Reporting Subawards and Executive Compensation), and are
incorporated by reference here. This condition, and its reporting requirement does not apply to grant awards made to
an individual who received the award as a natural person (i.e., unrelated to any business or non -profit organization that
he or she may own operate in his or her name).
12. The recipient agrees that all income generated as a direct result of this award shall be deemed program income. All
program income earned must be accounted for and used for the purposes of funds provided under this award, including
such use being consistent with the conditions of the award, the effective edition of the OJP Financial Guide and, as
applicable, either(]) 28 C.F.R. Part 66 or (2) 28 C F.R Part 70 and 2 C.F.R. Part 215 (OMB Circular A -110). Further,
the use of program income must be reported on the quarterly Federal Financial Report, SF 425.
OJP FORM 40000 (RP-V. 488)
Department of Justice
Office of Justce Programs
�. Bureau of Justice Assistance
PROJECT' NUMBER 2012- DJ -6X-M7
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 0629!2012
SPECIAL CONDITIONS
13. Tile grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these
grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any
of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a
subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100 -year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of aerogram relating to clandestine rnethamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine meta mphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BIA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at
http: /Iwww.ojp. usdoj .gov /BJA/resourecinepa.htinL for programs relating to methamphetamine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its
subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request
from BJA, agrees to cooperate with BJA in any preparation by BIA of a national or program environmental assessment
of that funded program or activity.
141. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
15. In order to promote information sharing and enable interoperability, among disparate systems across the justice and
public safety community, OJP requires the grantee to comply with DO-Ts Global Justice Information Sharing Initiative
(DOD's Global) guidelines and recommendations for this particular grant. Grantee shall conform to the Global
Standards Package (GSP) and all constituent elements, where applicable, as described at:
httpJ /www .it.ojp.gov /gsp_grantcondition. Grantee shall document planned approaches to information sharing and
describe compliance to the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
OJP FORM 4000/2 (REV. 4-88)
1.
�W
PROJEMNUMBER 7Al2- DJ -8X-M7
I
Department of Justice i
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET
Grant
AWARDDAIE 06129!2012
SPECIAL CONDITIONS
PAGE 5 OF 7
16_ The recipient is required to establish a trust fund account. (The trust fund may or may not be an interest-bearing;
account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate
and expend the grant funds in the trust fund (including any interest earned) during the period of the grant. Grant funds
(including any interest earned) not expended by the end of the grant period must be returned to the Bureau of Justice
Assistance no later than 90 days after the end of the grant period, along with the final submission of the Federal
Financial Report (SF -425).
17. JAG funds may be used to purchase bulletproof vests for an agency, but may not be used as the 50% match for
purposes of the Bulletproof Vest Partnership (BVP) program.
18. The recipient agrees to submit a signed certification that that all law enforcement agencies receiving vests purchased
with JAG funds have a written "mandatory wear" policy in effect. Fiscal agents and state agencies must keep signed
certifications on file for any subrecipients planning to utilize JAG funds for bulletproof vest purchases. This policy
must be in place for at least all uniformed officers before any FY 2012 JAG funding can be used by the agency for
bulletproof vests. There are no requirements regarding the nature of the policy other than it being a mandatory wear
policy for all uniformed officers while on duty.
19. Bulletproof vests purchased with JAG funds may be purchased at any threat level, make or model, from any distributor
or manufacturer, as long as the vests have been tested and found to comply with applicable National Institute of Justice
ballistic or stab standards. In addition, bulletproof vests purchased with JAG funds must be American -made. The latest
NIJ standard information can be found here: http:// www .nij.gov /topicsAechnologyftdy -annoy /safety- inifative.htm.
20. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable.
Should OJP determine 28 C.F.R. Pan 23 to be applicable, OR may, at its discretion, perform audits of the system, as
per the regulation. Should any violation of 28 CAR. Part 23 occur, the recipient may be fined as per 42 U.S.C.
3789g(c )-(d). Recipient may not satisfy such a fine with federal funds.
21. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period This is
to facilitate communication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file
documenting the sleeting of this requirement. For a list of State Information Technology Points of Contact, go to
http://WWW.iLojp.gov/de&Wt.Mx?area=policyAndPmctice&page=1046.
22. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Pact 38, the Department of Justice
regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation "). The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services from the
grantee or a sub- grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith -
based organizations may, in some circumstances, consider religion as a basis for employment. See
http://www.ojp.gov/aboutioer/equal—fbo.htn
23. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels, must
conform to the grant program requirements as stated in BJA program guidance.
t
OR FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 6 OF 7
e Grant
PROJECT NUMBER 2012- DJ- BX-0057
AWARD DATE 06292012
SPECIAL CONDITIONS
24. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board
approval, if appropriate, and subject informed consent.
25. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that
are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23.
26. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be
used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law
enforcement activities.
27. Award recipients must submit quarterly a Federal Financial Report (SF425) and annual performance reports through
GMS (https:1Jgrants.cjp.usdcj.gov). Consistent with the Department's responsibilities under the Government
Performance and Results Act (GPRA), P.L. 103 -62, applicants who receive funding under this solicitation must
provide data that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted
through BJRs Performance Measurement Tool (PMT) website (www.bjaperfomtancetools.org). For more detailed
information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk
designation.
28. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes, regulations,
OMB circulars, and guidelines, including the OJP Financial Guide, and to include the applicable conditions of this
award in any subaward. The recipient is responsible for oversight of subrtecipient spending and monitoring of specific
outcomes and benefits attributable to use of JAG funds by subrecipients. The recipient agrees to submit, upon request,
documentation of its policies and procedures for monitoring of subawards under this award.
29. Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. If any information is
incorrect or changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS) to document changes.
30. The grantee agrees that within 120 days of award acceptance, each member of a law enforcement task force funded
with these funds who is a task force commander, agency executive, task force officer, or other task force member of
equivalent rank, will complete required online (intemet- based) task force training. The training is provided free of
charge online through BJA's Center for Task Force integrity and Leadership (www.ctfli.org). All current and new task
force members are required to complete this training once during the life of the award, or once every four years if
multiple awards include this requirement. Ibis training addresses task force effectiveness as well as other key issues
including privacy and civil libertieshights, task force performance measurement, personnel selection, and task force
oversight and accountability. Additional information is available regarding this required training and access methods
via BJAs web site and the Center for Task Force Integrity and Leadership (www.ctfli.org).
O1P FORM 4OW12 (REV. 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
PROJECT NUMBER 2012 -D1 -BX -0057
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 06/2912012
PAGE 7 OF 7
SPECIAL CONDITIONS
31. With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any
employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the
federal govemmen's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System
for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation limitation is paid with non- federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OJP official indicated in the program announcement under which this award is made,
32. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has
received and approved the signed Memorandum of Understanding (MOU) between the disparate jurisdictions and has
issued a Grant Adjustment Notice (GAP) releasing this special condition.
33. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has
received documentation demonstrating that the state or local governing body review and/or community notification
requirements have been met and has issued a Grant Adjustment Notice (GAN) releasing this special condition.
OJP NORM 40002 (REV. 4-98)
Department or Justice
Office of Justice Programs
Bureau of Justice Assistance
Warhinpon. D.C. 20531
Memorandum To: Official Grant File
From: Orbin Terry, NEPA Coordinator
Subject: Incorporates NEPA Compliance in Further Developmental Stages for County of
Orange
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to
support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of
which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA
and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds
are used directly by the grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of
the specified activities, the grantee must first determine if any of the specified activities will be funded by the
grant.
The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area,
including properties located within a 100 -year flood plain, a wetland, or habitat for endangered species, or a
property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as
an incidental component of a funded activity and (b) traditionally used, for example, in office, household,
recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental
Impact Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations,
the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan
requirements, please see http:// www. ojp. usdoj.govBJA/resource/nepa.html.
Please be sure to carefully review the grant conditions on your award document, as it may contain more specific
information about environmental compliance.
Department of Justice
Office of Justice Programs
GRANT MANAGER'S MEMORANDUM, PT. I:
PROJECT SUMMARY
Bureau of Justice Assistance
Grant
-- --
PROJECT NUMBER
PAGE I OF I
2012 -DJ -BX -0057
This project is supported under FY12BJA - JAG) 42 USC 3750, et seq. v it
I
1. STAFF CONTACT (Name & telephone number) 2. PROJECT DIRECTOR (Name, address & telephone number)
Carrie Booth Susie Cabrera
(202) 305 -7426 Administrative Manager
431 The City Drive South
Orange, CA 92868 -3303
(714) 935 -6869
3a. TITLE OF THE PROGRAM - - -- - ~- —i- 3b. POMS CODE (SEE INSTRUCTIONS
ON REVERSE)
BJA FY 12 Edward Byrne M.1.1 Justice Assistance Grant (JAG) Program
I -
�4.
T[TLE OF PROJECT — - - -- - - - -- T—
` Local Law Enforcement Programs
I
5. NAME & ADDRESS OF GRANTEE
! 6. N AME & ADRESS OF SUBGRANTEE
County of (range
10 Civic Center Plaza
j Santa Ana. CA 92701
- -�
7. PROGRAM PERIOD
8. BUDGET PERIOD
FROM: 10/01/2011 TO: 09!30(1015
FROM: 10/01/2011 TO: 09/30/2015
1 9. AMOUNT OF A W ARD
10. DATE OF AWARD
S465.007
06/29/2012
l 1. SECOND YEARS BUDGET
12, SECOND YEAR'S BUDGET AMOUNT —
13. THIRD YEARS BUDGET PERIOD 14. THIRD YEARS BUDGET AMOUNT
15, SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse)
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and units of local government, including tribes, to support a broad range of
activities to prevent and control crime based on their own state and local needs and conditions. Grant funds can be used for state and local initiatives. technical
assistance, training, Personnel, equipment, supplies, eomractusl support, and information systems for criminal justice, including for any one or more of the
following purpose areas: 1) law enforcement programs; 2) prosecution and court programs; 3) prevention and education programs; 4) corrections and community
corrections programs; 5) drug treatment and enfotrement programs; 6) Planning, evaluation. and technology improvement programs and 7) crime victim and
witness programs (other than compensation).
The County of Orange will receive grant funds under the Bureau of Jostice Assistance FY 2012 JAG Local Program. The funds will be utilized to support a broad
range of activities to prevent and control crime within the community. The County has been certified as disparate and the john application includes fourteen units of
OJP FORM 400M (REV. 4-88)
i
local government for which the applicant and fiscal agent is the County of Orange.
The goals of the project arc to meet local and state initiatives such as: fund technical assistance, training, personnel, equipment, supplies, contractual support,
information systems for criminal justice, and criminal justice related research/evaluation activities that will improve or enhance law enforcement fic
spoci programs.
NCA/NCF