HomeMy WebLinkAbout23A - PROJ - RESIDENTIAL STREET REPAIR
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
APRIL 1, 2013
TITLE: APPROVED
CONTRACT AWARD FOR CITYWIDE ? As Recommended
RESIDENTIAL STREET REPAIR PHASE 17 ? As Amended
PROJECT NO. 137511 ? Ordinance on 1s' Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
1. Award a contract to the lowest responsible bidder, United Paving Company, in accordance
with the Base Bid, totaling $704,724, for the construction of the Citywide Residential Street
Repair Phase 17.
2. Approve the Funding Analysis as shown in Exhibit 1 for a total estimated construction phase
cost of $879,500.
DISCUSSION
The City's Pavement Management System has identified the concrete residential streets shown in
Exhibit 2 as a high priority for rehabilitation. The pavement has deteriorated due to weather, age,
heavy usage, and poor drainage. Portions of the adjacent curb and gutter, driveway approaches,
curb ramps, and sidewalks are either missing or in disrepair and require replacement.
Improvements include reconstructing pavement and replacing damaged concrete curb and gutter,
driveway approaches, sidewalk, and constructing new cross gutters. Once completed, these
improvements will extend the life of the pavement and enhance the ride quality, surface drainage,
and appearance of the street.
This project is funded with Community Development Block Grant (CDBG) funds. To be eligible for
CDBG funding the majority of the project area must be within a low-moderate-income
neighborhood. City staff has reviewed the census tract information to confirm that this
recommended service area meets the requirements.
The Notice Inviting Bids was advertised on January 8 and 9, 2013, and bids were opened on
February 20, 2013. The following tables summarize the bid invitations mailed, the bids received,
and the bid results:
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Contract Award for Citywide Residential Street Repair Phase 17
April 1, 2013
Page 2
CONTRACTOR PARTICIPATION DATA
Santa Ana contractors receiving notices: 12
Contractors requesting bidding documents: 21
Bids received: 6
Bids received from Santa Ana contractors: 1
BID RESUTS SUMMARY
RANK BIDDER'S NAME LOCATION BASE BID
1 Hardy & Harper Santa Ana $602,000
2 United Paving Company La Mirada $704,724
3 All American Asphalt Corona $719,650
4 Silva Construction, Inc. Rancho Cucamonga $735,675
5 R.J. Noble Company Orange $739,459
6 Excel Paving Company Long Beach $789,090
A total of six bids were received and all were deemed responsive. Two days after the bid opening,
Hardy & Harper, Inc. (HHI), requested to be relieved of their bid, stating that they had made a
clerical error in filling out their bid. After examining HH's bid documents, staff found sufficient
grounds to relieve HHI from their bid and therefore recommends HHI's bid be disregarded.
United Paving Company (UPC) submitted good faith efforts documentation related to the required
Annual Anticipated Disadvantaged Business Enterprise Participation levels. Staff examined UPC's
documentation related to good faith efforts and concluded that the unmet participation levels are
immaterial to their bid. Staff therefore determines that the irregularity is minor and recommends
award to UPC. The lowest responsive bid by United Paving Company in the amount of $704,724
and the next bid are both within 10 percent of the Engineer's Estimate ($658,390) and, therefore,
those two bid results are within the standard acceptable range.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the proposed project is exempt from
future review. Categorical Exemption Environmental Review No. 2013-5 will be filed for the
project.
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Contract Award for Citywide Residential Street Repair Phase 17
April 1, 2013
Page 3
FISCAL IMPACT
A project cost analysis shown in Exhibit 1 determines that the total funds needed to deliver the
project, including construction administration, inspection, testing, and contingencies, is estimated
to be $879,500. Funding is available to cover costs in the Gas Tax Residential Improvement
account (No. 05817661-66220) and Community Development Block Grant account (No.
13518783-66220), Project No. 137511.
APPROVED AS TO FUNDS AND ACCOUNTS:
Raul Godinez II 1 Francisco Gutierrez
Executive Directo Executive Director
Public Works Agency Finance & Management Services Agency
Nancy T. ards
Interim Executive Director
Community Development Agency
RG/TC
Exhibits: 1. Funding Analysis
2. Project Location Map
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Exhibit 1
FUNDING ANALYSIS
PROJECT NO. 13-1175
CITYWIDE RESIDENTIAL STREET REPAIR PHASE 17
Construction Contract $704,724
Contract Administration $38,300
Inspection and Testing $50,500
Survey Staking $15,504
Contingencies $70,472
TOTAL ESTIMATED CONSTRUCTION COSTS 879 500
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Exhibit 2
Description:
The existing PCC pavement is approximately 8" thick. Replacing the PCC with PCC Pavement or
AC Pavement is the most expensive repair. The most viable and economical rehabilitation is to
remove the 8" of PCC, import 4-5" of Crushed Miscellaneous Base and Cement treat it with the
existing base and cap with 3" of AC.
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AGENDA CONTRACT AWARD TO HARDY AND HARPER FOR THE
CITYWIDE RE8IDB~RIAL STREET REPAIR PHASE Tl.
LATE. (P90JECT N013_75M)
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EXFIE1'T 2
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