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Home My WebLink About AGENDA_2013-04-01 City Council Meeting Agenda April 1, 2013 CLOSED SESSION MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:00 PM REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza 5:45 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor Sal TinajeroVincent F. Sarmiento Mayor Pro Tem – Ward 6 Councilmember - Ward 1 Michele MartinezAngelica Amezcua Councilmember - Ward 2 Councilmember - Ward 3 P. David Benavides Roman Reyna Councilmember - Ward 4Councilmember - Ward 5 Sonia R. Carvalho Kevin O’RourkeMaria D. Huizar City Attorney Interim City Manager Clerk of the Council NOTE:If you need special assistance to participate in this Council meeting, please contact Ellen Smiley, City ADA Program Coordinator, at (714) 647-5340. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Basic City Council Meeting Information Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Council. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Thursday. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647-6520. Council meeting agendas, staff reports, and Minutes are available the Friday before a Council meeting at the following website address: www.santa-ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. CITY COUNCIL AGENDA 2 APRIL 1, 2013 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING APRIL 1, 2013 REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS AMEZCUA, BENAVIDES, MARTINEZ, REYNA, TINAJERO, SARMIENTO PLEDGE OF ALLEGIANCE MAYOR PULIDO INVOCATION Bob Barnett, Police Chaplain SPECIAL PRESENTATIONS ? Orange County Fire Authority Annual Report presented by Scott Brown, Division Chief – OCFA ? Street Car Update presented by Cindy Krebs of Krebs Consulting and Raul Godinez, III, Executive Director of Public Works PRESENTATIONS EMPLOYEE SERVICE AWARDS presented by MAYOR PULIDO to: 20 YEARS OF SERVICE Frank M. Garcia, Police Department, Correctional Officer 20 YEARS OF SERVICE Christina Holland, Police Department, Police Administrative Manager CITY COUNCIL AGENDA 3 APRIL 1, 2013 CERTIFICATE OF RECOGNITION presented by MAYOR PULIDO to Bruce Hamlin, owner of Guaranty Chevrolet for their on-going support of the community, donations and financial support to local schools, charitable organizations and children’s development programs. PROCLAMATION presented by COUNCILMEMBER MARTINEZ recognizing Healthy Cities Month, presented to Marc Payan, founder of PayanX, a free fitness program in Santa Ana open to all interested individuals wishing to get in shape. CERTIFICATES OF RECOGNITION presented by COUNCILMEMBERS AMEZCUA, MARTINEZ and REYNA to the following participants in the Seeds to Trees Digital Media Academy for winning the 2013 Teen Video Challenge: Eduardo Cervantes Nancy Charco Victor Elias Daniel Garcia Jose Gonzalez Monica Gonzalez Marisol Hernandez Rodrigo Martinez Alejandro Mendoza Jose Mota Miguel Angel Munoz Gustavo Nunez Domingo Rivera Dulce Salgado Andrea Sanchez Jasmine Soto Bryan Valdez CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. PUBLIC COMMENT Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CITY COUNCIL AGENDA 4 APRIL 1, 2013 CONSENT CALENDAR CONSENT CALENDAR Approve staff recommendations on the RECOMMENDED ACTION: following Consent Calendar items: Items 10A through 25C. ADMINISTRATIVE MATTERS MINUTES 10A MINUTES FROM THE REGULAR MEETING OF MARCH 18, 2013 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: BOARDS / COMMISSIONS / COMMITTEES 13A NOMINATED BY MAYOR PULIDO AS THE CITY-WIDE REPRESENTATIVE FOR A FULL TERM EXPIRING DECEMBER 9, 2014 - Clerk of the Council Office Reappoint. RECOMMENDED ACTION: Name Board/Commission Eugen C. Andres Personnel Board MISCELLANEOUS ADMINISTRATION 19A CLOSED SESSION REPORT – City Attorney’s Office 19B EXCUSED ABSENCES – Clerk of the Council Office 19C CITY OF SANTA ANA GENERAL PLAN HOUSING ELEMENT ANNUAL PROGRESS REPORT – Planning and Building Agency Authorize submittal of the General Plan RECOMMENDED ACTION: Housing Element Annual Progress Report to the State of California Housing and Community Development (HCD). CITY COUNCIL AGENDA 5 APRIL 1, 2013 19D COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SECOND QUARTER UPDATE – Community Development Agency Receive and file. RECOMMENDED ACTION: BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS 20A AGREEMENT WITH THE CALIFORNIA STATE LIBRARY AND APPROPRIATION ADJUSTMENT FOR LIBRARY SERVICES ENHANCEMENT – Parks, Recreation and Community Services Agency RECOMMENDED ACTIONS: 1. Authorize the City Manager and Clerk of the Council to execute an agreement. AGMT With the California State Library in an amount of $59,100 – for a Library Services and Technology Act grant for the program Santa Ana Civic Archive: Connecting Future Leaders to their Community’s Past. Approve an appropriation adjustment. 2. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2013-119 - Recognizing $59,100 from the California State Library in the revenue account and appropriating same to expenditure account. SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES 22A SPEC. NO. 10-048 - SIDEWALK OFFSET GRINDING MAINTENANCE - (Public Works Agency and Parks, Recreation and Community Services Agency) - Finance & Management Services Renew the contract with Central Coast RECOMMENDED ACTION: Surface Grinding, Inc. for a one-year period in an amount not to exceed $170,000. 22B SPEC. NO. 11-007 - BODY ARMOR VESTS - (Police Department) - Finance & Management Services CITY COUNCIL AGENDA 6 APRIL 1, 2013 Renew the contract with Galls, LLC and RECOMMENDED ACTION: Quartermaster for a one-year period in an annual amount not to exceed $50,000. 22C SPEC. NO. 13-002 - PAINTING SERVICES – (Public Works Agency) - Finance & Management Services Award contracts for a one-year period, RECOMMENDED ACTION: with provision for three one-year renewals, in an annual aggregate amount not to exceed $135,000 with the following vendors: Vendor: Location: LDUR Painting Santa Ana Painting and Décor, Ltd. Trabuco Canyon Tony Painting Garden Grove 22D SPEC. NO. 13-007 - RENTAL OF A SEWER VACUUM AND JETTER - TRUCK CONTRACT AWARD TO HAAKER EQUIPMENT COMPANY FOR Finance & Management Services Award a contract to Haaker Equipment RECOMMENDED ACTION: Company for a five-month period in an amount not to exceed $55,200. PROJECTS/CHANGE ORDERS 23A CONTRACT AWARD FOR CITYWIDE RESIDENTIAL STREET REPAIR PHASE 17 (PROJECT NO. 131175) - Public Works Agency and Community Development Agency RECOMMENDED ACTIONS: 1. Award a contract to the lowest responsible bidder, United Paving Company, in accordance with the Base Bid, totaling $704,724, for the construction of the Citywide Residential Street Repair Phase 17. 2. Approve the Funding Analysis for a total estimated construction phase cost of $879,500. 23B CONTRACT AWARD FOR PARTON STREET SEWER MAIN IMPROVEMENTS (PROJECT NO. 126418) - Public Works Agency RECOMMENDED ACTIONS: CITY COUNCIL AGENDA 7 APRIL 1, 2013 1. Award a contract to the lowest responsible bidder, Atlas-Allied, Inc., in accordance with the Base Bid in the amount of $258,760 for the construction of Parton Street sewer main improvements. 2. Approve the Cost Analysis for a total estimated project delivery cost of $323,400. AGREEMENTS 25A AGENDA ITEM MOVED TO REGULAR BUSINESS CALENDAR 25B ALLOCATION OF FY 2013-2014 EMERGENCY SOLUTIONS GRANT FUNDS – Community Development Agency Community Redevelopment and Housing Commission recommended approval at its regular meeting on March 19, 2013, by a vote of 7:0. RECOMMENDED ACTIONS: 1. Approve the proposed FY 2013-2014 Emergency Solutions Grant Program. 2. Approve the proposed contingency plan for the Fiscal Year 2013- 2014 Emergency Solutions Grant Program. 3. AGMTS - Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute agreements with non-profit agencies and/or sub-recipients awarded funds as part of the approved program, subject to non-substantive changes approved by the City Manager and City Attorney. 25C AGMT - FEDERAL GOVERNMENT LIAISON SERVICES - City Manager’s Office Authorize the City Manager and Clerk of RECOMMENDED ACTION: the Council to execute an agreement With Holland & Knight, based on the terms set forth in the agreement, in an annual amount not to exceed $84,000 for a one year term, with the option, at the City’s discretion, of up to four one-year renewals, subject to non-substantive changes approved by the City Manager and City Attorney. **END OF CONSENT CALENDAR** CITY COUNCIL AGENDA 8 APRIL 1, 2013 BUSINESS CALENDAR BUSINESS CALENDAR AGREEMENT 25A AGMT - MUNICIPAL PARKING FACILITIES OPERATOR - Community Development Agency Continued from the March 4, 2013 City Council meeting by a vote of 7-0 and the March 18, 2013 City Council Meeting by a vote of 5-0 (Sarmiento and Tinajero absent). Authorize the City Manager and Clerk of RECOMMENDED ACTION: the Council to execute an agreement with Central Parking System, Inc. for a two-year term, for an annual amount of $30,000, with an option to extend the agreement for three additional one-year terms, subject to non-substantive changes approved by the City Manager and City Attorney. RESOLUTIONS 55A RESOLUTION - ADOPTION OF THE CITYWIDE RECORDS RETENTION AND DESTRUCTION POLICY – Clerk of the Council Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REPEALING RESOLUTION NO. 2006-045 AND AMENDING THE RECORDS RETENTION SCHEDULE FOR THE AGENCIES, DEPARTMENTS AND OFFICES OF THE CITY 55B RESOLUTION - CONSENTING TO THE COUNTY OF ORANGE DECLARING A PORTION OF EDINGER AVENUE AS A COUNTY HIGHWAY - Public Works Agency Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONSENTING TO THE COUNTY OF ORANGE DECLARING A PORTION OF EDINGER AVENUE TO BE A COUNTY HIGHWAY FOR THE PURPOSE OF CONSTRUCTION OF IMPROVEMENTS CITY COUNCIL AGENDA 9 APRIL 1, 2013 PUBLIC HEARINGS 75A PUBLIC HEARING – RESOLUTION AUTHORIZING CONDEMNATION OF A PORTION OF REAL PROPERTY AT 2909 S. BRISTOL (PROJECT NO. 063510 NON-GENERAL FUND)– Public Works Agency Legal Notice mailed to property owners on March 14, 2013. Adopt a resolution. RECOMMENDED ACTION:(Requires five affirmative votes) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA FINDING AND DETERMINING THAT THE PUBLIC INTEREST, CONVENIENCE AND NECESSITY REQUIRE THE ACQUISITION OF A PORTION OF CERTAIN REAL PROPERTY LOCATED WITHIN THE CITY OF SANTA ANA LOCATED AT 2909 S. BRISTOL STREET (APN 410-411-19) 75B PUBLIC HEARING – COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FY 2013-2014– Community Development Agency Legal Notice published in the Orange County Register on March 18, 2013. RECOMMENDED ACTIONS: 1. Approve the proposed Fiscal Year 2013-2014 Community Development Block Grant Program. 2. AGMTS - Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute memorandums of understanding with city departments and agreements with nonprofit agencies awarded funds as part of the approved program. HOUSING AUTHORITY MEETING (Blue Agenda) COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A CITY MANAGER’S COMMENTS CITY COUNCIL AGENDA 10 APRIL 1, 2013 90B CITY COUNCILMEMBER COMMENTS - AB1234 Disclosure: This is also the time for members of the Council to provide a brief oral report on any conference, meeting or travel paid for by the City. If more than one Councilmember attended the same event, the Mayor may designate one attendee to give the report. ADJOURNMENT - The next meeting of the City Council is scheduled for Monday, April 15, 2013 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. FUTURE AGENDA ITEMS ? Street Car Project Locally Preferred Alignment ? Ordinance Addressing Homeless Shelters as per Requirements in SB 2 ? Contracting Agreement for Specified Police Support Services ? Janitorial Services for Police Admin/Jail CITY COUNCIL AGENDA 11 APRIL 1, 2013