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Home My WebLink About AGENDA_2013-05-06 City Council Meeting Agenda May 6, 2013 CLOSED SESSION MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:00 PM REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza 5:45 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor Sal TinajeroVincent F. Sarmiento Mayor Pro Tem – Ward 6 Councilmember - Ward 1 Michele MartinezAngelica Amezcua Councilmember - Ward 2 Councilmember - Ward 3 P. David Benavides Roman Reyna Councilmember - Ward 4Councilmember - Ward 5 Sonia R. Carvalho Kevin O’RourkeMaria D. Huizar City Attorney Interim City Manager Clerk of the Council NOTE:If you need special assistance to participate in this Council meeting, please contact Ellen Smiley, City ADA Program Coordinator, at (714) 647-5340. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Basic City Council Meeting Information Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Council. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Thursday. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647-6520. Council meeting agendas, staff reports, and Minutes are available the Friday before a Council meeting at the following website address: www.santa-ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. CITY COUNCIL AGENDA 2 MAY 6, 2013 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING MAY 6, 2013 REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS AMEZCUA, BENAVIDES, MARTINEZ, REYNA, TINAJERO, SARMIENTO PLEDGE OF ALLEGIANCE MAYOR PULIDO INVOCATION Police Chaplain PRESENTATIONS EMPLOYEE SERVICE AWARDS presented by MAYOR PULIDO to: 20 YEARS OF SERVICE Laura V. Canales, Correctional Supervisor, Police Department CERTIFICATE OF RECOGNITIONMAYOR PULIDO presented by to Terry Dwyer, President of Segerstrom Center for the Arts, for partnering with the City to promote the arts to students through their educational programs. CERTIFICATES OF RECOGNITIONMAYOR PULIDO presented by to Mater Dei High School Basketball Team and Coaches; ten time California State High School Basketball Champions and the most recognized basketball team in Orange County and the State. Team members: Pierre Aguirre Ben Humphreys James McGee Elijah Brown JayceJohnson Chris Nealey MJ Cage Stanley Johnson Charlie Noebel Billy Fay Jamie Kobayashi La'vette Parker Sam Ghods Troy Kramer Jacob Scherer CITY COUNCIL AGENDA 3 MAY 6, 2013 Team members Cont’d.: Matthew Seatter Head Coach Gary McKnight Mario Soto Assistant Head Coach Jason Quinn Bailey Stout Jordan Strawberry Assistant Coaches: Andrew Tisdale Bob Serven Victor Ujkic Clay McKnight Brandon Wiehe Sean Stevenson. CERTIFICATES OF RECOGNITIONMAYOR PRO TEM TINAJERO and presented by COUNCILMEMBER AMEZCUA the Saddleback High School Varsity Soccer Team for winning the 2013 CIF-SS Division 5 Championship Team members: Jimmy Aviles Mario Guerrero Coach Mike Silva Daniel Barrientos Deriam Lopez Victor Bucio David Magdaleno Assistant Coaches Juan Canales Abraham Martinez Eric Zuniga Brady Carbajal Luis Mejia Leopoldo Orozco Gary Carbajal Eduardo Pasallo Oscar Zuniga Raul De La Torre Mario Ramirez Carlos Amezcua Alonso De La Torre Oscar Sandoval Edward Diaz Jose Valdez Eddie Flores Daniel Vasquez Bryan Galindo Ivan Zamora Eder Gonzalez CERTIFICATES OF RECOGNITIONMAYOR PRO TEM TINAJERO and presented by COUNCILMEMBER SARMIENTO to Roman Beltran and Agustin Gonzalez in recognition of their time volunteering in such events as Day of the Dead and Harvey Milk Day. CERTIFICATES OF RECOGNITIONCOUNCILMEMBER AMEZCUA presented by to Jill Calhoun, facilities manager of Da Vita, Inc. and Lee Kane, Program Manager for non-profit organization - Shoes that Fit - for collaborating to donate brand new shoes to every student at Carver and Lincoln Elementary schools. CERTIFICATE OF RECOGNITIONCOUNCILMEMBER AMEZCUA presented by to Professor Martin Morachimo for bringing Gracie Barra Brazilian Jiu Jitzu to Santa Ana. CITY COUNCIL AGENDA 4 MAY 6, 2013 PROCLAMATIONSCOUNCILMEMBER MARTINEZ presented by to Darrell Johnson, Orange County Transportation CEO and Rye Baerg, Southern California Regional Policy Manager for the Safe Routes to School National Partnership in recognition of National Bike to Work Week and National Bike to School Day. CERTIFICATES OF RECOGNITIONCOUNCILMEMBERS MARTINEZ presented by SARMIENTO andto Aaron Kushner and Eric Spitz, the new owners of the Orange County Register. CERTIFICATE OF RECOGNITIONCOUNCILMEMBER REYNA presented by toSanta Ana Unified School District SuperintendentDr.Thelma Meléndez de Santa Ana, Ph.D, for leading the school district in the implementation of Common Core Standards. CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. PUBLIC COMMENT Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CITY COUNCIL AGENDA 5 MAY 6, 2013 CONSENT CALENDAR CONSENT CALENDAR Approve staff recommendations on the RECOMMENDED ACTION: following Consent Calendar items: Items 10A through 29A. ADMINISTRATIVE MATTERS MINUTES 10A MINUTES FROM THE SPECIAL MEETING OF APRIL 8, 2013 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: 10B MINUTES FROM THE REGULAR AND SPECIAL MEETING OF APRIL 15, 2013 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: 10C MINUTES FROM THE SPECIAL MEETING OF APRIL 16, 2013 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: 10D MINUTES FROM THE SPECIAL MEETING OF APRIL 29, 2013 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: BOARDS / COMMISSIONS / COMMITTEES 13A BOARDS AND COMMISSIONS BIANNUAL ATTENDANCE REPORT - OCTOBER 2012 THROUGH MARCH 2013 - Clerk of the Council Office Receive and file. RECOMMENDED ACTION: CITY COUNCIL AGENDA 6 MAY 6, 2013 MISCELLANEOUS ADMINISTRATION 19A CLOSED SESSION REPORT – City Attorney’s Office 19B EXCUSED ABSENCES – Clerk of the Council Office 19C QUARTERLY REPORT OF INVESTMENTS AS OF MARCH 31, 2013 - Finance & Management Services Receive and file. RECOMMENDED ACTION: 19D QUARTERLY REPORT OF CONTRACTS ENTERED INTO BY THE CITY MANAGER - Finance & Management Services Receive and file the Quarterly Report of RECOMMENDED ACTION: Contracts entered into between January 1, 2013 to March 31, 2013 valued at $25,000 and less. 19E DESTRUCTION OF OBSOLETE CITY RECORDS - City Manager's Office and Police Department. Approve the requests for the destruction RECOMMENDED ACTION: of obsolete records from various City departments in accordance with the retention schedule outlined in City Council Resolution 2013- 014 BUDGETARY MATTERS SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES 22A SPEC. NO. 13-016 - SEWER MANHOLE REHABILITATION AND LINING SERVICES (Public Works Agency) - Finance & Management Services Award a contract to Zebron Contracting, RECOMMENDED ACTION: Inc. for a one-year period, with provisions for three one-year renewals, in an annual amount not to exceed $75,000 CITY COUNCIL AGENDA 7 MAY 6, 2013 PROJECTS/CHANGE ORDERS 23A CONTRACT AWARD FOR TRAFFIC SIGNAL MODIFICATION AT MCFADDEN AVENUE AND LYON STREET (PROJECT NO. 126760) - Public Works Agency RECOMMENDED ACTIONS: 1. Award a contract to the lowest responsible bidder, PTM General Engineering Services, in accordance with the Base Bid plus Add Alternate A, totaling $289,923 for the traffic signal modifications at McFadden Avenue and Lyon Street. 2. Approve the Cost Analysis for a total estimated project delivery cost of $362,402. 23B CONTRACT AWARD FOR MADISON PARK COMMUNITY GARDEN CENTER AND BASKETBALL COURT, GARFIELD COMMUNITY CENTER OVERFLOW PARKING LOT, AND MABURY PARK SECURITY LIGHTING (PROJECT NOS. 137516, 107564 & 137512 ) - Public Works Agency, Community Development Agency and Parks, Recreation and Community Services Agency) RECOMMENDED ACTIONS: 1. Award a contract to the lowest responsible bidder, Hondo Company, Inc., in accordance with the Base Bid, totaling $554,306 for the construction of the Madison Park Community Garden Center and Basketball Court, Garfield Community Center Overflow Parking Lot, and Mabury Park Security Lighting. 2. Approve the Cost Analysis for a total estimated project delivery cost of $747,900. 23C CONTINGENCY INCREASE FOR BROADWAY REHABILITATION; ANAHURST TO FIRST STREET (PROJECT NOS. 116736 & 116746) - Public Works Agency Increase the contingency for the RECOMMENDED ACTION: Broadway Rehabilitation Project by $80,000, which will increase the total funds available for the construction contract with All American Asphalt, Inc., to $2,767,682. CITY COUNCIL AGENDA 8 MAY 6, 2013 AGREEMENTS Authorize the City Manager and Clerk of RECOMMENDED ACTION: the Council to execute the following agreements, subject to non- substantive changes approved by the City Manager and City Attorney and/or actions as noted on the Request for Council Action report. (Item 25A through 25C) 25A AGMT - FEDERAL GOVERNMENT LIAISON SERVICES - With Holland & Knight in an annual amount not to exceed $84,000 for a one-year term with the option, at the City's discretion, of up to four one-year renewals - City Manager's Office Continued from the April 1, 2013 City Council meeting by a vote of 7-0. 25B AGMT - VOCATIONAL TRAINING AND WORK EXPERIENCE PROGRAM - With the County of Orange Social Services Agency in an amount of $1,600,000 for a term effective July 1, 2013 through June 30, 2015 - Community Development Agency 25C AGMT - ACTIVE SHOOTER TRAINING PROGRAM, URBAN AREAS SECURITY INITIATIVE GRANT (UASI) - With Government Training Institute, Inc., in an amount not to exceed $200,000 - Police Department MISCELLANEOUS - BUDGET 29A CONSOLIDATED PLAN ANNUAL UPDATE AND SUBSTANTIAL AMENDMENTS FOR FEDERAL FUNDED COMMUNITY PLANNING AND DEVELOPMENT PROGRAMS - Community Development Agency RECOMMENDED ACTIONS: 1. Approve the 2013-2014 Consolidated Plan Annual Update and authorize the submittal to the U.S. Department of Housing and Urban Development; 2. Approve the Substantial Amendment to the 2010/11-2014/15 Consolidated Plan and authorize its submittal to the U. S. Department of Housing and Urban Development; and 3. Approve the Substantial Amendment to the 2012-2013 Action Plan and authorize its submittal to the U. S. Department of Housing and Urban Development. **END OF CONSENT CALENDAR** CITY COUNCIL AGENDA 9 MAY 6, 2013 BUSINESS CALENDAR BUSINESS CALENDAR RESOLUTIONS 55A EXTENSION OF CONDITIONAL USE PERMIT NO. 2010-15 TO ALLOW A CARE HOME FOR THE ELDERLY AT 1600 EAST FIRST STREET – FARAMARZI FAMILY TRUST, APPLICANT - Planning and Building Agency Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA FOR THE EXTENSION OF CONDITIONAL USE PERMIT NO. 2010-15 FOR ONE YEAR FOR THE PROPERTY LOCATED AT 1600 EAST FIRST STREET 55B AUTHORIZE GRANT APPLICATIONS FOR MEASURE M2 ENVIRONMENTAL CLEANUP PROGRAM (TIER 1, CALL 3) - Public Works Agency Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE SUBMITTAL OF PROJECTS TO ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE MEASURE M2 ENVIRONMENTAL CLEANUP PROGRAM REPORTS 65A ACTION ITEMS FROM CITY COUNCIL STUDY SESSION ON COUNCIL PRACTICES, POLICIES AND PROTOCOLS - City Manager's Office RECOMMENDED ACTIONS: 1. Determine the effective date of the change of Council Meetings from the first and third Mondays of the month to the first and third Tuesdays of the month. CITY COUNCIL AGENDA 10 MAY 6, 2013 2. Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING THE CITY COUNCIL RULES AND PROCEDURES TO ESTABLISH PROCEDURES FOR CALLING SPECIAL MEETINGS, ALTERING THE AGENDA FORMAT TO PROVIDE FOR COUNCIL REPORTS, CHANGING THE DAY OF REGULAR COUNCIL MEETINGS, AND REPEALING RESOLUTION NO. 2012- 025. 3. Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING CERTAIN COMMITTEES OF THE CITY COUNCIL AND REPEALING RESOLUTION NO. 2013-002 REGARDING COMMITTEES OF THE CITY COUNCIL 4. Receive and file the City Council Recognition Policy. PUBLIC HEARINGS 75A PUBLIC HEARING – RESOLUTION AUTHORIZING CONDEMNATION OF A PORTION OF REAL PROPERTY AT 2909 S. BRISTOL (PROJECT NO. 063510 NON-GENERAL FUND), AP 410-411-19 - Public Works Agency Legal Notice mailed to property owners on March 14, 2013. Mayor Pulido opened the Public Hearing at the April 1, 2013 City Council meeting. Daniel Wright of the Silverstein Law Firm addressed council. There were no additional speakers, Hearing closed. Continued from the April 1, 2013 and April 15, 2013 City Council meeting by a vote of 7-0. Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA FINDING AND DETERMINING THAT THE PUBLIC INTEREST, CONVENIENCE AND NECESSITY REQUIRE THE ACQUISITION OF A PORTION OF CERTAIN REAL PROPERTY LOCATED WITHIN THE CITY OF SANTA ANA LOCATED AT 2909 S. BRISTOL STREET (APN 410-411-19) CITY COUNCIL AGENDA 11 MAY 6, 2013 75B PUBLIC HEARING – COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) FY 2013-2014 - Community Development Agency Legal Notice published in the Orange County register on March 18, 2013 . Mayor Pulido opened the Public Hearing at the April 1, 2013 City Council meeting. There were no speakers and he closed the Hearing closed. Continued from the April 1 and April 15, 2013 City Council meeting by a vote of 7-0. RECOMMENDED ACTIONS: 1. Approve the proposed Fiscal Year 2013-2014 Community Development Block Grant Program. 2. Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute memorandums of understanding. AGMTS - With City departments and agreements with nonprofit agencies awarded funds as part of the approved program 75C PUBLIC HEARING – TOWN AND COUNTRY MANOR TAX EQUITY AND FISCAL RESPONSIBILITY (TEFRA) REQUEST - Community Development Agency Legal Notice published in the Orange County Register on April 22, 2013. RECOMMENDED ACTIONS: 1. Conduct a Tax Equity and Financial Responsibility Act hearing in consideration of the issuance of tax exempt bond financing by the California Municipal Finance Authority on behalf of Town and Country Manor. 2. Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE ISSUANCE OF REVENUE BONDS BY THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY FOR THE PURPOSE OF REFINANCING THE ACQUISITION, CONSTRUCTION AND IMPROVEMENT OF CERTAIN RETIREMENT, NURSING AND ASSISTED LIVING FACILITIES AT TOWN AND COUNTRY MANOR AND CERTAIN OTHER MATTERS PERTAINING THERETO CITY COUNCIL AGENDA 12 MAY 6, 2013 JOINT SESSIONS OF THE CITY COUNCIL AND THE HOUSING AUTHORITY AGENCY 80A JOINT ACTION BY THE CITY COUNCIL / HOUSING AUTHORITY - FUNDING ALLOCATIONS FOR THE HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS PROGRAM FISCAL YEAR 2013 – 2014 – Community Development Agency At its regular meeting on April 16, 2013, by a vote of 7:0 the Community Redevelopment and Housing Commission approved the recommended actions. CITY COUNCIL ACTION Authorize the City Manager and the RECOMMENDED ACTIONS: Clerk of the Council to execute a cooperative agreement, subject to non-substantive changes approved by the City Manager and City Attorney. AGMT - With the County of Orange Health Care Agency in an amount of $827,051 for a one-year term to provide supportive housing services to HIV/AIDS-affected individuals in the County of Orange. HOUSING AUTHORITY ACTION RECOMMENDED ACTIONS: 1. Authorize the Executive Director of the Housing Authority to execute a cooperative agreement, subject to non-substantive changes approved by the Executive Director and Authority General Counsel. AGMT - Between the City of Santa Ana and the Housing Authority of the City of Santa Ana in the amount of $600,000 for a one-year term for the implementation of the Housing Opportunities for Persons with AIDS Tenant-Based Rental Assistance Program 2. Authorize the Executive Director of the Housing Authority to execute a cooperative agreement, subject to non-substantive changes approved by the Executive Director and Authority General Counsel. AGMT - With AIDS Services Foundation Orange County in an amount not to exceed $12,000 for a one-year term to administer the wait list for the Tenant-Based Rental Assistance Program CITY COUNCIL AGENDA 13 MAY 6, 2013 HOUSING AUTHORITY MEETING (Blue Agenda) SUCCESSOR AGENCY MEETING (Salmon Agenda) COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A CITY MANAGER’S COMMENTS 90B CITY COUNCILMEMBER COMMENTS - AB1234 Disclosure: This is also the time for members of the Council to provide a brief oral report on any conference, meeting or travel paid for by the City. If more than one Councilmember attended the same event, the Mayor may designate one attendee to give the report. ADJOURNMENT - Special meeting of the City Council is scheduled for Tuesday, May 7, 2013 at 5:00 p.m., at the City Hall, Ross Annex, Room 1600, 20 Civic Center Plaza, Santa Ana, California. Adjourn in Memory of Jose Vargas FUTURE AGENDA ITEMS • Street Car Project Locally Preferred Alignment • Ordinance Addressing Homeless Shelters as per Requirements in SB 2 • Janitorial Services for Police Admin/Jail • Study Session on Entertainment Ordinance CITY COUNCIL AGENDA 14 MAY 6, 2013