HomeMy WebLinkAbout25B - AGMT - HELICOPTER SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 3, 2013
TITLE:
AGREEMENT AMENDMENT FOR LAW
ENFORCEMENT HELICOPTER
SERVICES
'O Y NAGER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the
execute an agreement amendment with the Orange
services, subject to non-substantive changes approved
annual amount not to exceed $360,474.
DISCUSSION
CLERK OF COUNCIL USE ONLY:
APPROVED
El As Recommended
? As Amended
El Ordinance on 1s` Reading
? Ordinance on 2nd Reading
[I Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
City Manager and the Clerk of the Council to
County Sheriffs Department for helicopter
by the City Manager and City Attorney in the
In October 1994, the City of Santa Ana began participating in the Airborne Law Enforcement Services
(ABLE) program. ABLE was a regional helicopter program, which combined resources from the City of
Costa Mesa, the City of Newport Beach and the City of Santa Ana. On July 1, 2011, the ABLE program
was discontinued and the City began contracting with the Sheriffs Department for this service. On June
4, 2012 the City Council approved a two-year agreement with the Sheriffs Department for the provision
of helicopter services, subject to a second year increase that is based on the County's annual operating
costs an and the average time per call.
Airborne Law Enforcement Services allow the Police Department to provide a rapid enhanced response
to incidents posing the greatest risk to the public, including robberies, burglaries, assaults, and fleeing
felons. This one-year amendment will modify the annual contract amount from $351,842 to $360,474
and cover the period of July 1, 2013 through June 30, 2014.This agreement will be funded by asset
forfeiture funds and will comply with applicable regulations. In addition, the Santa Ana Police Department
will provide one full-time sworn pilot/observer to the Orange County Sheriffs Department.
FISCAL IMPACT
Funds for this agreement have been identified in the 2013-14 Criminal Activities - DOJ Contract
Services account (no. 02614450 62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
Carlos Rojas, Acting Chief of Police
Santa Ana Police Department
4gclco _Gutierrez, Executive Director
2 e & Mamt. Services Agency
25B-2
FIRST AMENDMENT TO AGREEMENT FOR
LAW ENFORCEMENT HELICOPTER SERVICES
BETWEEN THE CITY OF SANTA ANA
AND THE
COUNTY OF ORANGE
This First Amendment to Agreement is entered into this First day of May, 2013,
which date is enumerated for purposes of reference only made by and between the City
of Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California, hereinafter referred to as "CITY", and
the COUNTY OF ORANGE, a political subdivision of the State of California, hereinafter
referred to as "COUNTY", to amend that certain Agreement between the parties
commencing July 1, 2012 hereinafter referred to as the "Agreement".
1. In accordance with Section 4.01 of ANNUAL FLIGHT HOURS, COST and
PAYMENT of the Agreement, Exhibit "A" is amended effective July 1, 2013 as attached
hereto.
2. All other provisions of the Agreement, to the extent that they are not in conflict with
this FIRST AMENDMENT TO AGREEMENT, remain unchanged.
Page 1 of 2
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IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to
the Agreement in the County of Orange, State of California.
CITY OF SANTA ANA
DATED:
Kevin O'Rourke, Interim CITY MANAGER
City of Santa Ana
COUNTY OF ORANGE
DATED:
Sheriff-Coroner
ATTEST:
Maria D. Huizar
Clerk of the Council
APPROVED AS TO FORM:
Office of the County Counsel
Orange County, California
BY: /? l?L?/lam??1 -?
Deputy
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
By: Laura A. Rossini
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
Carlos Rojas
Acting Chief of Police
Page 2 of 2
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EXHIBIT "A"
(Effective July 1, 2013)
The fees set forth in this exhibit represents the total cost of service provided by the
COUNTY, through its SHERIFF-CORONER (SHERIFF), to the City of Santa Ana,
referred to herein as CITY for fiscal year 2013-14.
ANNUAL OPERATING COST
JULY 1, 2013 THROUGH JUNE 30, 2014
$360,474
HOURLY RATE FOR HOURS IN EXCESS OF THREE HUNDRED AND SIXTY-FIVE
(365) FLIGHT HOURS BETWEEN JULY 1, 2013 THROUGH JUNE 30, 2014
$987.60
The annual operating cost shall be divided into twelve equal monthly payments of
$30,039.50 ($360,474 divided by 12 months).
PERIOD COVERED - July 1, 2013 to June 30, 2014 (twelve-month term).
Total Contract Amount For Services $ 360,474
Contracted Hourly Rate for Hours in excess
Of Three Hundred and Sixty-five (365) hours annually
$ 987.60
Annual Flight Hours 365
Flight Time Per Day (in minutes) 00:60
Management of flight time provided to the CITY shall be the responsibility of the
SHERIFF's Special Enforcement Bureau Commander. Flight time over the City will be
recorded and monitored daily for the purpose of providing service in accordance with
the above table. The CITY will be provided with a detailed log of calls and flight time for
each monthly billing period.
Due to the inherent unknown nature in the need for airborne law enforcement service,
SHERIFF will adjust daily service levels to coincide with the above table. in recognition
that it will not always be possible to meet this goal (by either exceeding or falling short),
SHERIFF will compensate for variations to arrive at an appropriate "daily average," on a
monthly basis.
Exhibit A (Eff. 7/1/13) Page 1 of 1
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