HomeMy WebLinkAbout22D - SPEC - COMPUTERSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 3, 2013
TITLE:
CONTRACT AWARD TO DELL
CORP FOR COMPUTERS
AND SERVER EQUIPMENT
(SPEC. NO. 13-028)
MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on ls'Reading
? Ordinance on 2ndReading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Dell Computer Corporation for the purchase of computers and server
equipment for the Public Works Agency, the Planning & Building Agency and the Parks,
Recreation and Community Services Agency, in an amount not to exceed $104,000.
DISCUSSION
The City of Santa Ana operates and maintains over 1,800 computers throughout the
organization. Current hardware inventory is between four and ten years old and becoming
obsolete. In order to address this need, the Finance & Management Support Services Agency,
Application & Tech Support Division will be developing a needs assessment study over the next
two years to replace and upgrade computers and hardware throughout the City.
The Public Works Agency and Planning & Building Agency utilize 255 computers to carry out
daily operations. However both agencies have identified a total of 64 computers that are beyond
repair and as such will need to be replaced. In the PWA, most desktop computers are used by
engineers to create plans for City projects. In the PBA, desktops are used for permitting,
planning, and code enforcement-related activities. The purchase of new desktops, laptops, and
server equipment will be issued to the areas identified as having the greatest need to ensure
continued service to the public.
Additionally, this contract award includes seven computers for the Teen Space Center at the
City's Main Library managed by the Parks, Recreation and Community Services Agency
(PRCSA). These computers will be for public use and will be funded by the Library Service and
Technology Act (LSTA) Grant monies through the California State Library.
22D-1
Contract Award to Dell Corp for
Computers and Server Equipment
June 3, 2013
Page 2
Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts from any
public agency utilizing a competitive bid process. The Western States Contracting Alliance
(WSCA) establishes California multi-state cooperative agreements for commodities, IT goods and
services, and telecommunication goods and services. WSCA agreements are available to all
State of California governmental entities that expend public funds for the acquisition of goods and
services. Dell Computer Corporation is a manufacturer offering WSCA pricing.
FISCAL IMPACT
Funds are available in Public Works Administrative Services account ($89,000 in 10117601-
63001), Planning & Building Agency-Planning account ($8,100 in 01116510-63001) and Library
Grants account ($6,900 in 15411193-13151701102).
Rau Godinez II
Executive Directo
Public Works Agency
)M Trevino
Jay
Executive Director
Planning and Building Agency
RG/M M/EG
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
Gerardo Mouet
Executive Director
Parks, Recreation, & Community Services Agency
22D-2