HomeMy WebLinkAboutWS - BUDGET SUMMARY FY 13-15City of Santa Ana
FY 2013 -2015
Budget Summary
May 20, 2013
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Workforce
Changes
City of Santa Ana
Proposed FY13 -14 Budget
Additions /Deletions FULL -TIME WORKFORCE CHANGES
Qty. Fiscal Impact
City Attorney's Office
(1) Assistant City Attorney (208,032)
(1) (208,032)
City Manager's Office
(1) Executive Director, External Affairs
;1E
Community Development Agency
Assistant Planner II
(1)
Economic Development Specialist 1*
0
(1)
Executive Secretary*
0
(1)
Housing Authority Coordinator*
0
(1)
Housing Programs Coordinator*
0
(1)
Housing Programs Aide*
(85,230)
(1)
Housing Specialist II*
(100,445)
(2)
Management Analyst (1 unfunded)*
(119,525)
(1)
Receptionist*
(81,150)
(1)
Residential Construction Specialist*
(120,935)
(2)
Secretary*
0
(1)
Senior Accounting Assistant*
0
(1)
Senior Community Development Analyst*
0
(2)
Senior Office Assistant*
(171,640)
(2)
Workforce Specialist II (1 unfunded)*
(99,295)
(18.0)
(1)
(778,220)
Finance & Management Services
(1)
(1)
Administrative Services Manager
(203,337)
(1)
Budget Analyst
0
(1)
Custodial Aide /Porter*
0
(1)
Mail Clerk/Messenger*
(46,907)
(1)
Reprographic Equipment Operator*
0
(1)
Micro Systems Technician
0
1
Buyer
106,600
(5)
(143,644)
Planning & Building Agency
(1)
Assistant Planner II
(84,330)
(1)
Accounting Assistant
(67,680)
(1)
Planning Assistant
(76,007)
(1)
Associate Plan Check Engineer
(125,165)
(1)
Associate Planner
(101,451)
(3)
Associate Planner
0
(3)
Community Preservation Inspector*
(262,536)
(5)
Community Preservation Inspector
0
(1)
Sr. Community Preservation Inspector
0
(2)
Sr. Office Assistant
(64,682)
(1)
Senior Planner
0
(1)
Sr. Plumbing /Mechanical Systems Specialist
0
(1)
Permit Processor
(57,624)
(1)
Plumbing Inspector
0
(1)
Senior Electrical Inspector
(110,923)
(1)
Electrical Inspector
(84,499)
(1)
Secretary
0
(26)
(1,034,897)
*Non - General Fund
City of Santa Ana
Proposed FY13 -14 Budget
Additions /Deletions FULL -TIME WORKFORCE CHANGES
Qty.
Personnel Services Agency
Fiscal Impact
1 Training Coordinator 89,556
(1) Data Entry Specialist (61,642)
0 27,914
Police Department
(4) Police Lieutenant
(5) Police Sergeant
(56) Police Officer
(1)
Lead Police Records Specialist
0
(2)
Parking Control Officers
0
(1)
Communications Supervisor
0
(3)
Police Services Dispatcher
0
(7)
Police Sergeant
(1,142,085)
(2)
Police Officer
(260,220)
(1)
Police Administrative Manager
(186,580)
(1)
Accounting Assistant
(80,435)
(1)
Correctional Supervisor
(125,725)
(3)
Correctional Officers
(321,585)
(2)
Police Service Officers
(184,805)
(1)
Executive Secretary to the Chief
(96,775)
(1)
Police Personnel Svcs Specialist
(81,535)
1
Emergency Operations Coordinator
100,000
(90)
(2,379,745)
Parks, Recreations, & Community Services
1
Zoo Education Specialist
52,229
(1)
General Maintenance Worker
(97,876)
(1)
Park Maintenance Inspector 1
(84,105)
(1)
Contracts Administrator
0
(1)
Assistant Director
0
(2)
Supervising Library Services Assistant
(153,484)
(1)
Park Maintenance Aide
(54,625)
(6)
(337,860)
Public Works Agency
1
Water Systems Operator II*
99,200
1
Water Systems Operator 111*
107,537
(1)
Equipment Operator*
(105,788)
(1)
Equipment Operator*
(101,832)
(2)
Maintenance Worker ll*
(195,970)
(1)
Street Lighting Maintenance Worker
(85,551)
(1)
Assistant Engineer II *
0
(1)
Senior Assistant Engineer*
0
(1)
Senior Civil Engineer*
0
(1)
Survey Party Technician*
0
(1)
Transit Program Manager
0
(8)
(282,404)
Total: (155.0) (5,136,888)
*Non - General Fund
10
•
City of Santa Ana
Proposed FY13 -14 Budget
Reallocations FULL -TIME WORKFORCE CHANGES
Qty. Fiscal Impact
Community Development Agency
(1) Assistant Director of Community Development* (238,640)
1 Executive Director of Community Development* 245,000
(1)
Redevelopment Program Manager*
(193,785)
1
Community Development Manager*
193,785
(1)
Police Services Dispatcher
6,360
Finance & Management Services
Police Communications Supervisor
(1)
Custodian (Lead)*
(73,310)
1
Building Maintenance Technician*
86,089
(1)
Management Analyst*
(135,695)
1
Senior Management Analyst*
147,263
(1)
Web Systems Technician*
(84,733)
1
Senior Programmer Analyst*
100,377
39,991
Planning & Building Agency
(1) Community Preservation Coordinator (168,562)
1 Community Preservation Manager 177,661
9,099
Police Department
(1)
Police Administrative Manager
(119,460)
1
Principal Management Analyst
104,700
(1)
Police Services Dispatcher
(113,895)
1
Police Communications Supervisor
128,895
(1)
Police Systems & Communications Manager
(155,005)
1
Police Communcations Manager
155,005
240
Public Works Agency
(1) Administrative & Enterprise Services Manager* (167,166)
1 Administrative Services Manager* 167,166
(1) Office Supervisor*
1 Secretary*
(94,932)
94,932
(1) Tree Trimmer* (89,770)
1 Data Entry Office Assistant* 92,089
2,319
*Non - General Fund
11
Total 58,009
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Proposed Changes
To The
Fee Schedule
PROPOSED NEW MISCELLANEOUS FEES 2013 -2014
FINANCE & MANAGEMENT SERVICES
1) Return Payment Service Fee: Each Additional Return Payment
Proposed Fee: $35.00 every additional returned check payment
Return payment fees for non - sufficient funds, etc., is set by California Civil Code Sec.
1719. State law provides for a maximum Return Payment fee of $25.00 for the first
returned payment item and maximum $35.00 for each additional returned payment item
from the same customer.
An estimated $5,000 in revenue will be generated from this fee annually. This fee is
intended to recover a portion of the cost of direct staff time associated with tracing a
payment that has been returned, which taken altogether, exceeds the maximum
additional payment fee provided by state law.
2) Utility Service Set -up: Connection Charge
Proposed Fee: $ 53.00 every new municipal utility services account established.
To establish an account in the municipal utility services system, a verification of
customer of record is required by obtaining proof of identity and a rental agreement or
escrow closing statement. Documents are scanned and saved to customer's account for
future reference. An account is set -up for purposes of billing and a site visit is made to
read the water meter and connect water service.
An estimated $150,000 in revenue will be generated from this fee annually. This fee is
intended to directly recover the cost associated for both account establishment and meter
read site visit to connect water service.
3) Hearing Service Fee
Proposed Fee: $100.00 every request for an administrative hearing
This fee established pursuant to NS -2841 will be charged to business license tax
applicants or existing licensees who wish to exercise their administrative hearing rights
regarding their business license tax classification or assessment.
An estimated $500 in revenue will be generated from this fee annually. After an initial 3
month grace period $300 will be generated over nine months. The fee is intended to
recover the basic contract cost of the assigned administrative hearing officer.
14
4) Autoregistration Service Fee
Proposed Fee: $14.00 every business license tax account autoregistration
This fee established pursuant to NS -2841 will be charged to businesses failing to make
application or to provide required information and who are force - assessed an amount
pursuant to municipal code.
An estimated $1,500 in revenue will be generated from this fee annually. After an initial
3 month grace period $1,125 will be generated over nine months. The fee is intended to
recover the direct cost of registering a business license tax account and assessing
businesses business license tax, penalties, interest, charges, and other associated service
fees.
5) Audit Service Fee
Proposed Fee: $53.00 every qualifying business license tax audit (audits indicating
underpayment of 10% or greater, but not less than $250.00)
This fee established pursuant to NS -2841 will be charged when a business license tax
audit determines that any licensee has underpaid their business license tax by 10% or
more of the total amount due, but not less than $250.
An estimated $5,000 in revenue will be generated from this fee annually. After an initial
3 month grace period $3,750 will be generated over nine months. The fee is intended to
recover directly associated audit costs.
6) Inspection /Collection Service Fee
Proposed Fee: $51.00 every re- inspection, re- investigation, or re- visitation of
a place of business to enforce the business license tax code or
collect business license tax monies.
This fee established pursuant to NS -2841 will be charged for the re- examination, re-
inspection, re- investigation, or re- visitation to any place of business for purposes of
enforcing the business license tax code or collecting any sum owing under the business
license tax code.
An estimated $5,000 in annual revenue will be generated from this fee. After an initial 3
month grace period $3,750 will be generated over nine months. The fee is intended to
directly recover associated site visit costs.
15
s
7) Transfer Service Fee
Proposed Fee: $34.00 every business license tax account collection transfer
This fee established pursuant to NS -2841 will be charged to businesses for the collection
of unpaid business license tax monies whether by transfer to a collection agency, or by
any other method of assignment.
An estimated $3,000 in revenue will be generated from this fee. After an initial 3 month
grace period $2,250 will be generated over nine months. The fee is intended to directly
recover the cost of transferring or assigning the debts owed to the City.
8) Recording Service Fee
Proposed Fee: $53.00 every recording of a certificate of lien.
This fee established pursuant to NS -2841 will be charged for the recording of a
certificate of lien to secure and effectuate the collection of any amount required to be
paid under terms of the business license tax code. The fee is intended to recover costs
associated with drawing up and recording certificates of lien. An estimated $750 in
annual revenue will be generated from this fee.
PARKS, RECREATION AND COMMUNITY SERVICES
9) Santa Ana Stadium /Commercial Events/Non Spectator
One to Two Days
All - inclusive: rental, basic staffing, lighting.
Three or more consecutive days
Proposed New Fee:
Per Day 1,500.00
Per Day 1,200.00
The Parks, Recreation and Community Services Agency is proposing to create a fee for non -
spectator commercial events that occur at the Stadium, i.e. Filming of Movies, Television Series,
Commercials. These fees are all inclusive: rental, basic staffing, and lighting. This new fee will
replace the current Santa Ana Stadium/Filming Fees. The Parks, Recreation and Community
Services Agency estimates that it collects $120,000 per year while subsidizing $75,000
in Stadium related expenses on an annual basis. An estimated $1,500 — $3,000 per year
will be generated from this fee.
10) Adult Baseball Surcharge
Proposed Fee. Per Game $18.00
The Parks, Recreation and Community Services Agency is proposing to create a fee for Adult
Baseball reservations. This new fee will be used to improve baseball facilities City -wide to
enhance the player experience for both youth and adults. Improvements may include backstop
replacement, irrigation improvements, bleacher repair, and other baseball facility related repairs.
16
PROPOSALS TO MODIFYEXISTING FEES 2013 -2014
Proposed modifications to existing fees are fee rate adjustments to the Miscellaneous Fees Schedule.
FINANCE & MANAGEMENT SERVICES
1) Credit Card Processing Fee (fee waived by Council through June 2013)
Existing Fee (waived): Per transaction $3.60
Proposed Fee: Extend waiver through June, 2014
Payment processing fee on credit card and ACH payments has historically offset
merchant service processing cost. The Treasury Division has been making payment of
services available through on -line options. Application of credit card/ACH payment
processing costs has drawn the public to City Hall to make routine payment(s). The
need to shift walk -in payment to alternative payment methods has been needed due to
reduced City Hall hours and staffing. For this reason, staff recommended and Council
approved the waiver of the payment processing fee effective March, 2012. Statistics
have been gathered to since the waiver was granted, with positive results. Staff
recommends the extension of the credit card processing fee waiver through June, 2014.
COMMUNITY DEVELOPMENT AGENCY
2) Enterprise Zone Hiring Tax Credit
Existing Fee: Proposed Fee:
Application Processing Fee
Per application
$100.00
$120.00
Retro- voucher Processing Fee
Per application
$ 20.00
$ 40.00
Qualified businesses within the designated State Enterprise Zone in the City may apply
for Hiring Tax Credit vouchers for qualified employees hired within the zone. Each
voucher issued has the potential of generating over $37,000 in CA Tax Credits for the
employer. The application fee includes a $15.00 processing fee assessed by the State
Department of Housing and Community Development. A retro- voucher is any
application that is 12 months past the employee hire date, and requires additional
verification. The fee increase is to try to achieve full cost - recovery for the anticipated
increases in the cost of staffing, operations, and marketing of the program, as agreed
upon in the Memorandum of Understanding with the State.
The Community Development Agency estimates that it collects $285,000 total per year
for all processing fees. An estimated $26,400 from the application fee increase and
$39,600 from the retro- voucher fee increase will be generated per year.
17
a PARKS, RECREATION AND COMMUNITY SERVICES
3) Santa Ana Stadium — Television Rights
Athletic games or special events
All - inclusive: set -up/
breakdown, basic staffing, and
lighting.
Per Event Existing Fee
$3,384.85
Proposed
Fee:
$1,000.00
The Parks, Recreation and Community Services Agency is proposing to modify the fee
for Television Rights for athletic games and special events that occur at the Santa Ana
Stadium, i.e. high school, college and international football/soccer games, concerts,
performances, etc. This proposed fee is comparable to fees charged by other similar
stadiums in the region. These fees are all inclusive: set - up/breakdown, basic staffing,
and lighting. This fee is in addition to the fee to reserve the Stadium. The fee to reserve
the Stadium will be paid by the organization reserving the Stadium.
The Parks, Recreation and Community Services Agency estimates that it collects
$120,000 per year while subsidizing $75,000 in Stadium related expenses on an annual
basis. The reduced fee is intended to encourage more filming events at the Stadium. An
estimated $1,000 — $3,000 per year will be generated from this new more reasonable fee.
4) Santiago Lawn Bowling Greens
Existing Fee: Proposed Fee:
Rental Per Month $700.00 $500.00
The Parks, Recreation and Community Services Agency is proposing to modify the fee
for the Santiago Lawn Bowling Green monthly rental. The reduced fee is more
appropriate given the minimal impact lawn bowling activities have on this facility. The
Parks, Recreation and Community Services Agency will collect $6,000 per year while
subsidizing $12,900 in Lawn Bowling area related expenses on an annual basis.
POLICE
5) Police Security Services
Lieutenant (no change)
Sergeant
Officer
PCO /PSO
Existing Fee.
$105.00 hour
$ 85.00 hour
$ 69.00 hour
$45.00 hour
Proposed Fee:
$105.00 hour
$ 9 7. 00 hour
$ 8 1. 00 hour
$ 50.00 hour
The Police Department estimates that it collects $300,000 per year while subsidizing
$23,670 in indirect costs for special event police security services on an annual basis.
An estimated $323,600 will be generated from the fee to achieve full cost - recovery for
these services.
PUBLIC WORKS AGENCY
6) Residential Parking Permit
Existing Fee: Every 2 Renewal $4623
Proposed Fee: Every 2 Renewal $85.31
The Public Works Agency estimates that it collects $99,000 per year while subsidizing
$84,000 in residential permit parking related expenses on an annual basis. An estimated
$183,000 per year will be generated from this fee in order to achieve full cost - recovery
of the residential parking permit program.
19
V-o
Capital
Improvement
Program
CITY OF SANTA ANA
CAPITAL IMPROVEMENT PROGRAM (CIP)
FY 13 -14 CIP PROJECTS BY CATEGORY
PROJECTS
NEIGHBORHOOD IMPROVEMENTS
TOTAL
Curb, Gutter, Sidewalk
Omnibus Concrete 350,000
Pedestrian Safety Project Development 50,000
Subtotal Curb, Gutter, Sidewalk 400,000
Neighborhood Street Improvements
Local Street Preventative Maintenance 1,400,000
Residential Street Repair Program 788,692
Alley Improvement Program
Alleys
Subtotal Neighborhood Street Improvements 2,188,692
95,850
Subtotal Alley Improvements 95,850
TOTAL NEIGHBORHOOD IMPROVEMENTS 2,684,542
H. ARTERIAL IMPROVEMENTS
Arterial Widenin
Bristol Street Widening: Phase IIIA - Civic Center to Washington 594,000
Bristol Street Widening: Phase 11113 - Washington to Seventeenth 11,482,701
Bristol Street Widening: Phase IV - Warner to St. Andrew 737,946
Grand Avenue Widening: First to Fourth 2,790,262
Project Development 100,000
Right -of -Way Management 100,000
Warner Avenue Widening: Main to Grand 5,411,121
Warner Avenue Widening: Main to Oak 5,831,700
Subtotal Arterial Widening 27,047,730
Street Reconstruction/Resurfacin
Arterial Street Preventative Maintenance 1,400,000
Chestnut Avenue Rehabilitation: Broadway to Main 287,000
Civic Center Drive Rehabilitation: Main to Spurgeon 440,000
McFadden Avenue Rehabilitation: Newhope to Harbor 646,000
Memory Lane Rehabilitation: Main to North City Limit 829,000
Pavement Management 100,000
Subtotal Street Reconstruction/Resurfacing 3,702,000
TOTAL ARTERIAL IMPROVEMENTS 30,749,730
III. TRAFFIC IMPROVEMENTS
Traffic Improvements
Fixed Guideway 194,000
Grand/Glassel/Kraemer Corridor Traffic Signal Synchronization 850,000
Main Street Corridor Traffic Signal Synchronization 1,212,000
Newhope Street at Camille Street - New Traffic Signal 330,000
Santa Ana Safe Street Crossers (SRTS) 338,940
Segerstrom Avenue at Bear Street - Traffic Signal Modification 210,600
Traffic Control Devices Inventory 100,000
Traffic Management Plans 30,000
Traffic Safety Project Development 124,115
Traffic Signal Equipment Replacement 100,000
Subtotal Traffic Improvements 3,489,655
TOTAL TRAFFIC IMPROVEMENTS 3,489,655
20
CITY OF SANTA ANA
CAPITAL IMPROVEMENT PROGRAM (CIP)
FY 13 -14 CIP PROJECTS BY CATEGORY
PROJECTS TOTAL
IV. INFRASTRUCTURI: IMPROVEMENTS
Sewer
Sewer Main Repairs and Replacements 1,000,000
Subtotal Sewer 1,000,000
Water
Walnut Pump Station 500,000
Water Main Replacements 3,900,000
Subtotal Water 4,400,000
TOTAL INFRASTRUCTURE IMPROVEMENTS 5,400,000
V. CITY FACILITY IMPROVEMENTS
V
Storm Drain/Water Quality
Downtown Business/Civic Center Stormwater Trash Reduction Project 109,864
Maple Street Bike Trail Storm Drain CDS 140,700
Santa Ana Delhi Channel Diversion Project 4,288,125
Wintersburg Channel Stormwater Trash Reduction Project 108,438
Subtotal City Facility Improvements 4,647,127
Parking Structure Improvements
Parking Structure Improvements 2,500,000
Subtotal Parking Structure Improvements 2,500,000
TOTAL CITY FACILITY IMPROVEMENTS 7.147.127
PARK FACILITY IMPROVEMENTS
Park Facility Improvements/Renovation
Ballfield Fence Repair at Various Parks
80,000
Bike Lane Project Development
45,000
Chestnut Avenue Bike Lane
414,000
First Street Bike Lane - Newhope to Harbor
143,000
Maple Bike Trail Safety Enhancements
300,000
Memorial Park Security Lighting Improvements
480,000
Newhope Street :Bike Lane - Fifth to Westminster
111,100
Pacific Electric Park
250,000
Portola Parking Lot, Basketball Court, and Tennis Court Renovation
286,500
Santa Anita Park Patio Renovation
119,000
Secure Bike Parking Systems
54,750
Subtotal Park Improvements/Renovation
2,283,350
TOTAL PARK FACILITY IMPROVEMENTS 2,283,350
GRAND TOTAL 51,754,404
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CITY OF SANTA ANA
SEVEN -YEAR CAPITAL IMPROVEMENT PROGRAM
FY 13 -14 THROUGH FY 19 -20
PROJECTS FY 13 -14 FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 TOTAL
I. NEIGHBORHOOD IMPROVEMENTS
Curb, Gutter, Sidewalk Improvements
400,000
509,841
521,073
463,349
466,567
468,837
472,392
3,302,059
Neighborhood Street Improvements
2,188,692
2,788,692
2,788,692
2,788,692
2,788,692
2,788,692
2,788,692
18,920,844
Alleys
95,850
152,103
260,000
260,000
260,000
260,000
260,000
1,547,953
Total Neighborhood Improvements
2,684,542
3,450,636
3,569,765
3,512,041
3,5159259
3,517,529
3,521,084
23,770,856
IL ARTERIAL IMPROVEMENTS
Arterial Widening 27,047,730 2,816,432 200,000 200,000 200,000 200,000 200,000 30,864,162
Street Reconstruction/Resurfacing 3,702,000 3,990,000 4,342,000 4,648,000 4,853,000 5,054,000 5,267,886 31,856,886
Total Arterial Improvements 30,749,730 6,806,432 4,542,000 4,848,000 5,053,000 5,254,000 5,467,886 62,721,048
III. TRAFFIC IMPROVEMENTS
Traffic Improvements 3,489,655 444,000 250,000 250,000 250,000 250,000 250,000 5,183,655
Total Traffic Improvements 3,489,655 444,000 250,000 250,000 250,000 250,000 250,000 5,183,655
IV. INFRASTRUCTURE IMPROVEMENTS
Sewer
1,000,000
500,000
500,000
500,000
500,000
500,000
500,000
4,000,000
Water
4,400,000
3,000,000
4,000,000
4,500,000
4,500,000
5,000,000
5,000,000
30,400,000
Total Infrastructure Improvements
5,4009000
3,500,000
4,500,000
5,0009000
5,000,000
5,5009000
59500,000
34,400,000
V. CITY FACILITY IMPROVEMENTS
Storm Drain/WaterQuality
4,647,127
100,000
1,250,000
0
0
0
0
5,997,127
Parking Structure Improvements
2,500,000
0
0
0
0
0
0
2,500,000
Total City Facility Improvements
7,147,127
100,000
1,250,000
0
0
0
0
8,497,127
VI. PARK IMPROVEMENTS
Park Facility Improvements
2,283,350
2,090,000
50,000
50,000
50,000
50,000
50,000
4,623,350
Total Park Improvements
2,283,350
2,090,000
50,000
50,000
50,000
50,000
50,000
4,6239350
GRAND TOTAL
51,754,404
16,391,068
14,161,765
13,660,041
13,868,259
14,571,529
14,788,970
139,196,036
22