HomeMy WebLinkAbout2013-05-28 SpecialMINUTES OF THE SPECIAL MEETING
OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA, CALIFORNIA
MAY 28, 2013
CLOSED SESSION MEETING
CALLED TO ORDER COUNCIL CHAMBER
22 CIVIC CENTER PLAZA
SANTA ANA, CA
5:05 P.M.
ATTENDANCE COUNCILMEMBERS Present:
SAL TINAJERO, Mayor Pro Tern (5:15 p.m.)
ANGELICA AMEZCUA
P. DAVID BENAVIDES
MICHELE MARTINEZ
ROMAN A. REYNA
VINCENT F. SARMIENTO (5:07 p.m.)
COUNCILMEMBERS Absent:
MIGUEL A. PULIDO, Mayor
STAFF Present:
KEVIN O'ROURKE, Interim City Manager
MARIA D. HUIZAR, Clerk of the Council
Quorum was established thru presence of Councilmembers Amezcua, Benavides,
Martinez, and Reyna.
MOTION: Elect Councilmember Benavides as Chair (pursuant to SAMC 2-
101 due to unavailability of Mayor and Mayor Pro Tem).
MOTION: Martinez
VOTE: AYES:
NOES:
ABSTAIN:
ABSENT:
SECOND: Reyna
Amezcua, Benavides, Martinez, and Reyna (4)
None (0)
None (0)
Pulido, Sarmiento and Tinajero (3)
CITY COUNCIL MINUTES 1 MAY 28, 2013
PUBLIC COMMENTS - None
COUNCIL RECESSED to Room 147 for Closed Session discussion at 5:06 p.m.
CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss
certain matters without members of the public present. The City Council finds, based on
advice from the City Attorney, that discussion in open session of the following matters
will prejudice the position of the City in existing and anticipated litigation:
1A PUBLIC EMPLOYEE - APPOINTMENT AND PERFORMANCE
EVALUATION pursuant to Government Code Section 54957(b)(1)
Title: City Manager
1 B CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government
Code Section 54957.6
Agency Negotiators: Personnel Services Executive Director, Ed
Raya
Employee Organizations: Santa Ana Police Officers Association
(POA) and Service Employees'
International Union (SEIU) Full-Time
Employees
CLOSED SESSION REPORT - Reportable actions will be announced at Open Session
meeting.
ADJOURNED THE CLOSED SESSION MEETING AT 6:30 P.M. AND CONVENED TO
THE REGULAR OPEN MEETING
CITY COUNCIL MINUTES 2 MAY 28, 2013
REGULAR OPEN SESSION
CALLED TO ORDER
ATTENDANCE
PLEDGE OF ALLEGIANCE
COUNCIL CHAMBER
22 CIVIC CENTER PLAZA
SANTA ANA, CA
6:30 P.M.
COUNCILMEMBERS Present:
SAL TINAJERO, Mayor Pro Tern
ANGELICA AMEZCUA
P. DAVID BENAVIDES
MICHELE MARTINEZ
ROMAN A. REYNA
VINCENT F. SARMIENTO
COUNCILMEMBERS Absent:
MIGUEL A. PULIDO, Mayor
STAFF Present:
KEVIN O'ROURKE,
MARIA D. HUIZAR,
Interim City Manager
Clerk of the Council
COUNCILMEMBER MARTINEZ
CLOSED SESSION REPORT - No report.
PUBLIC COMMENT - None
WORK STUDY SESSION
WS FOLLOW UP ON PROPOSED FISCAL YEAR 2013-14 AND 2014-15
BUDGETS AND CAPITAL IMPROVEMENT PROGRAM (CIP) - City
Manager's Office and Finance Management Services Agency
City of Santa Ana Departmental Budget Presentations FY 2013-15
presented by Interim City Manager K. O'Rourke
CITY COUNCIL MINUTES 3 MAY 28, 2013
Total City Bud et
Major Fund Cat?gory Proposed
FY 2013-14 Proposed
FY 02014-15
General Fund 205,741,000 204,516,000
General Fund Related 4,126,745 1,578,525
Special Revenues
Community 62,699,850 59,939,950
Development
Special Revenue Funds 27,959,755 18,803,224
Capital Funds 29,454,518 11,773,866
Enterprise Funds 98,150,460 94,302,020
Totals 428,132,328 390,913,585
General Fund Budget
Department Proposed
FY 2013-14
103,802,020 Proposed
FY 02014-15
106,810,920
Fire & Medic Services 40,218,470 41,018,818
Parks, Recreation & Community
Svcs. (Includes Library Services) 17,168,840 17,380,345
-
Debt Service 10,344,825 10,499,825
Planning & Building 7,266,504 - 7,429,421
Public Works Agency 5,170,930 5,215,520
Finance ?- 4,311,822 4,488,640
Reserves 3,048,409 185,574
Other General Services*
Totals 14,409,180
205,741,000 11,486,937
$204,516,000
included information from City Manager's Office, City Attorney, Clerk of
the Council, Personnel, Bowers, and Non-Departmental.
Police Department
Mission Statement
The central purpose of the Santa Ana Police Department is to protect
the lives, property and rights of all people in the city, to maintain order
while enforcing laws fairly and impartially.
• Community oriented policing acts as the foundation to ensure our core
functions are achieved.
Core Functions
Patrol Services
CITY COUNCIL MINUTES 4 MAY 28, 2013
• Investigations
• Communication
Departmental 2-year Approach
• Increase patrol effectiveness by reassigning staff from the following
functions:
- Special Investigations Division
- Strike Force
- Main Place Mall Officer
- SAUSD Police Chief
- Safety Admin Personnel
• Filling 16 vacancies and adding 1 new position
- 9 Sworn
- 7 Non Sworn
- 1 Emergency Manager (new)
• No growth in personnel or services
• Will continue to address personnel and service cost increases by
modifying operational processes, improving efficiencies and through
effective employee negotiations
Return of furloughs was included in PowerPoint material, but not
discussed at meeting.
Services Provided
Response to emergency and non-emergency calls for service based
on priority (24/7)
Telephonic and on-line reporting for calls that do not require an
officer's presence (24/7)
Answering and dispatching emergency/non-emergency (24/7)
• Criminal and Traffic investigations (10 hour a day coverage with on-call
capabilities during the week and on weekends for critical incidents
such as homicides or fatal traffic collisions)
• Ancillary Specialized Units: SWAT and Mounted. Strike Force will be
assigned to patrol and specialized units will be activated to respond to
critical incidents related to civil unrest or barricaded/hostage situations.
Specialized units may also participate in grant funded operations.
Air support services - Funded through asset forfeiture (contract with
sheriff)
Homeland Security Program Participation - (3 officers and 2
contractors funded by the UASI grant)
• Continue to provide full service Type II jail
• Community Policing Programs
1. PAAL Center (funded through grants, asset forfeiture, and
donations)
2. Parent Academy, Teen Academy, and Jr. COP
3. Volunteer and Chaplin Programs (funded by general fund)
4. Directed Patrol (3 officers funded by the General Fund)
5. Civic Center Patrol (8 officers funded by the Civic Center Authority)
CITY COUNCIL MINUTES 5 MAY 28, 2013
6. Explorer Program (funded by the Santa Ana Police Foundation and
supported by the Boy Scouts of America)
Program or Service Impacts
Reduction in the Career Criminal unit personnel will limit the size and
scope of gang criminal enterprise investigations related to narcotics
trafficking, extortion and major assaults. This transfer will enhance the
core function of patrol by increasing staffing by 2 officers.
Transfer of Strike Force (Full time SWAT) to patrol. This will require
Strike Force personnel to be directed to an emergency incident from
their primary assignments, which will be similar to response models
employed by other local police departments. The tactical response
time will increase and will be in alignment with the tactical responses of
other agencies. This transfer will enhance the core function of patrol by
increasing staffing by 9 officers.
Transfer the Main Place Officer will support the core function of patrol.
The Mall will receive police service based on priority and such delivery
will be consistent with services delivered to all businesses in the city.
This transfer will enhance the core function of patrol by increasing
staffing by one officer.
Return the SAUSD Chief to the police department in his classification
of Lieutenant. This transfer will enhance the core function of patrol by
increasing staffing by one Lieutenant, thereby increasing management
oversight in patrol.
Combining the Homicide/Gang Homicide units and returning one
sergeant to patrol. This will increase supervision for the core function
of patrol and will increase investigative effectiveness.
Transfer of the Field Operations Administrative Sergeant to the core
function of patrol. This transfer will enhance the core function of patrol
by increasing staffing by one Sergeant, thereby increasing supervision
in the field.
Separation of four part-time employees in Investigations and Police
Administration. The separation will delay the processing of
backgrounds, firearms and internal affairs investigations. Processing
will be priority based.
Additional Funding Priorities
• Hiring of 12 directed patrol officers to re-establish community policing
in each of the four policing districts
• Department wide integration software system (26 disparate systems)
• Hiring of two professional standards sergeants to preserve
organizational integrity
Councilmember Martinez inquired how much was allocated to core services
and total hours of patrol by district. Acting Police Chief Carlos Rojas noted
that 12 patrol officers re-assigned. Councilmember Benavides requested
clarification on funding priorities as a "wish list". Councilmember Sarmiento
requested matrix on net changes.
CITY COUNCIL MINUTES 6 MAY 28, 2013
Orange County Fire Authority - Fire Services
Mission Statement
We enhance public safety and meet the evolving needs of our
communities through education, prevention, and emergency response.
Core Functions
Fire/Emergency Medical Services
Fire Prevention/Fire Life Safety
Community Programs
Departmental 2-year Approach
Contracting Fire/EMS services contributed to ensuring budget
stability and cost containment without compromising core vital
emergency services to the residents of the City of Santa Ana.
Services Provided
4 Fire & Emergency Medical Services
10 10 Fire Stations-fully operational
46 9 Medic Fire Engines 3 Medic Ladder Trucks
1% 2 Paramedic Vans 1 Hazmat Unit
4 Fire Prevention/Fire Life Safety
16 Inspections of all public assemblies, schools, businesses and
residential
16 Fire Plan Check Counter @ Ross Annex
4 Community Programs
0 Fire Station Visits
10 Volunteer Firefighting & Explorer Program
46 Ride-alongs
10 Educational Programs
46 Additional Funding Priorities
Additional Funding Priorities
Fire Station Capital Improvement Program
To address deferred facility maintenance issues at all ten fire
stations in the City of Santa Ana
Councilmember Benavides asked if City responsible for Capital
Improvements to fire stations. Battalion Chief affirmed and indicated that
current service contract allows Orange County Fire Authority to fix minor
repairs at a maximum of $15,000 per month.
CITY COUNCIL MINUTES 7 MAY 28, 2013
Public Works Agency
Mission Statement
Santa Ana Public Works Agency provides public infrastructure and
core municipal services to enhance the quality of life for our residents,
businesses, and visitors, making Santa Ana a more desirable place to
live, work, invest in, and visit.
Core Service Areas
? Transportation
? Water Resources
? Infrastructure Maintenance
? Project Delivery
? Environmental and Sustainability
? Development Services
Departmental 2-year Approach
Continue to Right-Size the Organization
Optimize efficiencies within new budgeting constraints.
? Add 2 positions, eliminate 10 positions, reallocate 2
positions.
? Continue to integrate and streamline workflow, project
and data systems.
? Fill 21 funded vacancies in FY 2013-14
Strategize for succession planning.
? Prepare/update standard operating manuals.
? Implement Full-Cost Recovery Model for Engineering
Services (Internal Services - Fund 86)
New model is financially sustainable and conforms with industry
cost accounting principles for public infrastructure
? Develop or update deferred maintenance/capital needs
assessments for the various categories of infrastructure (Water
& Sewer systems, storm drainage, pavement management,
street lights, roadway signage & markings)
Services Provided
Services Provided
Transportation
Highest levels of mobility provided through the Traffic Management
Center
Resolution of speeding, parking and traffic problems
Major arterial widening projects
Traffic corridor synchronization projects
Fixed Guideway project
Grade Separation project
14 Services Provided Cont'd.
Infrastructure Maintenance
Median and right-of-way maintenance
CITY COUNCIL MINUTES 8 MAY 28, 2013
Street lights and traffic signals
Sidewalk hazard mitigation and repair
' Street maintenance and pothole repair
14 Services Provided Cont'd.
Environmental and Sustainability
Solid waste and recycling
' Street sweeping
Graffiti abatement
Illegal dumping and weed abatement
14 Urban forest maintenance
4 Energy efficiency retrofits
14 Climate Action Plan
14 Environmental education (Santa Ana Green)
Development Services
" Site plan review
Encroachment permits
+ Grading/surface drainage plan check
Subdivision map review
Transportation permits (wide load)
Program or Service Impacts
Water System
¦ Reinstating the 2 Water System Operators and filling the remaining
funded vacancies will restore maintenance levels and initiate transition
to proactive maintenance.
Traffic Engineering
¦ Reduction of Engineering Intern hours partially offset by return of
furlough hours but will result in some processing delays.
Design Engineering
• Deletion of 2 engineering positions reduces in-house capacity to handle
peak CIP workloads in the future.
Additional Funding Priorities
¦ Floral Park Historic Street Light Retrofit $250,000
¦ Street Light Maintenance Worker $66,000
¦ Enhanced Neighborhood Traffic Services $130,000
¦ Cabrillo Street Sidewalk Repair from 4th to 17th $500,000
¦ GIS Programmer $111,265
¦ Emergency Preparedness/Response Program
Councilmember Martinez requested clarification as to how much is
enterprise fund and general fund. Public Works Director indicated that
only 2% was General fund with 10 other major funds making up the
balance of departmental budget.
Councilmember Benavides requested information on number of positions.
Councilmember Sarmiento requested information on number of un-funded
positions.
CITY COUNCIL MINUTES 9 MAY 28, 2013
*Mayor Pro Tern Tinajero left the meeting at 7:02 p.m. and did not return.
Planning & Building Agency
Mission Statement
The central purpose of the Planning and Building Agency is to ensure
that Santa Ana is a thoughtfully planned, safely built, and well
maintained community.
Core Functions
Planning and Development
Building Plan Check and Inspections
Community Preservation
Departmental 2-year Approach
Focus resources on front line services
Use technology to enhance services and increase productivity
Put resources/staff in positions where they will:
4 Have the greatest impact
4 Create positive change
4 Touch the most number of people
Businesses
Residents
Property Owners
Developers
4 Fill (7) existing positions
10 (1) Planning position
w (2) Building positions
10 (4) Community Preservation positions
Utilize Santa Ana Volunteer Program (joint program with SAPD) to
assist with code enforcement activities
Services Provided
Planning Division:
Implement the City's General Plan and Zoning Ordinance.
Assist customers at the public counter.
Manage development projects including CEQA/NEPA compliance.
Staff the Planning Commission, Historic Resources Commission,
Zoning Administrator and Development & Transportation Committee.
Facilitate community participation.
Administrative Services:
Provide management and fiscal support to the Planning, Building and
Community Preservation Divisions.
Provide executive support to the Planning Commission, Historic
Resources Commission and City Council.
Services Provided Cont'd.
Building Safety Division:
CITY COUNCIL MINUTES 10 MAY 28, 2013
4 Assist customers at the public counter.
14 Ensure and maintain life safety in the built environment through:
4 Review and approval of building construction plans
4 Issuance of construction permits
Inspections for all new construction
14 Maintain/archive all building documents for the City.
Community Preservation Division:
Enforce Municipal Code provisions to ensure safe, orderly, and
aesthetically pleasing neighborhoods and commercial areas.
4 Abandoned Vehicle Abatement Program
Dangerous and abandoned buildings
4 Vendor violations
4 Unpermitted work / Substandard buildings
4 Proactive Rental Enforcement Program (PREP)
4 Collection of fines and assessments through property tax bills
" Legal file preparation for criminal prosecution cases.
Joint enforcement activities with the Police Department (e.g. Medical
Marijuana Dispensaries).
r> Program or Service Impacts
New realities in development processing:
Development review
Building plan check
Building inspections
Code enforcement
complaint response
Optimum Peak Year
Performance
35-days FY 09-10 (35-days)
3-weeks FY 08-09 (3-weeks)
1-day FY 10-11 (1-day)
3-days FY 08-09 (4.3-days) 7-days
FY 13-14/14-15 Without Furlough
Estimated Estimates
40-days
7-weeks
3.5-days
40-days
8-weeks
4-days
9-days
Focus Planning activities on development processing and public
counter, resulting in:
. Limited monitoring for compliance of CEQA mitigation measures
Limited representation on regional planning issues (i.e. SCAG,
OCCOG) and legislative advocacy
Focus Advanced Planning on General Plan update ($2.6M budgeted).
14 Focus Enforcement activities on addressing complaints, resulting in:
4 Limited proactive code enforcement (CDBG areas)
4 Limited night and weekend code enforcement
4 No Community Preservation liaisons to neighborhoods
Focus Building Safety activities on plan check and inspections,
resulting in:
4 Diminished capacity for building damage assessment following
an emergency
4 Discontinue Information Desk service/staffing in the Ross Annex
4 Additional Funding Priorities
Community Preservation
• Improve responsiveness by adding staff
CITY COUNCIL MINUTES 11 MAY 28, 2013
4 Increased proactive enforcement outside of CDBG areas
4 Neighborhood liaisons
4 Advanced Planning
4 Develop focused plans for major corridors (First Street, Main
Street, 55-Freeway)
Create a "Healthy and Sustainable Foods" ordinance
4 Revise the Midtown Specific Plan
Expand public education programs/outreach
14 Technology Improvements/Enhancements
• Expand online services (Permitting, applications submittal,
review, payment)
• Expand GIS (SAPIN / SAGIS integration)
• E-Plan review
Historic Preservation
• Resume annual historic surveys
• Create historic districts
k Economic Development
4 Planning liaison to business community (new and existing
development)
Councilmember Martinez requested information on allocation of funds by
core services, specifically code enforcement and counter hours. Supports
expanding code enforcement staffing; also, staffing at Willard and Garfield
Community Centers must be a priority. Interim City Manager to provide
scenarios and recommendations.
Councilmember Benavides applauded the Santa Ana Volunteer Program
(joint effort with the Police Department) as a means to assist with code
enforcement activities.
Parks, Recreation, and Community Services Agency
Mission Statement
14 To produce smiles by providing the community opportunities to
experience the outdoors, sports, knowledge, art and cultural events,
nature, and animals
40 Proactive oriented programs and services acts as the foundation to
ensure our core functions are achieved.
Core Functions
• Parks and Recreation
Library Services
4 Zoo
Departmental 2-year Approach
Criteria used to build the Agency budget:
10 Community Needs
CITY COUNCIL MINUTES 12 MAY 28, 2013
0 Strategic leveraging of existing resources
1 Fairness among Division
Will fill 3 vacancies and add 1 Zoo Education Specialist
Leverage park cell tower monies, one additional General Maintenance
Worker, and monies in the Agency's general fund deferred
maintenance account to make repairs at parks, trails, the Zoo, and
selected Recreation facilities.
The goal is to reduce the 550 repair requests that are pending
to 300
Complete a park deferred maintenance and capital needs assessment
by April 2014
Return of Furloughs
Return of Furloughs
Services Provided
Manage 479 acres of parkland
Provide 1,460 leisure classes involving 17,300 participants
Provide services to all parks, joint-use recreational facilities,
recreation centers, pools, senior centers, libraries, sport fields,
stadium and the Santa Ana Zoo
Produce and coordinate 113 community events including Fourth
of July, Cinco de Mayo and Fiestas Patrias celebrations
Circulate over half a million pieces of library materials per year
to 132,687 library cardholders (41 % of the Santa Ana
population)
Provided quality attractions at the Zoo and reached an all-time
high for zoo attendance of 285,553 visitors
Service Impacts
The new reality reduces the funding available for part-time hours
which will result in less:
Additional Funding Priorities
Additional Part-Time Hours $270,000
Willard Joint-Use Park Optimal Staffing $128,000
Expected project completion is January 2014
Garfield Community Center Optimal Staffing $199,000
Q Expected project completion is December 2013
Councilmember Martinez requested information on allocation of funds by
core services; noted that past events currently not funded; City should be
paying for 4th of July Fireworks event.
Councilmember Benavides suggested City allocate funds for 4th of July in
2014.
COMMENTS
90A CITY MANAGER'S COMMENTS - None
CITY COUNCIL MINUTES 13 MAY 28, 2013
90B CITY COUNCILMEMBER COMMENTS
Councilmember Martinez:
• Thanked staff for efforts in preparing presentation and in-depth
information; constructive criticism provided to better serve our
community; important to align budget with Strategic Plan.
Councilmember Sarmiento:
• Commented on need to engage the community; presentation is great
improvement from past.
Councilmember Amezcua:
• Appreciate thorough presentation.
Councilmember Benavides:
• Noted that many hours spent preparing for presentation; material
better highlights quality services provided to community.
ADJOURNED- 7:52 p.m. - Regular Meeting of the City Council is scheduled for
Monday, June 3, 2013 at 5:00 p.m. for the Closed Session followed
by the Open Session at 5:45 p.m., in the Council Chamber, 22 Civic
Center Plaza, Santa Ana, California
L--,- _,?- 1/1
?U
j
Maria D. Huizar,
Clerk of the Council
CITY COUNCIL MINUTES 14 MAY 28, 2013