HomeMy WebLinkAbout25A - AGMT - LIBRARY AUTOMATION SYSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 1, 2013
TITLE:
AGREEMENT AMENDMENT WITH THE
LIBRARY CORPORATION FOR LIBRARY
AUTOMATION SYSTEM
-MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 151 Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to execute an amendment with The Library
Corporation, Inc. to provide database subscription service and maintenance in an amount not to
exceed $36,059, for a one year term, subject to non-substantive changes approved by the City
Manager and City Attorney.
DISCUSSION
TLC provides the Library with a web-based client server that manages library accounts and maintains
an inventory of books in-stock and circulating. The software allows patrons to search the catalog in-
house from a Library computer, or remotely through an Internet connection. The software includes a
report module that prints a variety of information, including circulation statistics and the number of
titles in each collection. The acquisition module helps manage the book budget for each collection
and provides a quick and efficient way to search for new titles, process orders, and catalog items
being added to the collection.
The service includes 24-hour telephone and online support, licensed software updates, staff training,
online access to cataloging resources, and enhanced content databases. The agreement is for the
period of July 2013 through June 2014 in the amount not to exceed $36,059.
FISCAL IMPACT
Funds are available in the Library's Technology & Support Services account (01111190 62300).
L
Gerardo Mouet,
Executive Director
Parks, Recreation and Community
Services Agency
APPROVED AS TO FUND AND ACCOUNT:
Francisco Gutierrez,
Executive Director
Finance and Management Services Agency 1W
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EIGHTH AMENDMENT TO AGREEMENT
THIS EIGHTH AMENDMENT TO AGREEMENT ("Amendment") made and
entered into this day of June, 2013, by and between The Library Corporation, Inc., a
corporation organized under the laws of the State of Maryland, ("TLC") and the City of
Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and the laws of the State of California ("City").
RECITALS:
A. On December 3, 2001, the parties entered into Agreement # A-2001-238,
by which TLC has provided a library automation system for City including the database
subscription services and maintenance. The Agreement was extended and amended by
Agreement Nos. A-2001-238, A-2003-111, A-2004-191, A2005-269, A-2007-229, A-
2008-267, N-2009-107, and A-2010-96.
B. In order to provide continuous uninterrupted service, the Parties now
desire to extend and amend the Agreement to increase the compensation to pay for an
additional one-year database subscription service in an amount not to exceed $36,059.00.
WHEREFORE, in consideration of their mutual and respective promises, and
subject to the terms and conditions of the Agreement as hereby amended, the parties
hereby agree as follows:
1. The compensation for the Agreement shall be increased by an additional
$36,059.00 to pay for database subscription services and maintenance for the term
through June 30, 2014.
2. Except as hereinabove modified, the terms and conditions of the
Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Eighth
Amendment to Agreement the date and year first above written
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM
Sonia R. Carvalho
By:
Lisa Storck
Assistant City Attorney
CITY OF SANTA ANA:
KEVIN O'ROURKE
Interim City Manager
The Library Corporation, Inc.,
By:
Calvin Whittington
Director of Finance
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