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Home My WebLink About25C - AGMT - ON-CALL SRVS FOR WATER AND SEWER PROJECTSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JULY 15, 2013 TITLE: AMENDMENT TO AGREEMENTS FOR ON- CALL ENGINEERING SERVICES FOR WATER AND SEWER PROJECTS C ANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1s' Reading ? Ordinance on 2nd Reading ? Implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute a fourth amendment to the agreements with Tetra Tech, Inc., and Psomas, Inc., for one-year terms for water and sewer engineering services in the amount of $200,000 for each firm. DISCUSSION The recommended action will extend the professional services agreements for the two firms providing engineering support to staff for water and sewer Capital Improvement Program (CIP) infrastructure improvements. During Fiscal Year 2013/14, staff will complete a Request for Proposal process to solicit proposals from qualified service providers. The current agreements with Tetratech, Inc., and Psomas, Inc., to perform on-call engineering services for water and sewer CIP were competitively selected via the Request for Proposals (RFP) process in 2006. As a result, contracts were awarded on July 17, 2006, for engineering services in an amount not to exceed $300,000 for each firm. Since the original award date, three amendments have been approved by the City Council, adding to the total compensation for each firm to continue engineering support of CIP projects. Both firms have done an excellent job in moving City projects forward and have responded quickly and effectively to the City's engineering needs. Together with these consultants, City staff has completed design and is in the process of constructing water and sewer main improvement projects, including reservoir rehabilitation, pump station upgrades, and recycled water conversions. City staff and the consultants are currently working on completing additional CIP projects which includes beginning work on backlogged projects and new projects identified in the FY 2013/2014 CIP. In order to keep the CIP projects on schedule and in line with the City's proposed two-year budget, engineering consultants must be utilized to complete the project plans and specifications. To that end, a Request for Proposals is being developed to provide transparency and oversight to the process of awarding contracts for City services, and a significant amount of staff time will be required to prepare the highly technical requirements and specifications for these services. To provide staff sufficient time to perform a comprehensive formal proposal process and execute new agreements, 25C-1 Amendment to Agreements for On-Call Engineering Services for Water and Sewer Projects July 15, 2013 Page 2 staff recommends final one-year renewals of the existing agreements in an amount not to exceed $200,000 to each firm. ENVIRONMENTAL IMPACTS There is no environmental impact associated with this action. FISCAL IMPACT Funds are available in the Water Utility Capital Projects Account (06617647-66301) and Sanitary Sewer Services Account (05617640-66220). APPROVED AS TO FUNDS AND ACCOUNTS: Raul Godinez II, P.E. Executive Director Public Works Agency RG/NS/RR Francisco Gutierrez Executive Director Finance & Management Services Agency Exhibits: 1. Amendment to Agreement with TetraTech, Inc. 2. Amendment to Agreement with Psomas, Inc. 25C-2 FOURTH AMENDMENT TO AGREEMENT THIS FOURTH AMENDMENT TO AGREEMENT is entered into on July 15, 2013, by and between Tetra Tech, Inc., a Delaware corporation ("Consultant") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS: A. The parties entered into that certain Agreement A-2006-177, dated July 17, 2006, (hereinafter ,.said Agreement") by which Consultant has provided engineering services. B. By Amendments dated November 17, 2008, February 1, 2010, and April 18, 2011, the parties agreed to increase compensation available to allow Consultant to continue to provide services. C. In accordance with the terms and conditions of said Agreement, the parties wish to again increase available compensation to allow continued provision of services. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this Fourth Amendment to Agreement, the parties agree as follows: 1. Section 3, COMPENSATION, shall be amended to increase compensation by $200,000.00, to pay for additional services, as set forth in Exhibit A to said Agreement. 2. Section 4, TERM, shall be deleted in its entirety and replaced with the following: "This Agreement shall commence on July 17, 2006 and terminate on June 30, 2014, unless terminated earlier in accordance with Section 13, below." 3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. /// /// /// Exhibit 25C-3 IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment to Agreement on the date and year first written above. ATTEST: Maria D. Huizar Clerk of the Council CITY OF SANTA ANA KEVIN O'ROURKE Acting City Manager APPROVED AS TO FORM: Sonia R. Carvalho City Attorney Laura Sheedy Assistant City Attorney TETRA TECH, INC. RECOMMENDED FOR APPROVAL: Raul Godinez II, P.E. Executive Director - PWA (NAME) (Title) 25C-4 25C-5 FOURTH AMENDMENT TO AGREEMENT THIS FOURTH AMENDMENT TO AGREEMENT is entered into on July 15, 2013, by and between Psomas, Inc., a California corporation ("Consultant") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS: A. The parties entered into that certain Agreement A-2006-178, dated July 17, 2006, (hereinafter "said Agreement") by which Consultant has provided engineering services. B. By Amendments dated November 17, 2008, February 1, 2010, and April 18, 2011, the parties agreed to increase compensation available to allow Consultant to continue to provide services. C. In accordance with the terms and conditions of said Agreement, the parties wish to again increase available compensation to allow continued provision of services. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this Fourth Amendment to Agreement, the parties agree as follows: 1. Section 3, COMPENSATION, shall be amended to increase compensation by $200,000.00, to pay for additional services, as set forth in Exhibit A to said Agreement. 2. Section 4, TERM, shall be deleted in its entirety and replaced with the following: "This Agreement shall commence on July 17, 2006 and terminate on June 30, 2014, unless terminated earlier in accordance with Section 13, below." 3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. /// /// Exhibi25C-@ IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment to Agreement on the date and year first written above. ATTEST: Maria D. Huizar Clerk of the Council CITY OF SANTA ANA KEVIN O'ROURKE Acting City Manager APPROVED AS TO FORM: Sonia R. Carvalho City Attorney Laura Sheedy Assistant City Attorney PSOMAS, INC. RECOMMENDED FOR APPROVAL: (NAME) (Title) Raul Godinez II, P.E. Executive Director - PWA 25C-7 25C-8