HomeMy WebLinkAbout23A - PROJ - REHAB MCFADDEN AVEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 5, 2013
TITLE:
CONTRACT AWARD FOR MCFADDEN
AVENUE REHABILITATION FROM WEST
CITY LIMIT TO EUCLID (PROJECT 13-6784)
AND FROM EUCLID TO NEWHOPE
(PROJECT 12-6776)
MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1" Reading
? Ordinance on 2ntl Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Award a contract to the lowest responsible bidder, All American Asphalt, Inc., in accordance
with the Base Bid totaling $995,243, for the construction of the McFadden Avenue
Rehabilitation from West City Limit to Euclid (Project 13-6784) and from Euclid to Newhope
(Project 12-6776).
2. Approve the Cost Analysis for a total estimated project delivery cost of $ $1,293,632.
DISCUSSION
The recommended action will allow the City to proceed with construction of the McFadden
Avenue Rehabilitation from West City Limit to Newhope Street. The project has received budget
and funding approval, and is part of the City's Capital Improvement Program. Project design is
complete and bid procedures have been followed, as established by the City's Municipal Code
and in adherence to the Public Contracts Code.
The City's Pavement Management System identified McFadden Avenue from West City Limit to
Newhope Street (Exhibit 1) as a high priority for rehabilitation. The pavement has deteriorated
due to weather, age, heavy usage, and poor drainage. Portions of the adjacent curb and gutter,
driveway approaches, curb ramps, and sidewalks are either missing or in disrepair and require
replacement. Improvements include reconstructing the pavement, and replacing damaged
concrete curb and gutter, driveway approaches, and sidewalk. Once completed, these
improvements will extend the life of the pavement and enhance the ride quality, surface drainage,
and appearance of the street.
The Notice Inviting Bids was advertised on June 7 & 8, 2013, and bids were opened on June 27,
2013. A summary of the bid invitations mailed, bids received, and bid results are as follows:
23A-1
Contract Award for McFadden Rehabilitation from West City Limit to
Euclid (Pr. 13-6784) and from Euclid to Newhope (Pr. 12-6776)
August 5, 2013
Page 2
Contractor Participation Data
Santa Ana contractors receiving notices: 12
Contractors requesting bidding documents: 12
Bids received: 4
Bids received from Santa Ana contractors: 1
Bid Results Summary
Rank Bidder's Name Location Base Bid
1 All American Asphalt, Inc. Corona $995,243.00
2 Hardy & Harper, Inc. Santa Ana $1,202,000.00
3 Excel Paving Company Long Beach $1,231,161.00
4 R.J. Noble Orange $1,241,630.60
A total of four bids were received and all were deemed responsive. The lowest bid was submitted
by All American Asphalt, Inc., in the amount of $995,243. Their bid is 6.5 percent above the
Engineer's Estimate of $934,000, but is within a reasonable margin.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, this project is exempt from further
review. Categorical Exemption ER-2012-79 was filed for this project on December 5, 2012.
FISCAL IMPACT
The Project Cost Analysis, as shown in Exhibit 2, determined that the total funds needed to
deliver the project are $1,293,632, which includes the construction contract, construction
administration, inspection, testing, survey, and contingencies. Funding for McFadden Avenue
from West City Limit to Euclid is available in the Traffic Congestion Relief HUT 2013 Fund
(Account 05917663-66220). Funding for McFadden Avenue from Euclid to Newhope is available
in the Proposition 113- State Local Partnership Program (SLPP) Fund (Account 03017660-66220)
and in the Measure M2 Local Fairshare Fund (Account 03217662-66220).
c-._ - '?
/E'r'g
Edwin "William-G7tGez, P.E
Acting Executive Director
Public Works Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
Exhibits: 1. Project Location Map
2. Cost Analysis
23A-2
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23A-3
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23A-4
COST ANALYSIS
PROJECT NOS. 13-6784 & 12-6776
MCFADDEN AVENUE REHABILITATION FROM WEST CITY LIMIT TO EUCLID (PROJECT NO.
13-6784) AND EUCLID TO NEWHOPE (PROJECT NO. 12-6776)
Construction Contract $995,243
Contract Administration $31,175
Inspection and Testing $96,718
Survey Staking $20,972
Contingencies $149,524
TOTAL ESTIMATED PROJECT DELIVERY COST $1,293,632
EXHIBIT 2
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