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Home My WebLink About23B - PROJ - REHAB BROADWAY AND WASHINGTON WATER MAIN IMPROVEMENTSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 5, 2013 TITLE: CONTRACT AWARD FOR BROADWAY REHABILITATION FROM CIVIC CENTER TO SANTA CLARA (PROJECT 11-6743) AND BROADWAY AND WASHINGTON AVENUE WATER MAIN IMPROVEMENTS (PROJECT 11-6415) f' CI GER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1" Reading ? Ordinance on 2nd Reading ? Implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER 1. Award a contract to the lowest responsible bidder, Christensen Brothers General Engineering, Inc., in accordance with the Base Bid totaling $4,302,858.65 for the construction of the Broadway Rehabilitation and Broadway and Washington Avenue Water Main Improvements. 2. Approve the Cost Analysis for a total estimated project delivery cost of $5,163,430.65. DISCUSSION This project has received Council budget and funding approval as part of the City's Capital Improvement Program. Project design is complete and the next step is to construct the improvements. Procurement procedures have been followed as established by the City's Municipal Code and in adherence to the Public Contracts Code. The project was advertised for solicitation of bids, and the recommended action will allow construction to proceed. The City's Pavement Management System identified Broadway from Civic Center Drive to Santa Clara Avenue (Exhibit 1) as a high priority for rehabilitation. The pavement has deteriorated due to weather, age, heavy usage, and poor drainage. Portions of the adjacent curb and gutter, driveway approaches, curb ramps, and sidewalks are either missing or in disrepair and require replacement. Improvements include reconstructing the roadway pavement; replacing damaged concrete curb and gutter, driveway approaches, sidewalk; and constructing new cross gutters. Once completed, these improvements will extend the life of the pavement and enhance the ride quality, surface drainage, and appearance of the street. Other project improvements include replacing deteriorated and undersized water mains on Broadway and Washington Avenue. This work involves installing new water mains, fire hydrants, main gate valves, and water services. Once this project is completed, breaks and leaks 23B-1 Contract Award for Broadway Rehabilitation (Pr. 11-6743) and Broadway and Washington Water Main Improvements (Pr. 11-6415) August 5, 2013 Page 2 associated with the older and deteriorated water mains will be eliminated, and water service capacity and fire protection will be enhanced. The Notice Inviting Bids was advertised on June 10 & 11, 2013, and bids were opened on July 8, 2013. A summary of the bid invitations mailed, bids received, and bid results are as follows: Contractor Participation Data Santa Ana Contractors receiving notices: 15 Contractors requesting bidding documents: 14 Bids received: 6 Bids received from Santa Ana Contractors: 0 Bid Results Summary RANK BIDDER'S NAME LOCATION BASE BID 1 Christensen Brothers General Engineering, Inc. Apple Valley $4,302,858.65 2 Lonerock, Inc. Irvine $4,569,883.00 3 Sally-Miller Contracting, Inc. Brea $4,771,000.00 4 All American Asphalt Corona $5,030,974.00 5 Los Angeles Engineering, Inc. Covina $5,214,016.00 6 Excel Paving Company Long Beach $5,329,910.40 A total of six bids were received and all were deemed responsive, with Christensen Brothers General Engineering, Inc. submitting the lowest responsive bid. Their $4,302,858.65 bid is 9.5 percent higher than the $3,930,100 Engineer's Estimate. A subsequent review of the Engineer's Estimate concluded that night work, which may be required due to the potential impact on traffic, was not accounted for and resulted in a lower estimate. Staff has also begun to notice construction costs trending up associated with greater construction activity. Nonetheless, staff is confident that the current bids are very competitive and that the low bid represents a very good price. ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, this project is exempt from further review. Categorical Exemptions Environmental Review No. 2012-24 was filed for this project. FISCAL IMPACT The Project Cost Analysis (Exhibit 2) determined that the total funds needed to deliver the project are $5,163,430.65. The total cost includes construction administration, testing, and contingencies. 23B-2 Contract Award for Broadway Rehabilitation (Pr. 11-6743) and Broadway and Washington Water Main Improvements (Pr. 11-6415) August 5, 2013 Page 3 Funding for the Broadway Rehabilitation (Pr. 11-6743) is available in the Proposition 1B - State Local Partnership Program (SLPP) Fund (Account 03017660-66220), Measure M2 Local Fairshare Fund (Account 03217662-66220) and Traffic Congestion Relief HUT Fund (Account 05917663-66220). Funding for the Broadway and Washington Water Main Improvements (Project 11-6415) is available in the Water Utility Capital Projects Fund (Account 06617647- 66301). APPROVED AS TO FUNDS AND ACCOUNTS: Edwin "William" GaT ; P.E. Acting Executive iD ror Public Works Agency RG/CC Exhibit 1: Project Location Map 2: Cost Analysis Francisco Gutierrez Executive Director Finance & Management Services Agency 23B-3 23B-4 I I WA8FNOTON ST BUFFALO AVE EXHIBIT 1 AVE SANTA ANA PROJECT NO. *W43 BROADWAY ORATION CRY FROM CIVIC CENTER DR TO SANTA CLARA AVEW E p AGENDA DATE: PROJECT NO. U-6415 BROADWAY AND WABFNGION AUGUST 05, 2013 AVENA= WATER MAN UTME MENTS K. WASHINGTON U'ROVEIWENTS FROM SYCAMORE TO MAN STREET / N OR4N 1 tiOi N/ `eC ?O iaw- 23B-5 23B-6 COST ANALYSIS PROJECT NO. 116743 AND 116415 BROADWAY REHABILITATION AND BROADWAY AND WASHINGTON AVENUE WATER MAIN IMPROVEMENTS Construction Contract $4,302,858.65 Contract Administration $172,114 Inspection and Testing $129,086 Survey $129,086 Contingencies $430,286 TOTAL ESTIMATED PROJECT DELIVERY COSTS $5.163.430.65 EXHIBIT 2 23B-7 23B-8