HomeMy WebLinkAbout22A - SPEC - ON-CAL SEWER SERVICESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 05, 2013
TITLE:
CONTRACT RENEWAL WITH REPIPE
CALIFORNIA, INC. FOR ON-CALL
SANITARY SEWER LINING SERVICES
(SPEC. NO. 09-010)
ANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on1"Reading
? Ordinance on 2'd Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Renew the contract with RePipe California, Inc. for on-call sanitary sewer lining services for a one-
year period, in an annual amount not to exceed $500,000.
DISCUSSION
The City of Santa Ana owns and maintains a sanitary sewer system consisting of 390 miles of
pipelines and 8,000 manholes. Closed circuit television (CCTV) technology is utilized to assess the
condition of sewer mains and identify system deficiencies. Through this process staff has identified
numerous deficiencies in both the sewer mains and sewer manholes that require repair. The
recommended action will prevent structural failure while extending the life of existing sewer system
assets for a fraction of the cost of their replacement.
On April 6, 2009 the City awarded RePipe California, Inc. a contract for on-call sanitary sewer lining
services for a one-year period, with provisions for three one-year renewals. Due to key vacancies in
the Public Works Agency, the Water Resources Division has been unable to conduct a highly
technical and labor intensive competitive bid process. However, staff has conducted an informal
market survey and estimates that contract prices would increase by 20% if a formal bid process is
performed. The higher cost equates to 4,200 linear feet less of sewer mains that the City could
rehabilitate per year.
The vendor has agreed to renew the contract without an increase in pricing for one year. Staff
recommends the renewal of the contract in order to provide interim staff time to complete the formal
bidding process, execute a new agreement and take advantage of cost savings. Staff anticipates
preparing a formal bid for these services by spring of 2014.
22A-1
Contract Renewal for On-call Sewer Sanitary Sewer Lining Services
August 05, 2013
Page 2
FISCAL IMPACT
Funds are available in the Sanitary Sewer Services account (no. 05617640 66220).
Edwin "William" Galvez, P.E.
Acting Executive Director
Public Works Agency
Sp
APPROVED AS TO FUNDS AND ACCOUNTS
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
22A-2