HomeMy WebLinkAbout22B - SPEC - DIESEL STANDBY GENERATORSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
AUGUST 5, 2013
TITLE:
AWARD A CONTRACT TO COBRA
POWER SYSTEMS, INC. FOR
DIESEL STANDBY GENERATORS
(SPEC. NO. 13-029)
APPROVED
? As Recommended
? As Amended
? Ordinance on 1" Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CL
CITY MANAGOR
e
RECOMMENDED ACTION
CONTINUED TO
FILE NUMBER
Award a contract to Cobra Power Systems, Inc. for two emergency diesel standby generators in
an amount not to exceed $235,000.
DISCUSSION
The Public Works Water Resources Division operates 20 water wells and seven water pumping
stations which supply the City's drinking water. These facilities require uninterrupted electrical
power in order to operate. When power from Southern California Edison fails at a pump station,
it is essential to have a backup source of power onsite to ensure continuous operation of the
facility. The emergency diesel standby generators will supply power thereby ensuring residents
do not experience a loss of service due to power failure.
The notice inviting bids was advertised May 30, 2013, and bids were solicited to determine the
number of generators the Public Works Agency could procure given its budgeted funds. A
summary of the bid invitations and bids received is as follows:
5 Requests For Bid mailed
2 Bid received
Bids were received, opened on June 18, 2013, and evaluated (Exhibit 1). The bid results were
posted on the City's website on June 25 which resulted in Cobra Power Systems, Inc. as the
lowest responsive bidder meeting all specifications and City's requirements. On July 1, the City
received a letter from Quinn Power Systems protesting the selection of the generator equipment
being supplied by Cobra Power Systems as not conforming to the California Fire Code. Upon
22B-1
Contract Award for Emergency Diesel Generator
August 5, 2013
Page 2
receipt, the Public Works Agency in coordination with Purchasing and Facilities Maintenance staff
did a recheck and verified that the generator was in compliance with the State fire code. On July
11, 2013 a letter was provided to Quinn Power Systems outlining that all aspects of the bid
process were reviewed and followed. Subsequently the City Attorney's Office conducted a review
and validated the City's position as well. As such, staff continues to support the selection of
Quinn Power Systems as the lowest responsive bidder.
FISCAL IMPACT
Funds are available in the Public Works Water Production & Supply account (no. 06017640-
66400).
APPROVED AS TO FUNDS AND ACCOUNTS:
Edwin "William ez, P.E.
Acting Executive Director
Public Works Agency
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency 7_W1
Exhibits: 1. Project Location Map
2. Cost Analysis
RG/NS/RR/sp
228-2
ABSTRACT OF BIDS
DIESEL STANDBY GENERATORS (13-029)
Bidder Cobra Power Systems, Inc.
Location Spotswood, NJ
Diesel Generator $217,300.00
One year on-site
maintenance $0.00
Delivery $0.00
Sales Tax $17,384.00
Grand Total $234,684.00
EXHIBIT 1
Quinn Power Systems
City Of Industry
$273,040.00
$8,390.00
$0.00
$22,514.40
$303,944.40
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