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Home My WebLink About20E - AA - INSTALL LED POST TOP STREETLIGHTS REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: SEPTEMBER 3, 2013 TITLE APPROVED AGREEMENTS WITH POWERLUX ? As Recommended CORPORATION TO PROVIDE LED ? As Amended POST TOP STREETLIGHTS AND El Ordinance on Reading El Ordinance on 2 I tl Reading SOUTHERN CALI ORNIA EDISON TO ? Implementing Resolution PROVIDE NO-C T FUNDING ? Set Public Hearing For lr'~ CONTINUED TO FILE NUMBER T NAGER RECOMMENDED ACTION 1. Direct the City Attorney to prepare and the City Manager and Clerk of the Council to execute the following agreements, subject to nonsubstantive changes approved by the City Manager and City Attorney: a) Powerlux Corporation to provide 354 LED Post Top Streetlights for an amount not to exceed $125,000. b) Southern California Edison to provide no-cost funding through On-Bill Financing for the LED streetlights. 2. Approve an appropriation adjustment recognizing $125,000 in funding from Southern California Edison into the Energy Conservation revenue account and appropriating the same amount to the Energy Conservation expenditure account for the installation of LED streetlights. DISCUSSION The recommended action will allow the City to install light-emitting diode (LED) Post Top Streetlights at several locations. Southern California Edison (SCE) is providing zero-percent- interest funding for these improvements through the On-Bill Financing (OBF) Program. Staff has had success with energy efficiency LED street lighting projects. In August 2011, the City Council awarded a pilot contract to install 253 LED streetlights on Main Street and Edinger Avenue. Then, in January 2012, City Council awarded another project involving the replacement of 1,123 LED lamps at traffic-signalized intersections. Staff has identified a new project to replace aging, inefficient Post Top streetlights at several locations. Financing for this project is being handled through the SCE OBF Program. The OBF Program provides zero-percent-interest financing for approved energy-reduction projects. The funds are repaid using energy bill savings over a short payback period. This financing mechanism 20E-1 Agreements with Powerlux Corporation and SCE to Provide and Fund Post Top LED Streetlights September 3, 2013 Page 2 has been used successfully on previous projects with projected paybacks of five years. A five-year payback period is also projected for this new streetlight project. On March 5, 2013, a Request for Proposals was posted on the City's website: 6 Proposals received 0 Proposals received from Santa Ana vendors' LED streetlights are a specialized industry. There are no qualified firms in Santa Ana producing or installing LED streetlights. One of the six proposals received was deemed nonresponsive. Five proposals met the eligibility criteria for OBF. Two lamp fixtures from each of the five responsive firms were installed and tested by City staff. The proposal evaluations were based on three factors: the ability of proposed fixtures to perform as specified; the proposer's experience, ability to perform, and past performance on similar projects; and the proposal base price. The final ranking is as follows: Rank Proposer Fixture Base Price Final Score 1 Powerlux Powerlux $124,598 108.5 2 Siemans Sylvania $160,120 84.3 3 California Professional Engineering Relume $191,160 70.6 4 Lighting Technology Services Relume $230,720 58.2 5 Pacific Winds Building King $253,248 53.3 Based on the project cost of $124,598, SCE will provide $19,589 in energy efficiency incentives and $105,009 will be financed through the OBF Program. The financing and incentives have been rounded to $125,000 which matches the incentive maximum. The Installation of these LED streetlights will reduce the City's annual energy costs by approximately $24,725. The "Maria" fixtures proposed by Powerlux Corporation - the top-rated firm - produced an average energy savings of 69 percent compared to existing high-pressure sodium lamps. The Powerlux fixtures also provide more visible light than conventional streetlights and are expected to have a useful life of over 15 years. ENVIRONMENTAL IMPACT Installation of the LED streetlights will reduce the city's carbon footprint by approximately 125 metric tons of CO2. This reduction is the equivalent of removing 26.1 passenger vehicles from the road. 20E-2 Agreements with Powerlux Corporation and SCE to Provide and Fund Post Top LED Streetlights September 3, 2013 Page 3 FISCAL IMPACT Loan Proceeds received through the SCE OBF Program will be deposited in the Energy Conservation revenue account (No. 16217002-57384) and appropriated into the Energy Conservation expenditure account (No. 16217630-62300). Loan repayments are available in Account No. 01117630-62000. APPROVED AS TO FUNDS AND ACCOUNTS: ~~Mra.nr 4~d Edwin "William" Galv E. Francisco Gutierrez Interim Executive Di ector Executive Director Public Works Agency Finance & Management Services Agency RG/KW Exhibits: 1. Savings and Incentives Summary 2. Photo - Typical Post Top Streetlight 3. Location Maps 20E-3 20E-4 Savings and Incentives Summary Total Estimated Annual Energy Savings (kWh) 177,679 Total Estimated SCE Energy Savings Incentives $19,589 Total Amount Approved by SCE to be Financed with On-Bill Financing (OBF) $119,117 Total Project Cost to be Financed by SCE $124,598 SCE Application Title SCE Project tf Billing Type Santa Ana LED Eastside* 193-12-0500244683 Metered Lights *Eastside Neighborhood Number of fixtures 154 kWh Saved 89,779 Project Cost Approved by SCE $88,550 Estimated SCE Incentive $9,876 OBF Amount Approved by SCE $78,674 Estimated payback (years) 3.4 SCE Application Title SCE Project # Billing Type Santa ana LED Streetlighting Main- Edinger* 353-13-0500377449 Metered Lights -Walkway lights on Bristol Number of fixtures 140 kWh Saved 52,922 Project Cost Approved by SCE $25,572 Estimated SCE Incentive $4,816 OBF Amount Approved by SCE $20,756 Estimated payback (years) 7.1 SCE Application Title SCE Project # Billing Type Santa Ana LED Broadway- 353-13-0500376816 Metered Lights *Broadway - Civic Center to Santa Clara Number of fixtures 60 kWh Saved 34,979 Project Cost Approved by SCE $24,583 Estimated SCE Incentive $4,897 OBF Amount Approved by SCE $19,686 Estimated payback (years) 3.4 EXHIBIT 1 Agreement with Powerlux for LED Streetlights 20E-5 20E-6 Post Top Streetlight Photos Exhibit 2 Agreement with Powerlux for LED Streetlights 20E-7 20E-8 LEGEND ® PROJECT LIMITS Bristol Walkway Lights I I ILIA ~STA ANA BLVD (4T~6 T) T - it EI TF- J i 1ST ST j[ -"T"-. i - - .t'.- - - - - - - - ~ ~ MC FADDEN AVE ! - LL i w I i 0 [ a w -------I- I ~,cJ II m I I I I I m I it I I I 1 I I I 4 I I \ ~ 11- -J I I d ~ ~ I I I I I I I q L-- - I I I I I I i II II I I I I I I I I EDINGER AV EXHIBIT 3 JG PTION A SANTA tJJA CITY COUNCIL TITLE: AGREEMENT WITH I PW1 AGENDA DATE POWERLUX CORPORATION TO V SEPTEMBER 3, 2013 PROVIDE LED POST TOP ~C» SSKr STREELIGHTS 20E 9 1 OF 4 LEGEND ® PROJECT LIMITS Broadway Lights N,., ---1- - - I I h.\ II i \ I I I I ! I \ ~i ~ ,j I iI, I I II ` ~I •jU ANTA CLARA A U L-1 I I I \ I I j iU~ I I I ~ I I I I I I I I it a i I I I ! c I I I I ~ I I ~ I I I I j I II m I I I--- WASHINGTON AV I I ; I U------------ m U WO I- I I I I m 'I I I II-U I I I - --+---1 _ _ U U r i I II I i I I ' I ?s.----_-- VIC CIE TER D U ~IUI UIUIU - ._~I--- I 61 I UII U -r---_-~. IUIUUIU EXHIBIT 3 ~OJG pT 101y ~'qsa SANTA ANA ITY COUNCIL TITLE: AGREEMENT WITH GENDA DATE POWERLUX CORPORATION TO PTEMBER 3, 2013 PROVIDE LED POST TOP STREELIGHTS 20F4 E-111 e LEGEND ® PROJECT LIMITS WAS Eastside Neighborhood BISHOP ST k _J eisnaa s* . r.__-.r. I I I H II Q c c = O fir, Y S WAKEHAM A WAK M AV WISTERIA PL' -i i t BEVE PL BEVERLY PL - -I. - J-------- ORMANDY P I. m - - 2 HARWOOD P j Y V w N S IIF I§ - MC EAWEN AV r--- ~I~~l~ni~rl~n~ i ~ EXHIBIT 3 ~OJG ~T ION mAgSA SANTA ANAA"A CITY COUNCIL TITLE: AGREEMENT WITH P~~ W A AGENDA DATE POWERLUX CORPORATION TO SEPTEMBER 3, 2013 PROVIDE LED POST TOP Welk .a«: wENn STREELIGHTS 30F4 LEGEND PROJECT LIMITS Santiago Lofts ras s \ %Cap, s ~\c~~EN'% ov~ S~ P Q' ~ / III \ \ \ sass 0 9 9y I 40 \ \ CO TH ~ - - I I I I \ EXHIBIT 3 ~OJC 111ON A'gsa SANTA ANA CITY COUNCIL TITLE: AGREEMENT WITH Pf"W1 AGENDA DATE POWERLUX CORPORATION TO V SEPTEMBER 3, 2013 PROVIDE LED POST TOP STREELIGHTS 4OF4