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HomeMy WebLinkAboutORANGE, COUNTY OF - SOCIAL SERVICES AGENCY (4)A-2013-040 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 FIRST AMENDMENT TO AGREEMENT BETWEEN COUNTY OF ORANGE AND CITY OF SANTA ANA FOR THE PROVISION OF VOCATIONAL TRAINING ACTIVITIES AND WORK EXPERIENCE THIS FIRST AMENDMENT, entered into this 1st day of May 2013, which date is particularized for purpose of reference only, is to that certain AGREEMENT Number WAM0811 between the parties hereto, dated March 7, 2012, hereinafter referred to as the "Agreement" and is by and between the COUNTY OF ORANGE, hereinafter referred to as "COUNTY," and CITY OF SANTA ANA, a California municipality, hereinafter referred to as "CONTRACTOR." This Amendment shall be administered by the County of Orange Social Services Agency, hereinafter referred to as "ADMINISTRATOR." WITNESSETH: WHEREAS, COUNTY desires to amend the maximum obligation of the Agreement to increase funding in order to provide vocational training activities (VTR) and work experience (WEX) to additional California Work Opportunity and Responsibility to Kids (CalWORKS) Welfare -to -Work (WTW) participants; and WHEREAS, CONTRACTOR agrees to such modifications and to provide services to additional CalWORKS WTW participants under the terms and conditions hereinafter set forth in this Agreement; NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: (WAM0811A) Iof5 (March 4, 2013) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1. Subparagraph 19.1 of the Agreement is hereby amended to read as follows: "19.1 Maximum Contractual Obligation: The total maximum obligation of COUNTY under this Agreement shall not exceed the amount of $1,000,000; the amount of $200,000 for March 7, 2012 through June 30, 2012, and the amount of $800,000 for July 1, 2012 through June 30, 2013, or actual allowable costs, whichever is less. 2. Paragraph 14 of Exhibit A of the Agreement is hereby amended to read as follows: "14. BUDGET FOR PROVISION OF VTR AND WEX 14.1 The budget for services provided pursuant to Exhibit A of this Agreement shall span sixteen (16) months and is set forth as follows: Budget Period March 7, 2012 - June 30, 2012 Salaries and Benefits Workforce Specialist II Workforce Specialist II Fiscal Specialist Sr. Accounting Assistant Subtotal Salaries Benefits (25.4%) Subtotal Salaries and Benefits""Z' Operations Communications User Fee Office Supplies Indirect Costs Subtotal Operations Participant Costs Work Experience Wages`3) Benefi &'' Vocational Training`57 Subtotal Participant Costs MAXIMUM COUNTY OBLIGATION (3/7/12-6/30/12) Maximum Hourly Rate FTE Budget $29.63 1.00 $20,543 $29.99 1.00 $20,793 $36.59 0.03 $761 $27.37 0.05 $949 WTV, V'tV $14,652 $57,698 $740 $4,703 $425 $2,290 $8,158 $116,644 $11,385 $6,115 $134,144 $200,000 (WAM0811A) 2of5 (March 4, 2013) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Budget Period July 1, 2012 - June 30, 2013 Maximum Line Items Hourly Rate FTE Cost Salaries and Benefits Workforce Specialist II $29.63 1.00 $57,838 Workforce Specialist II $29.99 1.00 $60,683 Fiscal Specialist $36.59 0.03 $ 0 Sr. Accounting Assistant $27.37 0.05 $2,846 Subtotal Salaries $121,367 Benefits (27.8%) $46,735 Subtotal Salaries and BenefitSM(2' $168.102 Operations Communications $1,511 User Fee $14,817 Office Supplies $882 Indirect Costs $6,978 Subtotal Operations $24,188 Participant Costs Work Experience Wages`'' $170,551 Benefits"' $18,509 Vocational Training(5) $418,650 Subtotal Participant Costs $607,710 MAXIMUM COUNTY OBLIGATION (7/l/12.6/30/13) $800,000 TOTAL MAXIMUM COUNTY OBLIGATION (3/7/12.6/30/13) $1,000,000 (1) Total salaries are calculated on maximum hourly rates. July 1, 2012 - June 30, 2013 salary costs are based on total hours worked that includes anticipated furlough hours for Workforce Specialist II and Fiscal Specialist positions. (2) Employee Benefits include health insurance, dental insurance, life insurance, and long-term disability insurance. Also included are payroll taxes such as FICA, Federal Unemployment Tax, State Unemployment Tax, and Worker's Compensation Tax, based on the currently prevailing rates. (3) Enrollments in WEX activities are contingent upon availability of funds and shall consist of a minimum of thirteen (13) enrollments for the period of March 7, 2012 through June 30, 2012; and forty (40) enrollments for the period of July 1, 2012 through June 30, 2013. (4) Benefits costs included are payroll taxes such as FICA, Federal Unemployment Tax, State Unemployment Tax, and Worker's Compensation Tax, (WAM0811A) 3of5 (March 4, 2013) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 based on the currently prevailing rates. (5) Enrollments in VTR activities are contingent upon availability of funds and shall consist of a minimum of thirteen (13) enrollments for the period of March 7, 2012 through June 30, 2012; and sixty-five (65) enrollments for the period of July 1, 2012 through June 30, 2013. 14.2 CONTRACTOR and ADMINISTRATOR may agree, subject to advance written notice to add, delete, or otherwise modify line items and/or amounts and/or the number and type of FTE positions without changing COUNTY'S maximum obligation as stated in Subparagraph 19.1 of this Agreement or reducing the level of service to be provided by CONTRACTOR. Further, in accordance with Subparagraph 43.3 of this Agreement, in the event ADMINISTRATOR reduces the maximum obligation as stated in Subparagraph 19.1, CONTRACTOR and ADMINISTRATOR may mutually agree in writing to proportionately reduce the service goals as set forth in this Exhibit A to this Agreement." 3. All other term and conditions of the Agreement shall remain the same and in full force and effect. (WAM0811A) 4of5 (March 4, 2013) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 WHEREFORE, the parties hereto have executed this Agreement in the County of Orange, California By: _ 'Y5�� KEVIN O'ROURKE INTERIM CITY MANAGER OF SANTA ANA l ?. 6013 Dated: "" 2 By: MARIA D. HUIZAR CLERK OF THE COUNCIL r.ny J By: COUN ORANGE CHAIR OF THE BOARD OF SUPERVISORS Dated: H I ©1 I I3 By: T/�)j� LISA STORCK ASSISTANT CITY ATTORNEY SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIR OF THE BOARD PER G.C. SEC. 25103, RESO 79-1535 �o ATTEST: y r ci' SUSAK 'NOVAK Clerk of the Board of Supervisors Orange County, California APPROVED AS TO FORM COUNTY COUNSEL COUNTY OF ORANGE, CALIFORNIA By: DEPUTY Dated: 3 - N - 1-, 0 (WAM0811A) 5of5 (March 4, 2013) A-2013-040 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ��co C 0 PY FIRST AMENDMENT TO AGREEMENT BETWEEN COUNTY OF ORANGE AND CITY OF SANTA ANA FOR THE PROVISION OF VOCATIONAL TRAINING ACTIVITIES AND WORK EXPERIENCE THIS FIRST AMENDMENT, entered into this 1st day of May 2013, which date is particularized for purpose of reference only, is to that certain AGREEMENT Number WAM0811 between the parties hereto, dated March 7. 2012, hereinafter referred to as the "Agreement" and is by and between the COUNTY OF ORANGE, hereinafter referred to as "COUNTY." and CITY OF SANTA ANA, a California municipality, hereinafter referred to as "CONTRACTOR." This Amendment shall be administered by the County of Orange Social Services Agency, hereinafter referred to as "ADMINISTRATOR." WITNESSETH: WHEREAS, COUNTY desires to amend the maximum obligation of the Agreement to increase funding in order to provide vocational training activities (VTR) and work experience (WEX) to additional California Work Opportunity and Responsibility to Kids (CalWORKS) Welfare -to -Work (WTW) participants: and WHEREAS, CONTRACTOR agrees to such modifications and to provide services to additional CalWORKS WTW participants under the terms and conditions hereinafter set forth in this Agreement; NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: (WAM0811A) lof5 (March 4. 2013) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1. Subparagraph 19.1 of the Agreement is hereby amended to read as follows: -19.1 Maximum Contractual Obligation: The total maximum obligation of COUNTY under this Agreement shall not exceed the amount of $1,000,000; the amount of $200,000 for March 7, 2012 through June 30, 2012, and the amount of $800,000 for July 1, 2012 through June 30, 2013, or actual allowable costs, whichever is less. 2. Paragraph 14 of Exhibit A of the Agreement is hereby amended to read as follows: "14. BUDGET FOR PROVISION OF VTR AND WEX 14.1 The budget for services provided pursuant to Exhibit A of this Agreement shall span sixteen (16) months and is set forth as follows: Budget Period March 7, 2012 - June 30, 2012 Maximum Line Items Hourly Rate FTE Budget Salaries and Benefits Workforce Specialist II $29.63 1.00 $20,543 Workforce Specialist lI $29.99 1.00 $20,793 Fiscal Specialist $36.59 0.03 $761 Sr. Accounting Assistant $27.37 0.05 $949 Subtotal Salaries $43,046 Benefits (25.4%) $14,652 Subtotal Salaries and Benefits""2' $57.698 Operations Communications $740 User Fee $4,703 Office Supplies $425 Indirect Costs $2,290 Subtotal Operations $8,158 Participant Costs Work Experience Wages`31 $116.644 Benefits"' $11,385 Vocational Training (5) $6,115 Subtotal Participant Costs $134,144 MAXIMUM COUNTY OBLIGATION (3/7/12.6/30/12) $200,000 (WAM0811A) 2 of 5 (March 4. 2013) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Budqet Period July 1, 2012 - June 30, 2013 Maximum Line Items Hourly Rate FTF Cost Salaries and Benefits Workforce Specialist II $29.63 1.00 $57,838 Workforce Specialist II $29.99 1.00 $60,683 Fiscal Specialist $36.59 0.03 $ 0 Sr. Accounting Assistant $27.37 0.05 $2,846 Subtotal Salaries $121,367 Benefits (27.8%) $46,735 Subtotal Salaries and Benefits`1"2' $168,102 Operations Communications $1,511 User Fee $14,817 Office Supplies $882 Indirect Costs $6,978 Subtotal Operations $24,188 Part!ClDant Costs Work Experience Wages"' $170,551 Benefits`"' $18,509 Vocational Training`s' $418,650 Subtotal Participant Costs $607,710 MAXIMUM COUNTY OBLIGATION (7/l/12.6/30/13) $800,000 TOTAL MAXIMUM COUNTY OBLIGATION (3/7/12.6/30/13) $1,000,000 (1) Total salaries are calculated on maximum hourly rates. July 1, 2012 - June 30, 2013 salary costs are based on total hours worked that includes anticipated furlough hours for Workforce Specialist II and Fiscal Specialist positions. (2) Employee Benefits include health insurance, dental insurance, life insurance, and long-term disability insurance. Also included are payroll taxes such as FICA, Federal Unemployment Tax. State Unemployment Tax, and Worker's Compensation Tax, based on the currently prevailing rates. (3) Enrollments in WEX activities are contingent upon availability of funds and shall consist of a minimum of thirteen (13) enrollments for the period of March 7, 2012 through June 30. 2012: and forty (40) enrollments for the period of July 1. 2012 through June 30, 2013. (4) Benefits costs included are payroll taxes such as FICA, Federal Unemployment Tax, State Unemployment Tax, and Worker's Compensation Tax, (WAM0811A) 3of5 (March 4. 2013) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 based on the currently prevailing rates. (5) Enrollments in VTR activities are contingent upon availability of funds and shall consist of a minimum of thirteen (13) enrollments for the period of March 7, 2012 through June 30, 2012; and sixty-five (65) enrollments for the period of July 1, 2012 through June 30, 2013. 14.2 CONTRACTOR and ADMINISTRATOR may agree, subject to advance written notice to add, delete, or otherwise modify line items and/or amounts and/or the number and type of FTE positions without changing COUNTY'S maximum obligation as stated in Subparagraph 19.1 of this Agreement or reducing the level of service to be provided by CONTRACTOR. Further, in accordance with Subparagraph 43.3 of this Agreement, in the event ADMINISTRATOR reduces the maximum obligation as stated in Subparagraph 19.1, CONTRACTOR and ADMINISTRATOR may mutually agree in writing to proportionately reduce the service goals as set forth in this Exhibit A to this Agreement." 3. All other term and conditions of the Agreement shall remain the same and in full force and effect. (WAM0811A) a lm7 (March 4, 2013) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 WHEREFORE, the parties hereto have executed this Agreement in the County of Orange, California. By: By: KEVIN O'ROURKE COUNTY OF ORANGE INTERIM CITY MANAGER CHAIR OF THE BOARD OF SANTA ANA OF SUPERVISORS , 7 r'j Dated: ,%' By MARIA D. HUIZAR CLERK OF THE COUNCIL SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIR OF THE BOARD PER G.C. SEC. 25103, RESO 79-1535 ATTEST: SUSAN NOVAK Clerk of the Board of Supervisors Orange County, California APPROVED AS TO FORM COUNTY COUNSEL COUNTYOFORANGE, CALIFORNIA By: S DEPUTY Dated: 3 - —/ - 1," ) Dated: By: 4�I LISA STORCK ASSISTANT CITY ATTORNEY I (WAM0811A) 5of5 (March 4, 2013)