HomeMy WebLinkAbout23B - PROJ - OMNIBUS CONCRETE REPLACEMENTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 21, 2013
TITLE:
CONTRACT AWARD FOR 2013/2014
OMNIBUS CONCRETE REPLACEMENT
CONTRACT (PROJECT NO. 146798)
L4
CITY MAN ER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1" Reading
? Ordinance on 2n0 Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Award a contract to Y&M Construction, Inc., the lowest responsible bidder, in accordance
with unit bid prices, totaling $283,875 for the construction of the Omnibus Concrete
Replacement Project.
2. Approve the Cost Analysis, as shown in Exhibit 1, for a total estimated project delivery cost of
$369,038.
DISCUSSION
The recommended action will allow the City to enter into a contract with Y&M Construction, Inc.,
and proceed with construction of the Omnibus Concrete Replacement Project. The project is
part of the City's 2013/2014 Capital Improvement Program. Project design is complete and bid
procedures have been followed as established by the City's Municipal Code and in adherence
with the Public Contracts Code.
The Omnibus Concrete Replacement Project will provide for replacement of damaged and
deteriorated concrete sidewalk, curbs, gutters, cross gutters, wheelchair ramps, driveway
approaches, and concrete pavement at various locations throughout the city. Project locations
are identified through repair requests and are subsequently scheduled for replacement on a first-
come-first-served basis.
The Notice Inviting Bids was advertised on August 14 & 15, 2013, and bids were opened on
September 4, 2013. The following is a summary of the bid invitations mailed and received, and
the bid results:
Contractor Participation Data
Santa Ana contractors receiving notices 11
Contractors requesting bidding documents 9
Bids received 5
Bids received from Santa Ana contractors 1
2313-1
Contract Award for Omnibus Concrete
October 21, 2013
Page 2
Bid Results Summary
RANK BIDDERS NAME LOCATION BID AMOUNT
1 Y&M Construction, Inc. Gardena $283,875.00
2 Golden State Contractors, Inc. Placentia $351,800.00
3 Hardy and Harper, Inc. Santa Ana $368,381.25
4 Nobest Incorporated Westminster $544,600.00
5 Excel Paving Company Long Beach $825,675.00
A total of five bids were received and all were deemed responsive, with Y&M Construction, Inc.
submitting the lowest responsive bid. The bid amount of $283,875 is 32.1 percent over the
Engineer's Estimate of $214,825. A sixth bid from Super Technical Engineering & Construction
was not accepted because it was delivered after the 2:00 p.m. deadline.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the proposed project is exempt from
future review. Categorical Exemption Environmental Review No. 2013-66 will be filed for the
project.
FISCAL IMPACT
The Cost Analysis shows a total estimated project delivery cost of $369,038. Funds are
available in the Measure M2T Street Construction Fund (Accounting Unit 03217662-66220),
Traffic Congestion Relief HUT Fund (Accounting Unit 05917663-66220), Water Systems
Maintenance Fund (Accounting Unit 06017641-63001), Sanitary Sewer Services Fund
(Accounting Unit 05617640-63001), Federal Clean Water Protection Fund (Accounting Unit
05717640-66220), and Parks Maintenance Fund (Accounting Unit 01113250-62320).
Edwin "William ez, P.E.
Interim Executive Director
Public Works Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
EWG/TC
Exhibit: 1. Cost Analysis
23B-2
COST ANALYSIS
PROJECT NO. 146798
2013-2014
OMNIBUS CONCRETE REPLACEMENT CONTRACT
Construction Contract $283,875
Contract Administration $7,097
Inspection and Testing $14,194
Survey Staking $7,097
Contingencies $56,775
TOTAL ESTIMATED CONSTRUCTION COSTS
Exhibit 1
23B-3
23B-4