HomeMy WebLinkAbout22A - SPEC - SPORTS LIGHTING REPAIRREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 21, 2013
CLERK OF COUNCIL USE ONLY:
TITLE: APPROVED
AWARD A CONTRACT TO ? As Recommended
PARKIA, INC ENGINEERING & El As Amended I"
CONSTRUCTION FOR SPORTS ? Ordinance on t Reading
? Ordinance on 2nd Reading
LIGHTING REPLACEMENT ? Implementing Resolution
AND REPAIR ? Set Public Hearing For
(SPEC. 13-0 5)
CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award a contract to Parkia, Inc. Engineering & Construction to provide sports lighting
replacement and repair services at City owned parks and joint used fields for a one-year period
with provision for three, one-year renewals, in an annual amount not to exceed $60,000, subject
to non-substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Parks, Recreation and Community Services Agency is responsible for the maintenance and
operation of 22 lighted sport fields. General maintenance staff continually evaluates the condition
of the sport lights at all locations and performs minor repairs. At the Dan Young Soccer Complex
over half of the lamps are slated to be replaced and the reflectors scheduled to be cleaned. The
contract will replace 213 lamps, clean reflectors, and repair ballast and fixtures as required.
Additionally, the City establishes an annual blanket order list consisting of vendors that provide
supplies and services that are required by agencies on a consistent basis. As such, staff
recommends additional funds for sports lighting replacement and repair services required
throughout the year to maintain the City's lighted sport fields.
The notice inviting bids was advertised on October 2, 2013 and bids were solicited. A summary
of the bid invitations and bids received is as follows:
4 Invitations for Bid mailed
1 Invitation for Bid mailed to a Santa Ana vendor
4 Bids received
2 Bids received from Santa Ana vendors
22A-1
Contract Award for Sports Lighting
Replacement and Repair
October 21, 2013
Page 2
Bids were solicited, opened on October 15, 2013, and evaluated (Exhibit 1). The bid received
from Parkia, Inc. Engineering & Construction is responsive to the specifications and meets the
City's requirements.
FISCAL IMPACT
Funding for this contract is available in the Park Services M&R Buildings and Grounds account
(no. 01113250-62320).
APPROVED AS TO FUNDS AND ACCOUNT:
u
Gerardo Mouet,
Executive Director
Parks, Recreation and
Community Services Agency
Francisco Gutierrez,
Executive Director
Finance and Management Services Agency
EG
22A-2
Contract Award for Sports Lighting
Replacement and Repair
October 21, 2013
Page 3
13-055 SPORTS LIGHTING REPL. & REPAIR ABSTRACT
Parkia, Inc. Williams & AJ Kirkwood &
Engineering & Maher Illumitech Associates,
Construction Inc.
Brea, CA Santa Ana, CA Santa Ana, CA Tustin, CA
Descri tion
Hourly Rate
Total $153.69 $95 $165 $188
Add'I fees none none none Mark up &
h
d 15%
over
ea
Base Offer w/o
LIFT $28,719.71 $34,950.00 $38,354.70 $55,155.00
Base Offer $32,619.71 $42,750.00 $45,854.70 $66,211.00
*1% local
vendor
preference
applied **$31,314.92 *$42,322.50 -$45,396.15 $66,211.00
**4% small OC
preference
applied
Exhibit 1
22A-3
22A-4