HomeMy WebLinkAbout22B - SPEC - OFFICE SUPPLIESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 21, 2013
TITLE:
CONTRACT RENEWAL WITH OFFICE
DEPOT FOR OFFICE SUPPLIES
(SPEC. NO. 10-052)
I
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on ts' Reading
? Ordinance on 2"' Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Renew the contract with Office Depot for the purchase of office supplies in an annual amount not to
exceed $170,000 subject to non substantive changes by the City Manager.
DISCUSSION
City departments require an assortment of office products for their daily operations including
specialized paper, binders, and an assortment of various office supply items. Office Depot offers on-
line ordering with next day delivery service at no additional charge, with tracking and payment
information for the requesting departments. The contract offers a range of 40-70 percent discounts
through the Los Angeles City Cooperated Contract Program. By using the contract, the City benefits
from the quantity pricing.
Additionally, since the introduction of managed print services through C3 Office Solutions, desktop
printer toner costs have declined 42 percent or the equivalent of $41,000 over the past nine month
period. Furthermore, the introduction of managed print services has helped reduce the Office Depot
office supplies contract by $45,000 when compared to the prior year.
On January 4, 2011, the City Council awarded the office supplies contract to Office Depot for a one
year period, with provisions for four one-year renewals. Office Depot has exceeded performance
expectations, and has agreed to renew the contract without an increase in pricing. Staff recommends
the second renewal option.
FISCAL IMPACT
Funds are available in various departmental Office Supplies account no. (63001)
Francisco Gutierrez
Executive Director
Finance and Management Service Agency
SH
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