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Home My WebLink About AGENDA_2013-11-04NOVEMBER 4, 2013 CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:45 p.m. (Immediately following the City Council Closed Session Meeting) Sal Tinajero Vice Chairperson — Ward 6 STinaieroAsanta- ana.om Michele Martinez Councilmember - Ward 2 Wartinez(ft anta- ana.om P. David Benavides Councilmember - Ward 4 DBenavidesAsanta- ana.org Sonia R. Carvalho General Counsel Miguel A. Pulido Chairperson City Council telephone: 714 - 647 -6900 Agenda item inquiries: 714 -647 -6520 Nancy Fong Interim Executive Director Vincent F. Sarmiento Councilmember -Ward 1 VSarmiento(a)santa- ana.orp Angelica Amezcua Councilmember - Ward 3 AAmezcua0santa- ana.om Roman A. Reyna Councilmember - Ward 5 RReyna(a)santaana.om Maria D. Huizar Recording Secretary • NOTE: If you need special assistance to participate in this Council meeting, please contact Ellen Smiley, City ADA Program Coordinator, at (714) 647 -5340. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Basic Housing Authority Meeting Information Code of Ethics and Conduct The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public 'confidence. A copy of the City's Code can be found' on the Clerk of the Council's webpage. The following are the core values expressed: Integrity • Honesty Responsibility Fairness • Accountability • Respect • Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Authority. The Authority is not limited in any way by the "Recommended Action" and may take any action which the Authority; members deem to be j appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda.' Public Comments /Public Input - Pursuant to Government Code Sec. 54954.3, the Public may 11 address the Housing Authority on any and all matters within the Authority's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and / or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL BE ACCEPTED AFTER THE PUBLIC' COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the Legislative Body shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and 'responsibility to enforce decorum and order of the meeting as set forth in Section 2- 104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the Authority will be enacted by one motion without discussion unless a member of the Authority "pulls" an item(s) for a separate vote. Senate Bill 343' - As required by Senate Bill 343, any non - confidential 'writings or documents provided to a majority of the members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda &Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 7:30 a.m. - 5:30 p.m., Monday through' Thursday. The Clerk's office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714) 647 - 6520. Meeting agendas, staff' reports, and Minutes' are available the Friday before a Meeting at the following website address: www.santa- ana,ora Televised Meeting Schedule All regular meetings will be televised and available for viewing on the City's cable channel.' Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m. Tuesdays immediately following the meeting at 9 :00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting'. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. HOUSING AUTHORITY AGENDA 2 NOVEMBER 4, 2013 CITY OF SANTA ANA HOUSING AUTHORITY SPECIAL MEETING NOVEMBER 4, 2013 CALL TO ORDER CHAIRPERSON PULIDO HOUSING AUTHORITY BOARD MEMBERS TINAJERO, AMEZCUA, BENAVIDES, MARTINEZ, REYNA, SARMIENTO City Manager, General Counsel, Interim Executive Director, Recording Secretary PUBLIC COMMENT ON AGENDA ITEMS AND ITEMS OF PUBLIC INTEREST (Refer to page 2 "Public Input" for description.) is K w CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on Consent Calendar Items: 1 through 3. REGULAR MEETING OF SEPTEMBER 16, 2013 RECOMMENDED ACTION: Approve Minutes. EXCUSED ABSENCES RECOMMENDED ACTION: Excuse Housing Authority Members absent. QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM JULY 2013 — SEPTEMBER 2013 RECOMMENDED ACTION: Receive and file. * ** END OF CONSENT CALENDAR * ** HOUSING AUTHORITY AGENDA 3 NOVEMBER 4, 2013 COMMENTS 4. HOUSING AUTHORITY MEMBER COMMENTS AT THIS TIME Housing Authority members may comment on non - agenda matters and ask questions of or give directions to staff. NO action may be taken on non - agenda items unless authorized by law. ADJOURNMENT HOUSING AUTHORITY AGENDA 4 NOVEMBER 49 2013 MINUTES OF THE SPECIAL MEETING OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA, CALIFORNIA CALLED TO ORDER SEPTEMBER 16, 2013 COUNCIL CHAMBER 22 CIVIC CENTER PLAZA SANTA ANA, CA 8:14 P.M. ATTENDANCE: AUTHORITY MEMBERS Present: MIGUEL PULIDO, Chair SAL TINAJERO, Chair Pro Tem P. DAVID BENAVIDES MICHELE MARTINEZ ROMAN REYNA VINCENT F. SARMIENTO AUTHORITY MEMBERS Absent: ANGELICA AMEZCUA STAFF Present: KEVIN O'ROURKE, Interim City Manager SONIA R. CARVALHO, General Counsel MARIA D. HUIZAR, Recording Secretary PUBLIC COMMENTS — None CONSENT CALENDAR ITEMS MOTION: Approve staff recommendations on Consent Calendar Items 1 and 2. MOTION: Martinez VOTE: AYES: NOES: ABSTAIN: ABSENT: SECOND: Benavides Benavides, Martinez, Tinajero (6) None (0) None (0) Amezcua (1) Pulido, Reyna, Sarmiento, HOUSING AUTHORITY MINUTES 1 SEPTEMBER 16, 2013 1. REGULAR MEETING OF SEPTEMBER 3, 2013 MOTION: Approve Minutes 2. EXCUSED ABSENCE MOTION: Excuse the absence of Agency Member Amezcua. * ** END OF CONSENT CALENDAR * ** JOINT SESSION OF THE CITY COUNCIL AND THE HOUSING AUTHORITY AGENCY 3. SUBSTANTIAL AMENDMENTS TO NEIGHBORHOOD STABILIZATION PROGRAMS 2 & 3 AND LOAN AGREEMENT WITH 815 N HARBOR, LP The Community Redevelopment and Housing Commission at its regular meeting on September 3, 2013, by a vote of 5 -0 (Aguinaga, Verino absent) conducted a public hearing and approved the recommended actions. MOTION: Authorize the Executive Director of the Housing Authority or designee, contingent upon approval by the U.S. Department of Housing and Urban Development, to complete and execute the Project -Based Vouchers (PBV) Agreement to Enter into Housing Assistance Payments Contract and, after construction of the 815 N. Harbor project, to complete and execute the PBV Housing Assistance Payment Contract between the Housing Authority of the City of Santa Ana and 815 N Harbor, LP for up to eight PBV's, and other necessary documents, for the implementation of project -based vouchers of the 815 N. Harbor project. MOTION: Tinajero SECOND: Benavides VOTE: AYES: Benavides, Martinez, Pulido, Reyna, Sarmiento, Tinajero (6) NOES: None (0) ABSTAIN: None (0) ABSENT: Amezcua (1) HOUSING AUTHORITY MINUTES 2 SEPTEMBER 16, 2013 COMMENTS 4. HOUSING AUTHORITY MEMBER COMMENTS — None ADJOURNED — 8:14 P.M. Maria D. Huizar, Recording Secretary HOUSING AUTHORITY MINUTES 3 SEPTEMBER 16, 2013 Fix to] lr . NOVEMBER 4, 2013 QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM JULY 2013 — SEPTEMBER 2013 Receive and file. DISCUSSION RECORDING SECRETARY ❑ As Recommended ❑ As Amended The July 2013 — September 2013 quarterly status report for the Housing Choice Voucher (HCV) Rental Assistance Program provides statistics for the day -to -day activities of the Santa Ana Housing Authority. The report is divided into three sections: Waiting List, Participants, and Production. Waiting List As of February 19, 2013, there were 3,048 individuals /families on the waiting list. The waiting list last opened on October 1, 2007 and closed November 30, 2007. Charts 1 and 2 depict the characteristics of those currently on the waiting list. Chart 1 illustrates the percentage of those on the waiting list who work or live in Work in San- Santa Ana. These applicants are given a Ana preference on the list. 8% 1. Residency Preference Neither SFO/ Live in Santa Ana 36% 3 Quarterly Report HCV November 4, 2013 Page 2 Chart 2 illustrates the number of applicants by total household size. The majority of families on the waiting list consist of only one or two members. Nearly half of all applicants (1,447 of 3,048, or 47 %) have one or two member households, and would qualify for a one bedroom voucher. The Santa Ana Housing Authority's occupancy policy is one bedroom for every two family members. Participants 800 700 600 500 400 300 200 100 0 2. Household Size At the end of the reporting period, there were 2,644 households receiving rental assistance from the Housing Authority. 1 2 3 4 5 6 7 8 9 10 11 12+ 6 Persons 3% 5P 4 Pe 1: 3 Pers� Chart 3 illustrates participating families, 179/( sorted by number of family members. Three - fourths (77 %) of families receiving assistance have three or fewer members. The family type of program participants is illustrated in Chart 4. "Other" consists of households that are non - elderly, non - disabled, with no minor children. Over half (63 %) of participating households have elderly and /or disabled members. 3. Family Size 25% 4. Family Type Other Elderly 48% Persons 1% 1 Person 35% Family 27% Disabled 15% Quarterly Report HCV November 4, 2013 Page 3 Chart 5 depicts participants by percentage of Orange County median income. As of November, 2011, the County's median income was $85,300. Approximately 77% of families on the program earn less than 30% of the median income, which is $28,900 per year for a family of four. Participants' incomes come from a variety of sources, as illustrated in Chart 6. Nearly half (42 %) of participating families have employment income. Participating families so °° pay a portion of their 701 monthly rent based 60% upon their income 50% and the payment standard for their 40% unit. The Housing 30% Authority pays the difference between 20% the tenant's portion 10% and the contract °% rent. This payment is the Housing Assistance Payment (HAP). 5. Income as Percent of Median Below n of Median s% Below 50% c Median is% 6. Sources of Income elow 30 %of Median 77% With any wages With any Welfare With any SS /SSI With any other income The average HAP for July through September 2013 was $891. K Quarterly Report HCV November 4, 2013 Page 4 Production HQS Inspections Each assisted unit must be inspected at least annually to ensure it meets the Housing Quality Standards (HQS) in compliance with federal guidelines. From July to September, a total of 632 inspections and re- inspections of failed units were performed. Chart 7 illustrates the number of inspections performed monthly since September 2013. Re- certifications / Interims 300 250 200 150 100 50 0 Each year, the Housing Authority must re- certify each participating family to ensure compliance with program eligibility. In addition, when a participant's income changes, an interim examination must be performed. During the reporting period, a total of 846 recertifications /interims were con- ducted. Monthly totals since September 2013 are shown in Chart 8. Other Change of Unit 7. HQS Inspections July August September 8. Re- exams & Interims These actions are made when a family moves to a different rental unit. Eighteen other changes of unit actions were processed during the reporting period. K3 Quarterly Report HCV November 4, 2013 Page 5 FISCAL IMPACT There is no fiscal impact associated with this action. -1 f Shelly L #dry- Bayle` Housing Manager Community Development Agency NF /SLB /np