HomeMy WebLinkAbout25C - AGMT - CAD SYSTEM MAINTENANCECITY COUNCIL MEETING DATE:
NOVEMBER 18, 2013
TITLE:
AMENDMENT TO AGREEMENT WITH
TIBURON, INC. FOR COMPUTER AIDED
DISPATCH SYSTEM MAINTENANCE
CITY MANAGE
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
0=1160 =10,
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2 "d Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to execute an agreement amendment with
Tiburon, Inc. to provide software maintenance and support services in an amount not to exceed
$39,000, subject to non - substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Santa Ana Police Department utilizes a computer aided dispatch (CAD) system called IQ /CAD to
manage field activity including calls for police service and the activity of field personnel. This mission
critical system connects the community's needs for police services with City's police resources. It is
also vital in protecting the safety of police personnel. Due to the essential nature of this system, the
City contracted with Tiburon, Inc. to maintain and support this system as needed on a 24/7 basis.
Tiburon owns the licenses for this software and is the only company able to support this system. The
current contract for maintenance expires November 30, 2013. This amendment to the current
contract will continue that maintenance through November 30, 2014.
Tiburon has been accommodating, professional and consistent in its servicing of the system and staff
recommends continuing this maintenance in order to ensure the ongoing operation of the IQ /CAD
computer aided dispatch system.
FISCAL IMPACT
Funds for this agreement are available in Police Department's Information Services contract services
account (no. 01114425 62300).
Carlos Rojas
Acting Chief of Police
Police Department
APPROVED AS TO FUNDS AND ACCOUNT:
Francisco Gutierrez
Executive Director
Finance and Mgt. Svcs. Agency
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SECOND AMENDMENT TO AGREEMENT
This SECOND AMENDMENT TO AGREEMENT is entered into this 15t day of
December, 2013, by and between TIBURON, INC., (hereinafter "Consultant'), and the City of
Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California (hereinafter "City ").
RECITALS
A. City and Consultant entered into Agreement #A- 2012 -065, dated March 19th, 2012,
(hereinafter said Agreement') by which Consultant was to provide the Santa Ana Police
Department with maintenance and support of its existing Computer Aided Dispatch (CAD)
system known as IQ /CAD and its related components.
B. By First Amendment to Agreement dated November 30, 2012, the parties amended the
scope, compensation and term of the Agreement.
C. In accordance with the terms and conditions of said Agreement, the Parties desire to
extend the term of said Agreement for an additional one -year period and add additional
compensation for the period of extension.
NOW, THEREFORE, in consideration of the mutual and respective promises, and subject to all
the terms and conditions of said Agreement and the First Amendment to Agreement, except as
herein modified, the parties agree as follows:
1. Section 2, COMPENSATION, shall be amended to increase compensation to an amount
not to exceed $39,000.00 to pay for the services during the extended term.
2. Section 3, TERM, shall be amended to extend the term of said Agreement for an
additional one -year period through November 30, 2014.
Except as hereinabove modified, all terms and conditions of said Agreement and First
Amendment to Agreement shall remain in full force and effect.
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IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
Agreement the date and year first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY
IM
Joseph Straka
Assistant City Attorney
CITY OF SANTA ANA
David Cavazos
City Manager
TIBURON, INC.
(Name)
(Title)
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