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HomeMy WebLinkAbout AGENDA_2014-01-21 City Council Meeting Agenda Tuesday, January 21, 2014 CLOSED SESSION MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:00 PM REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza 5:45 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor MPulido@santa-ana.org Sal TinajeroVincent F. Sarmiento Mayor Pro Tem – Ward 6 Councilmember - Ward 1 STinajero@santa-ana.org VSarmiento@santa-ana.org Michele MartinezAngelica Amezcua Councilmember - Ward 2 Councilmember - Ward 3 MMartinez@santa-ana.org AAmezcua@santa-ana.org P. David Benavides Roman Reyna Councilmember - Ward 4Councilmember - Ward 5 DBenavides@santa-ana.org RReyna@santa-ana.org Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho David CavazosMaria D. Huizar City Attorney City Manager Clerk of the Council NOTE:If you need special assistance to participate in this Council meeting, please contact Ellen Smiley, City ADA Program Coordinator, at (714) 647-5340. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. \[Americans with Disabilities Act, Title II, 28 CFR 35.102\] Basic City Council Meeting Information Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Council. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, members of the public may address either the City Council or any of the City’s other related entities, such as the Housing Authority, Successor Agency or other legislative bodies, meeting in conjunction with this scheduled meeting. Public comments may be made on any and all matters within the City of Santa Ana's jurisdiction or the jurisdiction of the other related entities. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Thursday. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647-6520. Council meeting agendas, staff reports, and Minutes are available the Friday before a Council meeting at the following website address: www.santa-ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable on the day of the meeting will be rebroadcast on Mondays at 6:00 p.m., Tuesdays at 9:00 a.m. and 6:00 pm, Wednesdays at 9:00 a.m. and 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. CITY COUNCIL AGENDA 2 JANUARY 21, 2014 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING JANUARY 21, 2014 REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS AMEZCUA, BENAVIDES, MARTINEZ, REYNA, TINAJERO, SARMIENTO PLEDGE OF ALLEGIANCE CARLOS AYALA AND JAKELYNE CARRERA OF LOWELL ELEMENTARY SCHOOL INVOCATION JERRY HILL, POLICE CHAPLAIN PRESENTATIONS PROCLAMATIONMAYOR PULIDO presented by recognizing Korean American Day, January 13, 2014. Accepting the Proclamation is Dr. Andrew Oh, President of the Korean American Federation of Orange County. CERTIFICATES OF RECOGNITIONMAYOR PRO TEM TINAJERO presented by to the Segerstrom High School Polo Team for winning the 2013 CIF Championship. Coaches: Head Coach Tim Frederickson and Assistant Coaches Andrew Salway and Herb Kimmons Team: Isaac Alfaro, Isaac Ambriz, Brian Arciniega, Balsom Boudiab, Vincent Burreuta, Seth Chavez, Louis Contreras, Jonathan Cubillo, Steven Dinh, Jacob Espinoza, Danny Gomez, Noe Gonzalez, Steven Huezo, Ivan Lomeli, Martin Madrigal, Daniel Montezuma, David Molina, Nick Navarro, Fernando Navarro, Oscar Osario, Christian Palatto, Sol Silva, and Julian Tapia CERTIFICATES OF RECOGNITION COUNCILMEMBER BENAVIDES presented by to the Calacas and El Centro Cultural volunteers who helped organize Noche de Altares (Day of the Dead) celebration that was held on November 2, 2013. Volunteers included Rudy Cordova, Theresa Dang, Yenni Diaz, Maria Esquivel, José Gloria, Nes Medrano, Carolina Sarmiento, Socorro Sarmiento and Benjamin Vazquez CITY COUNCIL AGENDA 3 JANUARY 21, 2014 CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. PUBLIC COMMENT Pursuant to Government Code Sec. 54954.3, members of the public may address either the City Council or any of the City’s other related entities, such as the Housing Authority, Successor Agency or other legislative bodies, meeting in conjunction with this scheduled meeting. Public comments may be made on any and all matters within the City of Santa Ana's jurisdiction or the jurisdiction of the other related entities. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CONSENT CALENDAR CONSENT CALENDAR Approve staff recommendations on the following RECOMMENDED ACTION: Consent Calendar items: Items 10A through 29A. ADMINISTRATIVE MATTERS MINUTES 10A. MINUTES FROM THE REGULAR MEETING OF JANUARY 7, 2014 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: BOARDS / COMMISSIONS / COMMITTEES 13A. NOMINATED BY COUNCILMEMBER AMEZCUA AS THE WARD 3 REPRESENTATIVE TO THE ARTS AND CULTURE COMMISSION FOR A FULL TERM EXPIRING DECEMBER 13, 2016 - Clerk of the Council Office CITY COUNCIL AGENDA 4 JANUARY 21, 2014 Appoint. RECOMMENDED ACTION: Name Ward Reside Carolina Sarmiento 3 13B COUNCIL COMMITTEE REPORTS – Planning and Building Agency Receive and file Development and RECOMMENDED ACTION: Transportation minutes of October 31, 2013 and November 7, 2013. MISCELLANEOUS ADMINISTRATION 19A. CONFIRMATION OF CLOSED SESSION ACTION(S) – City Attorney’s Office 19B. EXCUSED ABSENCES – Clerk of the Council Office BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS 20A. AGREEMENTS AND APPROPRIATION ADJUSTMENT FOR CARNIVALS AT CITY OWNED PARKS - Parks, Recreation & Community Services Agency RECOMMENDED ACTIONS: 1. AGMT - Authorize the City Manager and Clerk of the Council to execute an agreement with Fiesta de Carnival in an amount of $22,500 for a one- year term with option of extending the term for one-year, upon written approval by the City Manager, based on the terms set forth in the agreement and subject to non-substantive changes approved by the City Manager and City Attorney. 2. AGMT - Authorize the City Manager and Clerk of the Council to execute an agreement with “O” Entertainment in the amount of $15,250 for a one-year term with option of extending the term for one-year, upon written approval by the City Manager, based on the terms set forth in the agreement and subject to non-substantive changes approved by the City Manager and City Attorney. 3. AGMT - Authorize the City Manager and Clerk of the Council to execute an agreement with Robert Acosta & Associates in an amount of $13,500 for a one-year term with option of extending the term for one-year, upon written approval by the City Manager, based on the terms set forth in the agreement and subject to non-substantive changes approved by the City Manager and City Attorney. CITY COUNCIL AGENDA 5 JANUARY 21, 2014 4. Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2014-059 - Recognizing projected carnival revenue in the amount of $51,250 in the Recreation Special Fees and Donations revenue account and appropriate funds to the Recreation Special Fees and Donations expenditure account. SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES 22A. SPEC. NO. 13-061 – PURCHASE OF WI-FI HARDWARE AND SOFTWARE EQUIPMENT, BACKBONE OF WIRELESS COMMUNICATION - Finance & Management Services Award a contract to Vector Resources, Inc. in RECOMMENDED ACTION: an amount not to exceed $338,000. 22B. SPEC. NO. 13-070 - ELEVATOR MAINTENANCE AND REPAIR SERVCIES - Finance & Management Services Award a contract to Excelsior Elevator for a RECOMMENDED ACTION: three-year period in an annual amount of $63,500, with provisions for two one-year renewals exercisable by the City Manager, subject to non- substantive changes approved by the City Manager and City Attorney. 22C. SPEC. NO. 13-077 - PAYMENT AUTHORIZATION FOR URGENT HVAC EQUIPMENT REPAIRS AT THE ROSS ANNEX - Finance & Management Services Authorize payment to Trane in an amount of RECOMMENDED ACTION: $22,700, and increase the aggregate limit for HVAC equipment inspections, maintenance and repairs in an amount not to exceed $25,000. AGREEMENTS 25A. AGMT - INMATE FOOD AND CATERING SERVICES FOR VARIOUS CITY EVENTS - Police Department Execute an amendment with Aramark RECOMMENDED ACTION: Correctional Services, Inc. in an amount not to exceed $1,330,185 for a one-year term. CITY COUNCIL AGENDA 6 JANUARY 21, 2014 25B. AGMT - INSTALLATION OF A POLICE DEPARTMENT VIDEO MONITORING CENTER, URBAN AREAS SECURITY INITIATIVE (UASI) FUNDING/NON- GENERAL FUND - Police Department : Execute an agreement with Siemens Inc. in an RECOMMENDED ACTION amount not to exceed $217,300 to terminate on June 30, 2014 with option of extending the term, upon written approval by the City Manager, based on the terms set forth in the agreement and subject to non-substantive changes approved by the City Manager and City Attorney 25C. AGMT - PARK LANDSCAPE MAINTENANCE SERVICES IN DISTICT TWO - Parks, Recreation & Community Services Agency and Community Development Agency RECOMMENDED ACTION: Execute a one-year agreement amendment, with DMS Facility Services, LLC, with option of extending the term for two one-year agreements, upon written approval by the City Manager, based on the terms set forth in the agreement and in an amount not to exceed $326,506.79; also, approve a 10% contingency for unanticipated work for a total amount not to exceed $359,157.47, subject to non-substantive changes approved by the City Manager and City Attorney MISCELLANEOUS - BUDGET 29A. ESTABLISH A LISTING OF APPROVED QUALIFIED FIRMS TO PROVIDE FINANCIAL SERVICES - Finance & Management Services Approve the selection of the following firms for RECOMMENDED ACTION: providing financial advisory services to the City for two years with the option to extend the listing for one additional year with an initial project cost of $75,000 with future projects to be paid from generated savings upon approval of the City Manager: 1. Public Financial Management Group (PFM) 2. Fieldman Rolapp & Associates 3. First Southwest 4. Urban Futures, Inc. (UFI) **END OF CONSENT CALENDAR** CITY COUNCIL AGENDA 7 JANUARY 21, 2014 BUSINESS CALENDAR BUSINESS CALENDAR ORDINANCES/FIRST READING 50A. ADOPT ORDINANCE TO ALLOW FOR CAMPAIGN DISCLOSURE E-FILING - Clerk of the Council Office : Place ordinance on first reading and authorize RECOMMENDED ACTION publication of title. AN ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA AMENDING CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE BY ADDING SECTION 2-110, RELATING TO CAMPAIGN DISCLOSURE FILING METHODS RESOLUTIONS 55A. RESOLUTION AUTHORIZING PARTICIPATION IN THE BUREAU OF RECLAMATION WATERSMART PROGRAM - Public Works Agency Adopt a resolution. RECOMMENDED ACTION: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE APPLICATION FOR GRANT FUNDS THROUGH THE BUREAU OF RECLAMATION WATERSMART WATER AND ENERGY EFFICIENCY GRANT PROGRAM UNDER THE UNITED STATES DEPARTMENT OF INTERIOR AND THE SECURE WATER ACT OF 2011 55B. RESOLUTION FOR HOUSING-RELATED PARKS PROGRAM GRANT APPLICATION IN AN AMOUNT OF $717,450 FOR THE CONSTRUCTION OF A PARK AT MEMORY LANE AND THE SANTA ANA RIVER - Parks, Recreation & Community Services Agency Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE APPLICATION FOR HOUSING RELATED PARKS GRANT CITY COUNCIL AGENDA 8 JANUARY 21, 2014 55C. NOMINATE AND APPOINT REPRESENTATIVE, COUNCILMEMBER ANGELICA AMEZCUA, AND AN ALTERNATE, MAYOR PRO TEM SAL TINAJERO, TO THE ORANGE COUNTY FIRE AUTHORITY (OCFA) BOARD - Clerk of the Council Office Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA, REPEALING RESOLUTION NO. 2013-001 AND DESIGNATING AND APPOINTING A REPRESENTATIVE AND ALTERNATE TO THE ORANGE COUNTY FIRE AUTHORITY’S BOARD OF DIRECTORS 55D. RESOLUTION SUPPORTING ASSEMBLY BILL 1102 (AB1102) REGARDING BEACH BONFIRES - City Manager's Office Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA SUPPORTING ASSEMBLY BILL 1102 AND THE PROTECTION OF BEACH BONFIRES REPORTS 65A. AUTHORIZE STAFF TO PREPARE DOCUMENTS TO SUBMIT TO VOTERS AT THE NOVEMBER 4, 2014 MUNICIPAL ELECTION: ORDINANCE MODERNIZING THE UTILITY USER TAX – City Manager’s Office Authorize and direct staff to prepare all RECOMMENDED ACTIONS: required documents necessary to proceed with a ballot measure to modernize the Utility Users Tax Code (UUT), including, but not limited to, all of the following: a) a resolution giving notice of the City's General Municipal Election to be held in the City of Santa Ana on November 4, 2014 for the submission of questions to the voters relating to changes in the City's UUT; b) a resolution containing the ballot question and related proposed UUT ordinance; c) a resolution authorizing Councilmembers to file written arguments for or against the amendments; d) guidelines for preparation of arguments for or against the proposed amendments; e) all other documents required to proceed with the UUT modernization. CITY COUNCIL AGENDA 9 JANUARY 21, 2014 65B. DISCUSSION OF POTENTIAL CHARTER AMENDMENT FOR PRIMARY ELECTIONS AND RELATED ELECTION ISSUES - City Attorney's Office Continued from the December 2, 2013 City Council meeting by a vote of 6-0 (Tinajero absent). Continued from the December 16, 2013 City Council meeting by a vote of 6-0 (Tinajero absent). Table item indefinitely. RECOMMENDED ACTION: WORK STUDY SESSION WSA. CITY'S ISSUANCE OF ALCOHOLIC BEVERAGE CONTROL (ABC) LICENSES - Planning and Building Agency COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A. CITY MANAGER’S COMMENTS 90B. CITY COUNCILMEMBER COMMENTS 1. AB1234 DISCLOSURE - This is the time for members of the Council to provide a brief oral report on any conference, meeting or travel paid for by the City. If more than one Councilmember attended the same event, the Mayor may designate one attendee to give the report. 2. ORAL REPORTS - REGIONAL BOARDS: Representative Board Pulido Orange County Transportation Authority (OCTA) * Tinajero Orange County Fire Authority (OFCA) * ADJOURNMENT - The next meeting of the City Council is scheduled for Tuesday, February 4, 2014 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. CITY COUNCIL AGENDA 10 JANUARY 21, 2014 FUTURE AGENDA ITEMS • Street Car Project Locally Preferred Alignment • Public Hearing on Sexlinger Property • Adoption of Strategic Plan • Harbor Blvd. Mixed-Use Plan CITY COUNCIL AGENDA 11 JANUARY 21, 2014