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HomeMy WebLinkAboutAUTOMATED VENDING TECHNOLOGIES, INC. (AVT) -2013City of Santa P -i Clerk of the Council AGREEMENT TERMINATION FORM Please complete this form in its entirety when the attached agreement and all amendments (if any) are no longer in effect. Note: If your agreement is grant related, please ensure that all grant retention requirements of Santa Ana have been satisfied prior to signing the termination form. 2y1 Is the agreement(s) a permanent record? Yes No — Return form to the Clerk of the Council Office (M-30). Clerk of the Council Call 647-1520 if you have any questions. The agreement with AkA--ny"(J" N�-y CW \-eWl'1()c)lcS No. 2J' 0C) was completed on UBMU and final payment has been made. (List all amendments. Use space below if needed.) PC-p�1 2� 01) -0 Department: MMAJ Pdm1t J oCi -t)a Phone/Ext.: , a at Signature: S�-Dr )Crl�elevan Date: -71,91 Revised: 10418-16 F-11NOW11111 iN&URANOE ON FILE WORK MAY PROCEED t)NTll. SURANCE EXPIRES CLERK OF COt1NCE, GATE, tl--&—1 VENDING AGREEMENT BETWEEN THE CITY OF SANTA ANA AND AUTOMATED VENDING TECHNOLOGIES, INC. This Agreement is made and entered into this I" day of July, 2013, by and between Automated Vending Technologies Inc., a Nevada corporation dba in California as Autorated Vending Inc. ("Vendor"), and the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and taws of the state of California ("City"), RECITALS A. On April 11, 2013, the City issued a Request for Proposals (RFP 13-011 PRCSA) for a vending company to provide twenty-two (22) beverage and/or snack vending machines at various City-ovv7ied properties. B. The City received responsive proposals from three vending companies. Upon review of said proposals and rating through an evaluation committee, the City has determined that the Vendor's proposal is the most beneficial to the City. C. Vendor offers soft drinks, water, iced tea, juice and snack products for sale in Vendor -owned vending machines. Vendor desires to place its vending machines at various agreed upon City -owned and operated facilities ("the Premises"). D. Vendor ensures that no less than fifty percent (50%) of the food and beverages provided in all vending machines located on the Premises will be of a healthy variety in compliance with the City's policy regarding healthy snacks in vending machines at City -owned facilities. WHEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties hereto do hereby agree as follows: 1. TERM The term of this Agreement shall be for an initial term of one (1) year, commencing on the date set forth above and expiring on the anniversary date in the year 2014, unless earlier terminated by either party as provided herein. There shall be the option of extending the Agreement for five (5) additional one-year terms, exercisable by the Executive Director of Parks, Recreation and Community Services ("Executive Director"). 2. EXCLUSIVITYNENDING RIGHTS The City hereby grants Vendor the exclusive right to install and maintain their soft drink and snack vending machines ("vending machines") throughout the Premises for the term, of this Agreement. City agrees to exclusively use Vendor identified soft drink and snack vending machines on the Premises. 3. COMPENSATION Vendor agrees to pay, and City agrees to accept as payment for its granting the exclusive right to install and maintain vending operations on City -owned property, thirty percent (30%) of gross receipts received from sales of all vending machine products as identified in Exhibit A, Commissions (attached hereto and incorporated herein by reference) from the machines installed at the City Yard, the Santa Ana Regional Transportation Center, Library and at the Parks and Recreation Centers. At the Police Facility, City Hall and City Yard administration building, the product will be sold at a lower price with no commission. In addition, Vendor agrees to provide additional products and services as set forth in the Request for Proposal and Vendor's responsive proposal (attached hereto as Exhibit C and incorporated herein by reference). 4. RESPONSIBILITY FOR VENDING MACHINES Vendor will provide vending machines on the Premises as mutually agreed upon between Vendor and the Executive Director throughout the term of this Agreement. All vending machines shall at all times remain the property of Vendor. Vendor will repair and maintain the vending machines and agrees to keep them in good working order and condition at all times. Vendor shall have the exclusive right and obligation to repair, replace, or remove any and all vending machines. City shall not replace, relocate, move or remove any vending machines. Notwithstanding the foregoing, City agrees to use reasonable efforts to keep the vending machines in clean and sanitary condition, wholly free of all advertising at all times. In addition, City agrees to promptly notify Vendor of any need for repair or service, and to fully cooperate with Vendor in effecting such necessary repairs or service. City shall bear no responsibility whatsoever for any vandalism or theft occurring with regard to Vendor's equipment and vending machines. Further, Vendor shall be responsible for the costs of repair or replacement necessitated by vandalism, graffiti or theft. Should vandalism occur to the same vending machine for a second time, City may elect one to either relocate or remove said vending machine. Vendor and the Executive Director shall mutually agree on all locations to relocate vending machines if needed. 5. VEND RATES AND COMMISSION Current vending rates and commission rates shall be as approved in writing from time to time by the Executive Director. Vendor shall maintain all vending machines stocked with at least 50% healthy foods, such as such as baked chips, fruit, pretzels, granola, nuts, bottled water, low fat milk products, sports drinks and natural fruit juice drinks in compliance with the City's policy regarding healthy snacks, healthy eating and active living (City of Santa Ana Resolution No. 2006-053 and Resolution No. 2011-003). 6. VENDING MACHINE PLACEMENT A detailed list reflecting the proposed placement of all vending machines and equipment is set forth in 'Placement List, (attached hereto as Exhibit B and incorporated herein by reference). Vendor shall provide vending machines at all listed locations. Additional vending machines may periodically be added to the list subject to prior written approval of the Executive Director. Should the proposed locations of the vending machines be found not to be in the best interest of Vendor or the City, both parties must mutually agree as to whether or not to relocate the vending machines. If the Executive Director agrees that relocation is necessary, he/she has the authority to exercise discretion as to the most appropriate new location for placement of said vending machine on behalf of the City. An updated list evidencing the placement of the vending machines shall be kept by the Executive Director. A minimum number of twenty-two (22) vending machines shall be in place, at eleven City approved locations, at all times this Agreement is in effect. 7. DEFAULT AND TERMINATION: This Agreement may be terminated by the non -defaulting party if the other party materially fails to perform or comply with this Agreement or any provision hereof. The non -defaulting party may cancel the Agreement by sending a Non -Compliance Notice describing the non-compliance to the non -complying party. Upon receipt of such Non - Compliance Notice, the non -complying party shall have thirty (30) days from the date of such notice to cure any such non-compliance. If such non-compliance is not cured within the required thirty (30) day period, the party providing the Non -Compliance Notice shall have the right to cancel this Agreement. The rights of termination referred to herein are not intended to be exclusive and are in addition to any other rights available to either party in law or in equity. 8. RIGHTS UPON TERMINATION Upon termination of this Agreement by either party, City shall permit Vendor reasonable access to the Premises free from any claims of trespass, for the purpose of removing any vending machines within thirty (30) days from termination of this Agreement. Until such time as all vending machines are removed, each party's obligations shall continue as set forth in section 3 and 4. Vendor shall use its best efforts to leave each of the vending sites within the Premises in the condition in which it existed prior to installation, excepting reasonable wear and tear. 9. ENTIRE AGREEMENT This Agreement contains the entire understanding and agreement between the parties hereto regarding the rights and responsibilities pertaining to vending machines on the Premises and supersedes all other agreements between the parties respecting such. This Agreement may be amended or modified only by written agreement, signed by each of the parties. 10. INDEMNIFICATION Vendor shall indemnify, defend, and hold harmless the City of Santa Ana, its officers, agents, employees, and volunteers from damage to property and for injury to or death of any person and from all claims, demands, actions, liability, or damages of any kind or nature arising out of or in connection with Vendor's use of the Premises, except those which arise out of a dangerous/defective condition of the Premises or due to the sole negligence of the City. 11. INSURANCE Prior to undertaking performance of work under this Agreement, Vendor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Vendor shall maintain commercial general liability insurance naming the City, its officers, agents, volunteers, and employees as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Vendor's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence. Vendor shall supply City with a fully executed additional insured endorsement in substantially the form attached hereto as Exhibit D upon execution of this Agreement and shall be approved in form by the City Attorney. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Vendor, if Vendor has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Vendor agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Vendor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim. e. The following requirements apply to the insurance to be provided by Vendor pursuant to this section: (i) Vendor shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. f. If Vendor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to terminate this Agreement. Such termination shall not affect Vendor's right to be paid for its time and materials expended prior to notification of termination. Vendor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 12. NOTICE Any notice or instrument required to be given or delivered to either party to this Agreement may be delivered by personal delivery or by depositing the same in the United States Mail, postage prepaid, addressed to: If to the City: Executive Director of Parks, Recreation and Community Services City of Santa Ana 26 Civic Center Plaza (M-75) P.O. BOX 1988 Santa Ana, California 92702 Telefacsimile (714) 571-4211 If to Vendor: Automated Vending Technologies, hie. c/o Natalie Russell 341 Bonnie Circle, Ste. 102 Corona, CA 92880 Phone: (951)737-1057 FAX: (951)737-7646 Any notice of a change of address shall be delivered in the same manner as any other notice provided herein. Notice by mail shall be effective three (3) days after mailing by the above -described procedure. 13. MISCELLANEOUS PROVISIONS a. Vendor covenants that it presently has no interest, and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of services required hereunder. b. Vendor certifies that it will not discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, martial status, sex or age, in compliance with Government Code 12900, et seq. Vendor agrees to take affirmative action to insure that applicants are employed, and that employees are treated during employment, without regard to their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex or age. c. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. d. This Agreement shall be governed by and construed in accordance with the laws of the State of California, with venue in Orange County. e. Each undersigned represents and warrants that its signature hereinbelow has the power, Agency and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify Agency fully, including reasonable costs and attorney's fees, for any injuries or damages to Agency in the event that such Agency or power is not, in fact, held by the signatory or is withdrawn. f. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: Lisa Storck Assistant City Attorney CITY OF SANTA ANA —a--A � (i:6i David Cavazos City Manager VENDOR: AUTOMATED VENDING TECHNOLOGIES, INC. C� " y: Natalie Russell President EXHIB IT A Commissions EXHIBIT B Placement List EXHIBIT C Request for Proposal and Vendor's Proposal me EXHIBIT A Commissions S 25A-10 .AVT, Inc. PMducts wits very from time to time 25A-11 25A-13 i KARS B.S. GRONOLA TR. MIX KARS SALTED ALMONDS $0.85 DAVID'S SUNFLOWER SEEDS $0.85 KARS SWEET & SALTY $0.85 KARS SUNFLOWER KERNELS $0.85 KARS CASHEWS $0.85 CORN NUTS REGULAR $0.85 CORN NUTS LIMON $0.85 CORN NU"CS PICANT'F $0.85 SMOKEHOUSE ALMONDS $0.85 MR. NATURE ENERGY TRAIL MIX $0.85 NUTRI STRAWBERRY $0.85 ' N.V. OATS/ DARK CHOC. BAR $0.85 $0.85' NATURE VALLEYOATS/HONEY KASHI CHEWY GRANOLA BARS $0.85' KASHI CRUNCHY GRANOLA BAR $0.85 $0.85 NUTTER BUTTER MINI OREOS BAG $0.85 FAMOUS AMOS SANDWICH COOKIE $0.85 F. AMOS BIG BAG CIIOC. CHIP COOKIES $0 6 BIG BAG NUTTER BUTTER $0.8955 . BIG BAG MINI OREO $L25 BIG BAG CHIPS AHOY BAG MINI VANILLA COOKIES $I.25 ' CHIPS AHOY 13AG $I'25 BASIL'S ANIMAL, SNACKERS $0.85 KB. FUDGE STRIPE COOKIE $0.85 GRANDMA'S FUDGE COOKIE $0.85 GRANDMA'S MINI VANILLA COOKIES FAMOUS AMOS - CIIOC. CHIP $0.85' CIRCUS ANIMAL COOKIES $0.85 KNOTTS - STRAWBERRY RICE KRISPY TREAT SNICKERS M&M PEANUT M&M PLAIN X9b. RED VINES REESE'S PEANUT BUTTER CUP TWIX MILKY WAY $0.90 r 25A-14 ! ` } I I @ JOLLYTIME LSS LSS 3 MUSKE'PEIiRS $0.90 $0.90 $0:90 $0.90 $0.90 $0.90 $0.40 $0.90 $0.90 $0 90 $0:90 $0.90 $0.90 $0.90 $0.90 $090 $0.90, $2.50 11.50 $I.50 $I.50. STARBURST GUMMI SOURS SKITTLES - ORIGINAL SKITTLES - TROPICAL SKITTLES • SOUR BUTTF.RFINGER ALMOND JOY HEATH BAR SNICKER ALMOND MILKY WAY CARAMEL MILKY WAY KIT KAT M&Ms STRAWBERRY/PNUTBUTTER M &M PRETZEL STARBURST GUMMI BURSTS PAY DAY GUMMY BEARS SOUR GUMM.{ BEARS SOURGUMMIf WORMS WELCHS FRUIT SNACKS TRAPPER JERKY JACK LINKS BUFFALO CHICKEN d K LINKS STEAK NUGGETS J AC K LINKS TERIYAKI STEAK NUGGETS -LINK JACK S KC MASTER PIECE PORK NUGGETS SNYDERS PRETZELS TAKIS MINIS FUEGO POPCHIPS BB POTATO CHIPS POP CHIPS S.C.&O. POP CHIPS ORIGINAL CHIPS I00 CAL. ASSORTED PEPE'S PORK R IlVDS PEPE'S HOT PORK RINDS RUDOLPH'S CHURROS RUDOLPH'S CHIC CHEX MIX ACT 2 POPCORN POP CORN, HEALTHY POP BAKED LAYS BAKED SOUR CREAM & ONION $0.$5 $0,$5 $0.85 ' Was.,, $¢ $5 8511 $4g 25A-15 LSS BAKED DORITOS W85 LSS BAKED BB LAYS $0,8$ LSS BAKED CHEETOS CRUNCHY $0.85 LSS BAKED CHEETOS FLAMING HOT $0.85 LSS CHEETOS CRUNCHY $a_s5 LSS DORITOS $0.85 LSS COOL RANCH $0.85 LSS DORITOS CHEESEBURGER $p,g5. LSS DORITOS BLAZIN BUFFALO $p $5 LSS FLM HOT CHEETOS $0.85 LSS LIMON CHEETOS $0.$5 LSS FRITOS REG LSS CHILI CHEESE FRITO $0.8$ LSS RUFFLES REG $0.85' LSS RUFFLES CHEDDAR $0.85 LSS LAYS REG LSS LAYS BBt CHEETOS HABANARO $0,85 , LSS SUN CHIP CHEDDAR LSS MUNCHIE CHEDDAR $0.85; LSS MUNCHIE HOT $0.85 ►� SUN CHIPS GARDEN SALSA $0,85 , LSS PORK SKINS LSS POOR BOYS TGIF $0.85 LSS FUNYUNS $0.85 LSS CHEEZE ITS $0.85 LSS WHEAT THINS $0.85 CHEEZ-IT EX. HOT & SPICY tr SUN CHIPS $0.85 TIM'S MAUI ONION $0.85i S.C.&O. CIdIPS $0.85 I D.C. JALOPENPO HEAT $6.85 !` C.C. HONEY BBQ CHIPS $0.85 0 D.C. PEPPER&SEA SALT CHIPS $0.85 ' I C.C. SEA SALTED CHIPS $0.85 t EARTHQUAKE CHIPS _ $0.85 BAKED SMART MDt $0. SUN CHIPS MIX $85 0.85 BAKED HOT Cl IEETOS CRUNCHY $6.85 SNYDERS PRETZELES $0.85 TAKIS MIMS FUEGO $0.85 SNIKIDDY CHEESE FRIES 25A-16 i 1' SNIKIDDY NACHO CHEESE PUFFS $0 85 CHEX MIX $0.85< f GARDETTO'S $0.$5 PAO f ' CRUMB DONUT HONEY BUN POWERED DONUT GEMS $115 $1.25 `— CHOCOLATE DONUT GEMS # ZINGER SUZY Q$1.25 STREUSEL CAKE b CHOCOLATE CUPCAKE NEMO CRUMB CAKE WS 4 NEMO CARROT CAKE $1.25 is C.H. CHEESE ROUND DANISH k BIG BEAR CLAW $1.25 TEXAS CINN. ROLLS $1.25 C.H. CHOCOLATE DONUTS 36l4 oz. C.H.GLAZED HONEY BUNS $1.25 $L25 POPTARTS - STRAWBERRY $1,25 POPTARTS - BROWN SUGAR CINNAMON RAVES MUFFINS 25A-17 EXHIBIT B Placement List 9 25A-18 s Avt Inc. proposes the following revenue to be paid to the city of Santa Ana Memorial Park 2 machines 30 % of the gross revenue to be paid monthly Rosita Park 2 machines 30 % of the gross revenue to be paid monthly Santa Ana Library 2 machines 30 % of the gross revenue to be paid monthly ! SASC I machine 30% of the gross revenue to be paid monthly SWSC 2 machines 30 % of the gross revenue to be paid monthly i SARTC 3 machines 30 % of the gross revenue to be paid monthly 1 Santa Ana P.D 3 machines Lower Pricing No commission ! Santa Ana P.D. Code 7 3 machines Lower Pricing No commission ` Santa Ana PD I" Floor I machine Lower Pricing No commission ! Santa Ana City Hall 2 machines Lower Pricing No commission ! Santa Ana City Yard Bldg. 1 machine Lower Pricing No commission Santa Ana City Yard r r 2 machines 30 % of the gross revenue to be paid monthly EXHIBIT C Request for Proposal and Vendor's Proposal 10 25A-20 REQUEST FOR PROPOSALS RFP 13-011 PRCSA TO PROVIDE BEVERAGE AND/OR SNACK VENDING SERVICES ON CITY -OWNED PROPERTIES KEY RFP DATES: Issue Date: April 11, 2013 Pre -proposal Conference: April 29, 2013 Proposal Due Date: May 13, 2013 Project Coordinator: Silvia Cuevas Management Analyst 25A-21 REQUEST FOR PROPOSAL Notice is hereby given that sealed proposals will be received for qualified vendors to provide beverage and/or snack vending machines and service on various City -owned properties per the attached specifications, at the Parks, Recreation and Community Services Agency, Budget and Accounting Section, 26 Civic Center Plaza, Santa Ana, California, 92701 until 4:30 P.M., MONDAY, MAY 13, 2013. If further information is needed, contact Silvia Cuevas, via email at Scuevas(nisanta-ana.ore, or phone at (714) 647-5254. MAILED proposals should be addressed as follows: Parks, Recreation and Community Services Agency Budget and Accounting Section M-75 P.O. Box 1988 Santa Ana, CA 92702 Attn: Silvia Cuevas or delivery by hand or courier to: Parks, Recreation and Community Services Agency Budget and Accounting Section 26 Civic Center Plaza, Second Floor Santa Ana, CA 92702 Attn: Silvia Cuevas It is the responsibility of the proposer to see that any proposal submitted shall have sufficient time to be received by the Budget and Accounting Section prior to proposal due date and time. Late proposals will be returned to the vendor unopened. The receiving time in the Budget and Accounting Section will be the governing time for acceptability of proposals. Faxed or electronic proposals will not be accepted. If further information is needed regarding proposal submission, please contact Silvia Cuevas at Scuevas(ccsanta-ana.ore or phone, (714) 647-5254. 25A-22 I. GENERAL The City is interested in entering into an agreement with a quality vendor(s) to provide healthy beverage and/or snack vending machines and services, at a reasonable price, on various City -owned properties. The City will provide access to the sites in return for a percentage of gross sales. The City of Santa Ana is strongly committed to addressing obesity and diabetes -related illnesses among Santa Ana residents. In 2006 the City adopted a Resolution to establish a policy that ensures that no less that 50 percent of the food and beverage selections offered in all vending machines located at City - owned facilities are of a healthy variety. City staff will coordinate with the vending companies to implement this policy at the various City locations. II. RFP PROCESS AND GENERAL TERMS 1. PROPOSAL SUBMISSIONS Proposals must be submitted to the Budget and Accounting Section in a sealed envelope showing on the outside, the name of the bidder, RFP NO. 13-011 and the proposal due date and time. All proposals must be signed by an authorized representative of the vendor. 2. PROPOSAL WITHDRAWAL Proposals may be withdrawn by written request received before the hour set for the opening. After that time, the vendor may not withdraw proposals for a period of ninety (90) days from the date of the opening. 3. LATE PROPOSALS It is the responsibility of the vendor to see that any proposal submitted shall have sufficient time to be received by the Budget and Accounting Section prior to the proposal due date and time. Santa Ana Parks, Recreation and Community Services Agency shall not be responsible for proposals lost or delayed in the mail. Late proposals will be returned to the vendor unopened. 4. REQUIRED DOCUMENTS Vendor must return the following completed documents with their proposal: • Detailed proposal of services in accordance with the specifications detailed in Section III. Proposal should take into consideration the evaluation criteria included in Section V and should not to exceed 20 pages; • Completed and signed Proposal Summary and Deviations from Specifications (Section VII); • Completed vendor's references sheet (Section VIII); • A resume or summary detailing vendor's qualifications, accomplishments, and membership in any professional and/or industry organizations; • Any other information the vendor may choose to submit; • Attachments A, B, and C are for reference only, but will be required after the contract is awarded to the successful vendor; • A City Revenue Proposal described in the following section "Contract Consideration" is to be included. Vendor must submit one original and eight photocopies of their proposal. 25A-23 RIGHTS RESERVED a. The right is reserved by the City of Santa Ana to reject any or all proposals or to waive any informality or technical defect in a proposal. b. The City reserves the right to contract with any, all, or none of the vendors who submit proposals. 6. AGREEMENT Successful vendor(s) will be required to enter into an Agreement with the City of Santa Ana. The City reserves the right to enter into an agreement with said Agreement with any, all, or none of the vendors for a one-year period, with the option of extending the Agreement for five additional one-year terms. The selected vendor(s) will be required to assume responsibility for all services offered in their proposals. The selected vendor(s) will be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the contracts. SELL OR ASSIGN The successful vendor shall not have the right to sell, assign, or transfer any obligations resulting from this proposal without the specific written consent of the City. 8. RECEIVING TIME The receiving time in the Budget and Accounting Section will be the governing time for acceptability of proposals. Faxed or electronic proposals will not be accepted. 9. COMPLIANCE WITH LAWS All proposals shall comply with current federal, state, and other laws relative thereto. Vendor further agrees that the services proposed comply with all applicable Federal and State Occupational Safety and Health laws, standards for regulations, and that vendor will indemnify and hold the City harmless for any failure to so conform. 10. REFERENCE TO SUCCESSFUL VENDOR The terms vendor, supplier, proposer, or contractor may be used interchangeably in these specifications and shall refer exclusively to the vendor(s) with whom the City enters into contract as a result of this request for proposal. 11. INQUIRIES Refer inquiries in writing via email to Silvia Cuevas at ScuevasAsanta-ana.ore. 12. E-MAIL COMMUNICATIONS To facilitate the RFP process, vendors are required to monitor and respond to e-mail requests on a daily basis. 14. PRE -PROPOSAL CONFERENCE A pre -proposal conference will be held on Monday, April 29, 2013 at 10:00 a.m. at the Main Library, 26 Civic Center Plaza, Santa Ana, CA — Meeting Room A, second floor. Please RSVP to Silvia Cuevas (714) 647-5254 by Friday, April 26, 2013. Proposers are strongly encouraged to attend. 25A-24 15. ADDENDUM Any subsequent changes in the RFP from the date of issuance to the date of submittal will result in an addendum by the issuing office to those parties who have provided the proper notice of interest in responding to the RFP. 16. DISCLOSURE Any information, other than cost and price, which a vendor does not wish to have disclosed, other than for the purpose of evaluation, should have each applicable sheet or part marked "Confidential" — this data shall not be disclosed or duplicated, used or disclosed in whole or in part for any purpose other than to evaluate the response; provided that: the contract is awarded to this vendor, or as a result of or in connection with the submission of such information, the City shall have the right to duplicate, use or disclose this information to the extent provided in this contract. This restriction will not limit the City the right to use information contained herein if it is obtained from another source. 17. FILING OF RFP PROTESTS Bidders may file a "protest" of a RFP with the City's Purchasing Department. In order for a Bidder's protest to be considered valid, the protest must: 1. Be filed in writing within five (5) business days of either the RFP posted date or before 5:00 p.m. of the 5a' business day following the posting of Bid Results/Notice of Intent to Award Contract on the City's website; 2. Clearly identify the specific irregularity or accusation; 3, Clearly identify the specific City staff determination or recommendation being protested; 4. Specify, in detail, the grounds of the protest and the facts supporting the protest; and 5. Include all relevant, supporting documentation with the protest at time of filing. If the protest does not comply with each of these requirements, it will be rejected as invalid. If the protest is valid, the City's Purchasing Manager, or other designated City staff member, shall review the basis of the protest and all relevant information. The Purchasing Manager will provide a written decision to the protestor within fourteen (14) calendar days. The protestor may then appeal the decision of the Purchasing Manager to the Assistant Finance Director within five (5) calendar days of the date of the written decision from the Purchasing Manager. The Assistant Finance Director will provide a written decision to the protestor's appeal. The decision from the Assistant Finance Director is final and no further appeals will be considered. 25A-25 III. PROPOSED SCOPE OF SERVICESNENDOR RESPONSIBILITIES 1. Provide beverage and/or snack vending machines, approved locations. 2. Ensure that no less than 50 percent of the food and beverage provided in all vending machines located at City -owned facilities are of a healthy variety. 3. Provide maintenance, service and cleaning of those machines at regular intervals and/or as needed. 4. The vending operation shall be run in an efficient and courteous manner. Vending services staff member(s) shall be clean and neatly dressed, presenting a positive image for City facilities. Special consideration will be offered to bidders able to demonstrate superior customer service. 5. For the safety of the public patrons who utilize City facilities and/or maintenance concerns regarding City facilities, restrictions may be necessary including items sold, packaging, etc. The City must approve all menu items, packaging, and machines, and machine locations (or changes to the above). 6. The vendor shall obtain a business license to operate within the City of Santa Ana and maintain current liability insurance coverage. 7. The vendor(s) shall attend meetings with City staff as required. 8. The vendor(s) shall coordinate with other Agencies as required. 9. The vendor shall provide a revenue/expenditure report on a regular basis which has been mutually agreed upon by the City of Santa Ana and the vendor. 10. The vendor(s) shall provide a detailed description of estimated revenues to the City based on gross sales (see Exhibit A). The revenue to the City shall be calculated as a percentage of gross revenues. IV. RULES FOR PROPOSALS 1. The signer of the proposals must declare in writing that the only person, persons, company or parties interested in the proposal as principals, are named therein; that the proposal is made without collusion with any other person, persons, company, or parties submitting a proposal; that it is in all respects fair and in good faith without collusion or fraud, and that the signer of the proposal has fully authority to bind the principal proposer. 2. The selected vendor(s) will be expected to comply will all applicable federal, state and local regulations, and contract provisions. The ensuing contract shall contain such contractual provisions and conditions necessary to define a sound and complete agreement. 26A-26 V. EVALUATION OF PROPOSALS Proposals shall be submitted in the format as described below. Proposals will be evaluated based on the specified weighted percentages. Description of Operation (15%) Describe how all required tasks are to be completed including vending machine installation, maintenance and service. Include proposed response time to service calls. Qualifications and Experience (40%) Provide a synopsis of the vendor's qualifications and past experience. Include a description of similar vending operations or agreements. The vendor shall identify a Manager and other key personnel to be assigned, their qualifications, representative experience, and their capability to explore and resolve problems. Equipment, Item Selection, and Pricing and Marketing (15%) Provide a description of vending machines to be utilized in operations, including and safety and/or anti -vandalism features therein, as well as capability to provide custom machine facades that incorporate graphics provided by the City for machines at select locations; proposed menu items and pricing in detail. Revenue (30%) The vendor shall complete Exhibit A (City Revenue Proposal) located at the end of the Request for Proposal. Extra points will be given to proposals that are able to utilize technology, printouts or some other reporting process so that City can verify gross sales. The response to this Request for Proposal should contain documentation of vendors and/or vendor's agency's credentials and expertise in this field. Substantial consideration will be given to vendors with demonstrable and documented experience in similar work. Responses will be evaluated on the basis of the qualifications, abilities, and responsiveness of the proposing vendors. An evaluation committee appointed by the Executive Director of Parks, Recreation and Community Services Agency will review the responses received. All proposals received will be fully reviewed and rated by the Evaluation Committee. The ultimate vendor selections will be based upon both business experience and projected revenue. VI. CITY RESPONSIBILITIES The City will provide the following: 1. Electricity and electrical maintenance for approved vending machines to be installed. 25A-27 2. Approval of sites and number and types of machines to be installed. 3. Staff liaison for communication and problem resolution. VII. PROPOSALS AND PROPOSAL FORM 1. PROPOSALS Vendor must submit a detailed proposal that addresses the specifications and should not to exceed 20 pages. Vendor must also return all requested documents with their proposal as specified in Section II.4 of this document. Applicants are asked to use 12 point Times New Roman font. Please list any deviations from the listed specifications below. Deviations: 2. PROPOSAL FORM Responses to this Request for Proposal are due at 4:30 p.m. MONDAY, MAY 13, 2013. The undersigned Vendor agrees to provide vending machine services at City -owned properties in accordance with the specifications. UWe have stated herein the services and fees that Uwe will furnish and deliver as specified. • Award shall be based upon the evaluation criteria included in Section V. Where there is a discrepancy between words and figures, WORDS SHALL GOVERN. The City of Santa Ana reserves the right to cancel any agreement in the event that terms under which vending machine vendor is contracted are violated. Name of Vendor (Person, Firm, Corp.) Address Address Telephone Number VIII. VENDOR'S REFERENCES Signature of Authorized Rep. Name and Title (Please Print) Date Fax Number This sheet must be completed in full and returned with vendor's proposal. List and describe fully the last three contracts performed by your firm, which demonstrate your ability to provide vending machine services in accordance with the specifications in Section III. Attach additional pages if necessary. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. Also, please attach a letter or printout from vendor's insurance provider(s), current and/or prior, who have provided your business with insurance over the last three (3) years, detailing any claims that have been filed in connection with vendor's vending machine operations. Customer Name: Address: Contract Amount: Reference No. 1 Contact Individual: Phone Number: Year: Description of equipment and services provided: Reference No. 2 25A-29 Customer Name: Contact Individual: Address: Phone Number: Contract Amount: Year: Description of equipment and services provided: Reference No. 3 Customer Name: Contact Individual: Address: Phone Number: Contract Amount: Year: Description of equipment and services provided: EXHIBIT A CITY REVENUE PROPOSAL INSTRUCTIONS Vendor shall complete the "Existing Sites" portion of this form, indicating the number and types of machines to be provided (beverage vs, snack) from which revenue estimate is generated and the total estimate of revenue to be generated to the City. Total annual revenue to City shall be determined as the City's share of the estimated annual sales revenue. This form will be used for City revenue comparison purposes only. EXISTING SITES M 25A-30 City Parks & Facility Vending Operations Percentage of gross monthly sales that will be paid to City (list percentage) Estimated gross annual sales $ Estimated annual sales revenue to City based on percentage $ Total Annual Revenue to City $ PRCSA Park/Facility Sites Address Existing Machines Proposed Number/Type Of Machines Memorial Park 2102 S. Flower St. 2 1 drink and 1 snack Rosita Park and Salgado Recreation Center 706 N. Newhope St. 2 1 drink and I snack Santa Ana Public Library 26 Civic Center Plaza 2 1 cold drink and 1 snack Santa Ana Senior Center (SASC) 434 W. 3'a Street I I cold drink/snack combo Southwest Senior Center SWSC) 2201 W. McFadden Ave. 2 1 cold drink and 1 snack EXISTING SITES (continued) Other City Agency Facility Sites Address Existing Proposed Number/Type Machines Of Machines Santa Ana Regional 1000 East Santa Ana Blvd 3 2 cold drink and 1 snack Transportation Center (SARTC) Santa Ana Police Department, 60 Civic Center Plaza 3 1 cold drink, 1 hot drink, Code 7 Cafe and 1 snack Santa Ana Police Department, 60 Civic Center Plaza 1 1 cold drink 1' Floor Santa Ana City Hall 20 Civic Center Plaza 2 1 cold drink and 1 snack Santa Ana City Yard, 220 S. Daisy Ave. 3 1 cold drink, 1 hot drink Administrative Building and I snack 10 25A-31 Santa Ana City Yard, 220 S. Daisy Ave. 1 1 cold drink Fleet Maintenance 11 25A-32 ATTACHMENT "A" CERTIFICATION OF NON-DISCRIMINATION BY CONSULTANTS As suppliers of goods or services to the City of Santa Ana, the Firm listed below certifies that it does not discriminate in its employment with regard to race, color, religion, sex, or national origin; that it is in compliance with all federal, state and local directives and executive orders regarding non-discrimination in employment; and that it agrees to demonstrate positively and aggressively the principle of equal opportunity in employment. WE AGREE SPECIFICALLY: To take affirmative steps to hire minority employees with the company. 2. To establish or observe employment policies within affirmative promotion opportunities for minority persons at all job levels. 3. To communicate this policy to all persons concerned, including all company employees, outside recruiting services, especially those servicing minority communities, and to the minority communities at large. FIRM TITLE OF PERSON SIGNING SIGNATURE DATE Please include any additional information available regarding equal opportunity employment programs now in effect within your company. 12 25A-33 ATTACHMENT"B" SAMPLE ADDITIONAL INSURED ENDORSEMENT Insurance Company This endorsement modifies such insurance as is afforded by the provisions of Policy # relating to the following: 1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; its officers, employees, agents and representatives are named as additional insureds ("additional insureds") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed by or on behalf of the name insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included. 4. With respect to the additional insureds, this insurance shall not be cancelled, or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701. (Completion of the following, including countersignature, is required to make this endorsement effective.) Effective Policy # Issued to Name Insured Countersigned by 13 the endorsement form as part of 25A-34 ATTACHMENT"C" SAMPLE AGREEMENT CITY OF SANTA ANA SERVICES AGREEMENT THIS AGREEMENT, made and entered into this day of 20 by (hereinafter "Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City"). RECITALS A. The City desires to retain a Contractor having special skill and knowledge in the field Of services comparable with "high-level" industry practice. B. Contractor represents that Contractor is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional "high-level" contractor in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: SCOPE OF SERVICES Contractor shall perform those services as set forth in the Services Agreement Description/Specifications/Work Statement (Exhibit "A" hereto) and all attachments thereto, as well as the Contractor's Proposal of Services (Exhibit " " hereto) attached to this Agreement. In the event of a conflict between the terms of this Agreement and any Exhibits or Attachments hereto, the terms of this Agreement shall prevail. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates and charges identified in Exhibit " ". The total sum to be expended under this Agreement, shall not exceed the annual amount of $ during the term of this Agreement. b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City or as otherwise provided in Exhibit A. 14 25A-35 3. TERM This Agreement shall commence on the date first written above and terminate on unless terminated earlier in accordance with Section 12, below. Additionally, the City may terminate this Agreement if the Santa Ana City Council fails to approve funding for the Agreement for any fiscal year covered herein. This Agreement may be renewed for five additional one-year terms in an annual amount not to exceed $ Such renewal(s) shall be in a writing executed by the Executive Director of the Parks Recreations and Community Services Agency and the City Attorney. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to its employees and shall be responsible for all applicable withholding taxes. 5. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Contractor shall maintain commercial general liability insurance naming the City, its officers, agents, volunteers, and employees as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Contractor's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence. Contractor shall supply City with a fully executed additional insured endorsement in substantially the form as set forth in Exhibit "C" attached hereto upon execution of this Agreement. Said endorsement shall be approved in form by the City Attorney. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Contractor is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the 15 25A-36 work under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Contractor is or employs a licensed professional such as an architect or engineer Contractor must obtain and maintain Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim. e. The following requirements apply to the insurance to be provided by Contractor pursuant to this section: (i) Contractor shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. f. If Contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Contractor's right to be paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 6. INDEMNIFICATION AND HOLD HARMLESS Contractor agrees to indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, lost profits, restitution, judicial or equitable relief or any other type of damage whatsoever arising out of claims for the same, which may arise from the direct or indirect actions of the Contractor or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates in any way to the services provided by Contractor under this Agreement; and (2) from any claim that personal injury, damages, just compensation, lost profits, restitution, or judicial or equitable relief or any other type of damage whatsoever is due by reason of the terms of or effects arising from this Agreement or of the Contractor's actions hereunder. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, lost profits or any other judicial or equitable relief or damages suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, relative to any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, lost profits, or judicial or equitable relief or any other type of damage whatsoever has arisen by reason of the terms of, or effects arising from this Agreement or Contractor's actions hereunder. City may make all reasonable decisions with respect to its representation in any legal proceeding. 16 25A-37 CONFIDENTIALITY If Contractor receives from the City information which, due to the nature of such information, is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor, disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 8. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 9. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 telefacsimile (714) 647-6956 With courtesy copies to: and Executive Director of Parks, Recreation and Community Services City of Santa Ana 26 Civic Center Plaza (M-75) P.O. Box 1988 Santa Ana, California 92702 17 25A-38 City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 telefacsimile (714) 647-6515 To Contractor: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 10. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive agreement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 11. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 18 25A-39 12. TERMINATION AND DAMAGES This Agreement may be terminated by the termination and by the Contractor upon ninety termination by the City, Contractor shall be entitled compensation for all services performed by Cc termination, subject to the following conditions: City upon thirty (30) days written notice of (90) days written notice. In the event of to receive and the City shall pay Contractor itractor prior to receipt of such notice of a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement and in the Specifications, Exhibit "E" hereto. c. Material Breach: If the Director determines the Contractor has failed in the performance of the duties and/or schedule as provided herein, the Director may consider the Contractor in material breach. City may exercise all remedies in law or equity for said breach including, but not limited to: 1) withholding all or a portion of payment owed relative to any such failure to perform or for any delay in performance, and 2) directing the work be accomplished by either City employees or a new contractor at Contractor's expense, as determined by the Director. Contractor shall be responsible for all costs resulting from any breach, including incidental and consequential damages (see Sample Failure To Perform Letter, Exhibit " " hereto). 13. DISCRIMINATION Contractor shall not discriminate because status, sexual orientation, age, national origin prohibited by applicable law, in recruitment, termination or any other employment related ac opportunity employer and shall comply with all a regulations. 14. JURISDICTION -VENUE of race, color, creed, religion, sex, marital ancestry, or disability, as defined and selection, training, utilization, promotion, tivity. Contractor affirms that it is an equal pplicable federal, state and local laws and This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought by the parties hereto or arises out of, or in connection with or by reason of this Agreement. 15. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and 19 25A-40 required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability may, at the City's discretion, be cause for termination of this Agreement. 16. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Maria Huizar Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By Lisa E. Storck Assistant City Attorney RECOMMENDED FOR APPROVAL: CITY OF SANTA ANA: Kevin O'Rourke Interim City Manager Kai 7 G f eh By: NAME) TITLE) Tax ID # GERARDO MOUET Executive Director of the Parks Recreation and Community Services Agency 25A-41 s i r� c. IN RESPONSE TO Request for proposal TO PROVIDE BEVERAGE AND/OR SNACK VENDING SERVICES ON CITY -OWNED PROPERTIES May 6, 2013 25A-42 . / & all@[* Jronr .� � dl.� ~ - May 6, 2013 City Of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92701 ear City of Santa Ana, ttomated Vending Technologies is pleased to provide the City of Santa Ana with a detailed mment, which responds to the Request For Proposal to provide healthy beverage and/or snack machines and vices, at a reasonable prices, for the City of Santa Ana. are confident that the enclosed comprehensive package will surpass your expectations and that AVT's ng technological capabilities as a custom hardware and dispensing machine manufacturer/designer, ware developer, system integrator, vending services provider, and total Automated Retail turnkey pions provider, will guarantee the quality and integrity that is synonymous with the AVT's name and ory. a point of mention, AVT currently provides vending services to the City of Santa Ana, Westwood College, ty of Orange County Jails and County Facilities and therefore we have proficiency and experience in vicing these types of vending accounts and locations. lank you for your consideration and for your consideration IT )rdially,�, n Alexander of Operations T, Inc. AVT, INC. 341 Bonnie Circle Ste. 102 Corona, CA 92880 Telephone: 951.737.1057 Facsimile: 951.737.7646 �� �� u.actin�oniinr.rom 25A-44 About Us AVT has been building vending machines and providing innovative solutions to (he worldwide market for many years As an industry leader, we offer a full line of customized vending solutions, loaded with all the latest features- AVT offers methods of integrating vending Into today cashless society with lire uidusbies most advanced equipment, reporting. and support AVI"s custom oriented approach both increases convenience for consumersand expands use of vending machines into now. applications — including retail environments. tools, safety equipment. office supplies achool lunches- medical supplies, and more. The ease it, which vending machines can be tracked with adhet a computer or hand held device is astonishing In today's. high speedinformation network, we connect all the dots to make a vending business, self service kiosk, or automatedretail store more successful than ever before The AVT Advantage • Onmanned retail environments help to reduce labor and expand store hours • Efficient integration of software and hardware reduces costs • ,Sophisticated shop robotics redefine the automated retailing experience • Digital advertising network creates new marketing opportunities • Diverse offeringsopen new product categories and points of distribution • Manufacturing and design expertise leads to customizable branding solutions • Proprietary technology enables owners and operators to remotely manage systems and receive real-time sales., inventory and system diagnostic information via the Internet. AVr is an extraordinary company- having seen growth in virtually every quarter since inception. The company owns several licy patents that help position it as a leader in the new world of Automated Retailing. AVT began over 1.0 yearsago as a distributor of traditional vending machines. After mastering this niche, we stalled the process to become a manufacturer utilizing bell, in-house .and outsourced production " In 2008, we began the process of transforming the company from a -vending manufacturer to a pioneer In fire world of self-service automated stores. We spent nearly 3 years designing proprietary and patentable technologies and systems that could out maneuver the competition by being more. innovative, quicker to the market, more consumer friendly, and less expensive to produce Today AVT is a leader in the world of Automated Retailing - abusmess category we helped create AVT has: unique and innovative methods to help business and brand owners reach new customers, expand distribution, lower costs, enhance awareness, and sell products 24/7/365. Contact us for more information on how we call help you reach your goals rVI Vending Services The following is an overview of our vending services recommendation, specifically tailored to your facility and personnel. We believe that if all your criteria are met, we will hove demonstrated the qualifications necessary to achieve your total satisfaction. Reliable Equipment AVT Vending Services believes that there are certain equipment standards to which we must adhere in order to present a quality vending program to you. All AVT equipment will feature dollar bill acceptors, Please see the Tools of the Trade section for specific equipment recommendations and locations. Product Quality Our proposed equipment package will allow AVT to introduce many new products immediately and to expand the availability and convenience of many others. To ensure that the most popular products are consistently offered, we utilize customer -driven Plan-C-Grams for the glass front snack merchandiser. We will immediately introduce the following products: • Freshly prepared foods • National restaurant brands • Fat free, low fat, reduced salt, etc. snack and fresh food products • Microwaveable food entrees and sandwiches • Battle beverages (soda, juice, tea, watery • Dual cup hot beverages • Coke and Pepsi products • Fruit juice • Gourmet hot beverages • Branded hot beverages • Premium candy and snacks Please see the Product Marketing and Merchandising section for specific product recommendations. ill '. A Quality Fresh Foods We have a broad variety of fresh food items that rotate through the fresh food kiosk. Ali fresh food items will prominently feature "fresh food dating" for your convenience and pleasure. Sandwiches, salads, and entrees are made using the best quality products and our own recipes. AVTVending understands that each client is unique and requires specialized refreshments services. Our Quality Assurance team of food and safety proffesionals moniter quality and Food safety practices in our culinary centers with our preffered suppliers. These products are made fresh to the brand's exact specifications and bring you the same quality and freshness without having to leave your location. Please see the Marketing and Merchandising section for specific fresh food recommendations. Outstanding Service It takes more than food and drinks to be the world's Number One Vending Company... it takes the AVT brand of service, too! We will provide regular account reviews with your vending liaison throughout the year. Our service center will provide experienced service personnel well trained in equipment maintenance. A sanitation / preventive maintenance checklist wilt be used to document and record the frequency and type of maintenance or repair activity performed on our equipment. AVf will also introduce a customer service telephone number that will be posted on every bank of vending machines. This will enable any associate to report equipment malfunctions, request refunds, or provide feedback of any nature. All customer service issues will be responded to within two hours of receiving the formal service call. Please see the Operating Standards section for specific service recommendations. 25A-47 Customer Satisfaction We seek to achieve superior customer satisfaction by "doing the right things right" for you. The most important factor in our continued success is direct customer input. AVT Connect Our AVT Connect program involves an independent telephone survey of your satisfaction. Our AVT Connect representative will call you and ask seven simple questions and provide you with an opportunity to grade our service. Your responses and resolution reports are forwarded to regional and division management. Tell Me About It! AVT's exclusive Tell Me About Itl Program enables us to collect input from you. Every customer may use these postage -paid cards to voice concerns, make product requests, recommend additional equipment, or to compliment our service or staff. No other vendor empowers its customers to make such a difference in their vending programs. Executional Excellence Program AVT Vending Services is committed to visiting with each client on a monthly basis. This visit is scheduled in advance and helps ensure that we are in tune with our clients' needs. After each visit, a card is filled out documenting the commitments made to you during the visit. These cards are filed by location and are used as confirmations that follow through is completed on all requests. 25A-48 PERSONAL QUALIFICATIONS AVT has a complete staff of services including sales, marketing, equipment design/manufacturing, maintenance, software development, to support nearly 1000 vending systems currently in the field and growing. Experience of the Designated Vending Operations Manager/Account Executive Communication and Service is the key aspect at AVT. AVT's Vending Operations Managers, Supervisors, and Account Executives will help resolve any concerns, introduce new products, assure your satisfaction and keep you updated about updated about new innovations and equipment in our industry. Our Management team will meet with you on a regular basis according to your schedule to maintain an unbroken chain of communication, to ensure the best possible relationship. I, Kim Alexander- Vice President of Operations Over 20 years of experience in the vending operations and route management. Ms. Alexander is responsible for a diversified array of tasks involving a multitude of vending operations management. Including maintaining and developing a strong customer base, Works in direct correspondence with the President and CEO. Ms. Alexander oversees all vending and route operations and personnel. Responsible for all account contracts, insurance, accounting, payroll, budgeting, hiring personp&orks directly with the State of California and many other city and county government principality's. H. harry Weast (Vendine Regional Service Manager) Mr. Weast is the Regional Manager for AVT and is responsible for tasks involving and instructing customers and employees on all types of vending equipment, scheduling movement and removal of equipment, overseeing all shop operations, technicians and AVT Service/Route Personnel Over 32 years of experience in manufacturing, vending operations, and route management. AVT. INC. 341 Bonnie Circle Ste. 102 Corona, CA 92880 Telephone: 951.737.1057 Facsimile: 051.737.7648 www.akinwnline.25A-49 Experience of other kev nersonnel and contractors assigned to the services AVT Service/Route Personnel All AVT service personnel wear AVT branded/logo uniforms, fingerprinted and life scanned by the County Of Orange Probation Department, and are subject to Substance Abuse screening as a condition of employment. The average length of employment for AVT's personnel who directly service our accounts is about 6 years, or twice the average, which equates to consistency in the level of services you receive. All route drivers are certified through NAMA ** Please see NAYVIA Training exhibit Service Technicians. AVT's Service Technicians, available to you at any time, is highly qualified and trained troubleshooters who can remedy a vast array of technical problems in the field. AVT has a complete staff of services including sales, marketing, equipment design/manufacturing, maintenance, software development, food distribution, and advertising (including integrated digital signage advertising LCD display screens onto vending machines), to support our nearly 1000 vending systems currently in the field and growing. Our vending route customer service team services and fills "First in / First Out" and ensures product freshness by making routine checks on all expiration dates to assure product freshness. Our Customer Service team is trained to watch for code dates and "pull" products close to expiration and replaced with new fresh ones. All of our products are date stamped by the manufacturer as well as providing nutritional value information on each and every product. Our vending route operation team reviews daily reports, location history and machine inventory and translates this information into orders which are then placed with multiple suppliers who deliver to AVT's facility multiple times each week ensuring product availability and freshness. The greatest assurance of freshness, however, comes from working with a vendor knowledgeable in merchandising. At AVT we track what sells at your location, and how much historically sells in the interval between services, and then restock each product category accordingly. 25A-50 �� : H"IOV4 ,- f Evaluation Criteria AVT's mission is to offer superior quality of products and reliable machines, superior delivery, maintaining fresh products as our priority, while offering the best after -service and customer support to our clients with an eye towards assuring the highest degree of customer satisfaction. Our plan at AVT is to operate under these three simple values of Service, Quality, and Delivery. We confidently believe that with our experience, history, references, and excellent track record a great partnership can maintained and grown with the City of Santa Ana, Parks, Recreation and Community Services Agency .AVT Inc. would love to continue being your reliable vending service provider. AVT has responded to the City of Santa Ana, Parks, Recreation and Community Services Agency specific RFP points including Additional information. 1. Schedule of Service AVT's Schedule of Service can begin with at least a 2 weeks prior notice or lead-time to prepare machines, test machines, and product merchandising. 2. Description of the type of Service AVT will be providing the City of Santa Ana superior vending services for the following Memorial Park *2 machines* 30 % commission paid monthly Rosita Park and Salgado Recreation Center* 2 machines*30% commission paid monthly Santa Ana Library*2 machines* 30% commission paid monthly Santa Ana Senior Center (SASC) * 1 machine* 30% commission paid monthly Santa Ana Senior Cemer(SWSC)*2 machines *30% commission paid monthly Santa Ana Regional Transportation center*3 machines *30% commission paid monthly Santa Ana Police Department*3 machines *Lower Pricing* no commission Santa Ana Police Department Code 7 Caf6*3 machines* Lower Pricing* no commission Santa Ana Police Department 1st Floor -Lower Pricing* no commission Santa Ana City Hall- lower pricing *2 machines *Lower Pricing*no commission Santa Ana City Yard Admin Building* 1 machine*Lower Pricing* no commissions Santa Ana City Yard Fleet Maintenance*2 machines*30% commission paid monthly 3. AVT will guarantee it will meet the healthy foods and drinks guidelines. 50/50 balance of Healthy Snacks, snacks and Beverages, as mandated by the city. 4. Frequencies for Filling Machine with Products AVT's frequency of service and filling machines with products will be as frequent as needed, in order to maintain product freshness, stock levels, and overall general maintenance. 5. Products and Brands Product Ouality, Availability, and Freshness Just like everything else we provide, AVT believes that quality, appearance, freshness and presentation are all the major attributes to providing supreme quality and customer service. 25A-52 Overall, we believe that by giving our customers what they want will generate the greatest sales. If this is done properly, the products will move too quickly to allow them to remain in a machine past the expiration date. We order product supplies from several food and vending wholesalers which deliver several times each week. AVT has a 60,000 square foot facility in Corona California where all bulk products are stored for daily disbursement among a fleet of route personnel. Based on reports generated by our software programs, AVT route personnel arrives each morning at approximately 5:00 AM to load their fresh food products based on generated reports. Each driver has a daily route to service specific accounts within their designated geographical area to enhance customer service and efficiency. Customer Service and After -Service Hours of operation; Our hours of operations are Monday — Sunday 6:00 AM to 6:00 PM with 24 Hr. emergency technician response. Process and procedures for addressing problems (e.g., machine failed to provide consumer with selected item, etc.) AVT employs a 3 point response procedure and system for addressing problems and is as follows: Every machine has an AVT phone number for calling -in problems or systems troubles. 1. Our route drivers are trained to review system operation on every visit to any vending system. 2. This includes interfacing with location primary contact to review and report issues, problems or troubles beyond their ability to respond to, 3. They write trouble and fix -it tickets for systems needing additional technician support. Refund kit and Refund slims given to every account contact Please see the following 2 pages. 1. Letter and given to every location 2. Refund slips to help in returning lost money immediately to the customer. AVT, INC, 341 Bonnie Circle Ste, 102 Corona, CA 92880 Telephone: 951.737.1057 Facsimile: 951.737.7646 www.aNinconline.com 25A-53 AVT, Inc. Example of: Refund Letter and Refund Slips INC. Technology In ` lendtng AVT, Inc. 341 Bonnie Circle, Ste.102 Corona, CA 92880 For your convenience we have provided a refund kit for you to use. If you have any problems with the machines not vending properly, please call me, so I can dispatch a tech out to fix the problem. Please use the money provided in this kit for any refunds that are owed. If you would fill out a refund slip for all refunds I would appreciate it. If you have any problems or questions, do not hesitate to call me. Thank you, ]Kim Alexander VP of Operations 951-737-1057 ext321 Automated Vendin Tech1T ies 341 Bonnie Circle Ste, 102 orona, CA 92880 Telephone: 951.737.1057 Facsimile: 951.737,7646 BCWwavtincmli eum 25A-55 FOR VENDING MACHINE REFUND The Information Requested Will Help Us Correct The Trouble Amount Lost: Date: Machine Type: Location: Which Item: (Signed): 76ank7ou AVT, Inc. (877) 424.3663 Toll Free (951) 737-1057 FOR VENDING MACHINE REFUND The Information Requested Will Help Us Correct The Trouble Amount Lost: Date: Machine Type: Location: Which Item: (Signed): 7hank'You AVT, Inc. (877) 424-3663 Toll Free (951) 737-1057 FOR VENDING MACHINE REFUND The Information Requested Will Help Us Correct The Trouble Company:_ Amount Lost: Machine Type: Which Item: Date: Location: (Signed): 7FiankYou AVT, Inc. (877) 424-3663 Toll Free (95I) 737-1057 25A-56 Customer Name: Juvenile Hall Contact Individual: Bridget Mack Address: 341 The City Dr. Orange CA 92868 Phone Number: (714) 939-4850 Contract Amount: $71,400 Year: 2004 — Present (Gross Annual Revenue Amount) Description of equipment and services provided: 4 Soda, 3 Snack, I Carousel, 2 Debiteks and 2 Product Machines Reference No. 3 Customer Name: Westwood College Contact Individual: Jane Address: 1551 S. Douglass Rd. Anaheim, CA 92806 Phone Number: (714) 704-2721 Contract Amount: $64,500 Year: 2004 — Present (Gross Annual Revenue Amount) Description of equipment and services provided: 3 Soda, 2 Snack, 4 Coffee and 2 Carousel Machines EXHIBIT A CITY REVENUE PROPOSAL INSTRUCTIONS Vendor shall complete the "Existing Sites" portion of this form, indicating the number and types of machines to be provided (beverage vs. snack) from which revenue estimate is generated and the total estimate of revenue. to be generated to the City. Total annual revenue to City shall be determined as the City's share of the estimated annual sales revenue. This form will be used for City revenue comparison purposes only. EXISTING SITES 25A-57 City Parks & Facility Vending Operations Percentage of gross monthly sales that will be paid to City (list percentage) 30% Estimated gross annual sales $60,000 Estimated na nual sales revenue to City based on percentage $18,000 Total Annual Revenue to City $181000 PRCSA Park/Facility Sites Address Existing Machines Proposed Number/Type Of Machines Memorial Park 2102 S. Plower St. 2 1 drink and I snack Rosita Park and Salgado Recreation Center 706 N. Newhope St. 2 1 drink and I snack Santa Ana Public Library 26 Civic Center Plaza 2 1 cold drink and i snack Santa Ana Senior Center (SASC) 434 W. 3rd Street 1 I cold drink/snack combo Southwest Senior Center SWSC) 2201 W. McFadden Ave. 2 1 cold drink and I snack EXISTING SITES (continued) Other City Agency Facility Sites Address Existing Proposed Number/Type Machines Of Machines Santa Ana Regional 1000 East Santa Ana Blvd 3 2 cold drink and 1 snack Transportation Center (SARTC) Santa Ana Police Department, 60 Civic Center Plaza 3 1 cold drink, I hot drink, Code 7 Cafe and 1 snack Santa Ana Police Department, 60 Civic Center Plaza I I cold drink 1st Floor Santa Ana City Hall 20 Civic Center Plaza 2 1 cold drink and 1 snack Santa Ana City Yard, 220 S. Daisy Ave. 3 1 cold drink, 1 hot drink Administrative Building and I snack 10 Avt will guarantee it will meet the healthy foods and drink guidelines, http://www.califomiaRrojectlean.orgZcalculator/ All healthy items will be tagged with the fit pick labels as well as the each machine will let the consumer know that the machine meets the 35-10-35 Nutritional Standards See below the machine sticker as well as the item fit pick stickers This vending machine stocks Fit PickTM choices that meet the 35-10-35 PIC Nutrition Standards: • less than 35% fat* • less than 10% saturated fat* • less than 35% of total weight from sugar* `nuts and seeds exluded Look for ® T pIC the FIT PICK TM 40 sticker 25A-59 Award shall be based upon the evaluation criteria included n Section V. Where there is a discrepancy between words and figures, WORDS SHALL GOVERN. The City of Santa Ana reserves the right to cancel any agreement in the event that terms under which vending machine vendor is contracted are violated. AVT Inc. Name of Vendor (Person, Firm, Corp.) 341 Bonnie Circle Suite 102 Address Corona CA 92880 Address (951) 737-1057 Telephone Number V1II. VENDOR'S REFERENCES ►iii.�� A�Gt Natalie Russell President Name and Title (Please Print) 5/6/2013 Date (951)737-7646 Fax Number This sheet must be completed in full and returned with vendor's proposal. List and describe fully the last three contracts performed by your firm, which demonstrate your ability to provide vending machine services in accordance with the specifications in Section III. Attach additional pages if necessary. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. Also, please attach a letter or printout from vendor's insurance provider(s), current and/or prior, who have provided your business with insurance over the last three (3) years, detailing any claims that have been filed in connection with vendor's vending machine operations. Reference No. 1 Customer Name: State of California Dept, of Rehabilitation Contact Individual: Candise Clark Address: 721 Capital Mall 6`b Fl. Sacramento CA 95814 Phone Number: (916) 558-5353 Contract Amount: $98,800 Year: 2012 — 2015 (Gross Annual Revenue Amount) Description of equipment and services provided: �9 Soda 23 Snack and 5 Coffee Machines Reference No. 2 25A-60 ATTACHME_`J. ° V' CERTIFICATION OF NON-DISCRIMINATION BY CONSULTANTS As suppliers of goods or services to the City of Santa Ana, the Firm listed below certifies that it does not discriminate in its employment with regard to rar. 1, color, religion, sex, or national origin; that it is in compliance with all federal, state and local directives and executive orders regarding non-discrimination in employment; and that it agrees to demonstrate positively and aggressively the principle of equal opportunity in employment. WE AGREE SPECIFICALLY: To take affirmative steps to hire minority employees with the company. 2. To establish or observe employment policies within affirmative promotion opportunities for minority persons at all job levels. 3. To communicate this policy to all persons concerned, including all company employees, outside recruiting services, especially those servicing minority communities, and to the minority communities at large. FIRM h, y-. TITLE OF PERSON SIGNING SIGNAT DATE Please include any additional information available regarding equal opportunity employment programs now in effect within your company. 12 25A-61 ATTACHMENT"B" SAMPLE ADVITICNAL IN5•'URE7D --NDGRSEMEN'r Insurance Company �� [J� PJt fi 9' �P - � mn y This endorsement modifies such insurance as is afforded by the provisions of Policy # relating to the following: 1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; its officers, employees, agents and representatives are named as additional insureds ("additional insureds") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed by or on behalf of the name insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included. With respect to the additional insureds, this insurance shall not be cancelled, or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701. (Completion of the following, including countersignature, is required to make this endorsement effective.) Effective Policy # Issued to Name Insured Countersigned by the endorsement form as part of 13 25A-62 ATTACHMENT"c" SAMPLE AGREEMENT CITY OF SANTA ANA SER7,,CES AGREEMENT THIS AGREEMENT, made and entered into this day of 20 by (hereinafter "Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City"). RECITALS A. The City desires to retain a Contractor having special skill and knowledge in the field of services comparable with "high-level" industry practice. B. Contractor represents that Contractor is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional "high-level" contractor in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: SCOPE OF SERVICES Contractor shall perform those services as set forth in the Services Agreement Description/SpecificationsNVork Statement (Exhibit "A" hereto) and all attachments thereto, as well as the Contractor's Proposal of Services (Exhibit " " hereto) attached to this Agreement. In the event of a conflict between the terms of this Agreement and any Exhibits or Attachments hereto, the terms of this Agreement shall prevail. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates and charges identified in Exhibit " ". The total sum to be expended under this Agreement, shall not exceed the annual amount of $ during the term of this Agreement. b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City or as otherwise provided in Exhibit A. 14 25A-63 AVT, Inc. License, Permits and Insurance 25A-64 C(^)REY CERTIFICATE OF LIABILITY INSURANCE DATE {M UDwwYn 05/3112012 HIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS ERTIF'CATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES ELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED EPRESENTATIVE OR PRODUCER AND THE CERTIFICATE HOLDER. PORTANT: It the certificate holder is an ADDITIONAL INSURED, the pollcy(Ies) must be endorsed. It SUBROGATION IS WAIVED, subject to a terms and condlllons of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the rtillcate holder In lieu of such endorsemerl(s). LACER Mane: (826) 30C9000 Fast (620)570-0908 W CENTURY INS SERVICES, INC. _ COyE^CT NEW CENTURY INS SERVICES, INC, PWNE (626) 300.9000 IFZA (626) 670.0908 N. 2ND ST. HAMBRA CA 91801 E.MAu Info®uancl.com P�WOER r ME 1 15724 INSURER(S) AFFORDING COVERAGE NAIC0 Agency UO: 0607085 wo T, INC. I BONNIE CIRCLE, SUITE 101A & 102 IRONA, CA 92880 INSURERA , GOLDEN EAGLE INSURANCE CORP INsuREns . NATIONAL UNION FIRE INS COMPANY IN,,REgc ZURICH INSURANCE COMPANY INSURER 0: IN6VAERE INSUFIERF IVERAGES CERTIFICATE NUMBER: R7914 REVISION NUMBER: HIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD 4DICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS :ERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, r TYPE OF INSURANCE � SLBN POLICY NUMBER POLICYaPP MUCYW LIMITS DaNeRN. LIABILITY CBP8283936 05131112 06131M3 EACH OCCURRENCE $ 1,000,p00 X COMMERCIAL GENERAL LIABILITY DNAAOETO RENTED �, ra1E41Ee� n„ce s 500,66o OIAIMSMAOE I X IOCOUR MED. EXP(My one peraoc s 10,000 PERSONAL a AOV INJURY IS 1,000,000 GENERAL AGGREGATE_ S 2,000,000 GENT AGGREGATE LI MIT APPLIES PER: j PRODUCTS - COMPIOPAGG _ § 2,0001000 POLICY EO LOC AUrosoBlLe LUAarry — BA2442759 02122/12 02/22/13 COMBINED SINGLE LIMIT (Ea acclddOr) § -- § 1,000,000 X ANY AUTO BODILY INJURY (Per peracn) S ALLOWNEDAUTOS jij BODILY INJURY(P., accidenp S SCHEDULEDAUTOS PROPERTY DAMAGE HIREDAUTOS (Par awdenl) IS NON OWNED AUTOS S AR XL�ppR 8 1 17411 11/04/12 EACH OCCURRENCE 4,000,0007 AGGREGATE 4,000,000 ExcEsO LIAa CLAIMS -MADE OLE _ RETEEOUCTIB, If WORNEaa COMPENSATI)d 4007748 02106/12 02/06/13 X UTH i BY IIMR § AND EMPLOYERS• LIAe,LNY YIN ANY PROPRRTOWFIVYNEMExECUnVC r E.L. EACH ACCIDENT S 1,000,000 E.L. DISEASE -EA EMPLOYEE S 1,000,000 0"ICEMEMBER EXOLUodor _ t (Mand.tW IN 0) N(A E.L. DISEASE -POLICY LIMIT § 1,000,000 IY4bMrAnu r OESCRIPTIONOFOPERATICNSM 1 OCRIPTION OF OPERATIONS I LOCATIONS! VEHICLES (Attach ACOAD 101, AddlNOntl Remarks Schedule, If marespace la required) a insurer will not Cancel the insured's coverage without 30 days prior written notice to the State. The State of California, its officers, ants, employees, and servants are included as additional Insured, but only Insofar as the operations under this Contract are Tcerned. iRTIFICATE HOLDER CANCELLATIONS Department of Rehabilitation Business Enterprises Program (BEP) Vending Machine Unit (VMU) 721 Capitol Mall, 5th Floor Sacramento, CA 95814 (V6))r 558.5345 Fax (916) 658.8347 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUh WQED REPREBENrAT,VE The ACORD name and logo DISPLAY CONSPICUOUSLYAT PLACE OF BUSINESS FOR WHICH ISSUED CALIFORNIA STATE BOARD OF EQUALIZATION ode or ro SELLER'S PERMIT ' �4 N � ACCOUNTNUMBER mod W eNp1' 1/2/2008 SR EH 101-025067 NOTICE TO PERM17TEE You are tsqukad to obey as AVT VENDING, INC. FedenV and State taws that 341 BONNIE C I R STE 102 m9t4ta or cortro/ your ro CORONA, CA 92880-2895 mt atl mu to du othelwlse. L � IS HEREBY AUTHORVED PURSUANT TO SALESAND USE TAX LAW TO UMAOE IN THE BUSINESS OFSELUNO TANGIBLE PERSONAL PROPERTY AT THE ABOVE LOCATION. THIS PERMIT IS VALID ONLY AT THE ABOVE ADDRESS, THIS PERMIT LB VALID UNTIL REVOKED OR CANCELED AND IS NOT TRANSFERABLE, IF YOU SELL YOUR BUSINESS OR DROP OUT OF A PARTNERSHIP, NOTIFY US OR YOU COULD SE RESPONSIBLE FOR SALES AND USE TAXFB OWED SY THE NEW OPERATOR OF THE BUSINESS, Nof vaTrclat HnyofheY address For general tax questions, please call our Information Oentor atSOO-400-7115. For Information on your rights, contact the Taxpayers' Rights Advocate Office at 888-324.2798 or g18-324-2798. BOE-442•A REV. 15 (2-05) "'+w A MESSAGE TO OUR HEW PERMIT HOLDER tin P: in.? ..-J • ...-.. ..� ... �.... a. _ 25A-66 |§�2 *! �! » � &• 7 2■ ,Ir §$$ }|(| ■; FRI IQ! |� 24t`i� ■f#� 2 !||| � ## �`-] •;`| § #- !■� « .! ( 2 5A- 7 - z -- >1y n n _.._ 'H'� ! o n 0 n 0 _.... -i' nIn le y n o n 0 n? 0 ly n o a -�I r o g5�g5°.. r�' ��p' ; � I I E'. C. °% e� 7 w I w. � � 7 ' i� 'tf � 'd •C L w � �i � �y Fi e. 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INsuaar4ce < Back to Claim Summary Agency Codas 4292993 Agency Name: NEW CENTURY INSURANCE SVS INC Summary for Claim#30474G990 Wormalionupdated asOftif9/2013 AVT INC Policy number. 0293036 Insured Mailing Address: ENemive Data: 2011/06131 AVT INC 341 BONNIE CIRCLE STE 102 Expiration Date: 201ZC."i CORONA. CA 92M D*I*of Loss: OZ13/12 RUN.: CLOSED as of 04/18112 Data Received: 02116/12 Submgradon: NONE Catty: Final Proceaasci: NA Salvage: NONE Final Procesaed: NA Total RasatW: 3.00 Total Paid: $22,261.35 REPORT DETAILS Lose location: 546 Alcoa Facility CORONA CA Loss Description: Water ding to cllenrs property, alleged to be caused by split tube removed by Insd tech Clalmant(s): MINKAGROUP Claim Rep: JOHN VIRGADAMO Supervisor: STUART SCOTT Claim Office: SAN DIEGO CLAIMS OFFICE https://agentsportal.libertymutual.com/portal/ClaimIletS i , 5/9/20I3 Claim Detail Page 1 of 1 roL►hcriy Mtctual. ' INSURANCE'' < Back to Claim Summary Agency Code4292993 Agency Name: NEW CENTURY INSURANCE SVS INC Summary for Claim #004248120 IMmatan updated as o1 W12013 AVTINC Policy number: 828399e Insured Mailing Address: EffecdvenAw 201 ND5131 AVTINC - 341 BONNIE CIRCLE STE 102 Expiration Data: 2011106/31 CORONA, CA 92880 Date of Lase: 11118A0 Data Recelved: 11N BI10 CAM: REPORT DETAILS Statue: Subrogmgon: Feet Processed: Salvage: Final Processed: Total Reserve: Total Paid: CLOSED es of 12/18/10 NONE NA NONE NA 5.00 $2,910.04 Loss location: 341 BONNIE CIRCLE SUITE 101-A CORONA, CA Loss Description: 2 trucks were broken into 1 Service ttuok. i Vending route truck items were stolen oul of trucks. Claiment(s): AVTINC Claim Rep: LAURA PRILBROOK Supervisor: GREGDEMMON Claim Office: DENVER CLAIM SERVICE CENTER bttps://agentsportal.libertymutual.com/portal/Claim215".%nT�s� 5/9/2013 Tools of the Trade People buy the names they know and trust. That's why AVT vending machines feature the most popular brands of soft drinks, meals, snacks and candy. We work with our suppliers to ensure uniform quality and freshness. Inspectors audit your refreshment center periodically, checking equipment reliability, sanitation and product quality and variety. The high-tech style of our machines adds sophisticated visual appeal to any location. Inside, these machines feature advanced selection systems, state-of-the-art microprocessors, plus programmable coin and bill handling systems. The following pages describe the equipment proposed for your location. 25A-73 blIqll N C. Equipment Highlights New Sensor Technology Ensures Product Delivery Does your current vending provider offer a system that virtually eliminates misvends and ensures customers receive the desired product or their credit back? AVT does. The most influential technology to cone to the vending Industry in decades, an infrared transmissive sensor ensures a positive vend each time. Here's how it works: • When a customer makes a selection, the spiral rotates one full revolution. • An infrared transmissive sensor detects if the product has dropped Into the delivery bin. • If the product fails to vend on the first try, the spiral will automatically make up to two additional revolutions in an attempt to vend the selection. As soon as the selection drops, the vend is complete and the spiral returns to the "home" position. • If, however, the selection still fails to vend after three attempts, the customer can make a new selection or receive a refund. Benefits: • Improves vending reliability • Re-establishes credit or refunds money • Consistent home position • Reduces service calls • Operates under any ambient lighting conditions 25A-74 Glass Front Snack Vendor These machines feature a wide variety of name -brand products such as Frito-Lay, Nestles, Hershey's, and Nabisco, not generic or off -brand products. Balanced Choices snack items are prominently displayed via AVT's unique Plan-O-Gram merchandising system. The benefits of this vendor for your facility include: • Distinctive styling provides a sleek, contemporary appearance Convertible shelving allows for the most advantageous combination of snacks and candies • Automatic shutdown (standard feature) lets you program the machine to shut down during designated time periods Large single serve (LSS) snacks offer a value choice, more for less Fresh Food Kiosk Our high-capacfty refrigerated fresh food kiosks offer a variety of fresh food Items such as sandwiches, entrees, salads, fresh fruits, yogurt and desserts made fresh daily. All items are clearly labeled with ingredients. The benefits of this kiosk for your facility include: • All products available for purchase are viewable • Programmable for promotional giveaways • Provides quicker selection time with two-way rotation of the carousel • Huge capacity of over 200 items • For multiple shift environments, can be programmed to display fresh assortment of products for each shift Capable of accepting 51 bills as well as Si coins 25A-75 rVI Fresh Food Kiosk The Health Control Temperature Setting is a computer -monitored temperature regulation system that guarantees food safety. Our machines offer contemporary styling, greater merchandising capabilities, and reliably fresh food for your location. The benefits of this kiosk for your facility include: • Guaranteed freshness and food safety • Boosts consumer confidence in product • Maintain a full array of refrigerated products • Tightest temperature control in the industry • For multiple shift environments, can be programmed to display fresh assortment of products for each shift • Capable of accepting $1 bills as well as $1 coins • Computer -monitored temperature Merchant Six (181) Snack Vendor Features: • POP for product promotions or company information • Graphics display for easier communication • New user interface - keypad based on touch sensing technology, large keys make it easy to use • 1-2-3 process: money, selection, change • Factory installation of Currenza payment systems • New "OK" key to confirm selection • Ergonomic coin dispenser • SureVend for guaranteed delivery • LED option reducing service costs 25A-76 Multi -Beverage Vendor All cold beverage machines are multi -beverage vendors, including healthy juices, soda, teas and bottled water. You can choose your preferred selections, ranging from juice to soda in any combination. Customer tastes are moving from the standard cans toward the `Bigger Better" value and convenience of recyclable plastic containers. Our machines provide you Infinite price and package flexibility. The Coca-Cola Beverage Vendor The benefits of this machine for your facility include: • The availability of flavored tea, fruit juice and isotonic drinks • Prices that can be set according to value and demand • The ability to convert mix of package size to respond to demand • Nine beverage choices • Variable pricing supporting promotional pricing for new introductions • Maximize all sales in minimal space allocations Pepsi Beverage Vendor The benefits of this machine for your facility include: • Ready to drink bottled and canned iced teas, juices and Isotonics 25A-77 Glass Front Beverage Vendors The Glass Front Multi -Beverage Vendors offer a wide variety of carbonated and non -carbonated beverages to satisfy refreshment needs. The new clear glass front improves merchandising of the desired product so brands and packages can be found quickly and easily. With up to 45 selections possible, variety is Increased while occupying less space than multiple vending machines. The Coca-Cola and Pepsi Glass Front Vendors efficiently vend thirst -quenching refreshments in a wide variety of brands and packages with convenience! Glass Front Coca-Cola Vendor This vendor offers increased variety and allows you to view the product, making it easier to choose. The benefits of this machine for your facility Include: • Easy to see, easy to choose on-the-job refreshment) Expanded variety and ability to view beverages drives usage of the vending machine • Unique elevator and conveyer delivery system makes getting a refreshing beverage fun Glass Front Pepsi Vendor This vendor combines multiple packages and prices in one machine. The benefits of this machine for your facility include: Glass front allows customers to view product prior to selection Increased variety with LIP to 45 selections Ability to convert mix of package size to respond to customer demand Product configuration allows for maximum space and selections 25A-78 rVINr 1,FZ Can Beverage Vendor INfering the most popular name brand canned 12 oz beverages Including Coca-Cola, Pepsi and other regional brands. The benefits of this vendor for your facility include: • Total 12 oz can capacity of 444 q: • Multi -pricing feature allows for greater variety of options • Reliable refrigeration ensures cold, refreshing drinks Frozen Food Vendor Customers will appreciate the large glass front case providing an attractive, full view of your products. This machine features frozen brands to offer your customers maximum flexibility. The benefits of this vendor for your facility include: Versatile shelf design allows for maximum availability • Huge capacity for a wide variety of products • Accepts both $1 and $5 bills Hot Beverage Vendor All hot cup beverage vendors feature branded coffee, ensuring an individually brewed quality drink. Many machines offer a dual cup choice. The benefits of this vendor for your facility include: Individual Selection Pricing, Manual or Automatic Water, Circuit Sett Cleaning, Branding Opportunity, Energy Saving Feature, Modular Cabinet Built with Corrosion Resistant & Rust Profing Treatment, LCD Display, Space Saver by Compact Design, Constant Boiler Water Temperature Control • Capacity: 440 811 oz or 500 A oz Cups, 500 Stir Sticks • 6 Containers with the capacity of: • 4.2 Ibs of Freeze Dried Coffee • 55lbs of Powdered Milk • 7.7lbs of Chocolate • 7.7lbs of Vanilla Ice Cream Vendor A frozen food vendor containing a wide variety of ice cream bars and other frozen desserts, as well as larger premium items such as Dove Bars. This vendor allows for multi -pricing capabilities with enhanced reliability and flexible merchandising controlled by all electronic functions. The benefits of this vendor for your facility include: • Auto Health Control provides tamper protection • Ensures quality protection by automatically maintaining a consistent freezer temperature. Vendor will discontinue dispensing products if temperature exceeds set limits • Time of Day Free Vend and discounting targets product for promotion and sampling 25A-80 N C. Condiment Stand Custom designed counter containing microwave ovens and other service equipment and supplies desired by our customers. The benefits of this stand for your facility include: • Stand holds warming equipment, condiments and utensils in an easyto-clean, convenient enclosure Microwave Oven All of AVT's microwave ovens are commercial quality, assuring your associates of safe, efficient microwave cooking. These ovens are button -programmed to our AVT's menu for ease of use. The benefits of this microwave oven for your facility include: • Patented rotating system ensuring quick, even heating • Sealed ceramic shelf, heavy -gauged painted steel wrap and cavity - Built-in thermal cut-off prevents overheating and damage Bill Changer AVT will provide you with the latest technology in coin and dollar bill changers. AVT's bill changers have a high security system protecting our customers from being short changed. The bill changer also has token capabilities and optional coin and quarter acceptance. With Its slim -line design, it requires minimum space and aesthetically matches any vending bank. The benefits of this machine for your facility include-, • Capable of accepting $1 and $5 bills • Dollar coin and token capability Advanced 18 character self -diagnostic display 25A-81 echnical Features • Individual selection pricing • Stir stick dispensor • Manual or Automatic water circuit self cleaning • Branding opportunity • Energy saving feature • Modular cabinet with corrosion resistant and rust proofing treatment • LCD Display • Space saver by compact design • Constant boiler water temperature control apacity • 440 811 oz or 500 7fl oz cups • 500 stir sticks • Coffee Grinder assembly with capacity of 6.6lbs of coffee beans :ontainers with the Capacity of: • 4.21b of Freeze Dried Coffee • 5.51b of Powdered Milk • 7.71b of Chocolate • 7.71b of Vanilla • I I lb of Sugar • 31b of Decaffinated Coffee mifications: • Height:72" • Width: 24" • Depth: 24" • Weight: 3251BS ctrical Services: • 110 - 115 VAC/ 10Amps ids: • Whole Bean, Gourmet Coffees, Espresso, Cappuccino, Fresh Vanilla, Mocha, Hot Chocolate, Tea ection: • 18 Different Selections 24 in Memory Real Espresso Up to 18 Selections Stimulates Sales Branding Opportunity Space Sayer by Compact Design Cup of Cafe VISIC311 Ant Y ti .x.. n. Conveyer Delivery Programmable Speed and Torque Glminales Spirals EHSy to Load 10 Years Motor Warranty Easy Adjustable for Different Products and Shapaa Increase up to 30% the Capacity Per Channel Elevator Delivery 1 Eliminates Drop Damage 'Heist Hight Delivery Point Product Sensor Detector Branding Opportunity Machine Features • E.nerg7• saving feature :ums off display lights cuing ,lot, operational periods • Built in Stec slool to facilitate loading of upper Imys • Continues sell eSling. diagoria Sls, as Well as Is lure Inoldenl report • Modular Cabinet built with resultant and rest proof- Ing vestment • :MOB Protocol with a complete accounting (Into stor- age and retrieval via port DEXIR3232 • LCD Display 'or programming measagas, product price and machine slat.. Greater capacity ear selection for most items Dimen5ion5:. H 72 W. 31 D.37 Weight 705 lb,; E 10CGlcal Scrvtces_ I1O-115 VAGMAnaps Refrigeration'. R134A-DFC Class Size: 41"1101 TcamperaRue: Digitally Oonirolfed Fieu VV ,V.'V,� , Y N :I Contact AVT, INC. at L277424.-IMW or visit M5 at Included Features • Standard ATM style Keypad • Vend Sensing System • LED Lighting Optional Features • 7" Widescreen LCD Media Display wl Integrated Industrial PC System • Touch Screen Vending (TSV) Bill Acceptor by Coinco • Coin Accepto by Coinco • Full Color Graphics Logo Wrap • 3" Thermal Receipt Printer • Security Web Camera • Security Alarm System & More • Additional 7" Advertising Display • External USB port ipeciGcations: • Height: 77" • Width: 34" • Depth: 3 2 " • Weight: 7371bs electrical Services: • 120VAC up to 12 AMPs ( Dedicated 15 AMP - Cirult Required) I I5V.60Hz. I Ph, 6.9A ✓ends: • I/3HP 2,97/5.8 Amp 1 15Y (refrigerated 134A) A Terms & Conditions: Terms COD CREOIf CARDICradit yard Charges will be � iblea'o an aodi-iooa1 21,, on 41sa'P.laiielcai d a ill '', oo Any, ent an P.,pres,l Pricing: PrIPS are rO8 Corona, CA Warranty: I Yeal Pull Part: 6 Labor :Narranty for 11 t. Dornestl! sale;. InlernatiouJ' Wandnly: I Yoa1 Pan•, Only Warranty, plu; AVT Repair RCilnUsn:elnent PrDnram To oWnn a RMA IR,?Uuo hA e,rlrantii;e Audmri7,itionr liUndser pl-sv.e oll 951. 7 7-1057 Serial Nunibt+ri;t mull be provldrll to qrl a R(AA ytPnbe. :ry o.e.:.:,, �:"I'w Cashless Payment Systems - Speed, Convenience, Customer Preference No Cash? No Problem! The Cashless Vending payment option enables the acceptance of credit and debit cards on your existing machines. VISA t : DISCOVER' *,. ; r�vpass yam, � e%prM)O, allows you to: C&SHMYINWO • Capitalize on America's ffU4Wrt preferred form of payment More than 75% of adults have a debit card • Give customers the added convenience of another way to pay • Cut transaction time as much as 50% when compared to cash/coin • Increase customer satisfaction Increase prices without losing sales • Complete multiple vends in a single transaction • Increase revenue 43% of vend transactions greater than $3.00 were debit/credit It's the customer that counts AVrs; cashless vending commenced in January �m,anmr�a. «, r.•a� 2007 with So clients. According ' kf to survey data, there has been •. z y a measurable positive financial impact (see graph), in addition, based upon direct client @ feedback, this amenity enhances .,,. i`^"� f"` the overall service level and increases customer satisfaction. Following is a sample of client responses to survey questions: "Employees are very happy with cashless vending because hardly anyone carries cash anymore." "Customers purchase more vended products because of the convenience." "Employees use vending more, therefore creating increased revenue." "(There are) not as many requests for refunds." Graphics w of our 25A-87 44 v '5A-88 25A-89 u 25A-90 w. qr S� �t Xy rj� t_9 lyMm �i Cd DESCRIPTION OF OPERATION 25A-92 Vending Machine Installation Locations The first step in the vending machine installation process is to determine how many snack and beverage machines are needed and what sizes fit best for the space and demand. We measure not just the space where the vending machines will be installed, but all along the installation route as well. Hallways and doors and loading docks can all present challenges to our move crew Product Mix After fully understanding the type of consumers that will use a particular vending machine and taking into account any specific requests, we put together a plan for the beverage vending machines and snack vending machines to maximize customer satisfaction in terms of variety and product demands. We also monitor sales to make adjustments where needed. Movine In All of our equipment moves are scheduled in advance so that our clients know when to expect us for the installation of their vending machines. Our move crew has years of experience installing vending machines and they are dedicated only to the installation process - they know how to maneuver machines through tight spaces and set everything up correctly. Additionally, we bring floor coverings where needed and pride ourselves in leaving no trace behind -except for the newly installed vending machines Prepoina Machines All vending machines are thoroughly inspected and prepped before they leave our warehouse for installation. We carefully set up the spirals and prices in our snack machines and the spacers, labels, and pricing for the beverage machines. We also spend extra time to assure that the machine has the right change tubes, that all the labels are correct, that all the selections work well, and that the vending machine is clean and working inside and out from compressors to light bulbs 25A-93 Partnering for Success At AVT Inc., we view our working relationship with our clients as a partnership where we both work together to serve the customer. Avt Inc: s Role • Provide our clients with vending machines • Keep vending machines clean • Assure vending machines are filled • Keep machine down -time to a minimum • Provide optimal mix of products • Provide accurate reporting • Follow client guidelines • Efficiently refund any lost money The Client's Role • Provide a common area with an electrical outlet for machines • Allow AVT Inc. time and facility access, including badges if needed, to efficiently install and service machines • Provide feedback re: service and products 25A-94 Service calls Avt will respond to all service calls within a 24 hour period. We will make every effort to dispatch a AVT Inc. technician to the location the same day Maintenance Program As part of AVT's maintenance program, AVT's route personnel are trained to review system operations, perform custodial maintenance such as: cleaning exterior glass and machine, interior machine cleaning, and overall required custodial maintenance. Due to the fact that our route Supervisors do perform periodic site checks on our route driver's service locations, will always ensure that your machines will be well kept, maintained, stocked, and free any graffiti and/or debris. All drivers must place meter reading into their handheld computers each time they service a machine. The meters are uploaded to a Compuvend System and the system will not allow fills or servicing without this meter data first. If there are any shortages or overages the machines are flagged and the Operations manager or AVT Service tech will visit the location. Once at the location the service tech will report a correct meter reading to the Operations department. The correct meter will be placed in the Compuvend program with date, time and supervision notes. Driver will be brought into office and given warning. If shortages happen again he or she will be terminated. 25A-95 ■ i VM MM% �.vV%aI I L� J Pricing Detail 25A-96 AVT, Inc. Products will vary from time to time Current Product Listing All machines will be compliant with the healthy snack and drink policy adapted by the City 4f Santa Ana. AVT Uses Project lean nutrition calculator www.califomiaprojectlean.org Parks, Library sRTC,City Yard Prices forttt?taspt locations with a 30"/0dr commission paid! $agcity Il"sn Santa A4.,Malice r #Oi �U* b� tl _ t ' r'14, ITEM PRICE' CANS PEPSI $0.80 0 `... DT PEPSI $0.80 MUG ROOT BEER $0.80 MOUNTAIN DEW $0.80 WILD CHERRY PEPSI $0.80 LIPTON BRISK $0.80 ZI SQUIR"I' COKE $0.80 0. , DT COKE $0.80 } :. FANTA ORANGE $0.80 p, SPRITE $0.80 0;7 CACTUS COOLER $0.84 $f}. NESTEA ICED TEA WILEMON $0.80 DR. PEPPER $0.80 $0.75 DT DR PEPPER $0.80 $0.75 CHERRY COKE $0.80 $0.75 COKE ZERO $0.80 $0.75 LIPTON RASP TEA $0.80 $0.75 DT 7-UP $0.80 $0.75 CHERRY COKE ZERO 7 UP GRAPE $0.80 $0.75 ROOT BEER $0.80 $0.75 ORANGE $0.80 $0.75 TWIST $0.80 $0.75 BOTTLES LIFE WATER BLACK&BLUE BERRY $1.75 $150 LIFE WATERFUJI APPLE PEAR. $1.75 $1SQ LIFE WATER ACAI FRUIT PUNCH $1.750 ., LIFE WATEREGRANATE CHERRY $1.75 , SPRITE $1.50 PEPSI $1.50 DIET PEPSI $1.50 MOUNTAIN DEW $1.S0 WILD CHERRY PEPSI $1.50 LIPTON BRISK $1.50 TROP PINK LEMONADE $1.50 DIET MTN DEW $1.50 1 SQUIRT $1.50 BRISK FRUIT PUNCH $1.50 TROP LEMONADE $1.50 SIERRA MIST $1.50 DT SIERRA MIST $1.50 !! COKE $1.50 DIET COKE $1.50 1IX COKE ZERO $1.50 1 ; CHERRY COKE ZERO $1.50 $1 NESTEA ICED TEA W/LEMON $1.50 PEPSI MAX $1.50 ORANGE CRUSH $1.50 CHERRY CRUSH $1.50 GRAPE CRUSH $1.50 $13$ DR. PEPPER $1.50 $1,35 DIET DR. PEPPER $1.50 $1 3� LIPTON ICE TEA / LEMON $1.50 $1 35 CHERRY COKE $1.50 $1.35 CACTUS COOLER $1,50 $1.35 LIPTON GREEN TEA $1.50 $1.35 GATORADE ORANGE $1.50 $1.35 GATORADE LEMON/LIME $1.50 $1.35 GATORADE COOL BLUE $1.50 $1.35 GATORADE GLACIER FREEZE $1.50 $1.35 GATORADE FRUIT PUNCH $1.50 25A-98 GATORADE G 2 GRAPE $1.50 $1.35 G 2 FRUIT PUNCE $1.50 $1.35 G ORANGE $1.50 $1.35 G2 LEMON LIME $1.50 .$1.35. POWERADELEMON/LIME $1.50 $1,35 POWERADE FRUIT PUNCH $1.50 $ 35 POWERADE MTN BLAST $1.50 POWERADE ORANGE $1.50 VITAMIN WATER $1.75 DASANI $1.25 A UAFINA $1.25 SPARKLETTS/CYRSTGEY. WATER $1.00 TEA -CAN ARIZONA LEMON ICE TEA $1.50 ARIZONA PEACH TEA $1.50 ARIZONA RASPBERRY TEA $1.50 ARIZONA GREEN TEA $1.50 "$ ENERGY DIET ROCKSTAR $2.50 $ ROCK STAR ENERGY DRINKS $2.50 RED BULL $2.50 MONSTER - REGULAR $2.50 MONSTER - DIET $2.50 STARBUCKS FRAPPUCCCINO $2.50 JUICE LANGERS APPLE JUICE $1.75 LANGERS CRAN RASPBERRY $1.75 LANGERS ORANGE $1.75 LANGERS PEACH/BANANA $1.75 LANGERSCRANBERRY $1.75 $1 '' CAPRISUN 100 %JUICE $0.65 MILK LOW FAT MILK $1.50 CHOCOLATE MILK $1.50 $1.55 GUM AND MINTS JUICY FRUIT GUM $0.60 $0.50 BIG RED $0.60 $0.50 DOUBLEMBJT GUM $0.60 $0.50 FOXES PEPPERMINT MINTS $0.60 $0.50 FOXES FIVE FLAVORS MINTS $0.60 $0.50 NUTS AND BARS KARS-PEANUTS $0.85 $0.80 25A-99 KARS S.S. GRANOLA TR. MIX $0.85 $0.80 KARS SALTED ALMONDS $0.85 $0.80 DAVID'S SUNFLOWER SEEDS $0.85 $0.80 KARS SWEET & SALTY $0.85 $0.80 KARS SUNFLOWER KERNELS $0.85 $0.0 KARS CASHEWS $0.85 CORN NUTS REGULAR $0,85 r8Q CORN NUTS LIMON $0,85 CORN NUTS PICANTE $0.85 ` {I SMOKEHOUSE ALMONDS $0.85 08Q MR. NATURE ENERGY TRAIL MIX $0.85 Q,BQ NUTRI STRAWBERRY $0.85 N.V. OATS/ DARK CHOC, BAR $0.85 I NATURE VALLEY OATS/HONEY $0,85 KASHI CHEWY GRANOLA BARS $0.85 KASHI CRUNCHY GRANOLA BAR $0.85 s COOKIES NUTTER BUTTER $0,8g $4r$ •- MINI OREOS BAG $0.85 , $Q FAMOUS AMOS SANDWICH COOKIE $0.85 Y ,d F. AMOS BIG BAG CHOC. CHIP COOKIES $0.85 1� BIG BAG NUTTER BUTTER . $1.25 BIG BAG MINI OREO $1.25 BIG BAG CHIPS AHOY $1.25 BAG MINI VANILLA COOKIES $1.25 r CHIPS AHOY BAG $0,85 BASIL'S ANIMAL SNACKERS $0.85 KB. FUDGE STRIPE COOKIE $0.85 $ GRANDMA'S FUDGE COOKIE $0.85 GRANDMAS MINI VANILLA COOKIES $0.850.80 FAMOUS AMOS - CHOC. CHIP $0.85 CIRCUS ANIMAL COOKIES $0.85 KNOTTS - STRAWBERRY $0.85 RICE KRISPY TREAT $1.25 CANDY- STANDARD CANDY BARS SNICKERS $0.90 $0.85 M&M PEANUT $0.90 $0.85 M&M PLAIN $0.90 $0.85 RED VINES $0.90 $0.95 REESE'S PEANUT BUTTER CUP --§0-.901 $0.95 TWIX MILKY WAY $0.90 $0.85 25A-100 3 MUSKETEERS $0.90 $0.85 STARBURST GUMMI SOURS $0.90 $0.85 SKITTLES - ORIGINAL $0.90 $0.85 SKITTLES - TROPICAL $0.90 $0.85 SKITTLES - SOUR $0.90 $0.85 BUTTERFINGER $0.90 $0:85. ALMOND JOY $0.90 HEATH BAR $0.90 $p SNICKER ALMOND $0.90 $0 MILKY WAY CARAMEL $0.90 $(� MILKY WAY $0.90 $0 KIT KAT $0.90 $Q $ M&Ms STRAWBERRY/PNUTBUTTER $0.90 $QK$ M &M PRETZEL $0.90 $0r STARBURST GUMMI BURSTS $0.90 m PAY DAY $0.90 GUMMY BEARS $0.90, SOUR GUMMI BEARS $0.90 $C SOUR GUMMI WORMS $0.90 $0,8 WELCHS FRUIT SNACKS M90 JERKY AND SALAMI SNACKS TRAPPER JERKY $1.50 $� JACK LINKS BUFFALO CHICKEN $1.50 $I, JACK LINKS STEAK NUGGETS $1.50 $1 JACK LINKS TERIYAKI STEAK NUGGETS $1.50 $� 3 JACK LINKS KC MASTER PIECE PORK NUGGETS $1.50 $1 35 CHIPS /SNACKS SNYDERS PRETZELS $0.85 TAKIS MINIS FUEGO $0.85 POPCHIPS BBQ POTATO CHIPS $0.85 $080. POP CHIPS S.C.&O. $0.85 $0,$' . POP CHIPS ORIGINAL CHIPS $0.85 100 CAL. ASSORTED $0.85 $0 80 PEPE'S PORK RINDS $0.85 PEPE'S HOT PORK RINDS $0.85 $080 RUDOLPH'S CHURROS $0.85 $0.80 RUDOLPH'S CHICHARINA $0,85 $0.80. CHEX MIX $0.85 $0.80 ACT 2 POPCORN $0.85 $0.80 JOLLYTIME POP CORN, HEALTHY POP $0.85 $0.80 LSS BAKED LAYS $0.85 $0.80 LSS BAKED SOUR CREAM & ONION $0.85 $0.80 25A-101 LSS BAKED DORITOS $0.85 $0.80 LSS BAKED BBQ LAYS $0.85 $0.80 LSS BAKED CHEETOS CRUNCHY $0.85 $0.80 LSS BAKED CHEETOS FLAMING HOT $0.85 $0:80 LSS CHEETOS CRUNCHY $0.85 LSS DORITOS $0.85 LSS COOL RANCH $0.85 LSS DORITOS CHEESEBURGER $0.85 LSS DORITOS BLAZIN BUFFALO $0.85 LSS FLM HOT CHEETOS $0.85 Q` LSS LIMON CHEETOS $0.85 LSS FRITOS REG $0.85 Q : LSS CHILI CHEESE FRITO $0.85 LSS RUFFLES REG $0.85 LSS RUFFLES CHEDDAR $0.85 x LSS LAYS REG $0.85 LSS LAYS BBQ $0.85 CHEETOS HA13ANARO $0.85 LSS SUN CHIP CHEDDAR $0.85 LSS MUNCHIE CHEDDAR $0.85 LSS MUNCHIE HOT SUN CHIPS GARDEN SALSA $0.85. $0.85 (; LSS PORK SKINS $0.85 LSS POOR BOYS TGIF $0.85 LSS FUNYUNS $0.85 p ". LSS CHEEZE ITS $0.85 LSS WHEAT THINS $0.85 6. " CHEEZ-IT EX. HOT & SPICY $0.85 SUN CHIPS $0.85 $II TIM'S MAUI ONION $0.850 D.C. S.C.&O. CHIPS $0.85 D.C. 7ALOPENPO HEAT $0.85 $0 8D C.C. HONEY BBQ CHIPS $0.85O D.C. PEPPER&SEA SALT CHIPS $0.85 C.C. SEA SALTED CHIPS $0.85 $0$ EARTHQUAKE CHIPS $0.85 $0.90 BAKED SMART MIX $0.85 $0.80' SUN CHIPS MIX $0.85 $0.80 BAKED HOT CHEETOS CRUNCHY $0.85 1 $0.80 SNYDERS PRETZELES $0.85 $0.80 TAKIS MINIS FUEGO SNIKIDDY CHEESE FRIES $0.85 $0.80 25A-102 SNIKIDDY NACHO CHEESE PUFFS $0.85 $0.80 CHEX MIX $0.85 $0.80 GARDETTO'S $0.85 $0.80 PASTRY CRUMB DONUT $1.25 $1.15 HONEY BUN $1.25 $,1,1,5. POWERED DONUT GEMS $1.25 $t 1 CHOCOLATE DONUT GEMS $1.25 5 .' ZINGER $1.25 SUZY Q$1.25 $�{ STREUSEL CAKE $1.25 CHOCOLATE CUPCAKE $1.25 NEMO CRUMB CAKE $1.25 1 NEMO CARROT CAKE $1.25 C.H. CHEESE ROUND DANISH $1.25 "ts• BIG BEAR CLAW $1.25 TEXAS CINN. ROLLS $1.25 C.H. CHOCOLATE DONUTS 36/4 oz. $1.25rl, C.H.GLAZED HONEY BUNS $1,25 POPTARTS - STRAWBERRY $1.25 $ .' POPTARTS - BROWN SUGAR CINNAMON $1.25 $ , ,•,,,, ;,, " DAVES MUFFINS $1.25 25A-103 Technology AVT Vending Management Systems The Vending Management System provides complete control of inventory and cash. • Sales and product movement are tracked for every machine service. • Detailed inventories are maintained for every machine, route truck and warehouse, including historical information on sales, purchasing, and product usage. • Comprehensive commission and sales tax calculations are provided when you need them. • The system's extensive reporting capabilities provide accountability and profitability profiles for all your employees, locations, and machines. We also receive information on route service efficiency and productivity, product merchandising, product pricing and tracking of product sale and damages (stales). Inventory Control Record every purchase as it is received into your warehouse, including cost and vendor information; then follow each product as it is issued to an employee's truck/storeroom inventory and later put into a machine. Cash Control The cash collected from each machine is compared to product sales and to meter readings to calculate over/short values. Cash Master coin -counter interface programs are available for all popular coin sorters, automating the process of merging the money counted for each machine with the appropriate service information. 25A-104 EXHIBIT D ADDITIONAL INSURED ENDORSEMENT Insurance Company This endorsement modifies such insurance as is afforded by the provisions of Policy M relating to the following: L The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92702; its officers, employees, agents and volunteers are named as additional insureds ("additional insureds") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included. 4. With respect to the additional insureds, this insurance shall not be canceled, or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92702. (Completion of the following, including countersignature, is required to make this endorsement effective.) Effective Policy # Issued to this endorsement form as a part of Named Insured Countersigned by 11 25A-105 Authorized Representative f %. � CERTIFICATE CIF LIABILITY INSURANCE �.-�'' DATE (MM/DDIYYYY) 7/12 /2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: New Century Ins Srv, Inc. New Century Insurance Services 16 N. 2nd Street PHONE (626)300-9000 FAX (AINc:1626)$70-090E EMAIL ,info@usnci.com / License No. OB07085 ADORE INSURERS AFFORDING COVERAGE NAIC N INSURERA:Golden Eagle Insurance Corp10836 Alhambra, CA 91801 INSURED INSURER B:National Union Fire Ins Cc Pa 19445 INSURER C Assurance Company Of America 19305 AVT, Inc. INSURERD: DBA: Utique Shop INSURER E: 341 Bonnie Circle Ste 102 Corona CA 92880 INSURER F: COVERAGES CERTIFICATE NUMBERALL 13-14 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE i LSUBR POLICY NUMBER MMI�lOY� MMIDONVYPV LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE PREMISES Ea occurrence $ 500,000 A CLAIMS -MADE OCCUR BP8283936 5/31/2013 5/31/2014 MED EXP(Any one person) $ 10, 000 PERSONALSADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GENL AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPIOP AGO $ 2,000,000 RO LOC X POLICY PPOT $ AUTOMOBILE LIABILITY COMBINED MBI EDt SINGLE LIMITRe 1,000,000 BODILY INJURY (Per person) $ A X ANY AUTO BODILY INJURY (Per accident)$ ALL OWNED SCHEDULED AUTOS AUTOS A2442759 /22/2013 /22/2019 NON -OWNED HIRED AUTOS AUTOS PROPERTY DAMAGE Per accitlent $ X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 4,000,000 AGGREGATE $ 4,000,000 B EXCESS LIAB CLAIMS -MADE DED RETENTION$ $ BU014260408 11/4/2012 11/4/2013 C WORKERS COMPENSATION X WC STATU- OTH. AND EMPLOYERS' LIABILITY YIN E.L. EACH ACCIDENT $ 1 000 000 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) NIA 04007748 /6/2013 /6/2019 E. L. DISEASE - EA EMPLOYE $ 1 000 OOQ f as, describe under DESCRIPTION OF OPERATIONS below EL.DISEASE-POLICY LIMIT $ 1 000 000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space Is required) THE CITY OF SANTA ANA, ITS OFFICERS, EMPLOYEES, AGENTS, VOLUNTEERS AND REPRESENTATIVES ARE NAMED AS ADDITIONAL INSURED PER POLICY FORM NUMBER: GECG602. THIS CERTIFICATE IS VALID ONLY IF THE CERTIFICATE HOLDER REQUIRES IN A WRITTEN CONTRACT TO BE NAMED AS ADDITIONAL INSURED. THIS POLICY IS PRIMARY & NON-CONTRIBUTORY. 10 DAYS NOTICE OF CANCELLATION FOR NON PAYMENT OF PREMIUM. 30 DAYS OTHERWISE, ApppOVED AS TO FORM CERTIFICATE HOLDER CANCELLATION a. (714)571-4211 "-' �(��, IORCK SHOULD ANY OF THE ABOVE DESCRIBE P LI $ E BEFORE �t;l��D THE EXPIRATION DATE THEREO,RS�y9$$jdQ.`d WIX f 169BERED IN The City of Santa Ana ACCORDANCE WITH THE POLICY PROVISIONS. Executive Director of Parks, AUTHORIZED REPRESENTATIVE Recreation and Community Services 26 Civic Center Plaza (M-75) P.O. Box 1988 Santa Ana, CA 92702 Michelle Shen/BIH A95 ACORD 25 (2010105) ©1988.2010 ACORD CORPORATION. All rights reserved. INS025 rgmnnm w 'rho Ar-nan r,-r,ao --a n,.ettri Pf Arnan Formin apart of Policy Number: CBP 8283936 Coverage Is Provided in GOLDEN EAGLE INSURANCE CORPORATION Named Insured: Agent: AVT INC NEW CENTURY INSURANCE SVS INC Agent Code: 4292993 Agent Phone: (626)-300-9000 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. AMENDMENT OF OTHER INSURANCE CONDITION - DESIGNATED PERSONS OR ORGANIZATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART With respect to coverage afforded by this endorsement, the provisions of the policy apply unless modified by the endorsement. A. The following is added to provision a. Primary Insurance of paragraph 4.Other Insurance under SECTION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS: However, when the person or organization shown in the Schedule of this endorsement has been added as an additional insured to this Coverage Part by attachment of an endorsement, we will not seek contribution from the "person's or organization's own insurance" provided that: (1) You and such person or organization have agreed in a written contract that this insurance is primary and non-contributory; and (2) The "bodily injury" or "property damage" occurs, or the "personal and advertising injury" is committed, subsequent to the execution of such contract. B. For the purposes of this endorsement the following is added to SECTION V — DEFINITIONS: "Person's or organization's own insurance' means other insurance: a. That covers liability for damages arising out of the premises, ongoing operations, products or completed operations described in the Schedule of this endorsement; and b. For which the person or organization shown in the Schedule of this endorsement is designated as a Named Insured. SCHEDULE Name and Address of Person Or Organization: CITY OF SANTA ANA, ITS OFFICERS, EMPLOYEES, AGENTS, AND REPRESENTATIVE PARKS, RECREATION AND COMMUNITY SERVICES AGENCY 26 CIVIC CENTER PLAZA SANTA ANA, CA 92701 Description of: Premises: �.w'�;Lr ji.;:r fC FOFIA ___.,.C✓ i,p E. Sl.. OFt_ GK�_ i ,tant City Attol"v Includes copyrighted material of Insurance Services Office, Inc., with its permission. 22123(01107) INSURED COPY 60 0IJIiJ(- ``� b® CERTIFICATE OF LIABILITY INSURANCE 5/12/20114 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND TH FRTWICATR)HOLOEf1;I. f l IMPORTANT: If the certificate holder is an k 110 AL INSURED, t e po 1cy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorseme 6). PRODUCER `- Century Insurance Services 16 N. 2nd Street Alhambra, CA 91801 TACT New Century Ins Srv, Inc. NA ENew PHONE (626)300-9000 FAX (626)570-090B 'MAILADDRESS.info@usnci. com / License No. OB07085 INSURER B AFFORDING COVERAGE NAIC p INSURER A American Fire and Casualty 4066 INSURED I AVT, Inc. (f lJ-t 341 Bonnie Circle Ste 102 Corona CA 92880 INSURER B:PBBrless Insurance Company 24198 INSURER CNational Union Fire Ins Co Pa 19445 INSURERDFOIemoSt Signature Insurance Cc 41513 NSURER E INSURER F: COVERAGES CERTIFICATE NUMBERALL 14-15 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR R TYPE OF INSURANCE DL UBR NUMBER POLICPOLICY MM DDY EFf POLICY O DI UY EXP LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE OCCUR BKA55963427 5 /31/2019 /31/2015 DAMAGE T RENTED PREMISES E rr n $ Soo, 000 MED EXP(Any one person) $ 5,000 PERSONALS AOV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GENL AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPIOP AGG $ 2,000,000 X POLICY PRO LOC S AUTOMOBILE LIABILITY Ea COMBINED SINGLE LIMIT 1 000 000 X BODILY INJURY (Per person) $ B ANY AUTO ALL Or SCHEDULED AUTOS AUTOS 2442759 /22/2014 /22/2015 BODILY INJURY (Per accident) _ $ PROPERTY DAMAGE raccident) $ HIRE NON'WNED AUTOS AUTOS X UMBRELLA LIAR X OCCUR EACH OCCURRENCE $ 4,000,000 AGGREGATE $ 4,000,000 C. EXCESS LIAB CLAIMS -MADE DE❑ RETENTION $ BU063717909 11/4/2013 1/4/2014 D WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN"ITS ANY PROPRIETONPARTNERIEXECUTIVE X I WC STATU- OTH- E.L. EACH ACCIDEM $ 1 000,000 DPFICEWMEMBER EXCLUDED? (Mandatory In NH) NI'1 4007748 /6/2014 /6/2015 E.L. DISEASE -EA EMPLOYE $ 1 000 000 If yes describe under DESCRIPTION OF OPERATIONS below E.L. DISEASEPOLICYLIMIT $ 1 000 000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, AddKlonal Remarks Schedule, If more space Is required) THE CITY OF SANTA ANA, ITS OFFICERS, EMPLOYEES, AGENTS, VOLUNTEERS AND REPRESENTATIVES ARE NAMED AS ADDITIONAL INSURED PER POLICY FORM NUMBER: CG70020101. THIS CERTIFICATE IS VALID ONLY IF THE CERTIFICATE HOLDER REQUIRES IN A WRITTEN CONTRACT TO BE NAMED AS ADDITIONAL INSURED. THIS POLICY IS PRIMARY S NON-CONTRIBUTORY. 10 DAYS NOTICE OF CANCELLATION FOR NQN PAYMENT OF PREMIUM. 30 DAYS OTHERWISE. As TO F�MM, J CERTIFICATE HOLDER - KOAV v ' I' 1�1 Y�ANCELLATION (714) 571-4211 ,;gPPTHE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. The City O£ Santa Ana WIIStant Parks, Recreation and Community Services it AUTHORIZED REPRESENTATIVE 20 CiVic Center Plaza M-23 P.O. Box 1988 Santa Ana, CA 92702 ichelle Shen/BIH ACORD 25 (2010105) INsn2s,]n,onn, n, © 1988-2010 ACORD CORPORATION. All rights reserved. Thu ernan nam. anH lnnn sr. reni.fur.H mark. of ACryRFI e General Endorsement POLICY NUMBER BKA (15) 55 96 34 27 Policy Period: From 05/31/2014 To 05/31/2015 12:01 am Standard Time at Insured Mailing Location This Endorsement Changes The Policy. Please Read it Carefully. THE FOLLOWING APPLIES TO FORM CG8883 - AMENDMENT OF OTHER INSURANCE - DESIGNATED PERSONS OR ORGANIZATIONS: COMPLETE ADDITIONAL INSURED: CITY OF SANTA ANA, ITS OFFICERS, EMPLOYEES, AGENTS, AND REPRESENTATIVE PARKS, RECREATION AND COMMUNITY SERVICES AGENCY 26 CIVIC CENTER PLAZA SANTA ANA, CA 92701 To report a claim, call your Agent or 1-800-362-0000 CID 70020101 APPROViED AS TO FORM 9SAE. STORCK Assistant City Attorney 3y 3 Page 1 of 2 COMMERCIAL GENERAL LIABILITY CG 88 83 04 12 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. AMENDMENT OF OTHER INSURANCE CONDITION - DESIGNATED PERSONS OR ORGANIZATIONS This endorsement modifies insurance provided under the following: z= e COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): CITY OF SANTA ANA, ITS OFFICERS, EMPLOYEES, AGENTS, AND Address 26 CIVIC CENTER PLAZA 8 City State Zip SANTA ANA, CA 92701 (Information required to complete this Schedule, if not shown above, will be shown in the Declarations.) With respect to coverage afforded by this endorsement, the provisions of the policy apply unless modified by the endorsement. A. The following is added to Paragraph a. Primary Insurance of Condition 4. Other Insurance under Section IV -Commercial General Liability Conditions: However, when the person or organization shown in the Schedule of this endorsement has been added as an additional insured to this Coverage Part by attachment of an endorsement, we will not seek contribution from the "person's or organization's own insurance" provided that: (1) You have agreed in a written contract that this insurance is primary and non-contri butory; and (2) The "bodily injury", "property damage" or "personal and advertising injury" is: a. Committed subsequent to the execution of such contract; and b. This policy covers the "bodily injury", "property damage" or "personal and advertising in- jury". B. For the purposes of this endorsement the following is added to Section V - Definitions "Person(s or organization's own insurance" means general liability coverage for damages for which the person or organization shown in the Schedule of this endorsement is designated as a Named Insured. APPROVED AS TO FORM 2012 Liberty Mutual Insurance 11SA E. ST RCK CG 88 83 04 12 Includes copyrighted material of Insurance Services Office, Inc., with its permj�si_In�n- City MIA?" �3 ,` CERTIFICATE OF LIABILITYINSURANCE �A��2M��lr�YYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE (HOLDER.. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A. CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate doe's not confer rights to the certificate holder in lieu of such ondorsoment(s). PRODUCER CONTACT New Century Ins Srv, Inc,. NAME: New Century Insurance Services PHaNE Q625)3aa-9aaa (AC. N©:(E26)570-0908 16 N. 2nd Street E-MAIL ADDRESS: in£a@usnc .eam ,✓ License No. aB07085 INSURERS AFFORDING COVERAGE NAIC # Alhambra, CA 91801 INSURERA:Ohio SecurityInsurance Com am 4082 _._ . ._ .. _...... - INSURED AAA ,-,,` )131 (` l-(, NSURERBAmerican Fire and Casualty CO 24066 AVT, Inc. INSURERCNational Union Fire Ins Co Pa 19445 341 Bonnie Circle Ste 102 INSURER D:Hartford Insurance Co. Of The 37478 INSURER E :.. ...._. __...__..- Carona CA 92880 INSURER I=: C0VFRACFS CFRTI'FIrATF N141i RFR•ALL 15-16 UMS 14-15 RPVICI()N NI INIRPI:P• THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR-__,.... ADDL..SUBR EFF.._ POLICY EXR, mm .....___.......... . LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER. MMIDDYYYY MMIODfYYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE OmR"C TED--- PREMISES Ea occurrence _. $ 500,000 A '., CLAIMS -MADE F OCCUR KS (16) 55963427 /31/2015 5/31/2016 MED EXP (Any one person) $ 15,000 PERSONIAL & ADV INIURY $ 1,000,000 .GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMITAPPLIES PER_m..m.._ -GENERAL - COMPIOP AGG $ 2,000,000 X POLICY ''',, PRO- LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident 1 04a (Pl7a r_.._..... � ANY AUTO _ BODILY INJURY (Per parson) ...$...,.._.. .c.__.-_.._- $ g ALL OWNED SCHEDULED AUTOS AUTOS AA 1 7 ( 6)5596342 /22/2015 2/22/2016 .._ BCDILYINJLIR'Y(Peraccfident) $ WON-OWNIED —PROPERTYDAMAGE $ FIRED AUTOS AUTOS -Inderinsured motorists $ 1,000,000 .X UMBRELLA LIAR X OCCUR EACH OCCURRENCE $ 4,000,000 AGGREGATE .--...__.___...,...-.......�-.._w._._.... $ 4,000,000 C EXCESS LIAR CLAIMS -MADE -..i. DED RETENTION $ EBU020447604 11/4/2014. 11/4/2015 D WORKERS COMPENSATION VVC STATU- OTH- X AND EMPLOYERS' (.(ABILITY Y f N T Y_I.it�IP.T.S. _-_.. ANY PROMEMRERfEXCLUCRrEKECUTIVE E.L..EACHACCIDENT. $ 1 000 000 aFFtlCER�MEMEER EXCLUCED? (Mandatary in NH) N f A 72TnTECVEC5513(Y /6/2015 /6/2016 E.L. DISEASE - EA EMPLOYE( $ 1,000,000 '.. It yes., describe under .................. DESCRIPTION OF OPERATIONS deYow ...._. E.L. DISEASE - POLICY LIMIT $ 1 000 000 DESCRIPTION OF OPERATIONS 1 LOCATIONS f VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space is required) THE CITY OF SANTA.ANA, ITS OFFICERS, EMPLOYEES, AGENTS, VOLUNTEERS AND REPRESENTATIVES ARE NAMED AS ADDITIONAL INSURED PER POLICY FORM NUMBER. CG88830412. THIS CERTIFICATE IS VA11D ONLY IF THE CERTIFICATE HOLDER REQUIRES IN A WRITTEN CONTRACT TO BE NAMED AS ADDITIONAL INSURED, THIS POLICY IS PRIMARY & NON-CONTRIBUTORY. la DAYS NOTICE OF fi LLATION FOR NON PAYMENT OF PREMIUM. 30 DAYS OTHERWISE. (714) 571-4211 0sGvu (.\ The City of San Ana Parks, Recreation and C mmunity Services 20 Civic Center Plaza M-23 P.O. Boat 1988 Santa Ana, CA 92702 UA,NLI=LLA I IUN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE, Yang Qiao/YINQIA ACORD 25 (2010105) 01988-2010 ACORD CORPORATION, All rights reserved. INS029;l�ninn,a n1 Thn Ar`.OPn nnma and I'nnn nra ranieffarari mneke off A(`r)0r5 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ |TCAREFULLY. __--- This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE ----- Name Of Additional Insured Pereon(m)0rOrgan izmtinw(m): � czzy OF oamra AmA : PARKS, RECREATION AND coMMomzzz Address zo Czvzc comzsR PLAZA M-23 P.O. oox zean City State Zip SAmTA 4mA, CA 92781 (Information required to complete this 8chedula, if not shown above, will be shown in the Declarations.) With respect to coverage afforded by this endorsement, the provisions of the policy apply unless modified - bythe endorsement. A. The following is added to Paragraph a. Primary Insurance of Condition 4. Other Insurance under Section IV -Commercial Eieoena| Liability Conditions: Howmvar, when the person or organization shown in the Schedule of this endorsement has been added as an additional insured to fte Coverage Part by attachment of on emdoraament, we will not seek contribution from the ^person's oror0amizuhon'a own inoumamoo° provided that: (1) You have agreed in avuhtten contract that this insurance is primary and nwn'oontri bu0ory; and (2) The "bodily injury". "property damage" or "personal and advertising injury" is: a. Committed subsequent to the execution of such contract; and b. This policy covers the "bodily injury", "property damage" or '^penmmaJ and advertising in- � jury~ B. For the purposes of this endorsement the following is added to Section V -Oefmdiomm � "Person'a ororganizadon`o own insurance" means general liability coverage for damages for which the � person or organization shown in the Schedule of this endorsement is designated as Named Insured. @ 2012 Liberty Mutual Insurance 10�Coverage is Provided In: Policy Number: Lgb1E:'"1 Ohio Security Insurance Company - a stack company BKS (16) 55 96 34! 27 �VIT. Z71. Policy Period: INSURANCE From 05/31/2015'To 05/31/2016 12:01 am Standard Time at Insured Whiling Location Common Policy Declarations Named Insured AVT INC SUMMARY OF LOCATIONS (626)300-9000 NEW CENTURY INSURANCE SVS INC This policy provides coverage for the following under one or more coverage parts. Please refer to the individual Coverage Declarations Schedules, or, the individual Coverage Forms for locations or territory definition for that specific Coverage Part, 0001 341 Bonnie Cir Ste 102, Corona, CA 92880-2895 0002 341 Bonnie Cir Ste 101-A, Corona, CA 92880-2895 0003 231 N Sherman Ave, Corona, CA 92882-1844 0004 119 N Maple St Ste P„ Corona, CA 92880-6998 This section lists the Forms and Endorsements for your policy. Refer to these documents as needed for detailed information concerning your coverage. FORM NUMBER TITLE CG 00 01 04 1.3 Commercial General Liability Coverage Form - Occurrence CG 04 36 04 13 Limited Product 'Withdrawal Expense Endorsement CG 20 11 04 1.3 Additional Insured - Managers Or Lessors Of Premises CG 20 28 04 13 Additional Insured - Lessor Of Leased Equipment. CG 21 06 05 1.4 Exclusion - Access Or Disclosure Of Confidential Or Personal Information And Data -Related. Liability - With Limited Bodily Injury Exception CG 21 47 1207 Employment -Related Practices Exclusion CG 21 65 12 04 Total Pollution Exclusion with a Building Heating, Cooling and Dehumidifying Equipment Exception and a Hostile Fire Exception CG 21 67 12 04 Fungi or Bacteria. Exclusion CG 21 70 01 08 Cap on Losses From Certified Acts of Terrorism CG 21 76 01 08 Exclusion of Punitive Damages Related to a. Certified Act of Terrorism In witness whereof, we have caused this policy to be signed by our authorized officers. I r a 0"504.w.m Dexter Legg Paul Condrin(' Secretary President To report a claim, call your Agent or 1-800 362-0000 DS 70 21 01 08 05101115 55963427 N0197371 275 GCXOPPNO INSURED COPY 000496 PAGE 28 OF 2,12 Coverage Is Provided In: Policy Number: L berty Ohio Security Insurance Company - a stag company BKS (16) 55 96 34 27 I'.L1tLic�IG Policy Period: INSURANCE From 05/31/2015 To 05/31/2016 Common Policy Declarations 12:01 am Standard Time at Insured Mailing Location Named Insured Agent AVT INC (626) 300-9000 NEW CENTURY INSURANCE SV'S INC POLICY FORMS AND ENDORSEMENTS CONTINUED This section lists all of the Forms and Endorsements for your policy. Refer to these documents as needed for detailed information concerning your coverage. FORM NUMBER TITTLE CG 21 88 01 07 Conditional. Exclusion of Terrorism Involving Nuclear, Biological or Chemical Terrorism (Relating to Disposition of Federal Terrorism Risk Insurance Act) CG 24 04 05 09 Waiver of Transfer of Rights of Recovery Against Others to Us CG 24 26 04 13 Amendment of Insured Contract Definition CG 32 34 01 05 California Changes CG 84 9901 12 Non -Cumulation Of Liability Limits Same Occurrence CG 88 10 04 13 Commercial General Liability Extension CG 88 60 1208 Each Location General Aggregate Limit CG 88 62 04 13 Additional Insured - Blanket Venders CG 88 77 12 08 Medical Expense At Your Request Endorsement CG 88 83 04 12 Amendment of Other Insurance Condition - Designated Persons or Organizations CG 88 86 12 08 Exclusion - Asbestos Liability CG 89 98 04 1.2 Amendment of Other Insurance Condition CG 90 41 01 13 Amendment Of Coverage B Personal And Advertising Injury CL 01 00 03 99 Common Policy Conditions CL 01 62 1.0 1.3 Amendatory Endorsement - California CL 06 00 01 08 Certified Terrorism Loss CL 07 00 10 06 Virus or Bacteria Exclusion CL 16 60 06 06 Conditional Nuclear, Biological, And Chemical Terrorism Exclusion - (With Limited Exception) CP 00 10 0402 Building and Personal Property Coverage Form CP 00 30 04 02 may' Business Income (and Extra Expense) Coverage FormwQ 9 CP 00 90 07 88 Commercial Property Conditions 'tie CP 01 40 07 06 Exclusion of Loss Due to Virus or Bacteria �+ a Changes Replacement Cost CP 04 49 12 05 California - CP 10 30 0402 Causes of Loss - Special Form CP 10 32 08 08 Water Exclusion Endorsement CP 12 18 0695 Loss Payable Provisions ,Q - CP 70 02 01 01 General Endorsement CP 72 97 0402 Equipment Breakdown Enhancement Endorsement - Special Form To report a claim, call your Agent or 1-800-362-0000 ©S 70 21 01 08 05/01/15 55963427 N0197371 275 GCXOPPNO INSURED COPY 000496 PAGE 29 OF 212 Coverage Is Provided In: Policy Number: Liberty Ohio Security Insurance Company - a stock company BKS (16) 55 96 34 27 Mutual ® Policy Period: INSURANCE From 05/31/2015 To 05/31/2016 Common Policy Declarations 12:01 am Standard Time at Insured Mailing Location Named Insured Agent AVT INC (626) 300-9000 NEW CENTURY INSURANCE SVS INC POLICY FORMS AND ENDORSEMENTS - CONTINUED This section lists all of the Forms and Endorsements for your policy. Refer to these documents as needed for detailed information concerning your coverage. FORM NUMBER TITLE CP 88 04 03 10 Removal Permit CP 90 55 12 12 Business Income And Extra Expense Changes - Actual Loss Sustained In A Twelve -Month Period CP 90 59 12 12 Identity Theft Incident Administrative Services and Expense Coverage CP 99 93 10 90 Tentative Rate IL 00 17 11 98 Common Policy Conditions IL 00 21 09 08 Nuclear Energy Liability Exclusion Endorsement (Broad Form) IL 01 02 05 05 California Changes - Actual Cash Value IL 01 04 09 07 California Changes IL 02 70 09 12 California Changes - Cancellation and NonRenewal IL 04 15 04 98 Protective Safeguards IL 09 35 07 02 Exclusion of Certain Computer -Related Losses IL 09 52 03 08 Cap on Losses From Certified Acts of Terrorism IL 09 96 01 07 Conditional Exclusion of Terrorism Involving Nuclear, Biological or Chemical Terrorism (Relating to Dispostion of Federal Terrorism Risk Insurance Act) IM 20 09 12 04 Amendatory Endorsement - California IM 75 00 04 04 Scheduled Property Floater LC 87 10 05 00 Punitive or Exemplary Damages Exclusion To report a claim, calf your Agent or 1-800-362-0000 DS 70 2101 08 05/01/15 55963427 N0197371 275 GCXOPPNO INSURED COPY 000496 PAGE 30 OF 212