HomeMy WebLinkAbout25D - AGMT - JANITORIAL SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 18, 2014
TITLE:
AMENDMENT TO AGREEMENT
FOR JANITORIAL SERVICE
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
.0 R
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2 "d Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to execute the attached amendment to
the agreement with Bell Building Maintenance, Inc. for janitorial services at: City Hall, Bridge, Ross
Annex, Corporation Yard Buildings: A, J, Stores and PW Admin, Santa Ana Police Athletic Activity
League facility, and Centennial Training Center in an annual amount not to exceed $194,040,
subject to non - substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency Building Maintenance Division oversees City
facilities in order to maintain clean, safe, and properly functioning buildings utilized by City
employee's and the public. In addition, Janitorial services for City Hall, Bridge, Ross Annex and
the Corporate Yard are serviced through a hybrid approach of City staff and Bell Building
Maintenance, Inc. janitorial service contract employees.
On August 3, 2009, the City Council authorized an agreement with Bell Building Maintenance, Inc.,
for a two year period, with provisions for three one -year renewals. This amendment will approve
service through June 30, 2014, and provide for a reconciliation of all final expenditures while staff
prepares a new request for janitorial services. The agreement includes staffing costs and all
supplies required for the provision of service. Bell Building Maintenance Inc. has performed
satisfactorily and has agreed to renew the agreement with no increase in pricing. Staff
recommends the third and final renewal to this agreement.
25D -1
Amendment to Agreement for
Janitorial Service
March 18, 2014
Page 2
FISCAL IMPACT
Funds are available in the Fin /Mgmt. Custodial Services acct (no. 07310101- 62310) for $194,040.
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
25D -2
FOURTH AMENDMENT TO AGREEMENT
THIS FOURTH AMENDMENT TO AGREEMENT is entered into on March 4, 2014, by
and between Bell Building Maintenance, Inc., a California corporation ( "Contractor ") and the
City of Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California ( "City ").
RECITALS:
A. The parties entered into that certain Agreement A- 2009 -113, dated August 3, 2009,
(hereinafter "said Agreement ") by which Contractor has provided janitorial maintenance
services at Santa Ana City Hall, Ross Annex and Corporate Yard,
B. By Second Amendment to Agreement dated January 25, 2012, the parties amended the Scope
of Services to reflect fewer days of service, and included additional floor space at City Hall to
be cleaned by Contractor on the reduced service scbedule.
C. In accordance with the terms and conditions of said Agreement, the parties wish to exercise
the third option to extend, and add compensation to pay for services during the extended
term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Fourth Amendment to
Agreement, the parties agree as follows:
1. Contractor shall continue to provide janitorial maintenance services for City Hall, Ross Annex,
Corporate Yard, Police Department Substation - McFadden Learning Center, and the Centennial
Training Facility, as set forth in said Agreement.
2, Section 2,a., COMPENSATION, shall be atnended to provide that (luring the extended.
term, City wilt pay, and Contractor will accept as total payment for its services, the rates and
charges identified in Exhibit A -1, attached hereto and incorporated by this reference. The total
sum to be expended for janitorial services and supplies pursuant to this Amendment shall not
exceed $182,040, plus a twelve thousand dollar ($12,000.00) contingency for unanticipated
services. 'The total amount to be expended during the extended one -year term of said Agreement
shall not exceed $194,040.00.
3. Section 3, TERM, shall be deleted in its entirety and replaced with the following:
"The term of this Agreement shall commence on September 1, 2009, and terminate on June 30,
2014, unless terminated earlier in accordance with Section 12, below, All services provided since
July 1, 2013, shall be included within the Scope of Services for the third extension period from
July 1, 2013 through June 30, 2014."
4. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
25D -3
IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment to
Agreement on the date and year first written above.
ATTEST:
MARIA D.IIUIZAR
Cleric of the Colmcil
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
BY.
Sh 40cly
sistant City Attorney
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
BELL BUILDING MAINTENANCE, INC.
Name:
Title:
25D -4
EXHIBIT A -1
COST PROPOSAL
July 1, 2013 through June 30, 2014
City Hall (Restrooms only)
City Hall (4th, 5th, and 6th floor)
Ross Annex
Corporate hard (Admin)
Corporate yard (Bldg J)
Coproate Yard (Bldg A)
Police Westend Substation
(McFadden)
Centennial Training Center
3,600.00
1,950.00
4,948.00
2,543.00
1,039.00
405.00
205.00
480.00
25D -5
4 days /week
4 days /week
4 days /week
4 days /week
4 days /week
4 days /week
3 days /week
3 days /week
25D -6