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Home My WebLink About25A - AGMT - RENTAL EQUIPMENT CINCO DE MAYOREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: APRIL 1, 2014 TITLE: AGREEMENT WITH Al PARTY FOR RENTAL AND INSTALLATION OF EQUIPMENT FOR CINCO DE MAYO EVENT cam. CITY MANAG R RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on I" Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with Al Party for the rental and installation of equipment for the Cinco de Mayo event in the amount of $42,890.60, which includes a 10% contingency, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION The Cinco de Mayo event has been a positive attraction for the downtown businesses and surrounding neighborhoods. This event attracts thousands of Santa Ana residents and visitors from all over Orange County. The purpose of the event is to celebrate Cinco de Mayo through a safe, family - friendly event that includes: live entertainment, food booths, informational /resource booths, merchandise /service booths; cultural exhibits and carnival rides /games over three days. The 15th Annual Cinco de Mayo Festival will take place on May 2 — May 4, 2014. In recognizing the great value of the event, City of Santa Ana, Parks, Recreation, and Community Services Agency (PRCSA) recommended that the City host the Cinco de Mayo and act as Event Manager this year. The Event Manager will be responsible for providing all the necessary equipment, stages, electricity, carnival rides, vendor booths, and insurance for the event. The decision to not provide this responsibility to a promoter company and accomplish this undertaking by the City was finalized earlier this year. In the short time period that is available, City staff has been working to bring together all the elements necessary to operate a successful event. As part of managing the event, city staff is requesting to enter into an agreement with Al party to provide rental and installation of equipment for the event. The equipment to be rented will include items such as: Canopies for vendor booths, food booths; sinks; fences; restrooms, tables, generators, and a backstage area. The equipment will be delivered Friday evening and set up by 7:00 a.m. Saturday Morning. Cleanup of the equipment will occur Sunday evening and completely cleared by 6:00 a.m. Monday morning. Selection of this company was made after soliciting pricing from various companies that have provided similar 25A -1 Agreement with Al Party for Rental Equipment April 1, 2014 Page 2 services to the City in the past. Al Party was selected as a result of pricing as well as prior experience of providing these services for past Cinco de Mayo events. FISCAL IMPACT Funds are available in the Recreation Community Services Contract Services- Professional account (no. 01113230 62300). III Gerar o Mouet, Executive Director Parks, Recreation and Community Services Agency APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez, Executive Director Finance and Management Services Agency 25A -2 AGREEMENT WITH Al PARTY RENTALS FOR PROVISION. INSTALLATION AND REMOVAL OF RENTAL EQUIPMENT FOR CINCO DE MAYO EVENT THIS AGREEMENT, made and entered into this I" day of April, 2014 by and between Al Party Rental (hereinafter "Contractor "), and the City of Santa Ana, a charter city and municipal corporation (hereinafter "City"). RECITALS A. The City desires to retain a contractor having special skill and knowledge in the field of providing, installing, maintaining, and removing rental equipment for special events such as the Cinco de Mayo event that the City is hosting (`Event "). B. Contractor represents that Contractor is able and willing to provide such services to the City, C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in this field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the tenns and conditions hereinafter set forth, the parties agree as follows: SCOPE OF SERVICES Contractor shall provide, install, set -up, maintain and remove rental equipment at 4th Street and 5th Street and Broadway Avenue for the Event. Equipment to be provided by Contractor includes, but is not limited to: vendor booths, food booths, canopies, draperies, lights, walls, sand bags, trash cans, fans, coolers, sinks, fences, restrooms, tables, chairs, generators, stages and a backstage area with furniture, as set forth in Exhibit A to this Agreement (the "Equipment "). City may request additional equipment or services during the term of this Agreement. Said request shall be made in writing, executed by the Executive Director to the Contractor, detailing the additional equipment /services to be provided and requiring an estimate from Contractor as to the cost of such additional equipment /services. Contractor shall deliver the Equipment on Friday, May 2, 2014, and set up by 7:00 AM Saturday, May 3, 2014. Contractor will clean up and remove the Equipment Sunday evening and have it completely removed and cleaned up by 6:OOAM, Monday, May 5, 2014. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates and charges identified in Exhibit A. The contract award for such services pursuant to the Contractor's Proposal shall not exceed Forty Two Thousand Eight Hundred Ninety Dollars and Sixty Cents ($42,890.60). This includes a ten percent (10 %) contingency for additional 25A -3 equipment/services as estimated by Contractor and approved by the Executive Director in writing as set forth in Section 1, above. b. Payment shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on May 31, 2014, unless terminated earlier in accordance with Section 12, below. The term of this Agreement may be extended upon a writing executed by the City Manager and the City Attorney. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer- employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services, Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Contractor shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Contractor's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence. Contractor shall supply City with a fully executed additional insured endorsement in substantially the form attached hereto as Exhibit B upon execution of this Agreement and shall be approved in form by the City Attorney. 25A -4 b, Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence, Such insurance shall include coverage for owned, hired and non -owned automobiles. c, Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Contractor, if Contractor has any employees, is required to be insured against liability for worker's compensation or to undertake self - insurance. Prior to commencing the perfonnance of the work under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. The following requirements apply to the insurance to be provided by Contractor pursuant to this section: (i) Contractor shall maintain all insurance required above in fall force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. e. If Contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not effect Contractor's right to be paid for its time and materials expended prior to notification of termination.. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 6. INDEMNIFICATION Contractor agrees to and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including health, and claims for property damage, which may arise from the direct or indirect operations of the Contractor or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. 25A -5 7. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and /or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. 8. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 9. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the Council City of Santa Ana 20 Civic Center Plaza (M -30) P.O, Box 1988 With copies to: and Santa Ana, CA 92702 -1988 Telefacsimile (714) 647 -6956 Parks, Recreation and Community Services Agency City of Santa Ana 20 Civic Center Plaza (M -23) P.O. Box 1988 Santa Ana, California 92702 Telefacsimile (714) 571 -4221 City Attorney City of Santa Ana 20 Civic Center Plaza (M -29) P.O. Box 1.988 Santa Ana, California 92702 Telefacsimile (714) 647 -6515 To Contractor: Al Party Rentals 251 E. Front Street Covina, California 91723 Phone: (866) 217 -2789/ FAX: (626) 967 -7572 25A -6 A party may change its address by giving notice in writing to the other party. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, communication shall be effective or deemed to have been given twenty -four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 10. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 11. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City, 12. TERMINATION This Agreement maybe terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination. 13. DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 25A -7 14. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 15. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 16. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 25A -8 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney LisLisa torck Assistant City Attorney CITY OF SANTA ANA David Cavazos City Manager CONTRACTOR: Al Party Rentals Name: Title: Tax ID# 25A -9 PARTY S,.ELESnATE WITH STYLE 251 E FRONT STREET P 8661.217.2789 COVINA, CA 91723 A1PAATYRENTAL,00M F 626.967.7572 CITY OF SANTA ANA PARKS & REC Status: Reservation Contract #: 9518 Event Beg: Fri 51212014 7 :OOPM Event End: Sun 5/4/2014 8:00PM Operator: Herrera, Valerie Job Descr: SANTA ANA MAY EVENT Ordered By: . VENDOR BOOTHS Salesman: RENE MARTINEZ Dellveryand Pickup ---, Delivery : Fri 5/2/2014 8:OOPM Contact: MIKE MCCOY Pickup Date: Sun 5/4/2014 8:OOPM Phone: Location: SANTA ANA Used at Address: 4TH & 5TH ON BRAODWAY ; SANTA ANA, CA 92707 Delivery Notes: DELIVERY: FRIDAY 5/2 7PM MUST BE READY BY 7AM PICK UP: SUN 5/4 BE THERE AT 8PM NOTE: NEED TO TAKE THE MULE - CUSTOMER IS RESPONSIBLE FOR ALL NECCESSARY PERMITS 23_ REQUIRED FOR CANOPIES AND ELECTRICAL. CUSTOMER Qty Items Rented1 EeC -hL__ Prlae BOOTH #27 1, SIOE B'X WALL, 10'WHITE ... BGGTH #27 '. ! ' 1 SIDEWALL, 8'X10' CLEAR WINDOW BOOTH #27 $1,650.00 `.'$1,725100, I $0.00 075,00 $39.60 $19801 $33,00 88 VENDOR BOOTHS $0.00 1000 22 CANOPY, 1�0'X10'PAGODA GRENJHT $000 r ='= $0.00 >>> 22.1(YX 10X 8' GREEN & WHITE PAGODAS $0,0(1 22 CANOPY, 10'X10'PAGODAREDNVHT $75.00 >>> 22 -1 YX 10'X 8' RED & WHITE PAGODAS<<< 23_ - CANOPY, 10'X10'PAGODAWHT .. ......- .. . , ... .,,.... _$7500 -- 23, 10'X10'WHITEPAGODAS- . MUST. BE INSTALLED ONLEVEL.GROUND,:- , 132 CANOPY, BASE STEEL $0,00 35 81)EWALt., 8'X10'WHITE $7,5( 1 SIDEWALL, 0'X20' WHITE R3AAn BOOTH #27 1, SIOE B'X WALL, 10'WHITE ... BGGTH #27 '. ! ' 1 SIDEWALL, 8'X10' CLEAR WINDOW BOOTH #27 $1,650.00 `.'$1,725100, I $0.00 075,00 $39.60 $19801 $33,00 88 TABLE, 8'X30 $0.00 1000 - BOOTH #21,22,27 HAVE.3 TABLES EACH •;: $000 r ='= $0.00 -.. MUST -:BE INSTALLED ON LEVEL GROUND. $0,0(1 164 CHAIR,SAMSIVORY MUST BE INSTALLED ON LEVEL GROUND. 9000 ALL CHAIRS & TABLES MUST BE STACKED IN THE SAME AREA 9001 AS DELIVERED TO AVOID ADDITIONAL CHARGES CHAIR W EIG HT LIMIT IS 250LBS - 30' LIGHT, 20OW QRTS $9,5( 75 LIGHT, STRING FESTIVALYELLOW $7,5( 15 -- STRINGS 10 ELEC CORD 60'' r ....:.. .. .:. ; So( 15 GREEN CORDS FOOD BOOTHS 9 CANOPY, IUX10'PAGODAWHT >0 >9 - -10'X 10'X8'« < MUST BE INSTALLED ON LEVEL GROUND. 9 CANOPY, 10'X10'W HITS REGULAR >>> 9 10'X 10'X 8' «< MUST SE INSTALLED ON LEVEL GROUND, 58 CANOPY, BASE STEEL 80 FENCE,PICKET31X81WHITE 160 DRAPERY, TUPRIGHT 160 CANOPY BASE STEEL $75.00 `.: $616.OQ1ii $147.0011 $562.50 $0:00 $0,00 $675.00 75,001 :. $8i5.Od $0 00 $0.00 1000 $800.Od $000 $0.00 $0.00 $0,0(1 V Printed On Fr[317M14909AM _ __ softwere* Poln4of-wat 5AA 0o -f- rental.cprn DentYBebParaMS JPt (1) + Contract #: 9518 CITY OF SANTA ANA PARKS & REC Page 2 of 4 . Qty -Items Rented - - - Each - - Price 28 LIGHT, 20OW ORTS $7,50 $210.00 17 ELEC, 20 AMP. OUTLET - - $35.00 $595.00 9 SIDEWALL,6'X20'WHITEPTMTARP $0.00 $0.00 FOR FOOD BOOTHS HOT & COLD SINKS 500 FENCE,CHAIN LINK 6'H X 10'W $1.50 $750.00 » >500'FENCE FCR MAIN STAGE -FREE STANDING FENCE «< INSTALL FENCE AT 4 AM . 85 SANDBAGS .... - - .: -. $1.50 ... $127.50 25 SIDEWALL, 6'X20'WHITE PTM TARP $20.00 $500.00 >>> SCREENING FOR FENCE «< >>> 500' OF & HIGH PTM TARPS «< . 1 . RESTROOM SERVICE SATURDAY _ _ _ $400,00 - . $400A0 3 SPECIALTY SINK HOT &COLD $500.00 $1,500.00 >>> 3.3 COMPARTMENT HOTICOLD SINKS SELF CONTAINED «< 27 SPECIALTYTOILET$70,00 $1,890.00 4 SPECIALTYTOILET ADA $125.00 $500.00 7 SPECIALTY SINK COLD - - $52,00 $384.00 . > »7. TWO STATION COLD SINK <<< - - (1- (0 4TH & SPURGEN FOR.SIERRA MIST) 4 SPECIALTY SINK HOT &COLD $255,00 $1,020.00 »> 4- HOT & COLD SINKS «< '. 6 CANOPY, '10'X10'WHITE REGULAR ... - _ .. $75.00 - $480.00 » >3.10 %20% 8'OVER HOTICOLD SINKS MOST BE INSTALLEO ON LEVEL GROUND. - 18 CANOPY, BASE STEEL $0.00 $0.00 980 SIDEWALL. B'WHITE - - - >>> 6 -30' SECTIONS «< 3 LIGHT, HI BAYS 400WATT $15.00 $45.00 8 CANS, TRASH WITH LINER32 GALLON - $9.85 $78.80 SUPPPORT 3 GREASE BARRELS - .... . $20.00 - - - -. nom 4 SIDEWALL, 8'X10'WHITE PTM TARP $12.50 $50,00 >>> FOR UNDER GREASE BARRELS «< MAIN STAGE 7 TABLE, ROUND 30" $8.50 $59.50 MUST BE INSTALLED ON LEVEL GROUND. 7 TABLE, 0KTL,42" LEG - $2.50 .. - $17.50 3 RED, 120" GARDEN $14.50 $43.50 REPLACEMENT CHARGE ON ALL BURNED, TORN ORNTAINED LINEN. _ 3 KELILY,112W GARDEN , ...,.. ",., , _. -. $1450: 1 WHITE, 120 "GARDEN $1450 $14.50 REPLACEMENT CHARGE ON ALL BURNED, TORN OR STAINED LINEN. 21 CHAI R, BARSTOOL, BLACK SWIVAL 2 COOLERS, IG L00150 QT. $15.00 $30.00 .. 2 FAN, 30' PEDESTAL - :. . .... .. ,- .., .. :.. ........ $30.00 6 TABLE, 8' X 30" $6.00 $36.00 MUST BE INSTALLED ON LEVEL GROUND. 2 -RED, 8' TABLEORAPE - $19.00 `- - $38.00 2 KELLY, 8' TABLEDRAPE $19,00 $38.00 :.. 2 WHITE, B'TABLEDRAPE - .. .. - - '$19.00 $38.00 800 ASTROTURF, BLACK SO, FT. $0.38 $304.00 »> 20'X40' <« DRESSING ROOMS 3 CANOPY, 10'X10'WHITE REGULAR $60.00 $180.00 >>> 1 - 10'X 30'X 8'W/4 WALLS «< MUST BE INSTALLED ON LEVEL GROUND, 6 CANOPY, BASE STEEL. $2.00: $12.00 _ 80 SIDEWALL, 8'WHITE $0.50 $40.00 >>> 4 - 20' SECTIONS «< 6 LIGHT, PAR -CAN 46 BLACK 200W .$15,00 - - ` $9.0.00 PAR 6 -CAN COLOR JELL $0.00 $0.00 PEACH JELLS Sore Hours Mon - Fri 9:00a -5:00p sat 10:uua -3:0up w/��w Modificatlon # 2 Printed On Fd 3/ 712014 9:06AM Soltware by Polnt- ot,2wR &�tjmt of- renteLcom Coniraot- Parama.rpt (1) Contract #: 9518 CITY OF SANTA ANA PARKS & REC Page 3 of 4 Qty Items Rented - Each Price 20 TABLE, 6'X30" _ $6.00 $120A0 4 $PECIALTYTOILET $70.00 $280.00 2 SPECIALTYPARTY EQUIP 2 -TWO STATION HAND WASHING SINK - - $52.00 - _ .$104,00 60 CHAIR, SAMS WHITE $0.90 $54.00 >>> STAGE AREA <C<G MUSTBE INSTALLED ON LEVEL GROUND ALL CHAIRS & TABLES MUST BE STACKED IN THE SAME AREA AS DELIVERED TO AVOID ADDITIONAL CHARGES CHAIR W EIGHT LIMIT IS 25008 3 MIRROR, NATURAL WOOD _ - � $500 $16.00 ELECTRICAL 1 POWER - 1 GENERATOR,126KVASILENT - - - $000.00 $800.00 1 GENERATOR,70KVA$PH SILENT $600.00 $600.00 1 SPECIALTY PARTY EQUIP - $600.00 - $600.00 >>> I -70KVA G ENT$ «< - 1 SPECIALTY GENERATOR $450.00 $450.00 »» 45 KVA FOR BEER GARDEN <¢« 1 ELECTRICAL DISTRIBUTION. SYSTEM $3,600.00 $3,600.00 »> 125.20 AMP OUTLETS <4< - >>> STAGE POWER HOOKUPS «< »>40AMPS PER FOOD BOOTH «< 100 CABLE RAMP - $10.00 $1,000.00 10 - - - -- - SPECIALTY PARTY EQUIP - $25.00 $400.00 >>> 16.- HEADSETS WNVALKIE TALKIES & BATTERIES «< - 4 LABOR $700.00 $2,800.00 >>> (2) Al MEN SAT 6AM - 9PM NEED MULE <<< >>> (2) Al MEN SUN 8AM - 8PM NEED MULE <<< Al USE - 80 FENCE,CHAIN LINK 6'H X 10 -W $1.00 580.00 >>> 80' CF 6' HIGH FENCE <<< CHECK IN 1 CANOPY, IO'X10'PAGODA W HT .$60.00 $80.00 >>> ID'X10'XB' <<< MUST BE INSTALLED ON LEVEL GROUND. 4 CANOPY, BASE STEEL - $p.00 $0.00 - Reading Out 1207 - - -.- - 1 TABLE, 8'X 30" $6.00 $6.00 MUST BE INSTALLED ON LEVEL GROUND, .. 4 IVORY ,." ...' .. $0.90 -'. MUST BE INSTALLED ON LEVEL GROUND. - - 9000 ALL CHAIRS & TABLES MUST BE STACKED IN THE SAME AREA - ..-0001 AS DEI „IVERED TOAVOIO ADDITIONAL CHARGES - CHAIRWEIGHTLIMITIS250LBS _ - 1 LABOR _ - - $1,000,00 $1,000.00 FRIDAY NIGHT INSTALLATION & SUNDAY PICKUP STAGE -CITY COUNCIL 40 CHAIR, SAMS W HITE $1.00 $40.00 IN FRONT OF STAGE DROP OFF ONLY MUST BE INSTALLED ON LEVEL GROUND ALL CHAIRS & TABLES MUST BE STACKED IN THE SAME AREA AS DELIVERED TO AVOID ADDITIONAL CHARGES CHAIR WEIGHT LIMIT IS 250LBS BEER GARDEN 2 CANOPY, 20'X20'WHITE KWIK EXP. $220.00 $440.00 2.2OX40 TO MAKE 40' X40IX10' WHITE KWIK TOP ( BEER GARDEN) 2. MIDDLE, 20'X20' WHITE KWIK _ $220.00 - $440.06 1 LIGHT, HI BAYS 400WATT $16.00 $15.00 8 CANOPY, WATER BARREL 55GAL - - - - - - - $15.00 $120.00 B CANOPY, WATER BARREL COVER 55GAL $5.00 $40.00 SPONSOR 1 CANOPY, 20'X20'WHITE KWIK EXP. $220.00 $220,00 20' X30' X8' W H ITE KWIK TOP - SIERRA MIST 1 MIDDLE, 20'X10' WHITE KWIK $11'.0.00 $110,00 bore Hours Mon - Frl 9:U0a -5:()Up Sat 1 U:UUa -3:00p V �� w Printed On Frl 3l 7!2014 9,0 6AM Softwa. b Polnl -of- . nbof- renlal.com Modification # 2 Conlracl- Params.rpl (i) Contract #t 9518 CITY OF SANTA ANA PARKS & REC Page 4 of 4 Qty items Rented - Each - Price 8 CANOPY, WATER BARREL 30GAL $11,00 $88.00 8 CANOPY, WATER BARREL COVER NGAL - $3.30 $26.40 BACK STAGE $2,197.90 $2,717.20 $400.00 VIP Subtotal: 1 CANOPY, 10'X20' WHITE REGULAR $185,00 $165.00 $38,747.80 10'X20'8'WHITE CANOPY-- BACKSTAGE $244.55 $38,992.35 4 CANOPY, BASE STEEL $20 $8.80 200 ASTRID TURF, BLACK SQ. FT. $0.40 $80.00 10' X20' BLACKTURF - 4 LIGHT, LED PAR -CAN $55.00 $229.00 1 ELEC CORD 50'MULTI WHITE - $0.00 - $0.00 6 SIDEWALL, 8'X10' WHITE $19.80 $118.80 2 LOUNGE,LOVESEAT,WHITE LEATHERETTE - - - $137159 $275.00 1 TABLE, COFFEE WHITE 35 "X22" $38,50 $38.50 FRENCH(SE) 2 CANOPY, 1O'X10'PAGODAWHT $75.00 $150.00 1 -10' X20' X8' W HITE PAGODA MUST BE INSTALLED ON LEVEL GROUND. 8 CANOPY; BASE STEEL - - - $0.00 $0.00 4 TABLE, 8'X 30" $8.00 $24.00 4 PER BOOTH (UNIVISION, TELEMUNDO , OTHER) MUST BE INSTALLED ON LEVEL GROUND. 12. CHAIR,SAM5'WHITE - - - - $0.90 $1.0.80 8 PER BOOTH (UNIVISION, TELEMUNDO, OTHER) _ MUST BE INSTALLED ON LEVEL GROUND ALL CHAIRS & TABLES MUST BE STACKED IN THE SAME. AREA AS DELIVERED TO AVOID ADDITIONAL CHARGES CHAIR WEIG HT LIM IT IS 250LBS - 3 LIGhIT, STRI NO FESTIVAL YELLOW $7.50 $22.50 88 KWIKCOVERl8'WHITE $2.00 $176.00 COVERS FOR VENDOR TABLES 1 DELIVERY / PICKUP - - - .$400,00 _ $400,00 DELIVERY( PICKUP FOR RESTROOMS &SINKS. - 20 KWIKCOVER/6'WHITE $2.00 $40.00 DRESSING ROOM TABLES 1. FUEL FOR GENERATORS - - - - -- - »a COST TO REFUEL GENERATORS a« - $2,000.Oq $2,000.00 1 1 KWIKCOVER/8'WHITE- $2.00 $2.00 CHECKIN T Delivery/Pickup - - - $499,20 - $409.20 48 HOUR NOTICE REQUIRED TO AVOID CANCELLATION FEES. ORDER MUST BE PAID IN FULL PRIOR TO DELIVERY. Signature: CITY OF SANTAANA PARKS & REC Store Hours Mon - Frl 9:OOa -5,OOp Sat 10:00a•3:O0p ^^ AI� MDdlficatlon # 2 Printed On Frl 3/ 7120111 8:06AM Software by Polnbof -tcryrt A31-of rantal.00m Contract,Params.rpt( 'I) Rent: CABUS: Sales:� Delivery Charge: Misc Charges: $33,432.70 $2,197.90 $2,717.20 $400.00 Subtotal: Sales Tax: Total: Paid: Amount Due: $38,747.80 $244.55 $38,992.35 MOO $38,992.35 Signature: CITY OF SANTAANA PARKS & REC Store Hours Mon - Frl 9:OOa -5,OOp Sat 10:00a•3:O0p ^^ AI� MDdlficatlon # 2 Printed On Frl 3/ 7120111 8:06AM Software by Polnbof -tcryrt A31-of rantal.00m Contract,Params.rpt( 'I) EXHIBIT B ADDITIONAL INSURED ENDORSEMENT Insurance Company This endorsement modifies such insurance as is afforded by the provisions of Policy # relating to the following: 1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92702; its officers, employees, agents and volunteers are named as additional insureds ( "additional insureds ") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included. 4. With respect to the additional insureds, this insurance shall not be canceled, or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92702. (Completion of the following, including countersignature, is required to make this endorsement effective.) Effective Policy # Issued to this endorsement form as a part of Named Insured Countersigned by Authorized Representative 25A -14