HomeMy WebLinkAbout22A - SPEC - OFFSET PRINTINGREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 15, 2014
TITLE:
CONTRACT AMENDMENT
AND AWARD FOR OFFSET
PRINTING SERVICES
(SPEC. NO. 14 -005)
CITY MANA _R
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1"Reading
❑ Ordinance on 2n'Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Amend the contract with Anytime Printing for offset printing services by $8,000 for a
total amount not to exceed $33,000.
2. Award a contract to Mekong Printing, dba MK Printing, for offset printing services for a
three -year period in an annual amount of $80,000, with provisions for two one -year
renewals exercisable by the City Manager, subject to non - substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency Central Services Division supports all City
Departments with the duplication and printing of City stationery, forms, flyers, and various other
print requests. Print requests of less than 5,000 copies are produced in -house and larger volume
requests are produced through third party vendors. Utilizing third party vendors is a cost effective
method of producing high volume requests given the vendors large scale equipment. The
contract for offset printing services is designed to provide quality products in a timely manner and
at a significant savings based on quantity pricing.
The notice soliciting proposals was advertised on February 21, 2014 on the City's online bid
management and publication system. A summary of the solicitations and proposals received is
as follows:
18 Vendors notified
4 Santa Ana Vendors notified
11 Vendors downloaded the solicitation
6 Proposals received
2 Proposals received from Santa Ana vendors
Proposals were received, opened March 6, 2014 and evaluated (Exhibit 1). Proposals were
evaluated based on the specifications, quality of print samples, pricing and references provided.
22A -1
Contract Award for Offset Printing Service
April 15, 2014
Page 2
The offer from Mekong Printing, dba MK Printing, a Santa Ana vendor, received the highest
percentage score in the evaluation process and meets the City's requirements. The annual
amount is based on past usage and staff projections for this contract period.
To close out the existing offset printing contract with Anytime Printing, staff recommends
increasing the aggregate limit to reconcile the final billing.
FISCAL IMPACT
Funds are available in the various departmental Miscellaneous Operating Expenses account (no.
63001).
C;
Francisco Gutierrez r
Executive Director 7
Finance and Management Services Agency
sp
22A -2
PRPOSALS ABSTRACT
OFFSET PRINTING SERVICES (14 -005)
Apollo Printing & Note Pads
Bidder Mekong Printing Graphics Mailing U.S. Inc.
Location Santa Ana, CA Anaheim, CA Orange, CA
As stated on As stated on
Delivery contract As stated on contract contract
Total
Points out
of 100 97 89 87
Ranking 1 2 3
Pacific Graphics,
Bidder Inc. Anytime Printing Fontis Solutions
Location City of Industry, CA Santa Ana, CA Irvine, CA
As stated on As stated on
Delivery contract As stated on contract contract
Total
Points out
of 100 80 75 69
Ranking 4 5 6
EXHIBIT 1
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