HomeMy WebLinkAboutORANGE, COUNTY OF (27) - 20131
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0'x �ZAf��� — 0 �� A -2013- 145-01
a m1 c
AGREEMENT TO TRANSFER PROPERTY OR FUNDS
FOR 2011 HOMELAND SECURITY GRANT PROGRAM PURPOSES
THIS AGREEMENT is entered into this '1711) day of a { i GAG 201 , which
date is enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a
political subdivision of the State of California, hereinafter referred to as "COUNTY ", and
iTy or- &4tJTl 6nlA , a (municipal corporation/special district/not -for-
profit corporation), hereinafter referred to as "SUBGRANTEE."
WHEREAS, COUNTY, acting through its Sheriff - Coroner Department in its capacity as the
lead agency for the Orange County Operational Area, has applied for, received and accepted a grant
from the State of California, acting through its California Emergency Management Agency, to enhance
county-wide emergency preparedness, hereinafter referred to as "the grant ", as set forth in the grant,
documents that are attacbed hereto as Attachments A (FY 11 CA Supplement to Federal Program
Guidelines), B (2011 homeland Security Grant Programs) and C (FY 11 Grant Assurances) and
incorporated herein by reference.
WHEREAS, the terms of the grant require that COUNTY use certain grant fiords to purchase
equipment, technology or services that will be transferred to SUBGRANTEE to be used for grant
purposes.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS.
1. COUNTY shall transfer to SUBGRANTEE the equipment, technology or services as
specified in Attachment B hereto, which is incorporated herein by reference. If the grant requires
COUNTY to transfer to SUBGRA'NTEE equipment, technology or services that COUNTY has not yet
acquired, COUNTY shall transfer said equipment, technology or services to SUBGRANTEE as soon
after acquisition by COUNTY as is reasonably practicable.
2. If COUNTY transfers grant fords to SUBGRANTEE, SUBGRANTEE shall use said
grant fiords only to acquire equipment, technology or services as set forth in Attachunent B hereto and /or
to perform such other grant functions, if any, for which Attachments A, B and C permit SUBGRANTEE
CrDA: 92067
Homeland Security Grant Program
Department oFHomeland Seetu,ity Page I o'f4
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F.:
A -2013- 145 -01
' ! f AGREEMENT TO TRANSFER PROPERTY OR FUNDS
FOR 2011 HOMELAND SECURITY GRANT PROGRAM PURPOSES
THIS AGREEMENT is entered into this / day of � iM- 201 , which
date is enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a
political subdivision of the State of California, hereinafter referred to as "COUNTY ", and
C iTY of SAN M Anlati , a (municipal corporation /special district/not -for-
profit corporation), hereinafter referred to as "SUBGRANTEE."
WHEREAS, COUN'T'Y, acting through its Sheriff - Coroner Department in its capacity as the
lead agency for the Orange County Operational Area, has applied for, received and accepted a grant'
from the State of California, acting through its California Emergency Management Agency, to enhance
county -wide emergency preparedness, hereinafter referred to as "the grant ", as set forth in the grant
documents that are attached hereto as Attachments A (FY I I CA Supplement to Federal Program
Guidelines), B (2011 Homeland Security Grant Programs) and C (FY 11 Grant Assurances) and
incorporated herein by reference.
WHEREAS, the terms of the grant require that COUNTY use certain grant funds to purchase
I equipment, technology or services that will be transferred to SUBGRANTEE to be used for grant
purposes.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
I. COUNTY shall transfer to SUBGRANTEE the equipment, technology or services as
specified in Attachment B hereto, which is incorporated herein by reference. If the grant requires
COUNTY to transfer to SUBGRANTEE equipment, technology or services that COUNTY has not yet
acquired, COUNTY shalt transfer said equipment, technology or services to SUBGRANTEE as soon
after acquisition by COUNTY as is reasonably practicable.
2. If COUNTY transfers grant funds to SUBGRANTEE, SUBGRANTEE shall use said
giant funds only to acquire equipment, tecluaology or services as set forth in Attachment B hereto and; or
to perform such other grant functions, if any, for which Attachments A, B and C pennit SUBGRANTEE
CFDA: 97.467
Hometaud Security Grant Program
Department of Homeland Security Page I of 4
T-�/7t-jj 1�1
I J(71, t,«,J!FFB
EDMUND G. BROWN, Sit. ro
,t 3650 SCI IRIEVER AVENUE
GOVERNOR _____ __ _ E•Mi"i _.. MATHCR, CA 95655
NIIKC DAYTON (916) 845 -8510
ACTING SECRETARY (916) 324-5902 FAX
CALIFORNIA EMERGENCY MANAGEMENT AGENCY
GRANT MANAGEMENT MEMORANDUM
2011 -08
Date: August 18, 201
To: All Cal EMA Homeland Security Grant Program (HSGP) Subgrantees
From: Office of Grants Management
RE: Operational Area and Tribal Base Rate Reductions for 2011 HSGP Funds
On May 19, 2011, the United States Department of Homeland Security (DHS) Federal
Emergency Management Agency (FEMA) announced that the FY2011 HSGP allocations to
every state and territory would be substantially lower than their FY2010 HSGP allocations.
California's FY2011 HSGP allocation of $72,983,062 is $34,515,278 ( -32 %) less than our
FY2010 HSGP allocation of $107,498,340. In order to distribute the FY2011 HSGP funding
arts in a fair and equitable manner to the 58 Operational Areas and the Tribal Association, Cat
EMA has decided to lower the HSGP Base Rate that is awarded to every Operational Area and
the Tribal Association from $100,000 to $75,000. This reduction in the HSGP Base Rate is
viewed as the most equitable way to distribute the federal funding cuts to all of our subrecipients.
The FY201 l HSGP allocations to the 58 Operational Areas and the Tribal Association have been
calculated on the $75,000 Base Rate plus population basis, if you have any questions, please
contact your Cal EMA program representative.
Sincerely,
BRENDAN A. MURPHY
Acting Undersecretary
STATE OF CALIFORNIA
Edmund G. Brown Jr, Governor
CALIFORNIA EMERGENCY MANAGEMENT AGENCY
Mike Dayton, Acting Secretary
OFFICE OF GRANTS MANAGEMENT
Brendan Murphy, Director
Gina Buccieri- Harrington, Assistant Director
HOMELAND SECURITY PROP 1B & EMERGENCY MANAGEMENT
BRANCH
Kris Whitty, Chief
HOMELAND SECURITY GRANT SECTION
Ursula Harelson, Chief
Joseph Anderson, Program Representative
Darlene Arambula, EHP Coordinator
Cameron Bardweli, Program Representative
Maybel Garing- Espilla, Program Representative
Casey Granados, Program Representative
Leo LaMattina, Program Representative
Rachel Magana, Program Representative
Ken Miller, Office Assistant
GRANTS PROCESSING BRANCH
John Isaacson, Chief
HOMELAND SECURITY GRANTS PROCESSING SECTION
Rose Nguyen, Chief
Wilda Benamati, Program Analyst
Allison Butler, Office Technician
Michael Clieng, Program Analyst
Gina Joaquin, Program Analyst
Christopher Sampang, Office Assistant
Huy Tram, Program Analyst
r
P-ubliq /Private Organizations; Debarred /Suspegaea rarnes
Cal EMA Contact hi'formation;
HS S- Program "Representatives
SECTION 2— FEDERAL CHANGES AND INITIATIVES ..... ........ ..............................4
FYI l HSGP Priorities; 25 Percent Law Enforcement
M &A Limits; Personnel Cap;,Equipment; EHP "
Equipment Maintenance /Susfa' . t; Exercises; Fusion Centers
MMRS; Emergency Operation Plans; Special Needs Population
SECTION 3 —STATE CHANGES AND INITIATIVES ......... ..... ........................,.....9
FYI I SHSP Priorities; State Initiative Funding
"On Behalf Of;" Regional Approach
Strategy, Planning, and Metries Workshop
Non -DHS and FEMA; Golden Guardian
Terrorism Liaison
SECTION 4— REQUIRED STATE APPLICATION COMPONENTS ...... .............................11
Financial Management Forms Workbook
Narrative Attachments
Grant Assurances
Grants Management Training
Operational Areas Only
State Agencies Only
SECTION 5 --TAE STATE APPLICATION PROCESS ...... . ............... .. .,....,...................... 13
Application Submittal
Late or Incomplete Application
Application Approval
SECTION 6—POST AWARD REQUMMEMENTSr ............................... .............................15
Post Awards Modifications; Payment Requests
Advances and Interest Earned Advances; Performance Bonds
Subgrantee Performance Reports; Failure to Submit Required Reports
Monitoring; Suspension and Termination; Closeout
ATTACIIMENTS
A -FY1l HSGP Allocations
B -FYI l HSGP Timeline
C- Sample Governing Body Resolution
D -State Agency Signature Authority Form
E -State Agency Project Narrative
F -FY I1 HSGP Application Checklist
FOREWORD: SECRETARY'S MESSAGE
The California Emergency Management Agency (Cal EMA) is responsible for designing and
implementing homeland security initiatives and ensuring that the state is ready to protect lives and
property by effectively preparing for, preventing, responding to, and recovering from all threats, crimes,
hazards, and emergencies. As a result of working together under the Homeland Security Grant Program,
we have made our communities safer and better prepared.
This year, the Homeland Security Grant Program will promote the three National Priorities, which
includes the advancement of whole community security and emergency management, building prevention
and protection capabilities, and the maturation and enhancement of the Major Urban Area Fusion Centers.
In addition to changes with the National Priorities, new rules for emergency operation plans, fusion
centers, and equipment/training procurement will be implemented this fiscal year. Throughout the
duration of the grant, Cal EMA's program representatives will continue to be available to assist you in
enhancing your homeland security programs and I encourage you to contact them for guidance and advice.
We have much work ahead of us as we continue to plan for both the expected and the unexpected.
California continues to be recognized as a national leader in homeland security and emergency
management and the dedicated staff at Cal EMA will continue to work collaboratively with you to
advance our combined efforts, which benefit our communities.
With your dedication and hard work, we have made significant progress and have achieved a number of
objectives that continue to make California a better place to live, work, and thrive. To further our progress,
I am pleased to present the Fiscal Year 2011 State Supplement to the Federal Program Guidance.
Sincerely,
Mike Dayton
Secretary
SECTION 1- OVERVIEW
Federal Program , The U S,p larid epartmeit of Iiotne Sj cuxity (DHS) published the Fiscal Year
Semtpity prpgranl Pr`o�ra n Glrt hrce`dnd'
Guidances
201 1; (FI 11J Honael'nd Grant
Appltcat(on l�tt in May 2011 an, may be vrevted and downloadatl at
lritp / /www femn ao'v /govel 1hent /arai {t /hs' pl
Information
DHS also issues Information $`ulletins that provide updates; claef eatioir, and
Bulletins
requirements throughout the life of the grant. Information Bulletins may be
obtaine { at: h / /www fem2 aov /goJernr.ne,E eranl/bulletins /index.shtm
Purpose of the
The California Supplement to the Federal Program Guidance is' intended to
Califm pia
complement, ra her th' replace, the Gui once pdblished by DHS. The
Supplement
Supplement will emphasize the differences bctvveen the FY10 and FY11
Homeland Security Grant Programs (HSGP), and will include additional
California policies and regiiit inents applicable to the FYl l HSGP.
Cal EMA also issues Grant Management Memos (GMMs) that provide additional
Grant
Management
information regarding HSGP funds. GMMs can be located at:
Memos
Ing / /www catoma c` gov/ EMS- HS- IIazM1t /Pages /Grant- Mairagement-
Memos.nspx
Eligible
Eligible subgrant recipients, referred to as Subgrantees, differ for each program.
Subgrantees
Generally, eligible Subgrantees Include:
• Operational Areas (OA)
• Includes the Metropolitan Medical Response System (MMRS)
• Native American Tribes - represented by a single coordinating group
• Urban Areas Security Initiative (UASI) Jurisdictions
• State Agencies (SA), Departments, Commissions, Boards, etc. who have,
or can obtain, appropriate State Department of Finance budget authority
for awarded funds
Includes the Citizen Corps Program (CCP)
Native American Federal FYI l grant guidance strongly encourages Cal EMA to provide access to
Allocations HSGP fiutds directly to Native American Tribes in California. In order for Cal
EMA to implement this requirement, a single coordinating group representing the
Californ a tribes will be eligible to receive a share of this finding on a base plus
population basis. In order to submit an application for finding, California's 108
tribes shall develop a single coordinating group that represents all or substantially
all of the tribes. The single coordinating group shall have until October 1, 2011 to
submit to Cal EMA its membership, organizational structure and plan for
developing coordinated finding priorities among all or substantially all of the
California Tribes. All Subgrantees are encouraged to coordinate with Tribal
Governments to ensure that Tribal needs are considered in the Subgrantee's
applications.'
Subgrantee FYI l Homeland Security Grant Program (HSGP) Subgrantee allocations are
Allocations included in Appendix A.
i U.S. Department of Homeland security, Fiscal Year 2011 Homeland Security Grant Guidance and Application Kit. Page 12.
2
SECTION I - OVERVIEW
Supplanting Grant funds must be used to supplement existing funds, not replace (supplant)
fiords that have been appropriated for the same purpose. Subgrantees will be
required to supply documentation certifying that a reduction in non- Federal
resources occurred for reasons other than the receipt or expected receipt of
Federal funds,2 — -
Public/Private Subgrantees may contract with any other public or private organizations to
Organizations perform eligible activities on approved projects,
Debarred/ Subgrantees must not make or permit any award (subgrant or contract) at any tier
Suspended to any party that is debarred, suspended, or otherwise excluded from, or
Parties ineligible for, participation in Federal assistance programs. Subgrantees must
obtain documentation of eligibility prior to any subaward of HSGP funds and be
prepared to present supporting documentation to monitors.'
Cal EMA Contact All Subgrantee application materials, related questions, comments and
Information correspondence should be directed to:
California Emergency Management Agency
ATTN: Office of Grants Management, HSGS
3650 Schriever Ave
Mather, CA 95655
Cal EMA Main Phone Line: (916) 845 -8510
Homeland Security Grant Section (HSGS) Fax: (916) 324 -5902
HSGS Program Joseph Anderson at joseph.anclersoo(c�calenla ca aov or (916) 332 -9067
Representatives Cameron Bardwell at catneron.bardwell @calenia.ca.gov or (916) 322 -8740
Maybel Garing - Espilla at ma) bel.garingawcalenia ca gov or (916) 324 -9312
Casey Granados at casey.granados @calema ca,ov or (916) 322 -2643
Leo LaMattina at leo.lamattina@calema.ca aov or (916) 324 -6347
Rachel Magana at rachel.maeana�calema.ca Qov or (916) 324 -9314
Cal EMA representatives may be located on the HSGS regional map at:
11�r / /www.calenra ea aov /WebPagc /ocswebsite tisf /CliciitOESFileLibi-ai-v /Home
land %Security %20Files /$file /t- ISGPman 12- 28-09.ndf
z Ibid, page 41.
3 Vd., page 52.
12 a FEDERAL CHANGES AND INITIATIVES
° Ibid., page 4.
5 lbld., page T
Areas SeCUlity lntttattve lU jStJ, Yietropa7itan lYieutoar ResponSS system
[MMRSj; and Citizen Corps Program [CCPI) will focus on the following three
"Ntt(ionaGP ioritlesi:" t'
Priority One: Advancing Whole CommunitySeea rity and Emergency
Management
Objective One: Threat Planning and Risk Assessment (TIT MA).
TH1RA processes at all levels of government establish a foundation to
justify and guidc preparedness activities and investments. A common
approach to'that process will enable the whole community to maintain a
baseline understanding of the risks that they face, facilitating efforts to
identify capability and resource gaps, focus capability improvements,
and inform the community of actions they can take to manage their risks.
• Objective Two; Planning. The comprehensive Preparedness Guide `
(CPG) 101v.2 September 2010 helps planners at all levels of government
in their efforts to develop and maintain viable all- hazards, all- threat
emergency operations plans (EOPs) by engaging the whole community
in thinking through the life cycle of a potential crisis, determining
required capabilities, and establishing a framework for roles and
responsibilities.
• Objective Three: Organization - Typing of Equipment and Training.
SHSP and UASI provide funding for equipment, training, and exercises
for the prevention, protection against, response to and recovery from
terrorism events, A well executed mission requires carefully managed
resources (personnel, teams, facilities, equipment, and /or supplies) to
meet incident needs. Utilization of standardized resource management
concepts such as typing, inventorying, organizing, and tracking will
facilitate the dispatch, deployment, and recovery of resources before,
during, and after an incident.
Priority Two: Building Prevention and Protection Capabilities
DHS and FEMA encourage the use of SHSP and UASI funding to support
programs and initiatives that directly support local efforts to understand,
recognize, prepare for, prevent, and respond to pre - operational activity and other
crimes that are precursors or indicators of terrorist activity, in accordance with
applicable privacy and civil rights/ civil liberties protections. Such activities
include, but are not limited to, development and implementation of Fusion
Liaison Officer Programs, the Nationwide Suspicious Activity Reporting (SAR)
Initiative (NSI)% the "If You See Something, Say Something" campaign as a
component of the NS.I, and local efforts.
—� 4
SECTION 2— FEDERAL CHANGES AND INITIATIVES
HSGP Priorities • Objective One: NSI Training. All personnel funded with SHSP and
(cont.) UASI funding and engaged in the NSI will complete the Department's
NSI training.
Priority Three: Maturation and Enhancement of State Major Urban Area
Fusion Centers
In support of this strategic vision, the Department is requiring recognized State
and Major Urban Area fusion centers to participate in an amoral assessment of
their achievement of baseline capabilities, as outlined in the Global Justice
Information Sharing Initiative's (Global) Baseline Capabilities for State and
Major Urban Area Fusion Centers. The results from this assessment will help
fission centers identify gaps in their operational capabilities.
Objective One: Baseline Capabilities. Fusion centers leveraging SHSP
and /or UASI grant funds must prioritize the allocation of these grant
fiords to address any capability gaps identified as a result of the Baseline
Capabilities Assessment (BCA). This will ensure the implementation of
common and consistent operational standards across the National
Network of Fusion Centers.
Objective Two: Analytical Capabilities. All fusion center analytic
personnel must demonstrate qualifications that meet or exceed
cmpetences identified in the Catnrno4 Competencies for State, Local,
and Tribal Intelligence Analysts. In addition to these training
requirements, fusion centers should also continue to mature their analytic
capabilities by addressing gaps in analytic capability identified during
the fusion center's BCA.
25% Law As in past years, at least 25 percent of FYI I SHSGP and UASI fiords must be
Enforcement dedicated to Law Enforcement Terrorism Prevention- oriented Activities
( LETPA). The LETPA activities must focus on:
Building Prevention and Protection Capabilities
Maturation and Enhancement of State and Major Urban Area Fusion
Centers
M &A Limits The FYI l Subgrantee Management and Administrative (M &A) allowance is set
at 5 percent for the FYI I HSGP
Personnel Cap UASI and SHSP finds have a personnel cap of 50 percent. No personnel cap will
be applied to MMRS and CCP fimds.e
s Md., page 7.
r Ibid., page 33,
a Ibld., page 35.
SECTION :2 — FEDERAL CHANGES AND INITIATIVES
d with FYI1 I-ISGP finds.
.lie capability associated.with "the ,
al or biological resources or historic
completed the required
P) review.
Subgrantees who are proposing communication tower projects are encouraged to
complete their Federal Communication Commission(FCC) EI3P process prior to
preparing their EHP review materials for the Grants Program Directorate (GPD),
and to include their FCC EHP materials with their submission to GPD.t°
Equipment HSGP funds may be used for equipment maintenance contracts, warranties,
Maintenance/ repair, replacement costs, upgrades and tiger fees when the original equipment
Susts inment was purchased with HSGP funds.°
Exercises Subgrantees must conduct threat and performance -based exercises in accordance
with DHS Homeland Security Exercise and Evaluation Program (HSEEP)
manuals. Grant recipients must report on all HSGP - assisted scheduled exercises
at https / /hseeu dhs.gov.
For each exercise conducted with FEMA support (grant funds or direct support),
Subgrantees must submit an After Action Report (AAR) AND Improvement Plan
(IP) to the FEMA Grants and Preparedness Community of Interest (COI) on the
Corrective Action Planning System (CAPS) within 90 days following the
completion of the exercise," For more information on this process please contact
the CAPS representative for your region:
Inland Region: Gabe Adame at gabi-aiel.,,id-,iiiie@cliciiia.ca.gov
Coastal Region: Kevin Leisher at 1<evin leisher@calenla ca.gov
Southern Region: Richard Mifsud at richard nnifsud0ccalema ca.gov
State Agencies: Elaine Viray at Elaine viraygcalennaxa.gov
Note: Urban Areas are required to develop a Multi -Year Training and Exercise
Plan and submit it to FEMA on an annual basis. Subgrantees must provide a copy
to their Cal EMA Program Representative.
Fusion Centers The Baseline Capabilities far State and Major Urhah Area Fusion Centers
(September 2008) identifies the baseline capabilities for fusion centers and the
operational standards necessary to achieve each of the capabilities across the
National Network of Fusion Centers. Fusion centers, in partnership with the
Federal Government, prioritized four Critical Operational Capabilities (COOS),'
which align to the steps in the intelligence cycle.
9 Ibid, page 6.
10 Ibid., Page 63 -64,
11 Ibid., page 45.
12 Ibid., pages 63 -64
13 JLIU, page 8.
SECTION 2 — FEDERAL CHANGES AND INITIATIVES
Fusion Centers Fusion Centers assisted with HSGP funding must address gaps identified in the
(cont.) BCA14 and must execute the four COCs as defined by DHS. Fusion centers must
demonstrate, at a minimum, the following fundamental capabilities:
• Receive: A written plan, policy, or SOP describing fusion center business
processes for the receipt, handling, and storage of classified and
unclassified information from Federal partners.
• Analyze: A written plan, policy, or SOP describing fusion center business
processes for assessing the local implications of threat-related
information provided by Federal partners (DHS, FBI, etc.) through a
formal risk analysis process. This process should determine what critical
information needs to be provided to State, local, Tribal, and territorial
(SLTT) and private sector partners to support prevention, protection, and
other response- related operational planning efforts, and to inform these
partners of behaviors and circumstances that may serve as pre - incident
indicators of an emerging threat.
• Disseminate: A written plan, policy, or SOP describing fusion center
business processes for disseminating critical information to SLTT and
private sector partners in the fusion center's area of responsibility.
• Gather: A written plan, policy, or SOP describing fission center business
processes for gathering locally generated information, participating in the
NSI, and sharing pertinent information with local JTTF for investigation
and DHS for further analysis.
• Privacy, Civil Rights, and Civil Liberties (P /CRCL) Protections: An
approved P /CRCL policy to ensure that P /CRCL protections are in place
that are at least as comprehensive as the ISE Privacy Guidelines, and that
all staff receive training on both the center's P /CRCL policies and 28
CFR Part §23. The development and updating of such policies provide an
opportunity to engage the whole community.
• Measurement Methods: Percentage of fusion centers with documented
plans, policies, or SOPS describing fission center business processes for
receiving, handling, and storing classified and unclassified information in
accordance with the metrics established by the DHS Office of
Intelligence and Analysis (I &A) and must participate in Golden
Guardian or other Cal EMA approved exercise bi- annually
Additionally, Intel Analysts assisted with HSGP funding must also meet one
of the following eligibility requirements":
Successfully complete training to ensure baseline proficiency in
intelligence analysis and production within six months of being hired;
and /or,
Previously served as an intelligence analyst for a minimum of two years
either in a Federal intelligence agency, the military, or State and /or local
law enforcement intelligence unit,
Eligibility documentation must be submitted to Cal EMA prior to reimbursement.
14lbid., page 8.
15 Ibid., page 35.
SECTION 2— FEDERAL CHANGES AND INITIATIVES
MMI2S T
The Medical Resety Corps
(MRC) program is administered by the, -MS Office
of tho SiiEgeoia Oenelai Special,rttIcs
a�piy, s�e'Fa eO of the Feeierai t3vicianoe'
" "� �fnrrequiiefiients a' "ssociated tivitfx PISOP'a i'MRG projects:
Emergency
Subgrantees with Emetgeincy Operations Plans must comply with new rules
Oj'aratiort'
iegarding ova lufttmifhuririce had the' Compreher )sive Preparedness Guide. See
Plans
Page'5e ''ofthe`Fedefal'Guidafmo,
Special Needs
Populations whose members may have additional access and functional needs
Population
before, during, and after an incident must be included in planning, response and
raeovery documents tG Subgrantees conducting major planning projects
(including, but not limited to: Evacuation, Mass Care and Shelter, Disaster
Recovery; etc.) will be required to address access and functional deeds within
their planning documents in order to maintain eligibility for HSGP.t7
16 lbid., page 33.
v ibid., page 33.
8 )--_
SECTION 3 — STATE CHANGES AND INITIATIVES
SHSP Priorities While the State Homeland Security Strategy broadly describes goals, objectives,
and implementation steps, the State's priorities for FYI l HSGP are:
• Interoperable Communications • Catastrophic Planning
• __- Citizen Preparedness and Participation • Medical Surge
• Critical Infrastructure Protection . Mass Prophylaxis
• Training for First Responders • Food and Agriculture Safety
State Initiative For FYI l HSGP, Cal EMA shall retain 20 percent of the SHSP and 17 percent
Funding of the UASI funding for state initiatives. The State will pass through 100
percent of the NEARS and CCP.
"On Behalf Of Cal EMA may, in conjunction with local approval authorities, designate funds
"on behalf of local entities that choose to decline or fail to utilize their
homeland security award in a timely manner.
Regional Subgrantees must take a regional approach and consider the needs of local units
Approach of government and applicable volunteer organizations in the projects and
activities included in their FYI l HSGP application.
Strategy, Planning In the fall of 2011, Cal EMA will conduct its annual Strategy, Planning and
And Metrics Metrics Workshop to receive statewide input across all disciplines. Costs
Workshop associated with this eligible planning activity should be included in the
Subgrantee application.
Non -DHS/ When seeking approval of non - DHS /FEMA developed courses, course materials
FEf MA Courses must be submitted with the approval requests. Conditional approvals are no
longer offered. For more information on this or other training related inquiries,
contact the Cal EMA Training Division at (916) 324 -9128 or their website at:
httl):// u- vww. calenia .ca.gov /Ti-ainingaudExercises /Pages /Training asps
Golden Subgrantees scheduled to participate in Golden Guardian (GG) exercise
Guardian activities should include the details in their FYI I application. Cal EMA
program staff will be checking applications from Subgrantees scheduled to
participate in GG activities within the FYI HSGP grant performance period for
adequate exercise finding.
For exercise related issues and /or questions, please contact Jim Woodard at
(916) 324 -8596 or iames.woodwardna calema.ca.eov or Steven Goff at (916)
826 -8117.
Terrorism In an effort to continue to build towards a comprehensive integrated prevention
Liaison network of information sharing, all recipients of FYI I Homeland Security Grant
funds will be required to designate a trained Terrorism Liaison Officer (TLO)
within their organization. Subgrantees must have on file documentation from
their subrecipients prior to the subaward of Homeland Security Grant funds.
This documentation must be made available during a monitoring visit.
VTS
Fmnnclal'
Norms appuuuuou ..,.,.....
Workbook Each grant program
sheet,must be signec
Grant Managemea
TFW) includes:;
rr grant programs.
he aimlWation cover
�s and details of employees and /or
contractors currently managing grants.
Project Descriptions = Describe the various details of each Project (IetterFniame,
I7s /Goals and Objectives, brief_ description, need /status, milestones). A maximum
of 20 projects are allowed.
Project Ledger —The project ledger is used in the application process to submit
funding information and is used in the post -award phase for submitting Cash
Requests, Modifications, and Advances.
Equipment Inventory Ledger - Provide detailed information on grant funded
Equipment including the Authorized Equipment List (AEL) numbers. All AEL
information can be found on the Responder Knowledge Base website at
littn: / /www.iicb.us.
Exercise Roster Provide detailed information on Exercise activities.
Training Roster — Provide detailed information on Training actvities.
Planning Ledger— Provide detailed information on Planning activities with a
final product identified.
Authorized Agent Sheet —The Authorized Agent Sheet must be submitted with
the application, and all Cash Requests, Modifications, or Advances, with
appropriate signatures.
1 HSGP FMFW can be accessed at:
Narrative Explanation of 25% Law Enforcement (SHSP and UASI only) — Describe
Attachments how the Subgrantee will meet the minimum federal requirement for funding Law
Enforcement Terrorism prevention- oriented Activities.
Management and Administrative (M &A) Cap — Describe how the Subgrantee
will not surpass the federally mandated 5 percent cap on M&A.
Personnel Cap (SHSP and UASI only) — Describe how the Subgrantee will not
Surpass the federally mandated 50 percent persomrel cap.
Special Needs Populations — Provide the name, title and contact information for
the Subgrantees local person(s) responsible for coordinating access and
functional needs of special heeds populations in planning, response and recovery.
10
SECTION 4— REQUIRED STATE APPLICATION COMPONENTS
Narrative Equipment — Describe how the Subgrantee will comply with the rules regarding
Attachments equipment purchases for team capability and typing. All equipment and training
(cont.) procured under this grant must be in support of the development or maintenance
of an identified team or capability,18
Emergency Operations Plan (EOP) —New federal rules apply when creating
EOPs and for updates to EOPs. Please describe your EOP.'
Terrorism Liaison Officer (TLO) Roster —The Subgr2ntee must identify
certified TLOs and provide an initial roster with the application.
Training with AAR/Exercise Detail — Per the Federal Guidance, training
conducted using HSGP funds must address a performance gap identified through
an After Action Report/Improvement Plan (AAR/IP) or contribute to building a
capability that will be evaluated through an exercise. Subgrantees will explain in
a narrative the gap identified, provide access to the AAR or details for the
upcoming exercise, and submit to their Cal EMA Program Representative.
Grant The Grant Assurances document lists the requirements to which the Subgrantees
Assurances will be held accountable. All applicants will be required to submit a signed,
original copy of the FYI 1 Grant Assurances with their FYI I HSGP application.
The required Grant Assurances document can be found only in PDF format on
the Cal EMA website and will be available within 14 days of the Federal award.
Note: Self created Grant Assurances will not be accepted.
Grants The California Emergency Management Agency (Cal EMA), in conjunction with
Management the Training Division and Office of Grants Management, shall afford
Training Subgrantees the opportunity to develop a "placeholder" for future training
conferences wherein an Agenda has not been established at the time Subgrantee
applications are due. Please work with your Program Representative and the
Training Division to identify a possible "placeliolder" for these types of training
activities.
Operational Approval Authority Body — Operational Areas must appoint an Anti - Terrorism
Areas Only Approval Body (Approval Authority) to have final approval of the OA's
application for SHSP funds. The Approval Authority shall consist of the
following representatives, and additional voting members may be added by a
simple majority vote of the following standing members:
14 Ibid., page 6.
19 Ibid., page S.
• County Public Health Officer or designee responsible for Emergency
Medical Services
• County Fire Chief or Chief of Fire. Authority
• Municipal Fire Chief (selected by the Operational Area Fire Chiefs)
• County Sheriff
• Chief of Police (selected by the Operational Area Police Chiefs)
11
r� a rr A nm lrwrinm rnn pnrJFNTS
Operational
Areas Only,
(cmit
Governing Body Resolution —The Governing Body Resolution appoints
Authorized Agents (identified by the individual s name or by u position title) to
act 0 behalf of the governing body and the up' licat by executing any actions
necessary for each application and subgrant. All applicants will be required to
subinita certified copy oftheirFYl I Governing Body Resolution with their
FYI I HSGP application. A sample Resolution can be found in Appendix C.
Authorized Agent Information Form -'For each person or position appointed
by the governing body, submit the following information to Cal EMA, along with
the Resolution, on the applicant's letterhead:
Name . Title
Jurisdiction ` • Grant Program
• Phone & Fax Number(s) • E -Mail Address
Street Address, City & Zip Code a Mobile Number
Note: Changes can be made to the Authorized Agent if and when necessary. If
the Governing Body Resolution identifies the Authorized Agent by name, a new
Resolution and corresponding Authorized Agent Information Sheet are needed
when any changes are made. If the Governing Body Resolution identified the
Authorized Agents by position and /or title, changes can be made by submitting a
new Authorized Agent information Sheet.
State Agencies Project Narrative — In addition to the FMFW Project Descriptions, State
Only Agencies must complete a Project Narrative form (included in Appendix D).
Signature Authority— State Agency applications must be signed by the highest -
level person, or their designee. If a designee is signing, the highest -level person
must execute and submit a Signature Authority form with the Application
(included in Appendix D).
12
SECTION 5 —THE STATE APPLICATION PROCESS
Application The completed FMFW V 1.10 must be mailed in hard copy with original
Submittal signatures. Additional application documents requiring an original signature will
also need to be mailed in hardcopy. Signatures must be in Ghee ink only.
HAND DLLIVEREI D APPLICATIONS-WILL-NOT-BE ACCEPTED
Late or All application materials are due no later than Friday, September 2, 2011 (see)
Incomplete Timeline in Appendix B). Only applications postmarked by the due date will be
Application accepted. Applications lost in transit are the responsibility of the applicant and
may not be considered for finding. Late or incomplete applications will be
reviewed and /or denied, and additional information will be requested and /or
accepted from Subgrantees, at the sole discretion of Cal EMA,
Application The Subgrantee will receive written notice of the State's approval of the subgrant
Approval application not later than 45 days after the federal grant award. Subgrantee
reimbursements and /or advance of funds will not be made until all required
application components have been approved by the State and all conditional
holds removed.
13
Post Award
? Post award budget, and time modifications must be requested using the Cal 11
agament F'or'ms W&Kbook (FMFW) V 1. 10, signed by the `
Modrficafiot�s
EMAFiliaauarahlV�
Subgraatee's Authorized Agent, and subrgrtted to the'Snbgrantee s Program
Rcpra son tative tri YFie Horn elaI d Security Orallf Section at Cal EMA. The
Subgrantee may iniplement,the modifications, aad incur associated expenses,
only aft er receiving),vritten firiaf approvitl'of the tnodificatiou from the State.
Failure to submit modification requests, and receive written approval prior to
tesult in reduction or disallowance of that part of the grant.
expenditure, could a
Note: Modifications can be requested once per quarter during the grant
performance period.
Payment Request
To request advance or reimbursement payment of FYI l HSGP fonds, complete a
payment request form using the Cal EMA Financial Management Forms
Workbook and return it to the appropriate Program Representative in the
Homeland Security Grant Unit at the Cal EMA. Subgrantees who fail to follow
the workbook instructions may experience delays in processing.
Payments can only be made if the Subgrantee has submitted a completed and
approved application. Exercise costs will not be reimbursed until an AAR has
been posted and access to the AAR has been granted to Program
Representative Rachel Magana.
Program Representative Rachel Magana can be reached at (916) 324 -9314 or
rachel maganlQcalema ca.aov
Advances and
DHS allows Subgrantees to request FYI l HSGP funds up to 120 days prior to
The federal requires that advances must be
Interest Earned
expenditure /disbursement. guidance
deposited in interest- bearin accounts and describes how interest earned should
Advances
be returned quarterly to the federal government.
In addition to returning interest in accordance with the prescribed federal
guidance, Subgrantees must also inform the grantees's Program Representative in
the Homeland Security Grant Section at the Cal EMA of any interest returned on
program funds.
Performance Many Subgrantees have been unable to procure large equipment items due to
Bond vendor delivery scheduled to occur after the federal reporting period had expired,
To assist with this issue, DHS allowed Subgrantees to obtain a "performance
bond" wherein Subgrattees procured the items) in question, paid the money up
front, and obtained a performance bond to ensure delivery of the item within 90
days of the Subgrantees performance period. Subgrantees must obtain a
performance bond for any equipment item over $250,000 or any vehicle, aircraft
or watercraft, financed with homeland security dollars.
Subgrantee Subgrantees must prepare and submit performance reports to the State for the
Performance duration of the grant performance period, or until all grant activities are
Reports completed and the grant is formally closed by Cal EMA. Subgrantees must
complete a Biannual Strategy Implementation Report (BSIR) using the
DHS /FEMA Grants Reporting Tool (GRT). To obtain access to the online GRT,
14
SECTION 6 —POST AWARD REQUIREMENTS
Subgrantee
please log on to their website at www,reportina,odp.dlis.gov. To create a new
Performance
account, follow the instructions that read, "If you need to register for an account,
Reports (cont.)
please click here." For additional assistance with the GRT, please contact Wilda
Benamati at wilcla.benamati c calema.ca gov or (916) 324 -6054.
Failure to Submit
Periodic reporting is required by the grant. Subgrantees who miss a single
Required Reports
reporting deadline may receive a letter addressed to their Board of
Supervisors informing them of the failure to report. County Operational
Areas and Tribal Native Americans who fail to report twice in a row may
have subsequent awards reduced by 10 percent until timely reporting is
reestablished. UASI's may have a "hold" placed on any future
reimbursements.
Monitoring Corrective Action Plan — The Monitoring and Audits Unit (MAU) is actively
conducting monitoring visits, both desk review and on -site, among Subgrantees.
Many of these jurisdictions receive "findings" that necessitate a Corrective
Action Plan (CAP) on their part. Those Subgrantees who fail to submit a CAP as
required shall have a "hold" placed on any future reimbursements until the
"finding" is resolved. The monitoring is conducted on the Subgrantees
administrative, programmatic and fiscal management of the grant(s).
A Subgrantee monitoring may include, but is not limited to:
• Eligibility of expenditures.
• Comparing actual Subgrantee activities to those approved in the subgrant
application and subsequent modifications, if any.
• Ensuring that advances have been disbursed in accordance with
applicable guidelines.
• Confirming compliance with:
• Grant Assurances;
• Data provided on performance reports and payment requests; and
• Needs and threat assessment and strategies.
Note: It is the responsibility of all Subgrantees to monitor and audit the grant
activities of their subreeipients. This requirement includes, but is not limited to,
on -site verification of grant activities as required.
Suspension/ The State may suspend or terminate subgrant funding, in whole or in part, or
Termination other measures may be imposed for any of the following reasons:
• Failing to expend funds in a timely manner consistent with the grant
milestones, guidance and assurances.
• Failing to comply with the requirements or statutory progress toward the
goals or objectives of federal or state law.
• Failing to make satisfactory progress toward the goals or objectives set
forth in the subgrant application.
• Failing to follow grant agreement requirements or special conditions.
• Proposing or implementing substantial plan changes to the extent that, if
originally submitted, the application would not have been selected for
funding.
15
SHCTION6— POST /AWARDREClUIREMENTS ... F
5uspenston!
Failing to submit r
ui
ra red repots.'_
q ,
Termm tion False Urtifioahon ui Yli'e application or docunien't.
(cont) Failing to a(equatoty manage, mogttot or direct the grant feuding
FL' acttvities tlfthetr subrecipteats.
Before taking action, the State will provide the Subgrantee reasonable notice of
mte'tit to'impose oorrective'measutes and will make every effort to resolve the
problem infortilally '
Closeout ` The State will close a Subgrantee award after.
Receiving'a Subgrantee Performance Report indicating that all approved
work has been completed, and all funds have been distributed;
Completing a review to confirm the accuracy of reported information;
and
• Reconciling actual costs to awards, modifications and payments.
If the closeout review and reconciliation indicates that the Subgrantee:
• Is owed additional funds, the State will send the final payment
automatically to the Subgrantee.
• Did not use all funds received, the State will issue an Invoice or Grant
Modification letter to recover unused funds.
In the Grant Closeout Letter, the State will notify the Subgrantee of the start of
the record retention period for all programmatic and financial grant related
records.
Note: Failure to maintain all grant records for the required retention period could
result in a reduction of grant funds, and an invoice to return costs associated with
the unsupported activities.
16
ATTACHMENT A -SUBGRANTEE FUNDING ALLOCATIONS
State Homeland Security.Program (SHSP)
Operational Area
--
Population
Base Amount
25% LE
- -
- SHSP --(2
Total Award
b/ALE + SHSP)-
- -
ALAMEDA
1,521,157
75,000
523,085
1,569,254
2,092 339
ALPINE
1,176
75,000
19,140
57,420
76,560
AMADOR
37,911
75,000
31,319
93,958
125,277
BUTTE
221,388
75,000
92,150
276,451
368,601
CALAVERAS
45,693
75,000
33,899
101,698
135,597
COLUSA
21,593
75,000
25,909
77,727
103,636
CONTRA COSTA
1,056,064
75,000
368,884
1,106,653
1,475,537
DEL NORTE
28,594
75,000
28,230
84,691
112921
ELDORADO
182,498
75,000
79,257
237,770
317,027
FRESNO
940,220
75,000
330,477
991,430
1,321,907
GLENN
28,273
75,000
28,124
84,371
112,495.
HUMBOLDT
135,263
75,000
63,596
190,788
254,384
IMPERIAL
176,258
75,000
77,188
231,563
308,751
INYO
18,634
75,000
24,928
74,784
99,712
KERN
846,883
75,000
299,531
898,594
1198,125
KINGS
153,365
75,000
69,598
208,793
278,391
LAKE
64,784
75,000
40,229
120,687
160,916
LASSEN
34,577
75,000
30,214
90,642
120,856
LOS ANGELES
9,858,989
75,000
3,287,465
9,862,394
13,149,859
MADERA
151,949
75,000
69,128
207,384
276,512
MARIN
254,692
75,000
103,192
309,577
412,769
MARIPOSA
18,261
75,000
24,804
74,413
99,217
MENDOCINO
88,197
75,000
47,991
143,974
191,965
MERCED
257,984
75,000
104,284
312,851
417,135
MODOC
9,705
75,000
21,968
65,903
87,871
MONO
14,308
75,000
23,494
70,481
93,975
MONTEREY
419,038
75,000
157,681
473,042
630,723
NAPA
137,639
75,000
64,384
193,151
257,535
NEVADA
99,111
75,000
51,610
154,830
206,440
ORANGE
3,029,859
75,000
1,023,290
3,069,869
4,093,159
PLACER
352,380
75,000
135,580
406,741
542,321
PLUMAS
20,025
75,000
25,389
76,168
101,557
RIVERSIDE
2,217,778
75,000
754,047
2,262,141
3,016,188
SACRAMENTO
1,428,355
75,000
492,316
1,476,949
1,969,265
SAN BENITO
55,619
75,000
37,190
111,571
148,761
SAN BERNARDINO
2,052,397
75,000
699,215
2,097,646
2,796 861
SAN DIEGO
3,11.8,876
75,000
1,052,803
3,158,409
4,211,212
SAN FRANCISCO
812,820
75,000
288,238
864,713
1152,951
SAN JOAQUIN
690,899
75,000
247,815
743,446
991261.
SAN LUIS OBISPO
270,966
75,000
108,588
325,764
434,352
SAN MATEO
724,702
75,000
259,022
777,068
1,036,090
SANTA BARBARA
426,189
75,000
160,052
480,155
640,207
SANTA CLARA
1,797,375
75,000
614,664
1,843,991
2,458,655
SANTA CRUZ
264,430
75,000
106,421
319,263
425,684
ATrACHMENTA- SUBGRANTEE FUNDING ALLOCAT,
SI#ASTA
177,924
_75;000,
._,•,
} ,; ;77,740
1.,233;220
310,96U'
$IER[1A-
3.248
7.5,000
- s ,_ 19,827
.,59,480.
79307
SISI l Off,
45 ,,084
75,000
, :33,697
, , ,1Q1,092,
_ 134,7891
S4LANO, , r - -, °,
,414,$.09,
-629 079
SAN DIEGO AREA
156,179
4G8,537
„ `024,916'
SOPTOVIA
'4876125
117,527,924
", 75,000::-
" 180,255
:- 540,764
721;019„
STANISI AUS
517,685
75,000
'' 190,387
571,160
761'547
SUITI ER
95,800.
75,000
50,512
151,537
202,049:,
TEHAMA
63,950
75,000
39,952
119 857
159,8095
T12IRITY_
13,853
75,000
' 23,343
'70,029
93,372
TULARE _
446,837
75,000
' 166,897
500,692
667,589:
TUOLUMNE
55,256
75,000;
"' '• 37,070
111,210
148,280-
VENTURA -_
828,383
75,000
293,398
880,193
1,173,591'
POLO
201,759
75,000>
85,643
256,928
-�_
342,571:4
YUBA
72,479
75,000
42,780
1
128,340
171,120;
Total
37,510,766
$4,350,000 1
13,524,069
40,572,207
54,096,276`
Tribal Allocation
Coordinating Group
Population
Base .
Amount
25% LE
SIISP Total.
Award
TRIBAL
162;250
$75,000
$72,543
1,000,000
$217,630 1 290,174
Regional Terrorism Threat Assessment Centers (RTTAC)
Region
Total Award
SAN FRANCISCO BAY AREA
1,000,000
__ _
SACRAMENTO /CENTRAL VALLEY AREA
110001000
GREATER LOS ANGELES AREA
1,000,000
SAN DIEGO AREA
1,000,000
Total
$4,000,0001
Urban Areas Security Initiative (UASI)
- *A minimum of 25% of UASI funding must be utilized for Law Enforcement purposes
Urban Area
federal Allocation
to State
83% Allocation to
I UASI
17% State
I Initiatives
ANAHEIIYUSANTA ANA AREA
8,941,135
j 7,421J421
1,519,993
BAY AREA
42,827,663
35,546,960
7,280,703
_
LOS ANGELES/LONG BEACH
AREA
�
69,922,146
58,035,381
11,886,765
RIVERSIDE AREA
_- 3,700,465
3107 t,3 86
-629 079
SAN DIEGO AREA
16,208,500
13,453,055
2,755,445
Total
141,599,909
117,527,924
24,071,985
ATTACHMENT A - SUBGRANTEE FUNDING ALLOCATIONS
Metropolitan Medical Response System (MMRS)
- MMRS Jurisdiction--
Federal Allocation
to State
Allocation to
MMRS
ANAHEIM
281,693
281,693
BAKERSFIELD
281,693.
281,693
FREMONT
281,693
281,693
FRESNO
281,693
281,693
GLENDALE
281,693
281,693
HUNTINGTON BEACH
281,693
281,693
LONG BEACH
281,693
281,693
LOS ANGELES
281,693
281,693
MODESTO
281,693
281,693
OAKLAND
281,693
281,693
RIVERSIDE
281,693
281,693
SACRAMENTO
281,693
281,693
SAN BERNARDINO
281,693
281,693
SAN DIEGO
281,693
281,693 .
SAN FRANCISCO
281,693
281,693
SAN JOSE
281,693
281,693
SANTA ANA
281,693
281,693
STOCKTON
281,693
281,693
Total
$5,070,474
$5,070,474
Citizen Corps Program (CCP)
CCP
Federal Allocation to State
Allocation to CCP
CALIFORNIA VOLUNTEERS
1 $787,232
$787,232
Subgrantee Application Workshops August 2011
Subgrantee Applications Due to Cal EMA September 2, 2011*
DHS Award to California September 30, 2011
Subgrantee Awards (45 days from DHS November 13, 2011*
award)
Subgrantee Performance Period Begins November 13, 2011 *
Subgrantee Perfonmance Period Ends January 31, 2014*
Final Requests for Reimbursement Due February 10, 2014*
SAA Performance Period Ends March 31, 2014*
*Due approximate depending on DHS
award date
ATTACHMENT C — SAMPLE GOVERNING BODY RESOLUTION
BE IT RESOLVED BY THE
(Governing Body)
OF THE THAT
(Name of Applicant)
,OR
(Name or Title of Authorized Agent)
OR
(Name or Title of Authorized Agent)
(Name of Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the named applicant, a public entity established tinder
the laws of the State of California, any actions necessary for the purpose of obtaining federal financial
assistance provided by the federal Department of Homeland Security and sub - granted through the State of
California,
Passed and approved this
Certification
I,
(Name)
Of the
day of 120
, duty appointed and
(Title) (Governing Body)
do hereby certify that the above is a true and correct copy of a resolution passed and approved by the
day of 20
(Official Position)
(Signature)
(Date)
AS THE
( Secretary /Director/presideiit /Chancellor )
OF THE
(Marne of the State Organization)
I hereby authorize the following individuals) to execute for:. and on behalf of the named state
organization; any actions necessary for the purpose of obtaining federal financial assistance -
provided by the federal Department of Homeland Security and sub - granted through the
California Emergency Management Agency.
OR
Signed and approved this day of 120
OR
E
(Signature)
ATTACHMENT E — STATE AGENCY PROJECT NARRATIVE
Applicant (state organization)
NOTE: Complete a separate Project DesCriptlon for each proposed proiect
Project Title:
Indicate the State Priority Objective Supported by the Project:
— Interoperable Communications
— Catastrophic Planning
_Medical Surge
_Citizen Preparedness and Participation
—Mass Prophylaxis
— Critical Infrastructure Protection
— Training for First Responders
Food and Agriculture Safety
Provide a detailed description of the proposed project and how it supports the State priority indicated
For construction andlor renovation projects, provide the following additional information:
• A description and location of the facility;
• A description of the vulnerability assessment and the date the assessment was conducted (the
assessment does not have to be submitted with the application);
• A description of how the proposed project will address the vulnerabilities identified in the
assessment;
• A description of the consequences if the project is not funded under HSGP FY11
Please check the appropriate box:
Our agency currently has spending authority for the requested funds,
Our agency does not currently have spending authority for the requested funds. See below for
explanation:
ATTACHMENT F - HSGP APPLICATION C� ECKLIST
Subgrantee:
FIPS #:
r
Cal EMA Regional Rep:
OPERATIONAL /URBAN AREAS STATE AGENCIES
Financial Management Forms Workbook
— Financial Management Forms Workbook
_Application Cover Sheet
— Application`Covet Sheet'
Management Roster
—Grant Management Roster
_Grant
Descriptions
_Project Descriptions
_Project
_Project Ledger
_Project Ledger
Equipment Inventory Ledger
_Equipment Inventory Ledger
Roster
_Training Roster
_Training
Roster
— Exercise Roster
_Exercise
Planning Ledger
— Planning Ledger
—
— Authorized Agent Form
_Authorized Agent Form
— Narrative Attachments:
_25 % Law Enforcement - Minimum
_Narrative Attachments:
25% Law Enforcement- Minimum
M &A Cap ,
—5 %° M &A Cap
_5%
Personnel Cap (UASI /SHSP'only)
—50% Personnel Cap
—50%
Needs Populations
— Special Needs Population
_Special
_TLO Roster
with AAR/Exercise Detail
—TLO Roster
— Training with AAR/Exercise Detail
_Training
— Describe your EOP
— Describe your EOP
— Equipment Narrative
equipment Narrative
— Approval Authority (OAs only):
— Project Narrative Form
Contact Information for each member
— Signature Authority — Authorized Agent
—
Written Agreement from each member
— Authorized Agent(s) Information Fonn
—
(signature)
—Grant Assurances (Signed Originals)
Governing Body Resolution (Certified)
— Authorized Agent(s) Information Form
_ Grant Assurances (Signed Originals)
R
Reformatted HSGP Guidance Kit. Due to continued stakeholder feedback and
recommendations, Grant Programs Directorate (GPD) has reformatted its FY 2011
HSGP Guidance and Application Kit. The Kit is now structured into two separate
documents, referred to as Section / and Section It. While both are important
documents for grantees to study and thoroughly familiarize themselves with, Section
/ is intended to help grantees during the application phase of the HSGP, whereas
Section // is intended to help grantees in understanding the rules and regulations
associated with administering federally- funded grant awards.
Overarching Priorities for FY 2011 State Homeland Security Program (SHSP)
and Urban Areas Security Initiative (UASI). DHS and FEMA leadership have
identified three priorities which grantees are strongly encouraged to consider when
developing their FY 2011 HSGP plans. These priorities - Advancing "Whole
Community" Security and Emergency Management; Building Prevention and
Protection Capabilities; and Maturation and Enhancement of State and Major Urban
Area Fusion Centers — are spelled out in greater detail beginning on page four.
Enhanced Data Collection. As part of the DHS Performance Management
Initiatives, including the Quadrennial Homeland Security Review (QHSR) Report,
FEMA will enhance data collection processes and tools to assess the use and
impact of FY 2011 HSGP grant funds.
Homeland Security Strategy Updates. Beginning in FY 2011, States and Urban
Areas are strongly encouraged to update their Homeland Security Strategies every
two years. States and Urban Areas are also encouraged to submit an updated
version of their Homeland Security Strategies as part of their FY 2011 HSGP
application submission.
• Fusion Center Investment. As maturation of the national network of fusion centers
is one of the Department's highest priorities in FY 2011, DHS is requiring that at
least one (1) fusion center Investment from a State to provide funding support to the
State's primary fusion center, as designated by the Governor. Additionally, FY 2011
eligibTUAS fp lica�illtie required to provide an Investment to the DHS
recognized fusion center within the Urban Area. Grantees must coordinate with the
fusion center when developing a fusion center Investment prior to submission.
State Use of UASI Funds. If the State Administrative Agency (SAA) intends to
retain any UASI funds, the SAA must prepare an Investment that demonstrates how
the retained funds will be used to directly support the designated Urban Area in the
State. This Investment should be included in the designated Urban Area's
Investment Justification (IJ).
• Critical Emergency Supplies. In furtherance of DHS' mission, critical emergency
supplies such as shelf stable food products, water, and basic medical supplies are
an allowable expense under the State Homeland Security Program (SHSP) and
UASI.
7M ry
t
V,
Conte6ts:
part F,PNDING QPPORTUNITY.DESCRIPTION ...., ....„
�.
Part II. AWARD INFORMATION .... ••.•• ........ . , ••• ••• •
71 ...... 24
A. Funding Guidelines.::. ...•.— ........ .............................
......... ......... .........
Part III. ELIGIBILITY INFORMATION ..........................................................
......... 49
- A.,_ Eligible Applicants....;. .. ......:
49
49
B. Governance,, ... ...... ....
IV. APPLICATION AND SUBMISSION INFORMATION. ...
............. .. 51
Part
A. Address to Request 'Application Package ...... .....................................
51
B. Content and Form of Application .......... .......
......... ..... 51
C. Environmental Planning and Historic Preservation Compliance . 54
D: Submission Dates "and Times... ..
••I• 55
Part V. APPLICATION REVIEW INFORMATION ....... .........
..... ..... 56
A.' Review Criteria......::... ' ... ................ .. ...............
........................... 56
56
B. Review and Selection Process ..............................
...............................
58
C. Anticipated Announcement and Award Dates .....
...............................
D. Intergovernmental Review .......................................
.............................58
59
Part VI. OTHER INFORMATION ...................................................
...............................
The Fiscal Year (FY) 2011 Homeland Security Grant Program (HSGP) is comprised of
five interconnected grant programs:
• State Homeland Security Program (SHSP)
• Urban Areas Security Initiative (UASI)
• Operation Stonegarden (OPSG)
• Metropolitan Medical Response System (MMRS)
• Citizen Corps Program (CCP)
The HSGP is one tool among a comprehensive set of initiatives authorized by Congress
and implemented by the Administration to help strengthen the Nation against risks
associated with potential terrorist attacks.
The purpose of this package is to provide: (1) an overview of the HSGP and (2) the
formal grant guidance and application materials needed to apply for funding under the
program. The package outlines DHS management requirements for implementation of
a successful application. The package also reflects changes called for in the
Implementing Recommendations of the 9111 Commission Act of 2007 (Public Law 110-
53) (hereafter "9/11 Act") and the Department of Defense and Full -Year Continuing
Appropriations Act, 2011 (Public Law 112 -10).
The table below provides a quick overview of the programs included in FY 2011 HSGP.
FY 2011 Homeland Securitv Grant Proaram Overview
2
Funding Allocations oased upon Risk
Based upon ongoing intelligence analysis and extensive security reviews, DHS
continues to focus the bulk of SHSP, UASI, and OPSG funds based upon risk analyses.
Risk is evaluated at the Federal level using an analytical model developed by DHS in
conjunction with other Federal entities. -Risk is defined as the product of three principal
variables:
• Threat— the likelihood of an attack occurring
• Vulnerability — the relative exposure to an attack
• Consequence — the expected impact of an attack
The risk model used to allocate HSGP funds considers the potential risk of terrorism to
people, critical infrastructure, and economic security to estimate the relative risk of
terrorism faced by a given area. In evaluating risk, DHS considers the poputations,in a
particular area that could be at risk, the concentration of people in the area, and specific
characteristics of their location that might contribute to risk, such as Intelligence
Community assessments of threat, proximity to national critical infrastructure, and the
economic impact of an attack. In considering threat, DHS uses the Intelligence
Community's best assessment of areas of the country and potential targets most likely
to be attacked. For vulnerability and consequence, DHS considers the expected impact
and consequences of successful attacks occurring in specific areas to people, the
economy, national critical infrastructure, and national security facilities. In addition to
updating population, economic, infrastructure and national security statistic to compute
the risk formula, in FY 2011, the risk formula places greater weight on threat and
calculates the contribution of vulnerability and consequence separately compared to FY
2010.
3
OPSG f604161791 lntefided to, en hance;cooperq ion endscoordinatioh }
among local' Tribal, territorial, State and F,ederaLladJ enforce T1ent
in a mission to secure t, e United States' borders along
OPSG
agencies font
routes of ingress from international borders to include travel corridors
in States bordering Mexico and well as States and
'anada,_as
ferrit ies with internaticnal water borders.
MMRS program supports the integration of emergency management,
health, and medical systems into a coordinated response to mass
casualty incidents caused by any hazard. Successful MMRS grantees
MMRS
reduce the consegUences of a mass casualty incident during the initial_
period of a response by having augmented existing local operational,
response systems before an incident occurs.
CCP's mission is to bring community and government leaders
ccP
together to coordinate the involvement of community members and
organizations in emergency preparedness, planning, mitigation
response, and recovery.
Funding Allocations oased upon Risk
Based upon ongoing intelligence analysis and extensive security reviews, DHS
continues to focus the bulk of SHSP, UASI, and OPSG funds based upon risk analyses.
Risk is evaluated at the Federal level using an analytical model developed by DHS in
conjunction with other Federal entities. -Risk is defined as the product of three principal
variables:
• Threat— the likelihood of an attack occurring
• Vulnerability — the relative exposure to an attack
• Consequence — the expected impact of an attack
The risk model used to allocate HSGP funds considers the potential risk of terrorism to
people, critical infrastructure, and economic security to estimate the relative risk of
terrorism faced by a given area. In evaluating risk, DHS considers the poputations,in a
particular area that could be at risk, the concentration of people in the area, and specific
characteristics of their location that might contribute to risk, such as Intelligence
Community assessments of threat, proximity to national critical infrastructure, and the
economic impact of an attack. In considering threat, DHS uses the Intelligence
Community's best assessment of areas of the country and potential targets most likely
to be attacked. For vulnerability and consequence, DHS considers the expected impact
and consequences of successful attacks occurring in specific areas to people, the
economy, national critical infrastructure, and national security facilities. In addition to
updating population, economic, infrastructure and national security statistic to compute
the risk formula, in FY 2011, the risk formula places greater weight on threat and
calculates the contribution of vulnerability and consequence separately compared to FY
2010.
3
National
Guidelines
The National Preparedness Guidelines are instrumental in guiding our State, local,
Tribal, and territorial stakeholders in meeting the Nation's most urgent needs. For
additional information on the National Preparedness Guidelines,_ please see
SHSP and UASI Priorities for FY
Priority One — Whole Community
Advancing "Whole Community" Security and Emergency Management. As the country
experiences threats of terrorist attacks (foreign and domestic) and natural disasters,
communities are challenged to develop collective, local abilities to withstand the
potential impacts of these events, respond quickly, and recover in a way that sustains or
improves the community's overall well- being. Achieving this collective capacity calls for
innovative approaches across the community, including emergency management to
build up existing practices, institutions, and organizations that help make local
communities successful, and that can leverage this infrastructure if and when an
incident occurs.
To address the priority, objectives have been identified and each is given a performance
measure and associated reporting requirement to determine how effective grantees are
in utilizing SHSP and UASI funding to prevent, prepare for, protect against, and respond
to acts of terrorism and advance a whole community approach.
Objective One
Threat and Hazard Identification and Risk Assessment (THIRA). THIRA processes
at all levels of government establish a foundation to justify and guide preparedness
activities and investments. A common approach to that process will enable the whole
community to maintain a baseline understanding of the risks that they face, facilitating
efforts to identify capability and resource gaps, focus capability improvements, and
inform the community of actions they can take to manage their risks. In order to qualify
for FY 2011 funding, all grantees shall develop and maintain a THIRA.
THIRAs should include the range of threats and hazards faced by an applicant. The
assessment should be based on analysis of the relative consequences of the various
threats and hazards with consideration of empirical data to the maximum degree
possible. An effective THIRA will allow the applicant to compare and prioritize risks,
even if they are dissimilar, by identifying possible threats and hazards faced with
respective probability estimates of their occurrence. THIRA findings should be
incorporated into each applicant's preparedness strategy, planning, Investment
Justification, and assessment documentation — addressing capability gaps identified
during the THIRA process.
Current State Hazard Identification and Risk Assessments developed for the purposes
of Pre - Disaster Mitigation (PDM) or Hazard Mitigation Grant Program (HMGP) that have
FEMA has adopted this approach -and will further refine the process ana aissenundW
guidance throughout FY 2011. An intergovernmental THIRA systern'is envisioned in
the National Preparedness System in which jurisdictions' respective THIRAs can inform
one another using a common methodological framework. Grantees should work with
FEMA to incorporate emerging guidance into their THIRA as it becomes available.
Measurement Methods
An approved State Hazard Mitigation Plan that includes a THIRA that has
been coordinated with UASI(s) located in the State
Reporting
Grantees are required to submit to the Regional Hazard Mitigation Officer
the State Mitigation Plan that includes the State's THIRA
Objective Two
Planning. The Comprehensive Preparedness Guide (CPG) 101 v.2 September 2010
helps planners at all levels of government in their efforts to develop and maintain viable
all- hazards, all- threats emergency operations plans (EOPs) by engaging the whole
community in thinking through the life cycle of a potential crisis, determining required
capabilities, and establishing a framework for roles and responsibilities. All SHSP and
UASI grantees that maintain an EOP shall ensure their consistency with the CPG 101
v2.
Measurement Methods
Completed 'Evaluation Matrix for Compliance with CPG 101 v.2
September 2010' by all SHSP and UASI grantees that maintain an EOP
Reporting
Any SHSP or UASI grantee that maintains an EOP is required to submit
the above referenced evaluation matrix annually and is required to include
bi- annual updates on percentage completion of CPG 101 v.2 compliance
within the Biannual Strategy Implementation Report (BSIR)
5
Objective Three
Organization — Typing of Equipment and Training. SHSP and UASI provide funding
for equipment, training, and exercises for the prevention, protection against, response to
and recovery from terronsm events. A well executed mission requires carefully
managed resources (personnel, teams, facilities, equipment, and /or supplies) to meet
incident needs. Utilization of standardized resource management concepts such as
typing, inventorying, organizing, and tracking will facilitate the dispatch, deployment,
and recovery of resources before, during, and after an incident.
Measurement Methods
All equipment and training procured under this grant must be in support of
the development or maintenance of an identified team or capability
described and typed under the NIMS where such typing guidance exists
as published by FEMA (e.g., Technical search and rescue equipment for
urban search and rescue must be identified for use in the development of
a NIMS defined Urban Search and Rescue (USAR) team or to outfit
technical rescue specialists as typed single resources)
Reporting
All grantees will report what equipment was purchased and what typed
capability it supports in the BSIR
All grantees will report in the BSIR the number of people trained in a given
capability to support a reported number of defined resource typed teams
(e.g., 63 responders were trained in structural collapse to support 23 Type
2 USAR Teams)
All grantees will report the total number of a defined type of resource and
capabilities built utilizing the resources of this grant as part of the BSIR
Priority Two — Building Prevention and Protection Capabilities
As the terrorist threat to the United States has evolved, DHS has sought to expand its
capacity to detect and mitigate the threat posed by those who seek to carry out violent
attacks against the people, government or critical infrastructure of the United States. In
particular, the threat posed by homegrown terrorism is real and not limited to a single
ideology. Foreign terrorist groups affiliated with al- Qa'ida, and individual terrorist
thought leaders, are actively seeking to recruit or inspire Westerners to carry out attacks
against western and United States targets. The United States must remain vigilant
against homegrown and foreign terrorist threats.
DHS and FEMA encourages the use of SHSP and UASI funding to support programs
and initiatives that directly support local efforts to understand, recognize, prepare for,
prevent, and respond to pre - operational activity and other crimes that are precursors or
indicators of terrorist activity, in accordance with applicable privacy and civil rights /civil
liberties protections. Such activities include, but are not limited to, development and
Percentage of SHSP and UASI funded personnel who are engaged in the
NSI and have completed the training
Reporting
Submission of a certification in the BSIR indicating the number of
personnel involved in the NSI as well as the number of personnel who
have completed the required training
Priority Three — Maturation and Enhancement of State and Major Urban Area
Fusion Centers
One of the Department's priorities in FY 2011 is to support recognized State and major
Urban Area fusion centers and the maturation of the Information Sharing Environment
(ISE). Fusion centers serve as focal points within the State and local environment for
the receipt, analysis, gathering, and sharing of threat - related information between the
Federal government and State, local, Tribal, territorial'(SLTT) and private sector
partners. Building a National Network of Fusion Centers (National Network) empowers
law enforcement and homeland security personnel by helping them understand local
implications of national intelligence, thus enabling them to better protect their
communities.
A National Network also provides a mechanism for the Federal government to receive
information from SLTT partners, which helps create a more complete intelligence
picture at the National level. With timely, accurate information on potential terrorist
threats, fusion centers can also directly contribute to and inform investigations initiated
and conducted by Federal entities, such as the Joint Terrorism Task Forces led by the
Federal Bureau of Investigation (FBI). The 2010 National Security Strategy identifies
fusion centers as critical in enlisting all of our intelligence, law enforcement, and
homeland security capabilities to prevent acts of terrorism on American soil.
In support of this strategic vision, the Department is requiring recognized State and
Major Urban Area fusion centers to participate in an annual assessment of their
achievement of baseline capabilities, as outlined in the Global Justice Information
Sharing Initiative's (Global) Baseline Capabilities for State and Major Urban Area Fusion
VA
Centers. The results from this assessment will help fusion centers identify gaps in their
operational capabilities.
As maturation of the National Network Is one of the Department's highest priorities in FY
2011, _DHS Ts requiring that at leasf -one (1) of the Investment for State or Urbian Areas,
in which the 72 DHS- recognized fusion centers reside, address funding support for the
recognized fusion center. Grantees must coordinate with the fusion center when
developing a fusion center Investment prior to submission. All efforts should be made
to address gaps that are identified by taking advantage of the service deliveries made
available through the joint DHS and Department of Justice Fusion Process Technical
Assistance Program. Additionally, any jurisdiction or agency that leverages HSGP-
related funds to support intelligence- or fusion process- related activities (i.e.,
intelligence unit, real time crime information and analysis centers, etc.) must ensure
these efforts are integrated and /or coordinated with the respective recognized State or
Urban Area fusion centers.
Background
The Baseline Capabilities for State and Major Urban Area Fusion Centers (September
2008) identifies the baseline capabilities for fusion centers and the operational
standards necessary to achieve each of the capabilities across the National Network of
Fusion Centers. Fusion centers, in partnership with the Federal Government, prioritized
four critical operational capabilities (COCs)1, which align to the steps in the intelligence
cycle. During the Baseline Capabilities Assessment (BCA)2, fusion centers are
assessed on their ability to perform the COCs.
Objective One
Baseline Capabilities. Fusion centers leveraging SHSP and /or UASI grant funds must
prioritize the allocation of these grant funds to address any capability gaps identified as
a result of the BCA. This will ensure the implementation of common and consistent
operational standards across the National Network of Fusion Centers.
Fusion center priorities for FY 2011 focus on enhancing and maintaining their ability to
execute the COCs at a fundamental level, which means that, at a minimum, fusion
centers have approved plans, policies, or standard operating procedures (SOPS) for
each COC that codify their business processes. No two localities are exactly alike, so
each center should tailor its procedures to meet its local needs. However, it is essential
that DHS gain a National perspective of fusion center network capabilities. To achieve
that end, individual fusion center SOPs, plans, and policies must be developed in a
standardized fashion .3 Those centers that have approved plans, policies, or SOPS for
' The four COCs are: (1) receive, (2) analyze, (3) disseminate, and (4) gather.
In 2010, Federal, State, and local officials completed the first nationwide, in -depth assessment of fusion centers to evaluate fusion
center's baseline level of capability and to establish strategic priorities for Federal government support. The BCA was conducted in
two phases: (1) an online self assessment based on the Baseline Capabilities for State and Major Urban Area Fusion Centers; and
�2) on -site validation assessments focused on the four COCs and P /CRC protections. --
The COC Gap Mitigation Strategy Guidebook (Guidebook) contains templates, as well as sample policies and other resources to
assist fusion centers in developing and implementing plans, policies, and SOPS to execute the COCs at a fundamental level. The
each,C(
well,as
FY 2011
as part=
FUSIOn
at a min
_. _.. I .. I _.._o__ -._a onn..
process.` This process should determine what critical information neeas to oe
provided to State, local, Tribal, and territorial (SLTT) and private sector partners
to support prevention, protection, and other response - related operational
planning efforts, and to inform these partners of behaviors and circumstances
that may serve as pre- incident indicators of an emerging threat
• Disseminate: A written plan, policy, or SOP describing fusion center business
processes for disseminating,critical information to SLTT and private sector
partners in the fusion center's area of responsibility
• Gather: A written plan, poliCy,r or SOP describing fusion center business
processes for gathering locally generated information, participating in the NSI,
and sharing pertinent information with the local JTTF for investigation and DHS
for further analysis
• Privacy, Civii Rights, and Civil Liberties (P /CRCL) Protections: An approved
P /CRCL policy to ensure that P /CRCL protections are in place that are at least as
comprehensive as the ISE Privacy Guidelines, and that all staff receive training
on both the center's P /CRCL policies and 28 CFR Part §23. The development
and updating of such policies provide an opportunity to engage the whole
community
Measurement Methods
• Percentage of fusion centers with documented plans, policies, or SOPs
describing fusion center business processes for receiving, handling, and
storing classified and unclassified information in accordance with the
metrics established by the DHS Office of Intelligence and Analysis (I &A)
• Percentage of fusion centers with documented plans, policies, or SOPS
describing fusion center business processes for assessing local
implications of threat - related information in accordance with the metrics
established by the DHS I &A
Guidebook Is available on the Lessons Learned Infonnatlon Sharing (LLIS) system at www Ilis. dhs.00v and the National Criminal
Intelligence Resource Center (NCIRC) at www ncircoov.
9
u
s
_. _.. I .. I _.._o__ -._a onn..
process.` This process should determine what critical information neeas to oe
provided to State, local, Tribal, and territorial (SLTT) and private sector partners
to support prevention, protection, and other response - related operational
planning efforts, and to inform these partners of behaviors and circumstances
that may serve as pre- incident indicators of an emerging threat
• Disseminate: A written plan, policy, or SOP describing fusion center business
processes for disseminating,critical information to SLTT and private sector
partners in the fusion center's area of responsibility
• Gather: A written plan, poliCy,r or SOP describing fusion center business
processes for gathering locally generated information, participating in the NSI,
and sharing pertinent information with the local JTTF for investigation and DHS
for further analysis
• Privacy, Civii Rights, and Civil Liberties (P /CRCL) Protections: An approved
P /CRCL policy to ensure that P /CRCL protections are in place that are at least as
comprehensive as the ISE Privacy Guidelines, and that all staff receive training
on both the center's P /CRCL policies and 28 CFR Part §23. The development
and updating of such policies provide an opportunity to engage the whole
community
Measurement Methods
• Percentage of fusion centers with documented plans, policies, or SOPs
describing fusion center business processes for receiving, handling, and
storing classified and unclassified information in accordance with the
metrics established by the DHS Office of Intelligence and Analysis (I &A)
• Percentage of fusion centers with documented plans, policies, or SOPS
describing fusion center business processes for assessing local
implications of threat - related information in accordance with the metrics
established by the DHS I &A
Guidebook Is available on the Lessons Learned Infonnatlon Sharing (LLIS) system at www Ilis. dhs.00v and the National Criminal
Intelligence Resource Center (NCIRC) at www ncircoov.
9
• Percentage of fusion centers with documented plans, policies, or SOPs
describing fusion center business processes for disseminating information
to SLTT and private sector partners in accordance with the metrics
established by the DHS I &A
-- --
• Percentage of fusion centers with ocumented plans, policies, or SO Ps
describing fusion center business processes for gathering locally
generated information and participating in the NSI in accordance with the
metrics established by the DHS I &A
• Percentage of fusion centers with an approved P /CRCL policy
• Percentage of fusion centers that have conducted a audit of their P /CRCL
policy in accordance with the Privacy Civil Rights and Civil Liberties
Compliance Verification for the Intelligence Enterprise
Reporting
• Achievement of these capabilities will be evaluated through the following
methods:
- IJ will be based upon the courses of action to fill identified gaps
from the BCA, and these assessment results must be included as
part of the IJ
- The SAA must certify the fusion center's participation in the annual
BCA process by reporting:
• Percentage compliance with executing the critical
operational capabilities at a fundamental level as a part of
the IJ
• Percentage of achievement of the critical operational
capabilities must be regularly reported in the BSIR
- Exercises to evaluate the implementation of COCs and analytical
proficiency, which will occur every two years. The SAA must certify
the fusion center's participation in these exercises. This certification
would be made to GPD as part of regular BSIR reporting.
Objective Two
Analytic Capabilities. All fusion center analytic personnel must demonstrate
qualifications that meet or exceed competencies identified in the Common
Competencies for State, Local, and Tribal Intelligence Analysts. In addition to these
training requirements, fusion centers should also continue to mature their analytic
capabilities by addressing gaps in analytic capability identified during the fusion center's
BCA.
' httglfit. 00, oov/docdownloader as2x ?ddid =1285
10
and
Analysts
Percentage of fusion center analysts that require SECRET clearances
have them (or have submitted requests for them)
Percentage of fusion center analysts with access to sensitive but
unclassified,(SBq) systems5
Percentage of fusion center analysts trained on 28'CFR Part ' §23
Percentage of fusion center analyst with access to tools identified in the
Analyst Toolbox6
Reporting
Assessed through reporting methods identified in Objective 1
HSGP Priorities
Homeland Security Strategy Updates
Homeland Security Strategies are the basis for requesting HSGP funds, which are
designed to implement the goals and objectives included in the strategies. FEMA
strongly encourages States and Urban Areas to update their Homeland Security
Strategies every two years to ensure that existing goals and objectives reflect all FEMA
mission areas, the National Priorities, implementing the whole community approach to
emergency planning and management to address the concerns and needs of local
government, and existing citizen preparedness efforts. As outlined in the original State
and Urban Area Homeland Security Strategy: Guidance on Aligning Strategies with the
National Preparedness Goal, http: / /www fema.qov/pood quidance /download /10144,
State and Urban Area Homeland Security Strategies are designed to 1) provide a
blueprint for comprehensive, enterprise -wide planning for homeland security efforts; and
2) provide a strategic plan for the use of related Federal, State, local, and private
resources within the State and /or Urban Area before, during, and after threatened or
actual domestic terrorist attacks, major disasters, and other emergencies. Homeland
Security Strategies should reflect an ongoing process of review and refinement as new
lessons, new priorities, and new challenges, threats, and hazards evolve. The
Homeland Security Strategy update process provides context for ensuring that
strategies reflect and support existing needs associated with the current homeland
security environment. This effort will enable us as a Nation to strategically and
efficiently build our programs and enhance capabilities within and across State
boundaries.
Is,, systems include HSIN, LEO, RISSNet, and HS SLIC
6 htfp7lit oip aovldocuMants /analyst toolbox, pdf
The Homeland Security Strategy update process does not require States and Urban
Areas to write a new strategy, but encourages them to tailor and update existing goal
statements and supporting objectives. At a minimum, States and Urban Areas should
ensure that their updated strategies continue to address all homeland security mission
- -- -
-areas (prepare for, protect against, respond to, recover from, and mi ig to all -
hazards) and reflect how their goals and objectives align to the National Priorities. If
desired, States and Urban Areas may also conduct a more extensive update or rewrite
of their strategies. When revisiting and updating the strategies, goals, and objectives,
States and Urban Areas are strongly encouraged to consider collaboration across
disciplines, jurisdictions, and agencies within the framework of the mission areas and
based on a capability -based planning approach.
Collaboration with Tribes
DHS strongly encourages States, Urban Areas, and regions to work with Tribal nations
in overall initiatives such as whole community emergency preparedness and
management planning as well as other partnership areas.
Consolidation of Law Enforcement Terrorism Prevention - oriented Activities
Per the 9/11 Act, States are required to ensure that at least 25 percent (25 %) of SHSP
appropriated funds and 25 percent (25 %) of UASI appropriated funds are dedicated
towards law enforcement terrorism prevention- oriented planning, organization, training,
exercise, and equipment activities ( LETPA). This requirement does not include award
funds from OPSG, MMRS, and CCP. Due to the consolidation of grant programs under
the SHSP appropriation for FY 2011, the minimum allocation for LETPA will exceed 25
percent (25 %). Please refer to the tables on pages 26 - 28 for LETPA minimum
allocations for SHSP and UASI by jurisdiction.
Funds leveraged toward LETPA must prioritize activities associated with Priorities Two
and Three, in particular those activities that focus on:
Building Prevention and Protection Capabilities
Maturation and Enhancement of State and Major Urban Area Fusion Centers,
Program- specific Priorities
State Homeland Security Program (SHSP)
The SHSP is a core assistance program that provides funds to build capabilities at the
State, local, Tribal, and territorial levels, to enhance our national resilience to absorb
disruptions and rapidly recover from incidents both natural and manmade as well as to
implement the goals and objectives included in State homeland security strategies anc
initiatives in their State Preparedness Report (SPR).
Activities implemented under SHSP must support terrorism preparedness by building or
enhancing capabilities that relate to the prevention of, protection from, response to, and
recovery from terrorism in order to be considered eligible. - However, many capabilities
which support terrorism preparedness simultaneously support preparedness for other
12
H
that b
as WE
shoul
3aredness activities
iltiple Federal
sources as well as State and local sources) can oe errecriveq uuuzeu in a collaborative
manner to support the whole community approach to emergency preparedness and
management and to the enhancement of overall capabilities.
The FY 2011 HSGP re- emphasizes the importance of creating or utilizing existing
governing bodies to act on this guidance and coordinate "grant resources. Examples
include: State Senior Advisory Committees, Urban Area Working Groups, Statewide
Interoperability Governing Board (SIGB), Area Maritime Security Committees, Citizen
Corps Councils, MMRS Leadership, and Children's Working Groups.
As a reminder, the membership of the Senior Advisory Committee must, at a minimum,
include the following State officials directly responsible for the administration of FEMA
GPD grants, Centers for Disease Control and Prevention (CDC), Assistant Secretary for
Preparedness and Response (ASPR) cooperative agreements, and Emergency Medical
Services for Children (EMSC) grants: the SAA, ASPR Hospital Preparedness Program
(HPP) Coordinator, and CDC Public Health Emergency Preparedness (PREP) Program
Director. In addition, program representatives from the following entities should be
members of the committee: State Homeland Security Advisor (if this role is not also the
SAA), State Emergency Management Agency Director, State Public Health Officer,
State Public Safety Officer (and SAA for Justice Assistance Grants, if different), State
Court Official, State EMS Director, State Trauma System Manager, Statewide
Interoperability Coordinator, State Citizen Corps Point of Contact (POC), the State
EMSC Coordinator, State Education Department, State Human Services Department,
State Child Welfare Services, State Juvenile Justice Services, Urban Area POC, United
States Coast Guard Area Command or Captain of the Port, Senior Members of the
Regional Transit Security Working Group, Senior Security Officials from Major
Transportation Systems, and the Adjutant General,
Urban Areas Security Initiative (UASI)
Since its inception in FY 2003, the intent of the UASI program has been to enhance
regional preparedness in major metropolitan areas. The UASI program is a core
program in the DHS mission to build the capacity of American society to be resilient in
the face of disruptions, disasters, and other crises. The UASI program directly supports
the National Priority on expanding regional collaboration in the National Preparedness
Guidelines and is intended to assist participating jurisdictions in developing integrated
13
regional systems for prevention, protection, response, and recovery. Ultimately, the FY
2011 UASI program is intended to provide financial assistance to address the unique
multi - discipline planning, organization, equipment, training, and exercise needs of high -
threat, high- density Urban Areas, and to assist these Areas in building and sustaining
capabilities to prevent, protect against, respond to, and recover from threats or acts of
terrorism. Activities implemented with UASI funds must support terrorism preparedness
by building or enhancing capabilities that relate to the prevention of, protection from,
response to or recovery from terrorism in order to be considered eligible. However,
many capabilities which support terrorism preparedness simultaneously support
preparedness for other hazards. Grantees must demonstrate the dual -use quality for
any activities implemented that are not explicitly focused on terrorism preparedness.
Urban Areas must use UASI funds to employ regional approaches to overall
preparedness and are encouraged to adopt regional response structures whenever
appropriate. UASI program implementation and governance must include regional
partners and should have balanced representation among entities with operational
responsibilities for prevention, protection, response, and recovery activities within the
region. In some instances Urban Area boundaries cross State borders. States must
ensure that the identified Urban Areas take an inclusive regional approach to the
development and implementation of the FY 2011 UASI program and involve the
contiguous jurisdictions, mutual aid partners, port authorities, rail and transit authorities,
State agencies, Statewide Interoperability Coordinators, Citizen Corps Council(s),
MMRS jurisdictions, and campus law enforcement in their program activities.
Grantees must also demonstrate the integration of children and individuals with
disabilities or access and functional needs into activities implemented under this
program.
UASI Composition
Pursuant to provisions of the 9/11 Act, eligible FY 2011 UASI candidates were
determined based on an analysis of relative risk of the 100 most populous Metropolitan
Statistical Areas (MSAs), as defined by the Office of Management and Budget (OMB).
MSAs are used by DHS to determine eligibility for participation in the program. Part 11 of
this Guidance shows a table of Urban Areas selected for possible FY 2011 funding.
Geographical areas queried do not equate to minimum mandated membership
representation of an Urban Area, nor does this guarantee funding for geographical
areas queried. Urban Area Working Groups (UAWGs) must continue to take a regional
approach to membership but are not required to expand or contract existing Urban Area
participation to conform to MSA composition as a result of this legislative change.
Detailed information on MSAs is publicly available from the United States Census
Bureau at http: / /www. census. clov/p op ul ation /wwwlmetroareaslmetrodef.htm/.
UASI Program Requirements
The SAA will be responsible for ensuring compliance with the fiduciary and
programmatic administration requirements of the FY 2011 UASI program.
14
jurisdictions contiguous to the !geographic area used to determine eligionrty, or
poses of
the FY 2011 UASI program, the vvasningcon, u.u. u, uai i
National Capital Region (NCR) as set forth in 10 U.S.C. §2674(f)(2), In
coordination with the, UAWG, the SAA POC may redefine the geographic
boundaries of an existing Urban Area, as it will apply to the FY 2011 UASI
program. The SAA POC must notify FEMA of this change.
• Establish the UAWG. Membership in the UAWG must provide either direct or
indirect representation for all the jurisdictions and response disciplines (including
law enforcement) that comprise the defined Urban Area. It must also be
inclusive of local MMRS leadership and Citizen Corps Council representatives.
The UAWG should also include officials responsible for the administration of
CDC and ASPR cooperative agreements. Finally, it is also recommended that
members advocating on behalf of vulnerable populations including youth, the
elderly and individuals with functional needs, socio- economic factors and cultural
diversity, be invited to provide representation.
The SAA POC must ensure that appropriate representation for the defined Urban
Area is included per this guidance. FEMA strongly encourages that, wherever
possible, previously established, local working groups should be leveraged for
this purpose to ensure that UASI resources are managed in the most efficient
and effective manner possible. The UAWG may also support State efforts to
develop the State Preparedness Report, particularly as it relates to UASI
activities.
An overview of the UAWG structure and a list of members and their associated
jurisdictions must be provided to FEMA along with the grant application. Urban
Areas must notify the SAA of any updates to the UAWG structure or
membership, of which the SAA must thereafter provide notification to FEMA.
15
Governance. The jurisdictions identified in Part l/ of this Guidance package
represent the candidate Urban Areas eligible to apply for funding. The UAWG
will be responsible for coordinating the development and implementation of all
program initiatives. States and Urban Areas must consider including counties
within which the cities reside, contiguous jurisdictions, MSAs, operational areas,
and mutual aid partners, as appropriate, in the governance process.
In keeping with sound project management practices, the UAWG must ensure
that its approach to critical issues such as membership, governance structure,
voting rights, grant management and administration responsibilities, and funding
allocation methodologies are formalized in a working group charter or other form
of standard operating procedure related to the UASI governance. The charter
must also outline how decisions made in UAWG meetings will be documented
and shared with UAWG members. The UAWG charter must be on file with
FEMA prior to drawing down FY 2011 UASI funding and must be available to all
UAWG members to promote transparency in decision - making related to the UASI
program.
Urban Area Homeland Security Strategy. Urban Areas must utilize their Urban
Area Homeland Security Strategy as the basis for requesting funds to support
Investments identified in their UASI IJ. There must be a clear correlation
between the goals, objectives, and priorities identified in the Urban Area
Homeland Security Strategy and proposed FY 2011 UASI program activities. In
addition, the Urban Area Homeland Security Strategy must also be consistent
with and supportive of the State Homeland Security Strategy. All Urban Areas
receiving funding in FY 2011 must have an approved Urban Area Homeland
Security Strategy.
UASI Allocation of Funds
The use and allocation of all grant funds available through the FY 2011 UASI program
must focus on the Investments identified in the Urban Area's IJ and the implementation
of the FEMA- approved Urban Area Homeland Security Strategy. The use of funds must
also be consistent with the State Homeland Security Strategy, National Preparedness
Guidelines, Target Capabilities List (TCL) ,7 and overall UASI program guidelines.
Funds used to support whole community and individual preparedness related efforts,
such as engaging non- governmental organizations and vulnerable populations and
demonstrating the integration of children and individuals with disabilities or access and
functional needs in all phases of emergency management, participation of disaster
volunteers in training, exercises and response and recovery operations, and educating
the public should be coordinated with Citizen Corps Councils.
The UAWG, in coordination with the SAA POC, must develop a methodology for
allocating funding available through the UASI program. The UAWG must reach
consensus on all UASI funding allocations. If consensus cannot be reached within the
' The TCL describes the capabilities related to the four homeland security mission areas: Prevent, Protect, Respond, and Recover.
It defines and provides the basis for assessing preparedness. The TCL can be found at https://www.rkb.us/hspd8.cfm.
IV
45 day time period, allotted 1
Any UASI funds
Inve
support of th'e Urban'Area.
I in the
ort the
desiy a.uu w. Y.„ -
designated Urban Area's W V v Ir
Operation Stonegarden (OPSG)
OPSG provides funding to designated localities to enhance cooperation and
coordination between Federal, State', local, Tribal, and territorial law enforcement
agencies in a joint mission to secure the United States borders along routes of ingress
from international borders to include travel corridors in States bordering Mexico and
Canada, as well as States and territories with International water borders.
FY 2011 OPSG is intended to support United States border States and territories in:
• Increasing capability to prevent, protect against, and respond to border security
issues
• Encouraging local operational objectives and capabilities to enhance National
and State Homeland Security Strategies (such as the Federal Secure Borders
Initiative and United States Customs and Border Protection (CBP) /Border Patrol
(BP) strategies)
Increasing coordination and collaboration among Federal, State, local, Tribal,
and territorial law enforcement agencies
• Continuing the distinct capability enhancements required for border security and
border protection
• Providing intelligence -based operations through CBP /BP Sector Level experts to
ensure safety and operational oversight of Federal, State, local, Tribal, and
territorial law enforcement agencies participating in OPSG operational activities
• Supporting a request to the Governor to activate, deploy, or redeploy specialized
National Guard Units /Packages and /or elements of State law enforcement to
increase or augment specialized /technical law enforcement elements operational
activities
• Continuing to increase operational, material and technological readiness of State,
local, Tribal, and territorial law enforcement agencies
17
OPSG Program Requirements
The FY 2011 OPSG funds must be used to increase operational capabilities of Federal,
State, local, Tribal, and territorial law enforcement, promoting a layered, coordinated
approach to law enforcement within United States border States and territories.
Federal, State, Local, Tribal, and Territorial OPSG Coordination Working Group.
It is recommended that Federal, State, local, Tribal, and territorial partners
establish and maintain an OPSG Working Group with representation from all
participating law enforcement agencies, co- chaired by representatives from
CBP /BP, the SAN and participating law enforcement agencies' OPSG program
representatives.
Coordination Requirements. All operational plans should ' b , e crafted in
cooperation and coordination among Federal, State, local, Tribal, and territorial
partners. Consideration will be given to applications that are coordinated across
multiple jurisdictions. All applicants must coordinate with the CBP /BP Sector
Headquarters with geographic responsibility for the applicant's location in
developing and submitting an Operations Order with an embedded budget to the
SAA.
After awards are announced, prospective grant recipients will re -scope the draft
Operations Order and resubmit as a final Operations Order with an embedded
budget, based on actual dollar amounts to be awarded. Final Operations Orders
will be approved by the appropriate Sector Headquarters and forwarded to
Headquarters, Office of Border Patrol, Washington, D.C., before funding is
released.
Grantees may not begin operations, obligate, or expend any funds until the final
Operations Order and embedded budget has been approved by FEMA GPD and
CBP /BP Headquarters and any existing special conditions and /or restrictions are
removed. FY 2011 OPSG activities are expected to maximize HSGP strategic
planning efforts and integration with State, Tribal, territory, Urban Area, and local
Homeland Security Strategies.
Metropolitan Medical Response System (MMRS)
The MMRS program provides funding to local or sub -State regional jurisdictions to
support and enhance the integration of local emergency management, health, and
medical systems into a coordinated, sustained local capability to respond effectively to
mass casualty incident. Grantees must also demonstrate how their investments will
increase the effectiveness of emergency preparedness planning and response for the
whole community by integrating and coordinating activities implemented under this
program for children and adults with disabilities and others with access and functional
needs.
18
e responsibilities of the SAA are to:
it" +
mass casualty events, using,MMRS grant funds
• Ensure that MMRS is;represen ed on'State Homeland Secunty Working Groups
and UAW Gs so, that the interests of the local health and' communities are
well represented
• Ensure all neighboring MMRS sub - grantees shall, actively and demonstratively
collaborate to develop a regional plan that supports the MMRS mission`in -cases
where MMRS sub - grantees are located adjacent to one another
• Shall coordinate with the State health representatives who work in the Public
Health Emergency Preparedness (PHEP) program managed by CDC, and
Hospital Preparedness Program (HPP), managed by the United States
Department of Health and Human Services (HHS) Assistant Secretary for
Preparedness and Response (ASPR)', and Strategic National Stockpile
The responsibilities of MMRS sub - grantees are to:
•, Establish and support designated MMRS leadership, such as a Steering
Committee, to act as the designated POCs for program implementation
• Promote integration of local emergency management, health, and medical
systems with their Federal and State counterparts through a locally established
multi- agency, collaborative planning framework
• Promote sub -State regional coordination of mutual aid with neighboring localities
• Enhance, using MMRS funds, sub -State regional planning and training to expand
and improve an integrated, inclusive health and medical response to mass
casualty events
• Validate the sub- grantee's local emergency response capability to a mass
casualty incident by means of a regular schedule of exercises that are Homeland
Security Exercise and Evaluation Program (HSEEP)- compatible
• Coordinate all MMRS expenditures with the local health department and, where
appropriate, local representatives who manage PHEP grants, managed by CDC,
and HPP, managed by HHS -ASPR, and Strategic National Stockpile
MMRS Collaboration
MMRS sub - grantees are strongly encouraged to collaborate with local, regional, and
State health and medical partners, such as Medical Reserve Corps Units and Citizen
Corps Councils, as well as leverage other Federal programs, such as the HHS ASPR
Hospital Preparedness Program and Emergency Systems for Advance Registration of
Volunteer Health Professionals (ESAR -VHP), CDC Cities Readiness Initiative (CRI),
PHEP, and Strategic National Stockpile Programs. The intent of collaboration should
be to coordinate and support plans, processes, and strategies related to, but not limited
to: Continuity of Government; Continuity of Operations; Age- Appropriate Equipment and
Supplies Procurement; Emergency Triage and Pre - Hospital Treatment/Emergency
19
Medical Services; 9 -1 -1 /Medical Dispatch; Fatality Management; Forward Movement of
Patients; Hospital Evacuation; Interoperable Communications; Patient Tracking;
Pharmaceutical and Medical Supply Management and Distribution; Public Education;
Outreach and Information; Recruiting Volunteers; and Training. Plans, processes, and
strategfessh-ould s��fially address disability accessibility and functional nee s and _
pediatric capabilities except where infants and children are not a specific concern, such
as interoperable communications (which may be a concern for workers with hearing and
vision disabilities).
The Medical Reserve Corps (MRC) program is administered by the HHS Office of the
Surgeon General. MRC units are organized locally to meet the health and safety needs
of their community. MRC members are identified, credentialed, trained, and prepared in
advance of an emergency, and may be utilized throughout the year to improve the
health and medical response system. MMRS jurisdictions are encouraged to actively
collaborate with MRC unit representatives. MMRS funds may be used to support local
MRC units if endorsed by the local MMRS Steering Committee. Local MRC units must
submit proposals to the MMRS Steering Committee outlining the amount of funds
requested, the purpose of the funds, and the specific goals that will be addressed by the
MRC unit as outlined in the proposal. The MMRS Steering Committee shall ensure that
the proposed MRC activities will support and complement the objectives of the MMRS
program prior to approval of the MRC funds request. The following are examples of the
types of allowable expenses that MMRS jurisdictions may consider when
supporting /establishing MRC units:
• Implementing mechanisms to assure appropriate integration and coordination
with existing local emergency response and health assets and capabilities
(including provision of legal protections for volunteers)
• Developing plans to organize and mobilize the MRC unit in response not only to
urgent needs, but also to address other public health needs in the community
• Implementing activities to address the needs of children and individuals with
disabilities or access and functional needs
• Recruiting volunteers for the MRC unit including volunteers with subject matter
expertise in assessing the acute medical and non -acute health, safety and
maintenance of independence needs of survivors with disabilities to determine
and provide appropriate assistance in the most integrated setting appropriate
• Tracking volunteer information
• Screening and verifying credentials
• Training
• Providing age- appropriate equipment and supplies for the MRC unit
Citizen Corps Program (CCP)
The Citizen Corps mission is to bring community and government leaders together to
coordinate the involvement of community members and organizations in emergency
preparedness, planning, mitigation, response, and recovery. The participation of
community leaders in developing_ emergency plans is critical to the success of a
comprehensive planning process. Community -based planning that involves the whole
20
communitywll reflect an accurate composite of that community and establish a viable,
fully integrated and coordinated plan, that emergency ofF gals will execute wwhen an
incident occurs Specific emphasis should' be, placed on commurity preparedness
practices that increase the inclusion of people with ydisabihties mtd community planning
initiatives;, Effective preparedness activities v✓iil {include strategies', pYoleetsl sand tools
for meeting the access and .funcponal� needs dfworkers'with disabilities'as!well as
citizens with disabilities through Increased physical, programmatic and,00mmunications
access'for people who have physical ; "sensory,'intellectual, cognitive, andme'ntal health
disabilities in compliance with applicable laws that require inclusive preparedness,
response, recovery , and mitigation.
Because each State and territory,will be receiving CCP funds in FY 20111 SAA's must
prepare an Investment that clearly identifies their proposed activities and support for the
CCP mission. SIASP and UASI funds, in alignment with overall strategy and targeted'
investments, maybe used to support all activities and programs allowable within the
CCP.
FY 2011 CCP funds provide resources for States local, Tribal, and territorial
communities to:
• Bring together the appropriate leadership to form and sustain a Citizen Corps
Council
• Develop and implement a plan and amend existing plans, such as EOPs to
achieve and expand citizen preparedness and participation
• Conduct public education and outreach
• Ensure clear, timely, and accessible alerts /warnings and emergency
communications with the public
• Develop training programs for the public, including children individuals with
disabilities, and access and functional needs populations, for both all- hazards
preparedness and volunteer responsibilities
• Provide reasonable accommodations and modifications to enable individuals with
disabilities to fully participate
• Facilitate citizen participation in exercises
• Implement volunteer programs, like the Community Emergency Response Team
(CERT) Program, and other activities to support emergency response services in
response and recovery functions
• Involve citizens in surge capacity roles and responsibilities during an incident in
alignment with the Emergency Support Functions and Annexes
• Conduct evaluations of programs and activities
As uniformed emergency responders constitute less than one percent (1 %) of the total
United States population, it is clear that citizens must be better prepared, trained, and
practiced on how best to take care of themselves and assist others in those first crucial
hours during and after a catastrophic incident. Individuals can reduce the demand for
emergency assistance during catastrophic incidents by taking appropriate preparedness
measures and actively contribute to the Nation's response capability by participating in
21
response and recovery activities. A knowledgeable, trained, and involved public will
provide the Nation with a critical surge capacity to augment government efforts in a
catastrophic incident. Through the Ready Campaign and the nationwide network of
State and local Citizen Corps Councils, DHS will focus on strengthening citizen
ca capabilities, preparedness p particularly for children, mdividuah disabilities or access
and functional needs, and socially vulnerable populations. Timely alert and warning to
American citizens during catastrophic events is critical to preservation of life and
property.
CCP Program Requirements
All CCP grant recipients must register their Citizen Corps Council and /or CERT program
and receive approval on the Citizen Corps website at http;7 /www.citizencorps.gov/ In
addition, all grant recipients must update / validate their Citizen Corps and /or CERT
information, activity, and contacts located on the Citizen Corps and national program
websites twice a year.
State and territory responsibilities. Citizen preparedness and participation must
be coordinated by an integrated body of government and nongovernmental
representatives. States and local government recipients and sub - grantees of
HSGP funds, including Urban Areas, must have such a body to serve as their
Citizen Corps Council with membership that includes, but is not limited to:
representatives from emergency management, homeland security, law
enforcement, fire service, emergency medical services /public health or their
designee, elected officials, the private sector (especially privately owned critical
infrastructure), private nonprofits, nongovernmental organizations (including faith -
based, community- based, and voluntary organizations), and advocacy groups for
children, seniors, people with disabilities and others with access and functional
needs. Representatives from existing Citizen Corps partners and affiliates active
in the community should also be included on these Citizen Corps Councils.
Furthermore, Citizen Corps Councils should include a MMRS representative,
where applicable, along with advocates and specialists representing the unique
needs of infants and children and representatives from the disability community.
Volunteer programs and assets, which are authorized to deploy in response and
recovery operations, must meet the minimum training and equipment
requirements, as determined by the national program office in coordination with
the sponsoring State /territory.
Senior Advisory Committees (SACs) and UAWGs may serve as Citizen Corps
Councils if the appropriate representatives are members, to include the
State /UASI Citizen Corps Program Manager(s) and nongovernmental members.
SAAB must coordinate all citizen involvement in emergency preparedness,
planning, mitigation, response, and recovery funded with any source of HSGP
funds with the State agency currently responsible for the administration of Citizen
Corps. A listing of current State Citizen Corps Program Managers is available by
visiting httD :Ilwww.citizencorps.gov /councils /and selecting "Citizen Corps State
22
�,r r
and training and exercises State Citizen Corps Program Managers must a,h
continue to provide program management via the administrative section of fhe
Citizen Corps website, http: / /www citizencorps.aov, to include managing the
approval process for local Citizen Corps Councils and CERT programs,
asswords for local users; and managing
managing admnistrative section p, .. ,
calendar events, subscribers„ and:e -mails to local Councils.
The community preparedness`section(s) of State Homeland Security Strategies,
policies, guidance, plans (including EOPs, the State Preparedness Report and
Us), and evaluations should be reviewed by the body serving as the State Citizen
Corps Council, where appropriate. Representatives from nongovernmental
organizations that represent the demographic makeup of the community are
expected to evaluate closely the functional areas of warnings, emergency public
information, evacuation, mass care, resource management from `
nongovernmental sources, unaffiliated volunteer and donations management,
and nongovernmental resource integration (goods and personnel) to support
each emergency support function in the EOP. During this process,
representatives should also evaluate capabilities with regard to infants and
children and the integration of individuals with disabilities to ensure they are
addressed throughout the EOP.
Coordination. The SAA must coordinate the financial, programmatic, and
administrative issues relating to the Citizen Corps mission with the State Citizen
Corps Program Manager. Furthermore, the SAA must share the community
preparedness information submitted in the State'sBSIR with the State Citizen
Corps Program Manager. The State Citizen Corps Program Manager must also
participate in the FEMA required monitoring process. In addition, all State
Citizen Corps Program Managers must update /validate their Citizen Corps
Council information, activity, and contacts located on the Citizen Corps website
twice a year.
23
PART IL
AWARD INFORMATION
Authorizing Statutes
The Department of Defense and Full -Year Continuing Appropriations Act, 2011 (Public
Law 112 -10) and Section 2003 of the Homeland Security Act of 2002, as amended by
section 101 of the Implementing Recommendations of the 9111 Commission Act, 6
U.S.C. 604 authorized the FY 2011 HSGP.
Period of Performance
The period of performance of this grant is 36 months. Extensions to the period of
performance will be considered only through formal requests to FEMA with specific and
compelling justifications as to why an extension is required. For more information on
grant extensions, see Section ll, Part I.A.
Available Fund
In FY 2011, the
$1,289,296,132.
tai amount of tunas distributed under this grant program will be
The available funding is summarized in the table below.
The specific information regarding funding allocations for the five HSGP programs are
detailed below.
FY 2011 SHSP Allocations
FY 2011 SHSP funds will be allocated based on three factors: minimum amo
legislatively mandated, DHS' risk methodology, and effectiveness.
as
Legislatively- mandated Minimum Amounts
Each State and territory will receive a minimum allocation under SHSP using the
thresholds established in the 9/11 Act. All 50 States, the District of Columbia, and
Puerto Rico will receive 0.355 percent of the total funds allocated for grants under
Section 2004 of the Homeland Security Act of 2002 (6 U.S.C. §101 et seq.), as
amended by the 9/11 Act, for SHSP. Four territories (American Samoa, Guam, the
Northern Mariana Islands, and the U.S. Virgin Islands) will receive a minimum allocation
24
of 0.08 percent of the total funds allocated for grants under Section 2004 of the
Homeland Security Act of 2002, as amended by,the 9/11 Act, for SHSP,
I°1II (/Od uvtro ✓uwy H -,� `'¢ b ':. ;- -
Risk will be evaluated at the` Federal levelusing an analytical model developed by DHS
in conjunction with other Federal entities. Please see Part 1 "Funding Opportunity
Description —,Funding Allocations Based Upon Risk." The table below-Identifies -the
SHSP'allocations`based on'DHS' relative risk assessment. -
25
FY 2011 UASI Allocations
FY 2011 UASI funds will be allocated based upon the DHS' risk methodology and
effectiveness.
Allocations Based Upon DHS' Risk Methodology
Eligible candidates for the FY 2011 UASI program have been determined through an
analysis of relative risk of terrorism faced by the 100 most populous metropolitan
statistical areas in the United States, in accordance with the 9/11 Act. Based on that
analysis, the eligible candidates have been grouped into two tiers according to relative
risk. Tier I includes the 11 highest risk areas and will be allocated 81.6 percent (81.6 %)
of the total UASI funding available; Tier II includes the other 20 candidate areas and will
be allocated the remaining 18.4 percent (18.4 %) of the total UASI funding available.
The tier approach was employed to allow applicants with a similar level of risk to
26
27
FY 2011 OPSG Allocations
FY 2011 OPSG funds will be allocated based on risk -based prioritization using CBP's
Sector - specific border risk methodology to include, but not limited to: threat,
vulnerability, miles of border, and other border - specific "law enforcement intelligence,"
as well as feast i1i2011 Operation Orders to designated localities within the
United States border States and territories.
Eligible grantees under the FY 2011 OPSG are local units of government at the county
level and federally- recognized Tribal governments in the States bordering Canada
(including Alaska), southern States bordering Mexico, and States and territories with
international water borders. The SAA is the only entity eligible to apply to FEMA for
FY 2011 OPSG funds on behalf of the county or similar level of government and
federally- recognized Tribal governments. Eligible States and territories without a
county or similar level of government structure are authorized to accept applications on
behalf of the alternative unit of local government. SAAs in this situation must advise
FEMA in writing as to their intent. Note: Not all applicants are guaranteed to receive
funding under the FY 2011 OPSG.
FY2011 MMRS Allocations
FY 2011 MMRS funding will be divided evenly among the 124 MMRS jurisdictions listed
below.
FY 2011 MMRS Funding Al
ma Birmingham, Huntsville, Mobile, and
and Juneau
lArizona (Glendale Mesa, - Phoenix, and Tucson 1 $1,126:7721
Rock
28
29
Anaheim" Bakersfield 'Fremont�Ffesno,'- Glelidale; HOnngton
Beach, Long Beach • Los Angele$ Modesto Oakland ; „
$5 070,474
California
Rlverside,•Sacrament_o San Bernardino, San Diego Sap
-� ;-
Francisco, San.Jose`Santa Ana ,and Stockton .
Colorado'
Aurora Colorado S rin s, and Denver`
$84'5,079
Connecticut
Hartford
$281,693
Fort Lauderdale, Hialeah, Jacksonville, Miami Orlando, St
$1 971,851.
Florida
Petersburd' and Tampa
Geor is `
Atlanta and Columbus
$563;386 `
Hawaii --
Honolulu `
$281;693'
Illinois ''
Chicago "
$281,693
Indiana
Ft Wayne and Indianapolis
$563;386
Iowa
Des Moines
$281,693
Kansas
Kansas City and Wichita
$563,386
Kentucky.
Lexington/Fayette and Louisville
$563,386
Louisiana
Baton Jefferson Parish; New Orleans, and Shreve ort
$1,126,772
Maryland
,Rouge,
Baltimore
$281;693
Massachusetts
Boston, Springfield, and Worcester
$845,079
Michigan
Detroit, Grand Rapids. and Warren
$845,079
Minnesota
1i aul
Minnea and St. P
$563;386
Mlssissi
Jackson '`
$28T;693
Missouri
Kansas City and St. Louis
$563386
Nebraska
Lincoln and Omaha
$563,386
Nevada
Las Vegas
$281,693
$281,693
New Hampshire
Northern New England MMRS
N
$563,386
NewJerse
Jersey City and Newark
$281,693
New Mexico
New York
Albuquerque
Buffalo, New York City, Rochester, Syracuse, and Yonkers
$1,408,465
North Carolina
Charlotte, Greensboro, and Ralei h
$845,079
Ohio
Akron, Cincinnati, Cleveland, Columbus, Dayton, and Toledo
$1,690,158
Oklahoma
Oklahoma Cif and Tulsa
$563,386
Ore on
Portland
$281,693
Penns Ivania
Alle hen Count and Philadelphia
$563,386
Rhode Island
Providence
$281,693
South Carolina
Columbia
$281,693
Tennessee
Chattanoo a, Knoxville, Memphis, and Nashville
$1,126,772
Amarillo, Arlington, Austin, Corpus Christi, Dallas, El Paso,
Texas
Fort Worth, Garland, Houston, Irving, Lubbock, San Antonio,
$3,662,009
and Southern Rio Grande
Utah
Salt Lake City
$281,693
Arlington County, Chesapeake, Newport News, Norfolk,
$1,690,158
Virginia
Richmond, and Vir inia Beach
Washin ton
Seattle, Spokane, and Tacoma
$845,079
Wisconsin
Madison and Milwaukee
$56338,6
29
FY2011 CCPAllocations
CCP allocations are determined using the USA PATRIOT Act (Public Law 107 -56)
formula, which specifies that all 50 States, the District of Columbia, and Puerto Rico will
receive a minimum of 0.75 percent of the total available grant funding, and that four
territories (American Samoa, Guam, the Northern Mariana Islands, and the U.S. Virgin
Islands) will receive a minimum of 0.25 percent of the total available grant funding. The
balance of CCP funds are distributed on a population -share basis. In addition to CCP
allocations, States and Urban Areas are encouraged to fully leverage all HSGP
resources to accomplish the Citizen Corps mission.
Cost Match
In FY 2011, grantees may provide an optional cost match; however, an applicant's
willingness to contribute an optional cost match will not impact allocation amounts
identified in the FY 2011 HSGP Guidance and Application Kit. Applicants interested in
providing an optional cost match should enter the match amount on the SF -424 and SF-
30
AOA A in 4hn nnnlicafinn I.IS must also identifv any matching funds (soul
through is defined as an obligation on in
local units of government, combinations
organizations. The State's pass- througl
award date for the HSGP.8 Four require
funds:
>art of the States to make funds available to
local units, or other specific groups or
ariod must be met within 45 days of the
mts must be met to pass- through grant
• There must be some action to establish a firm commitment on the part of the
awarding entity
• The action must be unconditional on the part of the awarding entity (i.e., no
contingencies for availability of SAA funds)
• There must be documentary evidence of the commitment
• The award terms must be communicated to the official grantee
FEMA will track the congressionally - mandated obligation of funds to local units of
government through each State's Initial Strategy Implementation Plan (ISIP). In
addition, FEMA strongly encourages the timely obligation of funds from local units of
government to other sub - grantees, as appropriate.
The SAA must obligate at least 80 percent (80 %) of the funds awarded under SHSP
and UASI to local units of government within 45 days of receipt of the funds. For Puerto
Rico, the SAA must also obligate at least 80 percent of the funds to local units of
government within 45 days of receipt of the funds. Additionally, no pass- through
requirements will be applied to the District of Columbia, Guam, American Samoa, the
U.S. Virgin Islands, and the Commonwealth of the Northern Mariana Islands. Any UASI
funds retained by the SAA must be used to directly support the designated Urban
Areas in the State.
For SHSP and UASI programs involving obligation of funds, the State may retain some
of the allocation of grant funds for expenditures made by the State on behalf of the local
unit of government or Urban Area jurisdiction. This may occur only with the written
consent of the local unit of government or Urban Area jurisdiction, with the written
consent specifying the amount of funds to be retained and the intended use of funds. If
e For purposes of the FY 2011 HSGP, receipt of funds means the date on which funds are available for expenditure (Le., all special
conditions prohibiting obligation, expenditure, and drawdown have been removed).
31
a written consent agreement is already in place from previous fiscal years, FEMA will
continue to recognize it for FY 2011. If any modifications to the existing agreement are
necessary to reflect new initiatives, States should contact their assigned FEMA Program
Analyst.
The SAA must obligate 100 percent (100 %) of the funds awarded under OPSG to local
units of government within 45 days of receipt of the funds. There are no obligation
requirements for MRS or CCP. However, if funds are retained, the maximum amount
that can be retained is equivalent to the percentage that the State can retain for M &A.
If funds are retained for CCP, consultation with local Citizen Corps Councils is required
to ensure funds are expended in a manner that supports local or statewide efforts to
educate, train, and involve citizens. Jurisdictions are encouraged to leverage available
funding resources to support community preparedness and participation.
A. Funding Guidelines
DHS grant funds may only be used for the purpose set forth in the grant, and must be
consistent with the statutory authority for the award. Grant funds may not be used for
matching funds for other Federal grants /cooperative agreements, lobbying, or
intervention in Federal regulatory or adjudicatory proceedings. In addition, Federal
funds may not be used to sue the Federal government or any other government entity.
Pre -award costs are allowable only with the written consent of DHS and if they are
included in the award agreement.
Federal employees are prohibited from serving in any capacity (paid or unpaid) on any
proposal submitted under this program. Federal employees may not receive funds
under this award.
Use of SHSP and LAS] funds must be consistent with and supportive of implementation
of the State Homeland Security Strategy. Linkages between specific projects
undertaken with SHSP and UASI funds and strategic goals and objectives will be
highlighted through regular required reporting mechanisms, including the BSIR.
The applicable SAAs will be responsible for administration of the FY 2011 HSGP. Ir
administering the program, the SAA must work with the eligible applicants to comply
with the following general requirements:
HSGP Priorities Threshold. As noted before, FY 2011 HSGP applies to all
capabilities with an emphasis on the eight National Priorities.
Law Enforcement Terrorism Prevention. Per the 9/11 Act, States are required to
ensure that at least 25 percent (25 %) of SHSP appropriated funds and 25
percent (25 %) of UASI appropriated funds are dedicated towards LETPA. This
requirement does not include award funds from OPSG, MMRS, and CCP.
32
„Please refer to the tables on pages 26 28 for LETPA minimum allocations for
SH8P,and UASI bylunsdiction s
Fusion Center Investment Asj;maturation of the national network of fusion
•,, . , , .-r, i, , -
centers is one ofth'e;Department s Highest priorities in 20 2011,DHS is requiting
that at least one (1) fusion center Investment from a State to provide funding”
support to the State primary-, usion� center as designated by the Governor.
Additionally; FY 2011eligible;UASI applicant`s will be requjred`to I'll rovide an '`
,Investment to the DHS recognmed fusion center within the' Urban Area.
Grantees must coordinate with;the fusion center when developing a'fusion center
Investment prior to submission.
it and • (5%) n o HSGP funds awarded on (M &A),Limits. -A maximum of up t9-five percent
may be retained by the State, and any funds
retained are to be used solely for management and administrative purposes
associated with the HSGP m
award. ,States may pass through a portion of the
State M &A allocation to local sub- grantees to support local management and
administration activities. Sub- grantees may also retain a maximum of up to five
percent (5 %) of funding passed through by the State solely for management and
administrative purposes associated with the HSGP award.
• Allowable Costs. A crosswalk of allowable costs across the HSGP programs can
be found in Part VI of this Guidance package, along with additional detail on
planning, organization, equipment, training and exercises costs. The following
pages outline global allowable costs guidance applicable to all programs included
in the HSGP.
Allowable Investments made in support of the HSGP priorities as well as other
capability- enhancing projects must fall into the categories of planning, organization,
equipment, training, emergency management related disability accommodations and
modifications, or exercises. Additional detail about each of these allowable expense
categories, as well as sections on additional activities including explicitly unallowable
costs, is provided. in general, grantees should consult their FEMA Headquarters
Program Analyst (for SHSP, UASI, or OPSG questions) or FEMA Regional Program
Analyst (for MMRS or CCP questions) prior to making any Investment that does not
clearly meet the allowable expense criteria established by the Guidance.
Planning Activities (SHSP, UASI, OPSG, WHS, c:c:r/
FY 2011 SHSP and UASI funds may be used for a range of emergency preparedness
and management planning activities and that support Performance Objectives One
(THIRA) and Two (Planning), by placing an emphasis on updating and maintaining a
current EOP that conforms to the guidelines outlined in CPG 101 v.2 as well as
development and maintenance of a THIRA. Planning efforts can also include the
prioritizing of needs, building capabilities, updating preparedness strategies, allocating
resources, and delivering preparedness programs across disciplines (e.g., Tribal
governments, law enforcement, fire, EMS, health care systems, public health,
behavioral health, public works, rural water associations, agriculture, information
technology, and the general public, including people with disabilities) and levels of
government. Planning provides a methodical way to engage the whole community in
33
thinking through the life cycle of potential crises, determining required capabilities, and
establishing a framework for roles and responsibilities. Planning must include
participation from all stakeholders in the community who are able to contribute critical
perspectives and may have a role in executing the plan. Planning should be flexible
enough to address incidents of varying types andmagnitucre_s.
States and Urban Areas are further encouraged to include disciplines responsible for
the health, safety, education, rehabilitation, and care of infants and children and those
responsible for integrating the accessibility and functional needs of children and adults
with disabilities. Planning activities should focus on the four homeland security mission
areas of prevention, protection, response, and recovery. HSGP funds should also be
leveraged to integrate specialized programs, such as the Regional Catastrophic
Preparedness Grant Program and the Voluntary Private Sector Preparedness
Accreditation and Certification Program (PS- PrepTM), into the overall framework at the
State and Urban Area level. All jurisdictions are encouraged to work through Citizen
Corps Councils, existing public - private partnerships that support emergency
management, nongovernmental entities, and the general public in planning activities.9
Grantees must use the CPG 101: Developing and Maintaining State, Territorial, Tribal,
and Local Government Emergency Plans in order to develop robust and effective plans.
For additional information, please see
http:// www. fema .aov/pdf/about/divisions/ni)d /CPG 101 V2 ndf.
lanizational Activities (SHSP and UASI only)
lanizational activities include:
• Program management
• Outreach and marketing to support recruitment, as well as sustain and increase
year around partnership efforts
• Structures and mechanisms for information sharing between the public and
private sector
• Tools, resources and activities that facilitate shared situational awareness
between the public and private sectors
• Operational Support
• As identified in priority one utilization of standardized resource management
concepts such as typing, inventorying, organizing, and tracking to facilitate the
dispatch, deployment, and recovery of resources before, during, and after an
incident
Section 2008 of the Homeland Security Act of 2002, as amended by the 9/11 Act,
allows the use of grant funds for the following activities:
Responding to an increase in the threat level under the National Terrorism
Advisory System (NTAS), or needs resulting from a National Special Security
Event. The WAS replaces the color codes of the Homeland Security Advisory
' Nongovernmental entities include the private sector, private nonprofits, faith - based, community, volunteer, and other
nongovernmental organizations.
34
,. ., ,... �. r_. ...., ,..,....cam..,,.. tt.,'.. .A.. Oho .NTA4 nlaacP RPP
• Estabilsh {ng, enhanchng „and staffing State and Ma)or Urban Area fusion centers
• FQa l�g'salanes and k
fits, fq( personnel to serrve as qualified Intell( ence,
analysts
ates and Urban_Areas mustjustify proposed expenditures of SHSP or UASI funds to
pport organization activities . it hin their IJ submisstonby” using historical data or other
alysis.10 All States are allowed to,utilize up to' 50 percent (5061p),of their FY 2011
iSP funding and-all Urban' Areas are allowed; up 1:6 50 percent (50 %) of their FY 2011
kSI funding for,personnel costs." At the request of a recipient bf a grantthe , I
Iministrator ay grant a waiver of the 50 percent (50 %0) limitation noted above.
• Intelligence Analysts. Per the Personnel Reimbursement for Intelligence
Cooperation and Enhancement (PRICE) of Homeland Security Act (Public Law
110 -412), SHSP and -UASI funds maybe used to hire new staff and /or contractor
positions to serve as intelligence analysts to enable information /intelligence
sharing capabilities, as well as support existing intelligence analysts previously
covered by SHSP or UASI funding. In order to be hired as an intelligence
analyst, staff and /or contractor personnel must meet at least one of the following
criteria:
- Successfully complete training to ensure baseline proficiency in
intelligence analysis and production within six months of being hired;
and /or,
- Previously served as an intelligence analyst for a minimum of two years
either in a Federal intelligence agency, the military, or State and /or local
law enforcement intelligence unit
As identified in priority one all fusion centers analytic personnel must
demonstrate qualifications that meet or exceed competencies identified in the
Common Competencies for State, Local, and Tribal Intelligence Analysts, which
outlines the minimum categories of training needed for intelligence analysts.
These include subject- matter expertise, analytic methodologies, customer -
service ethics, information handling and processing skills, critical thinking skills,
computer literacy, and objectivity and intellectual honesty. A certificate of
completion of such training must be on file with the SAA and must be made
available to FEMA Program Analysts upon request. In addition to these training
requirements, fusion centers should also continue to mature their analytic
capabilities by addressing gaps in analytic capability identified during the fusion
center's BCA.
Overtime Costs. Overtime costs are allowable for personnel to participate in
information, investigative, and intelligence sharing activities specifically related to
10 The effectiveness of a request for the use of funds for allowable organizational costs will be judged on the Investment
Justification's ability to illustrate the need for such resources to effectively achieve a capability that will have a meaningful impact in
the reduction of risk.
n Personnel costs (e.g., for intelligence analysts, operational overtime), as well as costs associated with planners, and equipment,
training, and exercise related personnel costs are applied towards the 50 percent (50 %) cap.
35
homeland security and specifically requested by a Federal agency. Allowable
costs are limited to overtime associated with federally requested participation in
eligible fusion activities including anti- terrorism task forces, Joint Terrorism Task
Forces (JTTFs), Area Maritime Security Committees (as required by the Maritime
Forces, and Integrated Border Enforcement Teams. Grant funding can only be
used in proportion to the Federal man -hour estimate, and only after funding for
these activities from other Federal sources (i.e. FBI JTTF payments to State and
local agencies) has been exhausted. Under no circumstances should DHS grant
funding be used to pay for costs already supported by funding from another
Federal source.
Operational Overtime Costs. In support of efforts to enhance capabilities for
detecting, deterring, disrupting, and preventing acts of terrorism, operational
overtime costs are allowable for increased security measures at critical
infrastructure sites. FY 2011 SHSP or UASI funds for organizational costs may
be used to support select operational expenses associated with increased
security measures at critical infrastructure sites in the following authorized
categories:
- Backfill and overtime expenses (as defined in this Guidance) for staffing
State or Major Urban Area fusion centers
- Hiring of contracted security for critical infrastructure sites
- Public safety overtime (as defined in this Guidance)
- Title 32 or State Active Duty National Guard deployments to protect critical
infrastructure sites, including all resources that are part of the standard
National Guard deployment package (Note: Consumable costs, such as
fuel expenses, are not allowed except as part of the standard National
Guard deployment package)
Increased border security activities in coordination with CBP, as outlined
in Information Bulletin (IB) 135
FY 2011 SHSP or UASI funds may only be spent for operational overtime costs
upon prior approval provided in writing by the FEMA Administrator.
Note: States with UASI jurisdictions can use funds retained at the State level to
reimburse eligible operational overtime expenses incurred by the State (per the
above guidance limitations and up to a maximum of 50 percent (50 %) of the
State share of the UASI grant). Any UASI funds retained by the State must be
used in direct support of the Urban Area. States must provide documentation to
the UAWG and FEMA upon request demonstrating how any UASI funds retained
by the State would directly support the Urban Area.
oment Activities
Equipment needs can be derived from the results of meeting supporting performance
objectives for the identified priorities such as Advancing "Whole Community" Security
and Emergency Management, Building Prevention and Protection Capabilities, and the
Maturation and Enhancement of State and Major Urban Area Fusion Centers. As
E
Grantees (including sub-grantees) that are using FY 2011 HSGP funds to support
emergency comm I uni6ations activities should comply with the FY 2011 SAFECOM
Guidance for Emergency Communication GraWSJhcluding provisions on technical
standards that ensure and enhance inferoperable communications, Emergency
communications activities include'the purchase of.Interop'erable Communications
Equipment and te , chnologies 'such as voice-over-internet protocol bridging or gateway
devices, or equipment to supporfthe build out of wireless broadband networks in the
700 MHz public safety band under the Federal Communications Commission Waiver
Order, SAFECOM guidance can be found at yov.
Grantees interested in developing a public safety broadband network in the 700 MHz
band in their jurisdictions must adhere to the technical standards set forth in the FCC
Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to
broadband operations in the 700 MHz public safety band. If any future regulatory
requirement (from the FCC or other governmental entity) results in a material technical
or financial change in the project, the recipient must submit a revised budget,
associated documentation, and other material, as applicable, for review and approval by
the Statewide Interoperability Coordinator (SWIC), or SWIC equivalent. Upon approval
by the SWIC, the grantee shall then forward the approval and associated
documentation to FEMA Grant Programs Directorate (GPD). The recipient shall also
ensure projects support the Statewide Communication Interoperability Plan (SCIP) and
are fully coordinated with the full-time SWIC in the State of the project.
Grantees (and sub-grantees) are required to provide the AEL number for all
communications equipment purchased with grant award funding (plus a description of
the equipment and the quantity purchased of each item) to the FEMA GPD once items
are procured as part of periodic programmatic grant reporting.
Critical Emergency Supplies
In furtherance of DHS's mission, critical emergency supplies, such as shelf stable food
products, water, and basic medical supplies are an allowable expense under SHSP and
UASI. Prior to allocating grant funding for stockpiling purposes, each State must have
FEMA's approval of a viable inventory management plan, an effective distribution
strategy, sustainment costs for such an effort, and logistics expertise to avoid situations
where funds are wasted because supplies are rendered ineffective due to lack of
planning.
37
The inventory management plan and distribution strategy, to include sustainment costs,
will be developed and monitored by FEMA GPD with the assistance of the FEMA
Logistics Management Directorate (LMD). GPD will coordinate with LIVID and the
respective FEMA Region to provide program oversigh -t and_fe�cchnical assis antes if
relates to the purchase of critical emergency supplies under UASI. GPD and LMD will
establish guidelines and requirements for the purchase of these supplies under UASI
and monitor development and status of the State's inventory management plan and
distribution strategy.
Activities (SHSP. UASI. MMRS. CCP)
The whole community approach to emergency preparedness and management is a
more inclusive approach that embraces all facets of society. Being prepared as a
Nation means moving beyond a "government- centric" approach to emergency
management. As a team, we need to implement training activities that serve the entire
community while also leveraging the resources that the entire community brings to the
table. All training procured under HSGP must be in support of the development or
maintenance of an identified team or capability described and typed under the NIMS
where such typing guidance exists as published by FEMA.
States, territories, and Urban Areas may use HSGP funds to develop a homeland
security training program. Allowable training- related costs under HSGP include the
establishment, support, conduct, and attendance of training specifically identified under
the SHSP, UASI, MMRS, and CCP grant programs and /or in conjunction with
emergency preparedness training by other Federal agencies (e.g., HHS, Department of
Transportation). Allowable training topics include, but are not limited to, CBRNE
terrorism, cyber /agriculture /food security, intelligence gathering and analysis, NIMS
related training, citizen community and private sector preparedness, public - private
partnership, interoperable and emergency communications, and training for volunteers
and children and individuals with disabilities in disasters, pediatric medical surge, and
evacuation, tracking (including patients), and sheltering with particular emphasis on
children, keeping children with parents or guardians, addressing needs of
unaccompanied minors, and integrating individuals with disabilities and accessibility and
functional needs (i.e., those with language barriers) (See CPG 101, Producing
Emergency Plans: A Guide forAll- Hazard Operations Planning for State, Territorial,
Local and Tribal Governments, HSGP Supplemental Resource: Children in Disasters
Guidance, and other resources for additional information,
httpalwww.fema govlpdflabout/divisionslnpd /CPG 101 V2 pdf).
Training conducted using HSGP funds should address a performance gap identified
through an After Action Report/lmprovement Plan (AAR /IP) or contribute to building a
capability that will be evaluated through an exercise. Exercises should be used to
provide the opportunity to demonstrate and validate skills learned in training, as well as
to identify training gaps. Any training or training gaps, including those for children and
individuals with disabilities or access and functional needs, should be identified in the
AAR /IP and addressed in the State or Urban Area training cycle. All training and
38
Exercise actiyitles- snouia Inyo iv- e LyteIwnUIC w'yiniiuiIILy -.emu, l,.,� '
partners, State, local, an d Tribal leaders, t he private se c to r; .non= overnme'ntaI
organizations, faith based and community organizations) and most importantly, the -
eneral ublic Exercises conducted with FEMA support should be managed and
9 p
executed in accordance with the Homeland Security Exercise and Evaluation Program
(HSEEP). HSEEP Guidance for exercise design, development, conduct, evaluation,
and improvement planning is located at https.-//hseI dhs -qov-
All exercises using HSGP funding must be NIMS compliant. More information is
available online at the National Integration Center at
http: / /www fema aov lemergencv /niriis/index.shtm,
All States and Urban Areas are required to conduct a Training and Exercise Planning
Workshop (TEPW) and develop a Multi -Year Training and Exercise Plan (TEP) on an
annual basis. Such plans should take into consideration anticipated training and
exercise needs of the respective jurisdiction for at least the immediate year, with
exercises being limited to,provide responders the opportunity to utilize training received.
Such plan should also include a training and exercise schedule and States' and Urban
Areas' priority capabilities to focus the allocation of exercise resources. This Plan is to
be submitted to the State's respective Exercise Program point of contact. The State
Exercise Program point of contact should submit a copy of the Plan to hseepc .dhs.gov.
All scheduled training and exercises included in the Plan should be entered in the
HSEEP National Exercise Schedule (NEXS) System, located in the HSEEP Toolkit on
the HSEEP website. A TEPW user guide and a template of the Multi -Year Training and
Exercise Plan can be found on the HSEEP website at hh�s- / /hseep.dhs:gov. States
and Urban Areas are also encouraged'to participate in their respective FEMA Regional
Training and Exercise Workshop (conducted annually) and coordinate /integrate State
and Urban Area exercise initiatives accordingly.
Where applicable, the Training and Exercise Plans should include training and
exercises that support specialized programs, such as the Regional Catastrophic
Preparedness Grant Program.
Grantees must develop After Action Report/improvement Plans (AAR /IPs) following the
completion of exercises funded under this program; the use of HSEEP is strongly
encouraged. AAR /IPs are to be submitted to hseep(o_)dhs.gov. Please ensure the
documents are encrypted (password- protected) and the password is also sent to
hseepCO7a dhs.gov via a separate email.
Grantees may use systems such as the HSEEP Corrective Action Program (CAP) for
the tracking of corrective actions. Grantees may also share their AAR /IPs via Lessons
39
Learned Information Sharing (LLIS.gov) by clicking the "Submit to LLIS" icon on the
LLIS.gov homepage (or through the CAP system).
States and Urban Areas are eligible for technical assistance for the design,
development, conduct, and evaluation of emergency preparee ness exercises. This
assistance, administered by the FEMA National Exercise Division /Regional Exercise
Support Program (RESP) must be applied for and utilized in coordination with the SAA.
More information on the RESP and additional exercise support can be found at
https.Y/hseep. dhs. gov.
States and Urban Areas are encouraged to exercise their capabilities with regard to
improving existing preparedness for catastrophic events and associated response
operations through more effective collaboration with all members of a community, to
include Federal, State, and local government partners, as well as the private sector,
non - governmental organizations, and the citizens in and around an impacted area. This
also includes consideration for infants and children across all aspects of response and
recovery, including pediatric medical surge capabilities, integrating child congregate
care systems (e.g. schools, child care, juvenile justice facilities, or group homes), and
integrating the accessibility and functional needs of children and adults with disabilities.
States and Urban Areas are encouraged to include the private sector in exercises to
maximize situational awareness and ensure efficient and effective use of all available
resources during an emergency.
Personnel Activities (SHSP, UASI, MMRS, CCP)
Personnel hiring, overtime, and backfill expenses are permitted under this grant in order
to perform allowable FY 2011 HSGP planning, training, exercise, and equipment
activities.
A personnel cost cap of up to 50 percent (50 %) of total SHSP and UASI program
funds may be used for personnel and personnel - related activities as directed by
the Personnel Reimbursement for Intelligence Cooperation and Enhancement
(PRICE) of Homeland Security Act (Public Law 110 -412). Grantees who wish to
seek a waiver from the personnel cost cap must provide documentation
explaining why the cap should be waived; waiver requests will be considered
only under extreme circumstances. In general, the use of SHSP and UASI
funding to pay for staff and /or contractor regular time or overtime /backfill is
considered a personnel cost. Activities that are considered "personnel' and
"personnel- related," and therefore count against the personnel cost cap of 50
percent (50 %), include, but are not limited to:
- Operational overtime
- Overtime /backfill to participate in approved training or exercise deliveries
- Salaries and personnel costs of intelligence analysts for intelligence and
medical fusion center activities
- Overtime to participate in intelligence sharing activities
40
Salaries and personnel,costs of;planners, equipment managers exercise
coordinators, �ndfor training coprdina4or's
- salaries and personnel cost's undet the M &A'category '
Contractor costs associate❑ wiIn PUI IUl IIII)ay a is auvvc a,u .I Costs associated with providing �easonabib :accomrnodations and
modifications for workers with disabillties
Statewide intdtoperability Coordinator (SWIC) or equivalent position ,
These activities are also subject to the funding and eligibility requiremen t 'detailed
under the allowable cost categories. For further details, SAAs should refer to IB 358 or
contact their FEMA Headquarters Program Analyst.
MMRS and CCP do not have a personnel cost cap.'
FY 2011 HSGP funds may not be used to support the hiring of any personnel for the
purposes of fulfilling traditional public health and safety duties or to supplant traditional
public health and safety positions and responsibilities.
The following are definitions for the terms as used in this grant guidance:
• Hiring. State and local entities may use grant funding to cover the salary of
newly hired personnel who are exclusively undertaking allowable FEMA program
activities as specified in this guidance. This may not include new personnel who
are hired to fulfill any non -FEMA program activities under any circumstances.
Hiring will always result in a net increase of Full Time Equivalent (FTE)
employees.
• Overtime. These expenses are limited to the additional costs which result from
personnel working over and above 40 hours of weekly work time as a direct
result of their performance of FEMA- approved activities specified in this
guidance. Overtime associated with any other activity is not eligible.
• Backfill- related Overtime. Also called "Overtime as Backfill," these expenses are
limited to overtime costs which result from personnel who are working overtime
(as identified above) to perform the duties of other personnel who are temporarily
assigned to FEMA- approved activities outside their core responsibilities. Neither
overtime nor backfill expenses are the result of an increase of FTE employees.
• Supplanting. Grant funds will be used to supplement existing funds, and will not
replace (supplant) funds that have been appropriated for the same purpose.
Applicants or grantees may be required to supply documentation certifying that a
reduction in non - Federal resources occurred for reasons other than the receipt or
expected receipt of Federal funds.
Construction and Renovation (SHSP, UASQ
Use of HSGP funds for construction is generally prohibited except as outlined belov
Such construction shall be strictly limited and allowable only when it is a necessary
component of a security system at critical infrastructure facilities. OPSG, CCP, and
MMRS funds may not be used for any type of construction.
41
Project construction not exceeding $1,000,000 is allowable as deemed necessary
FEMA is legally required to consider the potential impacts of all HSGP projects on
environmental— resources and - historic proper ies. fees must comply with all
applicable environmental planning and historic preservation (EHP) laws, regulations,
and Executive Orders (EOs) in order to draw down their FY 2011 HSGP grant funds.
The following types of projects are considered to constitute construction or renovation
and may require a review under Federal EHP laws and requirements prior to initiation of
the project:
• Construction and renovation of guard facilities which are intended to provide
enhanced security at grantee - designated critical infrastructure sites
• Renovation of and modifications, including the installation of security and
communication equipment, to buildings and structures
• Any other construction or renovation efforts that change or expand the footprint
of a facility or structure, including security enhancements to improve perimeter
security
• Physical security enhancements including, but not limited to:
- Lighting
- Fencing
- Closed- circuit television (CCTV) systems
- Motion detection systems
- Barriers, doors, gates, and related security enhancements
The erection of communications towers that are included in a jurisdiction's interoperable
communications plan is allowed, subject to all applicable laws, regulations, and
licensing provisions. Communication tower projects must be submitted to FEMA for
EHP review. Per the Department of Defense and Full -Year Continuing Appropriations
Act, 2011 (Public Law 112 -10), communications towers are not subject to the
$1,000,000 construction cap.
Before grantees can draw down funds for construction and renovation costs under
HSGP, grantees must provide to FEMA:
• A description of the asset or facility, asset location, whether the infrastructure is
publicly or privately owned, and the construction or renovation project
• Certification that a facility vulnerability assessment has been conducted
• An outline addressing how the construction or renovation project will address the
identified vulnerabilities from the assessment
• Consequences of not implementing the construction or renovation project
• Any information requested by FEMA to ensure compliance with Federal EHP
requirements
No projects initiated after September 9, 2010 without proper EHP review will be funded.
Projects that were initiated or completed before an EHP review was concluded and
42
used HSGP funds will be de- obligated. To avoid unnecessary delays in starting a,
project, grantees, are encouraged to pay close attention to the reporting requirements
for an EHP review. 'For more information' on'FEMA's`EHP requirements; SAAS'shoUfd'
refer to IBs 329 and 345 or I, ;Section I Part 18.5 5 6
sections ;2uub anci eyyO U1 MU f77UIIIC!C41I -
Act, includes, but is not limited to, 6following allowable activities
• Activities related to DHS Priorities II and III, in particular those activities that:
- Build Prevention and Protection Capabilities
- Mature and Enhance State-and Major Urban Area Fusion Centers.
• Overtime expenses consistent with a State Homeland Security Plan, including
enhanced operations in support of Federal agencies, border security, and border
crossing enforcement
• Fusion center activities that support information sharing and analysis, target
hardening, threat recognition, and terrorist interdiction
• Subject to the limitations on organization and personnel costs outlined above,
overtime expenses consistent with a State Homeland Security Plan, including for
the provision of enhanced law enforcement operations in support of Federal
agencies, for increased border security, and border crossing enforcement
• Subject to the limitations on organization and personnel costs outlined above,
establishing, enhancing, and staffing State and Major Urban Area fusion centers
with appropriately qualified personnel
• Subject to the limitations on organization and personnel costs outlined above,
paying salaries and benefits for personnel, including individuals employed by the
grant recipient on the date of the relevant grant application, to serve as qualified
intelligence analysts
• Supporting the implementation of activities associated with the Western
Hemisphere Travel Initiative (WHTI), including the issuance of WHTI- compliant
tribal identification cards
• Supporting the development and implementation of Fusion Liaison Officer
Programs, the Nationwide Suspicious Activity Reporting (SAR) Initiative (NSI),
Community -based outreach programs such as the "If You See Something, Say
Something" Campaign as a component of the NSI, or other local efforts
• Any other terrorism prevention activity authorized by the Administrator, pursuant
to authority provided by Congress directly or delegated to the Administrator by
the Secretary
The intent of OPSG is to focus on operational aspects of enhancing coordination
between Federal, State, local, Tribal, and territorial law enforcement agencies to
increase the security of the United States Borders. While equipment is an allowable
expense, the FY 2011 OPSG is not intended to be an equipment- centric grant.
43
• Operational Overtime. Operational overtime costs associated with law
enforcement activities, in support of border law enforcement agencies for
increased border security enhancement. Per the PRICE of Homeland Security
Act (Public Law 110 -412), all grantees are allowed to utilize up to 50 percent
�50b10 f their FY 2011 OPSG funding for personnel related costs, which include
overtime activities. At the request of a grant recipient, the FEMA Administrator
may waive the 50 percent (50 %) personnel cap. Waiver decisions are at the
discretion of the FEMA Administrator and will be considered on a case -by -case
basis. A formal FY 2011 OPSG personnel waiver request should:
- Be requested on official letterhead, include a written justification, and be
signed by the authorized representative of the SAA
- Include a budget and method of calculation of personnel costs both in
percentage of the grant award and in total dollar amount. To avoid
supplanting issues, the request must also include a three -year staffing
history for the requesting entity
- Include an approved Operations Order from the CBP /BP Sector office
which supports the SAA's written justification
- Be coordinated with the CBP Sector and Office of the Border Patrol
- Be forwarded electronically by the SAA to FEMA GPD Program Analyst
• Part Time Personnel. FY 2011 OPSG funds may be used to pay additional
current part time law enforcement personnel salaries in order to bring them to
temporary full time status.
• Travel, Per Diem, and Lodging. Travel and per diem costs associated with the
deployment/redeployment of personnel to border areas and for travel associated
with law enforcement entities assisting other local jurisdictions in law
enforcement activities. In addition, costs to support up to six (6) month
deployment of law enforcement personnel to critical Southwest Border locations
to support operational activities (travel costs must be in accordance with
applicable travel regulations).
• Vehicle and Equipment Rentals
• Vehicle /Equipment Maintenance
• Fuel Cost and /or Mileage Reimbursement. There is no cap for reimbursement of
operational activities.
• Activate Reserve State, local, Tribal, and territorial law enforcement personnel.
Supporting a request to the Governor to activate, deploy, or redeploy specialized
National Guard Units /Package and /or elements of State law enforcement to
increase or augment specialized /technical law enforcement elements operational
activities.
• Backfill. Costs associated with backfill for personnel supporting operational
activities.
• Law Enforcement Readiness. Use of FY 2011 OPSG funds may be used to
increase operational, material, and technological readiness of State, local, Tribal,
and territorial law enforcement agencies.
OPSG Unallowable Costs, OPSG unallowable costs include costs associated with
staffing and general IT computing equipment and hardware, such as personal
44
The
anties
active and
repair or replacement costs,,Upgrauls, ai iu uaci icon a�� ... -
future grant awards, unless otherwise noted. Grantees are reminded to be sensitive to
supplanting issues. Maintenance contracts and warranties, repair and replacement
costs, upgrades, and /or user fees forequipment that was not originally purchased with
Preparedness grant funding (or provided by DHS components listed in 113 336) may not
be subsequently paid for with preparedness grant funding: Please refer to GPD's IBs
336 and 348, located at htt / /www fema goy4 Government /granbbulletinsfindex.shtm.
Routine upkeep (e.g. , gasoline, tire replacement, routine oil changes, monthly
inspections, grounds, and facility maintenance, etc.) is the responsibility of the grantee
and may not be funded with preparedness grant funding.
Maintenance Contracts and Warranties. To increase the useful life of the
equipment, maintenance contracts and warranties may be purchased using grant
funding from one fiscal year to cover equipment purchased with funding from a
different fiscal year. The use of grant funding for the purchase of maintenance
contracts and warranties must meet the following conditions:
- Maintenance contracts and warranties may only be purchased for
equipment that has been purchased using FEMA preparedness grant
funding
- To avoid supplementing congressional appropriations for specific
programs, maintenance contracts and warranties must be purchased
using funds from the same grant program used to purchase the original
equipment
- The term of the maintenance contract or warranty shall not exceed the
period of performance of the grant to which the contract is being charged
- Equipment provided to States and local jurisdictions by the Commercial
Equipment Direct Assistance Program (CEDAP) is also eligible for support
through maintenance contracts and warranties since CEDAP is a one -time
equipment grant program and not a recurring grant (SHSP and UASI
programs only)
- Equipment and support provided directly to States and local jurisdictions
by any DHS component is also eligible for support through maintenance
contracts or warranties once funding for those programs has ended. This
includes the Domestic Nuclear Detection Office's (DNDO) limited duration
45
programs such as the Southeast Transportation Pilot (SETCP) and West
Coast Maritime Pilot (WCMP) (SHSP and UASI programs only)
• Repair and Replacement Costs. The cost of repair and replacement parts for
equipment-purchased using FEMA prepare Hess grant funding is an allowable
expense.
- Repair and replacement parts may only be purchased for equipment that
has been purchased using FEMA preparedness grant funding
- To avoid supplementing congressional appropriations for specific
programs, repair and replacement parts must be purchased using the
same grant program used to purchase the original equipment
- Repair and replacement parts for equipment provided to States and local
jurisdictions by CEDAP are also eligible for support since CEDAP is a
one -time equipment grant program and not a recurring grant (SHSP and
UASI programs only)
- Repair and replacement parts for equipment provided directly to States
and local jurisdictions by any DHS component are also eligible for support
once funding for those programs has ended. This includes the DNDO's
limited duration programs such as the SETCP, and WCMP (SHSP and
UASI programs only)
Upgrades. FEMA preparedness grant funding may be used to upgrade
previously purchased allowable equipment. For example, if the grantee
purchased risk management software with HSGP funds in FY 2005 and would
like to use FY 2009 grant funding to upgrade the software, this is allowable.
- Upgrades may only be purchased for equipment that has been purchased
using FEMA preparedness grant funding
- To avoid supplementing congressional appropriations for specific
programs, upgrades must be purchased using the same grant program
used to purchase the original equipment
- Upgrades for equipment provided to States and local jurisdictions by
CEDAP are also eligible for support since CEDAP is a one -time
equipment grant program and not a recurring grant (SHSP and UASI
programs only)
- Upgrades for equipment provided directly to States and local jurisdictions
by any DHS component are also eligible for support once funding for
those programs has ended. This includes the DNDO's limited duration
programs such as the SETCP, and WCMP (SHSP and UASI programs
only)
User Fees. User fees are viewed as costs for specific services required
maintaining and providing continued operation of equipment or systems. An
example would be the recurring service fees associated with handheld radios or
mobile data computers.
- User fees may only be paid for equipment that has been purchased using
FEMA preparedness grant funding
46
sm used
shall not
CX�CCU �Ilc Nciiv
110
- VJCI -_IG •�• -- • -.
by any DHS component also eligible forsupport one funding for those -
nrnnr�me hac Pnrip(i This includes the -DNDO limited duration . programs
such as the SETCP, and WCMP (SHSP and UASI programs only)
Requests for maintenance, repair or replacement costs, upgrades or user
fees for equipment purchased With funds from FEMA preparedness grants
that no longer exist (e,g., Law Enforcement Terrorism Prevention Activities
[LETPA]) are allowable. Sufficient documentation should be maintained to
identify the original grant used to purchase the equipment (SHSP and
UASI programs only)
• Implementation. Planned or actual expenditures for maintenance contracts and
warranties, repair and replacement costs, upgrades, disability accommodations,
and user fees must be reflected in the ISIP or BSIR.
Grantees must comply with all the requirements in 44 CFR Part §13 and 2 CFR Part
§215.
Other Allowable Costs
Western Hemispheric Travel Initiative (SHSP)
In addition to the expenditures outlined above, SHSP funds may be used to support the
implementation activities associated with the Western Hemisphere Travel Initiative
(WHTI), including the issuance of WHTI- compliant Tribal identification cards. More
information on the WHTI may be found at
,.._. a........ 99nnR9.4579776.shtm or
Other Secure Identification Initiatives
SHSP funds may also be used to support the Department's additional efforts to
enhance secure identification. Activities that facilitate secure identification, including IT
enhancements for identification management and verification systems are a priority.
DHS is currently developing and implementing a number of high profile screening
programs in which secure identification credentials figure prominently. These include
the Driver's License Security Grant Program (DLSGP) which aims to enhance the
security, integrity, and protection of licensing and identification systems across the
country; the Transportation Worker Identification Credential (TWIC) program which
47
promotes tamper- resistant biometric credentials for workers who require unescorted
access to secure areas of ports, vessels, outer continental shelf facilities, and all
credentialed merchant mariners; and the credentialing of first responders which entails
enhancing real -time electronic authentication of identity and attribute(s) (qualification,
certification, authorization, an Tor pnvilege) of emergency response7critcal government
personnel responding to terrorist attacks or other catastrophic events.
DLSGP specific allowable activities include: planning activities related to DLSGP
compliance, related personal identification verification systems enhancements,
personnel and management costs related to DLSGP compliance activities, and
acquisitions for hardware and software related to ensuring compatibility with DLSGP
technologies.
With respect to TWIC, specific allowable activities include: projects that involve new
installations or upgrades to access control and identity management systems that
exhibit compliance with TWIC standards and program specifications.
As to credentialing of first responders, specific allowable activities include: development
of standards -based technologies, policies, protocols, and practices for portable and
functional solutions to first responder identification and verification issues.
Note: Secure identification projects requested and funded under SHSP must directly
support SNSP mission goals.
48
i 7,7 r
A. Eliaible Applicants,
All 56 States and territories, are eligible to apply for HSGP funds., The SAA is the only
entity eligible to submit applications to FEMA for SHSP, UASI, OPSG, MRS, and
CCP, --
B. Governance
National Incident Management System (NIMS) Implementation
In accordance With Homeland Security, Presidential Directive (HSPD) -5, Management of
Domestic Incidents, the adoption of the NIMS is a requirement to receive Federal
preparedness assistance, through grants, contracts, and other activities. The NIMS
provides a consistent nationwide, template to enable all levels of government, Tribal
nations, nongovernmental organizations including voluntary organizations, and private
sector partners to work together to prevent, protect against, respond to, recover from,
and mitigate the effects of incidents, regardless of cause, size, location, or complexity.
Federal FY 2010 NIMS implementation must be considered prior to allocation of any
Federal preparedness awards in FY 2011. Since FY 2007, the National Integration
Center (NIC) has advised State, Tribal nation, and local governments to self assess
their respective progress relating to NIMS implementation objectives in the NIMS
Compliance_Assistance Support Tool (NIMSCAST) .12 The list of objectives against
which progress and achievement are assessed and reported can be found at
htt : / /www.fema. ovlemer enc lnimsllm lementationGttidanceStakeholders .shtm #item2.
All State, Tribal nation, and local government grantees should update their respective
NIMSCAST assessments and, if necessary, submit a Corrective Action Plan via
NIMSCAST for FY 2010, Corrective Action Plans are only required if a jurisdiction fails
to meet one of the NIMS implementation activities. Comprehensive information
concerning NIMS implementation for States, Tribal nations, local governments,
nongovernmental organizations, and the private sector is available through the NIC at
FEMA's NIMS Resource Center at www fema.aov /nims.
State, Tribal, and local governments should continue to implement NIMS training
guidance (course curricula and instructor qualifications) contained in the Five -Year
NIMS Training Plan, released in February 2008 and any successor guidance released
by FEMA. [Note: Coursework and training developed and /or delivered by National
Wildfire Coordinating Group (NWCG) meet the course and instructor requirements of
11 As defined in the Homeland Security Act of 2002 (Public Law 107 -296), the term "State" means "any Stale of the United States,
the District of Columbia, the Commonwealth of Puerto Rico, Guam, American Samoa, the Commonwealth of the Northern Mariana
Islands, and any possession of the United States" 6 U.S.C. 101 (14).
49
the Five -Year NIMS Training Plan). NIMS training guidance is available on FEMA's
NIMS Resource Center at www.fema.gov/ emergency /nims/NIMSTraininpCourses
The primary grantee /administrator of FY 2011 HSGP
implementation to disburse awards,
d funds is responsible_ for
progress in NIMS
State Preparedness Report Submittal
Section 652(c) of the Post - Katrina Emergency Management Reform Act of 2006 (Public
Law 109 -295), 6 U.S.C. §752(c), requires any State that receives Federal preparedness
assistance to submit a State Preparedness Report to FEMA. States submitted the most
recent State Preparedness Report in May of 2010, which meets this requirement to
receive funding under the FY 2011 HSGP.
50
questions please call the Grants.gov customer support nomne UL {owl 0 0_ I
Application forms and instructions are available at Grants.gov. To access these
materials, go to http'/ /www grants.gov , select "Apply for Grants," and then select
"Download Application Package." Enter the CFDA and /or the funding opportunity
number located on the cover of this announcement. Select "Download Application
Package," and then follow the prompts to download the application package. To
download the instructions, go to "Download Application Package" and select
"Instructions."
B. Content and Form of Application
1. Application via Grants.gov. All applicants must file their applications using the
Administration's common electronic "storefront" — http :/ /www. grants .gov. Eligible
grantees must apply for funding through this portal, accessible on the Internet at
h ttp:/ /www grants. qov.
The application must be started and submitted using Grants.gov after Central
Contractor Registration (CCR) is confirmed. The on -line application includes the
following required form:
Standard Form 424, Application for Federal Assistance
When applicants apply through http' / /www grants.gov, the Standard Form 424 in the
initial Grants.gov application will need to be submitted. The Standard Form 424 will
be retrieved by ND Grants and the system will automatically populate the relevant
data fields in the application. Because FEMA will need to conduct an initial review of
the application prior to the submission deadline of June 20, 2011, grantees are
encouraged to initiate and complete the Standard Form 424 submission within
Grants.gov by no later than June 13, 2011. Upon the completion of the initial
review, FEMA will determine whether an application should proceed further and the
applicant will be notified to complete their submission by fulfilling additional
application requirements (e.g., budget, Investment Justification, Work Plan, etc.)
listed below by no later than June 20, 2011.
51
The application must be completed and final submission made through the ND
Grants system located at https://portal.fema.gov. If you need assistance registering
for the ND Grants system, please contact FEMA's Enterprise Service Desk at (888)
457 -3362. Applicants are encouraged to begin their ND Grants registration at the
time of solicitation to ensure they have adequate time to start and complete their
application submission. The ND Grants system includes the following required
forms and submissions:
• Standard Form 424A, Budget Information (Non- construction)
• Standard Form 424B, Standard Assurances (Non- construction)
• Standard Form 424C, Budget Information (Construction)
• Standard Form 424D, Standard Assurances (Construction)
• Standard Form LLL, Disclosure of Lobbying Activities (if the grantee has
engaged or intends to engage in lobbying activities)
• Grants.gov (GG) Lobbying Form, Certification Regarding Lobbying
• FEMA Form 20 -16C, Certifications Regarding Lobbying; Debarment, Suspension
and Other Responsibility Matters; and Drug -Free Workplace Requirements
• For SHSP, UASI, MMRS, and CCP funds, an IJ Report from the Grants
Reporting Tool (see Part WD for HSGP Investment Justification Template and
Instructions) (OMB Number 1660 - 0125 /FEMA Form 089 -1)
• For UASI funds, an overview of the UAWG structure and a list of members and
their associated jurisdictions
• For OPSG funds, Operations Orders and Detailed Budget Summary from eligible
local units of government at the county level and federally- recognized Tribal
governments within States and territories (OMB Number 1660- 0119 1FEMA Form
089 -16)
• For OPSG funds, inventory of Operations Orders in FEMA- provided template
The program title listed in the CFDA is "Homeland Security Grant Program." The
CFDA number is 97.067.
Dun and Bradstreet Data Universal Numbering System (DUNS) Number. The
applicant must provide a DUNS number with their application. This number is a
required field within http: / /www.grants.gov and for CCR. Organizations should verify
that they have a DUNS number, or take the steps necessary to obtain one, as soon
as possible. Applicants can receive a DUNS number at no cost by calling the
dedicated toll -free DUNS Number request line at (866) 705 -5711.
Valid CCR. The application process also involves an updated and current
registration by the applicant, which must be confirmed at http. / /www.ccrgov.
4. Investment Justification (SHSP, UASI, MMRS, and CCP). As part of the FY 2011
HSGP application process for SHSP, UASI, MMRS, and CCP funds, applicants must
develop a formal IJ that addresses each Investment being proposed for funding.
The IJ must demonstrate how proposed projects address gaps and deficiencies in
current capabilities, not only for the general population, but also for children and
52
program ana guiaance piyvlucu uy 1 uvic . ^NN
ca'sistentwith 'all applicaIble're juirements,outlined 1n this application kit
t
• For SHSP funds applicants may propose up to 15 Investments (including Multi-'
Applicant Investments that support regional initiatives) within theirlJ
• Applicants are required to propose at least one Investment in support of
recognized fusion centers
UASI —
• IJ technical assistance is available; please consult your SAA for requesting
assistance' services from FEMA
• UASI jurisdictions may propose up to 15 Investments (including Multi- Applicant
Investments that support regional initiatives) within their IJ
• Urban Areas are required to provide an Investment to the DHS- recognized fusion
center within the Urban Area
• If UASI funds are used by the SAA in support of the Urban Area, the SAA must
propose an Investment describing how UASI funds will be used by the SAA to
directly support the Urban Area
MMRS-
• States receiving MMRS grant funds are required to prepare one Investment that
clearly identifies the support for the integration of local emergency management,
health, and medical services for mass casualties using MMRS grant funds across
all MM RS jurisdictions
CCP —
• States and territories receiving CCP funds are required to prepare an Investment
which outlines how funds will be used to facilitate both community and citizen
preparedness and participation, and support the development and maintenance
of an integrated emergency preparedness planning body of government and
nongovernmental representatives
For specific instructions on completing and submitting Investments, including
Multi- Applicant Investments, Fusion Centers, and SAA use of UASI funds,
please refer in this kit to Part VI.D for HSGP Investment Justification Template
(OMB Number 1660 - 0125 1FEMA Form 089 -1) and Instructions.
5. OPSG - Operations Order and Detailed Budget Summary. As part of the FY
2011 OPSG application process, each eligible local unit of government at the county
level or federally- recognized Tribal government must develop their Operations Order
in coordination with State and Federal law enforcement agencies, to include, but not
limited to CBP /BP. Operations Orders that are developed at the county level should
be inclusive of city, county, Tribal, and other local law enforcement agencies that are
53
eligible to participate in OPSG operational activities, and the Operations Order
should address this in the Executive Summary. The details should include the
names of the agencies, the points of contact, and the individual funding requests.
All applications must be coordinated through the CBP sector office and that BP will
ward
--
- for applica ion the AAA for review.
For specific instructions on completing and submitting Operations Orders,
please refer in this kit to Part VLE for OPSG Operations Order Template (OMB
Number 1660 - 0119 1FEMA Form 089 -16) and Instructions.
C. Environmental Planning and Historic Preservation (EHP) Compliance
FEMA is legally required to consider the potential impacts of all grant- funded projects on
environmental resources and historic properties. For HSGP and other preparedness
grant programs, this is accomplished via FEMA's EHP Review.
Grantees must comply with all applicable EHP laws, regulations, and Executive Orders
(EOs) in order to draw down their FY 2011 HSGP grant funds. Any project with the
potential to impact natural resources or historic properties cannot be initiated until
FEMA has completed the required FEMA EHP review. Grantees that implement
projects prior to receiving EHP approval from FEMA risk de- obligation of funds.
HSGP projects that involve the installation of equipment, exercises not specifically
excluded from a FEMA EHP review per the GPD Programmatic Environmental
Assessment (PEA) (for more information on the PEA see IB 345 and
http: / /www. fema. qov /pdf/ government /grantlbulletinslfonsi pdf), ground- disturbing
activities, new construction, including communication towers, or modification /renovation
of existing buildings or structures must undergo a FEMA EHP review. Furthermore, for
those proposed construction or renovation projects that are part of larger projects
funded from a non -FEMA source (such as an EOC that is part of a larger proposed
public safety complex), a FEMA EHP review must be complete before the larger project
is initiated. For these types of projects, grantees must complete the FEMA EHP
Screening Form (OMB Number 1660 -0115 /FEMA Form 024 -0 -01) and submit it, with all
supporting documentation, to the GPD EHP team at GPDEHPInfo(a)fema.gov for
review. Grantees should submit the FEMA EHP Screening Form for each project as
soon as possible upon receiving grant award. Refer to IBs 329, 345, and 356 located at
http: // www. fema .qov /governm ent/grant/bulle tin s /index shtm and Section /1, Part
1.8.5.5.6 for further details on EHP requirements.
The following activities would not require the submission of the FEMA EHP Screening
Form: planning and development of policies or processes; management, administrative
or personnel actions; classroom -based training; table top exercises; and acquisition of
mobile and portable equipment (not involving installation).
54
55
PART V.
APPLICATION REVIEW INFORMATION
A. Review Criteria
SHSP and UASI
FY 2011 SHSP funds will be allocated based on three factors: minimum amounts as
legislatively mandated, DHS' risk methodology, and effectiveness.
FY 2011 UASI funds will be allocated based on: DHS' risk methodology and
effectiveness.
OPSG
The FY 2011 OPSG will use risk -based prioritization using CBP Sector - specific border
risk to include, but not limited to: threat, vulnerability, miles of border, and other border
specific "law enforcement intelligence." Each applicant's final funding allocation will be
determined by using a combination of the results of the risk analysis and feasibility of
the Operations Orders.
Operations Orders developed at the county level should be inclusive of city,
county, Tribal, and other local law enforcement agencies that are eligible to
participate in OPSG operational activities, with the emphasis on the Executive
Summary, Mission, and Budget. This information will be used to evaluate the
anticipated feasibility, need, and impact of the Operations Orders (see Part V/.E)
Applications will be reviewed by the SAA and CBP /BP Sector Headquarters for
completeness and adherence to programmatic guidelines as well as operational
content prior to submission to FEMA
SAA and CBP /BP OPSG Program leads will ensure a coordinated approach to
maintain application and operations order pre- submission accountability
Following the review by State and CBP /BP Sector Headquarters, each application will
be forwarded for review by a Federal review panel comprised of evaluators from
components within FEMA and CBP /BP Headquarters level evaluators.
MMRS and CCP
MMRS and CCP investments will be reviewed by FEMA Regional Program Analysts,
ensuring that the proposed content meets the mission, goals, and objectives identified
in the MMRS and CCP sections embedded into the overall FY 2011 HSGP kit.
B. Review and Selection Process
SHSP /UASI
The following process will be used to make awards under the SHSP and UASI
programs:
56
• FEMA will verify compll
in the application kit; to
i all administrative and eligibility criteria identified
he requiredsubmission of IJ by the established
..
completeness, aanerence io proylaiuiliauu yutuci i oo, wiu un p w
effectiveness of the proposed Investments. The results from the review process
may require applicants to revise submissions before the release of HSGP
funding. State and Urban Area Homeland Security Strategies will be examined
by the reviewers for context.
Note; Upon award, recipients may only fund Investments that were included in the FY
2011 IJ that were submitted to FEMA.
following process will be
make awards under the OPSG program:
State and CBP /BP Sector Headquarters Review. Applications, including all required
attachments, should be coordinated with CBP /BP and submitted by the local units of
government at the county level or equivalent and federally- recognized Tribal
governments to the SAA no later than 11:59 p.m. EST, June 10, 2011, to ensure
adequate time for a State review of the applications. As part of the FY 2011 OPSG
application, FEMA will provide the SAA with a template for the Inventory of Operations
Orders.
FEMA directs the SAA to adequately consider applications from federally- recognized
Tribal governments. The Inventory of Operations Orders must be submitted to FEMA
with the applicable Operations Orders no later than 11:59 p.m. EDT, June 20, 2011.
Federal Review:
• FEMA will verify compliance with all administrative and eligibility criteria identified
in the application kit, to include the required submission of Operations Orders
and Inventory of Operations Orders by the established due dates.
• FEMA and CBP /BP will use the results of both the risk analysis and the Federal
review to make recommendations for funding to the Secretary of Homeland
Security.
Note: The recipient is prohibited from obligating or expending funds provided through
this award until each unique and specific county level or equivalent Operational
Order /Fragmentary Operations Order with imbedded estimated operational budget has
been reviewed and approved through an official email notice issued by FEMA removing
this special programmatic condition.
Funds Transfer Restriction. The recipient is prohibited from transferring funds between
programs (SHSP, UASI, OPSG, MMRS, and CCP).
57
C. Anticipated Announcement and Award Dates
FEMA will evaluate, act on applications, and make awards on or before September 30,
2011.
D. Intergovernmental Review
Executive Order 12372 requires applicants from State and local units of government or
other organizations providing services within 'a State to submit a copy of the application
to the State Single Point of Contact (SPOC), if one exists, and if this program has been
selected for review by the State. Applicants must contact their State SPOC to
determine if the program has been selected for State review. Executive Order 12372,
can be referenced of http / /www archives.gov/ federal - register /codification /executive ,
orderl12372,htmi. The names and addresses of the SPOCs are listed on OMB's home
page available at http:/ /www. whitehouse.cgav /omb /grants spoc.
58
59
Design, Develop, Conduct, and Evaluate an Exercise
Exercise planning workshop Y
im
Full or part-time staff or contractors /consultants
Overtime and backfill costs including expenses for Da t -time and Y I Y i al Y t
.1
031
Section B. HSGP Examples of Allowable Expenses
Overview
The following provides guidance on allowable costs within planning, organization,
equipment, training, and exercise activities.
The FY 2011 HSGP Guidance and Application Kit defines five broad categories of
allowable planning costs. Following are examples for each of the categories. A specific
emphasis should be placed on the preparedness of child congregate care systems,
providers and facilities, and especially school districts and child /day care. Additional
examples are group residential facilities operated by State and local child welfare
authorities, and juvenile detention facilities.
Developing hazard /threat - specific annexes that incorporate the range of
prevention, protection, response, and recovery activities
Developing and implementing homeland security support programs and adopting
DHS national initiatives including but not limited to the following:
- Implementing the National Preparedness Guidelines
- Pre -event recovery planning
- Implementing the N/PP and associated Sector Specific Plans
- Enhancing and implementing SCIP and Tactical Interoperable
Communications Plans (TICP) that align with the goals, objectives, and
initiatives of the National Emergency Communications Plan (NECP)
- Costs associated with the adoption, implementation, and adherence to
NIMS compliance requirements, including implementing the NIMS
National Credentialing Framework
- Modifying existing incident management and EOPs to ensure proper
alignment with the NRF coordinating structures, processes, and protocols
- Establishing or enhancing mutual aid agreements
- Developing communications and interoperability protocols and solutions
- Conducting local, regional, and Tribal program implementation meetings
- Developing or updating resource inventory assets in accordance to typed
resource definitions issued by the NIC
- Designing State and local geospatial data systems
- Conducting public education and outreach campaigns, including
promoting individual, family, and organizational emergency preparedness;
alerts and warnings education; and evacuation plans as well as CBRNE
prevention awareness
- Designing programs to address targeting at -risk populations and engaginc
them in emergency management planning efforts
- Activities, materials, services, tools and equipment to achieve planning,
protection, response and recovery that is inclusive of people with
disabilities (physical, programmatic and communications access for
people with physical, sensory, mental health, intellectual and cognitive
disabilities)
62
- Preparing materials for State r
- WHTI implementation ` a - ivitjee
Tribal identification cards
• Developing related terrorism preventi,
Developing THPA that 'ref lect
of the jurisdiction
Developing initiatives that dire(
recognize, prepare for,,preven
d'other` crimes that are precl
Reports (SPRs)
e issuance of WHTI- complIIant"
aH
- .
accordance with civil rights /civil liberties protections
- Developing Faw enforcement prevention activities, to include establishing
f ` n enter
and /or enhancing a uslo c
Hiring an IT specialist to plan, develop, and implement the IT applications
necessary for a fusion center
Developing and planning for information /intelligence sharing groups
- Hiring contractors and consultants to make recommendations on the
development of capabilities at State and Major Urban Area fusion centers;
such centers should be designed in support of the analytic and other
baseline capabilities' as outlined in the Global Justice Information Sharing
Initiative's (Global) Baseline Capabilities for State and Major Urban Area
Fusion Centers
Integrating and coordinating the fire service, emergency management,
public health care, public safety, and health security data - gathering
(threats to human and animal health) within State and Major Urban Area
fusion centers to achieve early warning, monitoring, and mitigation of
threats'
- Integrating and coordinating private sector participation with fusion center
activities
- Developing and implementing preventive radiological /nuclear detection
activities
Acquiring systems allowing connectivity to State, local, Tribal, territorial,
and Federal data networks, such as the National Crime Information Center
(NCIC) and Integrated Automated Fingerprint Identification System
(IAFIS); as appropriate
- Planning to enhance security during heightened alerts, terrorist incidents,
and /or during mitigation and recovery
- Multi - discipline preparation across first responder community, including
EMS for response to catastrophic events and acts of terrorism
- Accessible public information /education: printed and electronic materials,
public service announcements, seminars /town hall meetings, and web
postings coordinated through local Citizen Corps Councils
- Citizen Corps volunteer programs and other activities to strengthen citizen
participation
- Conducting public education campaigns including promoting suspicious
activity reporting; individual, family, and organizational emergency
preparedness; promoting the Ready campaign; and /or creating State,
63
regional, or local emergency preparedness efforts that build upon the
Ready campaign
Evaluating Critical Infrastructure Protection (CIP) security equipment
and /or personnel requirements to protect and secure sites
- C1H cost assessments, incFu—ding resources (e.g., financial, personnel)
required for security enhancements /deployments
Multi- Jurisdiction Bombing Prevention Plans (MJBPP)73
Underwater Terrorist Protection Plans
• Developing and enhancing plans and protocols, including but not limited to:
- Community -based planning to advance "whole community" security and
emergency management
- Developing, enhancing, maintaining a current EOP that conforms to the
guidelines outlined in the CPG 101 v.2
- Developing or enhancing local, regional, or Statewide strategic or tactical
interoperable emergency communications plans
- Activities associated with a conversion from wideband to narrowband
voice channels
- Implementing SCIP and TICPs that align with the goals, objectives, and
initiatives of the NECP
- Developing protocols or standard operating procedures for specialized
teams to incorporate the use of equipment acquired through this grant
program
- Developing terrorism prevention /protection plans
- Developing plans, procedures, and requirements for the management of
infrastructure and resources related to HSGP and implementation of State
or Urban Area Homeland Security Strategies
- Developing plans for mass evacuation and pre - positioning equipment
- Developing or enhancing border security plans
- Developing or enhancing cyber security plans
- Developing or enhancing secondary health screening protocols at major
points of entry (e.g., air, rail, port)
- Developing or enhancing cyber risk mitigation plans
- Developing or enhancing agriculture /food security risk mitigation,
response, and recovery plans
- Developing public /private sector partnership emergency response,
assessment, and resource sharing plans
- Developing or enhancing plans to engage and interface with, and to
increase the capacity of, private sector /non - governmental entities working
to meet the human service response and recovery needs of survivors
- Developing or updating local or regional communications plans
- Developing plans to support and assist jurisdictions, such as port
authorities and rail and mass transit agencies
The SAA should examine current bombing prevention and explosive device response capabilities as an import risk reduction
activity. An explosive device recognition capability analysis can assist in determining their opportunities for increasing the capability
to execute steady State and threat initiated tasks to prevent and respond to a bombing incident.
64
Developing or enhancing continuity of operations and continuity of
government plans
Developing or enhancing existing catastrophic iris t response and 16
recovery plans; to include and integrate Fe, assets provided under the
NRF ;_
- Developing plans an d,response'procedures for adtudicating, validating
and responding to an alarm, from a chemical or biological detector
(response procedures should include emergency response procedures
integrating local first responders)`
Developing or enhancing evacuation plans
Registry and Locator System (NEFRLS)
- Developing or enhancing plans to prepare for surge capacity of volunteers
- Developing or enhancing the State emergency medical services systems
- Developing or enhancing plans for donations and volunteer management
a,nd the engagement/integration ' of private sectodnon-governmental
entities in preparedness, response, and recovery activities
Developing or enhancing Bombing Prevention Plans
- Developing school preparedness plans
Developing preparedness plans for child congregate care facilities,
including -group residential facilities, juvenile detention facilities, and
public /private child care facilities
- Developing plans to educate youth on disaster preparedness
Ensuring jurisdiction EOPs adequately address warnings, emergency
public information, evacuation, sheltering, mass care, resource
management from non - governmental sources, unaffiliated volunteer and
donations management, and volunteer resource integration to support
each Emergency Support Function, to include appropriate considerations
for integrating activities, materials, services, tools and equipment to
achieve planning inclusive of people with disabilities (physical,
programmatic and communications access for people with physical,
sensory, mental health, intellectual and cognitive disabilities). Developing
and implementing civil rights, civil liberties, and privacy policies,
procedures, and protocols
- Designing and developing State, local, Tribal, and territorial geospatial
data systems
- Developing and implementing statewide electronic patient care reporting
systems compliant with the National Emergency Medical Services
Information System (NEMSIS)
Developing or conducting assessments, including but not limited to:
- Developing pre -event recovery plans
- Conducting point vulnerability assessments at critical infrastructure
sites /key assets and develop remediation /security plans
- Conducting or updating interoperable emergency communications
capabilities assessments at the local, regional, or Statewide level
- Developing border security operations plans in coordination with CBP
65
- Developing, implementing, and reviewing Area Maritime Security Plans for
ports, waterways, and coastal areas
- Updating and refining threat matrices
- Conducting cyber risk and vulnerability assessments
- Conducting assessments and exercising existing catastrophic incident
response and recovery plans and capabilities to identify critical gaps that
cannot be met by existing local and State resources
- Conducting Bombing Prevention Capability Analysis
- Activities that directly support the identification of specific catastrophic
incident priority response and recovery projected needs across disciplines
(e.g., law enforcement, fire, EMS, public health, behavioral health, public
works, agriculture, information technology, and citizen preparedness)
- Activities that directly support the identification of pre- designated
temporary housing sites
- Activities that support the identification and development of alternate care
sites
- Conducting community assessments, surveys, and research of
vulnerabilities and resource needs to determine how to meet needs and
build effective and tailored strategies for educating individuals conducting
assessments of the extent to which compliance with the integration
mandate of disability laws is being achieved
- Conducting Citizen Corps program assessments and evaluations, citizen
preparedness surveys, volunteer impact studies, and cost/benefit analysis
- Soft target security planning (e.g., public gatherings)
- Participating in the FEMA Gap Analysis Program
MMRS Planning. The MMRS Leadership shall ensure that local strategic goals,
objectives, operational capabilities, and resource requirements align with State and
Urban Area Homeland Security Strategies and sub -State regional strategies. Critical
factors in planning are to ensure that MMRS jurisdictions have:
• Applicable and up to date plans for responding to mass casualty incidents
caused by any hazards
• Applicable procedures and operational guides to implement the response actions
within the local plan including patient tracking that addresses identifying and
tracking children, access and functional needs population, and the elderly and
keeping families intact where possible
• Identified resources for medical supplies necessary to support children during an
emergency, including pharmaceuticals and pediatric -sized equipment on which
first responders and medical providers are trained
• Subject matter experts, durable medical equipment, consumable medical
supplies and other resources required to assist children and adults with
disabilities to maintain health, safety and usual levels of independence in general
population environments
66
the following:
f
• Esfablishing and sustain ing bodies to,serv- Citizen Corps Councils
• Assuring that State and,local 'gov e
ernment homeland security strategies, policies,
guidance, plans, and evaluations include a "greater emphasis on
government/non- governmental collaboration, citizen preparedness, and volunteer
participation
-
Developing and implementing a community prep— prep strategy for the
OWLC /IUVaI fu uau wuyL.,
• Developing or reproducing accessible public education and outreach materials
to: increase citizen preparedness and knowledge of protective actions (to include
the national Ready Campaign materials); promote training, exercise, and
volunteer opportunities; and inform the public about emergency plans,
evacuation routes, shelter locations, and public alerts /warnings
- All public education and outreach materials must include the national or
jurisdiction's Citizen Corps logo, tagline or website or the Ready logo,
tagline, or website and comply with logo standards. For more information
go to http: / /www citizencorps..qov. In addition, all public education and
outreach materials must be accessible to people with disabilities and must
be provided in formats that allows access to information that is
comparable to access available to others.
• Allowable expenditures include:
Media campaigns: Public Service Announcements (PSAs), camera -ready
materials, website support, and newsletters
Outreach activities and public events: Booth displays, event backdrops or
signs, displays and demonstrations, utilizing translation services, and
informational materials such as brochures /flyers
- Costs associated with inclusive practices and the provision of reasonable
accommodations and modifications to provide full access for children and
adults with disabilities
• Establishing, expanding, and maintaining volunteer programs and volunteer
recruitment efforts that support disaster preparedness and /or response
- Citizen support for emergency responders is critical through year -round
volunteer programs and as surge capacity in disaster response. Citizen
Corps funding may be used to establish, expand, or maintain volunteer
programs that support disaster preparedness and /or response including
but not limited to: Citizen Corps Affiliate Programs and Organizations,
Community Emergency Response Teams (CERT), Fire Corps, Medical
Reserve Corps (MRC), Neighborhood Watch /USAonWatch, Volunteers in
Police Service (VIPS), and jurisdiction specific volunteer efforts
• Allowable expenditures include:
- Recruiting, screening, and training volunteers (e.g., background checks)
- Retaining, recognizing, and motivating volunteers
67
Purchasing, maintaining, or subscribing to a system to track volunteers (to
include identification and credentialing systems, and to track volunteer
hours) and other available resources in compliance with applicable privacy
laws
Necessary non - structural accommodations to include persons with
programmatic and communications access needs (e.g., sign language
interpreters, Computer Assisted Realtime Translation (CART) and other
modifications of policies and practices to fully include volunteers with
disabilities)
Evaluating volunteers
Organizational activities supported with CCP funding are limited to 25 percent
(25 %) of the grantee's CCP funding. Organizational activities include hiring of
full- or part -time staff or contractors for emergency management activities
Activities Information
The following organization activities in support of public - private partnerships are
allowable expenses.
• Program management
- Salary for a dedicated liaison who acts as the primary point of contact,
coordinates the public - private partnership and ensures proper
implementation of the strategic plan
- Facilities, including meeting space and work space for private sector
liaisons. Grantees are encouraged to use free space /locations /facilities,
whenever possible, prior to the rental of space /locations /facilities
- Supplies needed to support regular communications and document
partnership efforts
• Utilization of standardized resource management concepts such as typing,
inventorying, organizing, and tracking to facilitate the dispatch, deployment, and
recovery of resources before, during, and after an incident
• Outreach and marketing to support recruitment, as well as sustain and increase
year around partnership efforts:
- Support for in- person meetings, events, and conferences that bring the
public and private sectors together
- Web -based and social media tactics (webinars, emails, newsletters,
alerts, databases, online collaboration tools, website development and
maintenance, etc)
- Traditional print and radio outreach (advertisements, localization of Ready
public service announcements, etc)
- Collateral (brochures, banners, fact sheets and other informational
material)
• Structures and mechanisms for information sharing between the public and
private sector:
- Tools, software, programs, and other mechanisms that support two -way
information sharing during normal and emergency operations
Means to, receive input or feedback from the private sector, and
enepurage participationfrom civic leaders from all sectors
Reagia,lar and time corimmunications on subjects relating to all; phases of
rh -ac n e'wslei`ters.' ema ls. and alerts
Tools4 resources and ;activitles that taeiiitate snares s!tuauunai UWai ci, ic00
between the; public and_pnvate'sectors
Web based and new media, platforms that allow real =time information
exchange ,
- Asset mapping, such as participation in FEMA's Total Asset Visibility and
LogViz initiatives
- A seat(s) in the emergency operation center, or virtual EOC
Operational Support:
- Tools for identifying and tracking available paid and unpaid disaster
response resources
- Dedicated space and equipment for private sector representation within a
State, county, or city emergency operation center
- A dedicated business emergency operations center that works with the
State, county or city EOC (not construction)
- Tools for real time information sharing between the public and private
sector
- Licensing, screening, or other requirements for access to real EOC or
virtual EOC
MMRS Equipment. MMRS grant funds are intended to ensure an appropriate supply or
pharmaceuticals and equipment, personal protective equipment, as well as detection
equipment for chemical, biological, radiological, nuclear, and explosive incidents for the
first crucial hours of a response to a mass casualty incident.
Procurements should have a sound threat based justification with an aim to reduce the
consequences of mass casualty incidents during the first crucial hours of a response.
Prior to procuring pharmaceuticals and equipment with MMRS grant funds, grantees
must have in place an inventory management plan. The inventory management plan
should avoid large periodic variations in supplies due to coinciding purchase and
expiration dates. MMRS grantees are strongly encouraged to enter into rotational
procurement agreements with vendors and distributors.
MMRS grant funds cannot be used to duplicate supplies already available through local
and State sources, including local /regional public health offices and hospital
associations, or other Federal programs.
Purchases of pharmaceuticals have to include a budget for the disposal of expired
drugs within the period of performance of the FY 2011 HSGP. The cost of disposal
cannot be carried over to another FEMA grant or grant period.
CCP Equipment. States and Urban Areas are encouraged to fully leverage all HSGP
resources for equipment to support volunteer personnel in preparedness and response.
Any equipment purchased with CCP funding must be used for specific preparedness or
volunteer training or by volunteers in carrying out _their response Examples of
equipment used to support training and exercises for citizens include items such as
burn pans or sample preparedness kits.
Expenditures for kits used in volunteer response (e.g., CERT or MRC kits / backpacks)
or clothing for official identification must not exceed 30 percent (30 %) of the total Citizen
Corps Program allocation. Clothing for official identification includes those items that
volunteers are required to wear when engaging in public safety activities or disaster
response (e.g., t- shirts for CERT members, baseball caps for Neighborhood
Watch /USAonWatch Program foot patrol members). To assure appropriate and
consistent use, such clothing items must be issued by the agency that trains the
volunteers.
CCP supported volunteer programs and assets, which are authorized to deploy in
response and recovery operations, must meet the minimum training and equipment
requirements, as determined by the national program office in coordination with the
sponsoring State /territory.
Necessary accommodations that meet the disability related access and functional
needs of participants should be provided.
Information and
Training Information Reporting System ("Web-Forms"). Web -Forms is an electronic
form /data management system built to assist the SAA and its designated State /territory
Training Point of Contact (TPOC) with the reporting of State and Federal sponsored
training supported by HSGP funds. Web -Forms can be accessed through the FEMA
Toolkit located at http.// www. firstresaondertraining .gov/admin.
Types of Training. FEMA resources include a number of different training
sources:
- FEMA Provided Training. These programs or courses are developed for
and delivered by institutions and organizations funded by FEMA. This
includes the Center for Domestic Preparedness (CDP), the Emergency
Management Institute (EMI) and the National Training and Education
Division (NTED) training partner programs funded through congressional
Appropriations and the Competitive and Continuing Training Grant
programs. Programs funded through appropriation include but are not
limited to the National Domestic Preparedness Consortium (NDPC) and
the Rural Domestic Preparedness Consortium (RDPC).
- Training Not Provided by FEMA. These courses are either State
sponsored or Federal sponsored, coordinated and approved by the SAA
or their designated TPOC, and fall within the FEMA mission scope to
FTI
prepare Stat��L, local, Tribal, and territorial personnel to Prevent, protect - .
againsk, respond to, artd;recover,frorp acts'of terrofism or catastrophic
.�.,
events:
JLdLCJNVIIJVI CU vvuro U� , - ,
� delivered by mstitutioras or organizations other {ran Federal entities or"
FEMA and aresponsored by the,SAA or their designated TPOC
Approved State Sponsored Course Catalog. This catalog lists
State /territory sponsored courses that fall Within the FEMA'mission scope
and-have been approved through the FEMA course review and approval
process An updated version of this catalog can be accessed at
htto //www firsTrespondertraininp:pov.
- Federal Sponsored Courses. This catalog lists courses developed for
and /or delivered by in funded by `Federal entities other than
FEMA.
- Approved Federal Sponsored Course Catalog. This catalog lists Federal -
sponsored courses that fall within the FEMA mission scope, `and have
been approved through the FEMA course review and approval process.
An updated version of this catalog can be accessed at
htto / /www firstrespondertraining:pov.
Additionally the new National Preparedness Directorate (NPD) Online
Course Catalog (OCC) allows access to courses delivered by the CDP,
EMI, and NTED. It can be accessed at httP�11trainino fema gov/occ%
- Joint Training and Exercises with the Public and Private Sectors. These
courses are sponsored and coordinated by private sector entities to
enhance public - private partnerships for training personnel to prevent,
protect against, respond to, and recover from acts of terrorism or
catastrophic events,
- FEMA Provided Training. FEMA funds the direct delivery of a variety of
courses that States, Tribes, and territories can request to meet training
needs. These courses are listed in the NTED approved course catalog
listed at http.-//www firstresoondertrainina.goy.
Each FEMA training partner should contact the SAA or designated TPOC for locations
within the State that are appropriate for the training. When the direct delivery funds are
exhausted, the training partner can continue to offer the classes to the States through
one of two methods —the Voluntary Training Enhancement Program (VTEP) or the
Excess Delivery Acquisition Program (EDAP).
VTEP is a voluntary program designed to increase flexibility for States and territories
while enhancing NTE's training delivery capability and complementing the current
training partner pool. Funding from previous fiscal years may be used to support a
State, territory, or Urban Area's implementation of this program. Through VTEP, the
SAA has the authority to adopt various NTED provided programs for delivery by
institutions within its State and local jurisdictions, and designate institutions as
recognized providers for the identified standardized curriculum.
71
EDAP allows NTED training partner to charge for a course delivery when the Federal
grant that developed the program is completed or more deliveries of a requested class
are needed than the grant funds can accommodate. This cost per class is approved by
FEMA so that States pay for the cost of instruction only, not the curriculum development
_costs -that were paid -by FEMA tra`ning grant funds. HSSP-fu s a effused F pay for
the delivery of these classes within a State at the request of the SAA/TPOC,
Attending Training Not Provided by FEMA (State or Federal Sponsored Courses).
States, territories, and Urban Areas are not required to request approval from FEMA for
personnel to attend training not provided by FEMA (State or Federal- sponsored
courses) provided that the training is coordinated with and approved by the SAA or
TPOC and falls within the FEMA mission scope and the jurisdiction's EOP and strategy
of preparing State, local, Tribal, and territorial personnel or citizens to prevent, protect
against, respond to, and recover from acts of terrorism or catastrophic events.
States, territories, and Urban Areas are required, within 30 days after attendance, to
submit information through the SAA or TPOC via Web -Forms on all training not
provided by FEMA, but supported with HSGP funds. This information will consist of
course title, course description, mission area, level of training, the training provider, the
date of the course, the number and associated disciplines of the individuals, and the
sponsoring jurisdiction. States, territories, and Urban Areas intending to use FEMA
funds to support attendance at training not provided by FEMA must ensure these
courses:
• Fall within the FEMA mission scope to prepare State, local, Tribal, and territorial
personnel to prevent, protect against, respond to, and recover from acts of
terrorism and catastrophic events
• Build additional capabilities that: (a) support a specific training need identified by
the State, territory, and Urban Area, and (b) comport with the State, territory, or
Urban Area Homeland Security Strategy
• Address specific tasks and /or competencies articulated in FEMA's Emergency
Responder Guidelines and the Homeland Security Guidelines for Prevention and
Deterrence
• Address specific capabilities and related tasks articulated in the September 2007
version of the TCL
• Support the specific program training activities identified in the individual HSGP
grant programs (SHSP, UASI, OPSG, MMRS, CCP) for which the funding will be
used
In support of the continuing efforts to build common catalogs of approved training not
provided by FEMA, the SAAfTPOC will be allowed three deliveries of the same course
within a State /territory before the course is required to go through the NTED State
course review and approval process. Additional course deliveries will be authorized
during the review period. However, if the course is disapproved as part of the process,
no additional FEMA funds can be dedicated to attending the course.
72
Course concept is approved as consistent with the State plan and the State
should submit the full course
package, or subject matter expert reyiew and `-
comment.
• Course concept is disapproved as inconsistent with State plan, FEMA guidance,
or is exactly the same as another course in the. catalog (no need for another
appro val, refer to the curriculum already developed and approved).
At any time, the SAAfTPOC (for State- sponsored courses) or the Federal Agency POC
(for Federal sponsored courses) may request the addition of a course to the
corresponding approved catalog by submitting the associated Web -Form (i.e., Request
for Addition to the Approved State- Sponsored Catalog) for review.. If a class on the
same subject is already in the catalog; the submitting State should provide
documentation as to why the course is unique, after contacting the owners) of the other
courses to review the curriculum. This step is required to avoid unnecessary duplication
of similar courses in the catalog, allow States to share course development costs,
permit all States to have access to new or unique courses developed by other
providers, and allow States to direct their training dollars to delivery rather than
development. If it is determined that the proposed course meets the above listed
criteria, the providing entity(SAAITPOC or Federal Agency POC) will be invited to
submit the Course Review and Approval Request Form along with all supporting
training materials.
For further information on developing courses using the instructional design
methodology and tools that can facilitate the process, SAAB and TPOCs are
encouraged to review the NTED Strategy for Blended Learning and access the
Responder Training Development Center (RTDC) available at
hfto :11www. firstrespondertrairtina.,qo vlrtdclstatel
FEMA funds must be used to supplement, not supplant, existing funds that have been
appropriated for the same purpose. FEMA will conduct periodic reviews of all State,
territory, and Urban Area training funded by FEMA. These reviews may include
requests for all course materials and physical observation of, or participation in, the
funded training. If these reviews determine that courses are outside the scope of this
guidance, grantees will be asked to repay grant funds expended in support of those
efforts.
73
States and territories are required to conduct an Improvement Plan Workshop and
Training and Exercise Plan Workshop to identify best practices, capability gaps, key
priorities, and major events over a multi -year time frame and to align training and
exercises in support of those priorities. A Multi -year Training and Exercise Plan will be
Nivuuaru nuns uie i naming ano exercise Tian vvorKSnop to include the State's training
and exercise priorities, associated training and exercise capabilities, and a multi -year
training and exercise schedule. Further guidance concerning the Multi -year Training
and Exercise Plan can be found in the Exercises discussion immediately following.
Joint Training and Exercises with the Public and Private Sectors. Trainings and
exercises designed to enhance private sector and public sector coordination are
allowable. Overtime pay for first responders and emergency managers who participate
in public - private training and exercises is allowable. In addition, States, territories,
Tribes, and local units of government are encouraged to incorporate the private sector
in government- sponsored training and exercises.
CCP Training. Training funded through the CCP includes but is not limited to: all -
hazards safety such as emergency preparedness, basic first aid, life saving skills, crime
prevention and terrorism awareness, school preparedness, public health issues,
mitigation /property damage prevention, safety in the home, light search and rescue
skills, principles of NIMS /ICS, community relations, volunteer management, serving and
integrating people with disabilities, pet care preparedness, any training necessary to
participate in volunteer activities, any training necessary to fulfill surge capacity roles, or
other training that promotes individual, family, or community safety and preparedness.
There is no cap on the number of deliveries State or local jurisdictions may conduct of
non - responder community -based training workshops, seminars, demonstrations, or
conferences. Examples include: CPR /AED training, identity theft workshops, terrorism
awareness seminars, chain -saw safety demonstrations, and disability- inclusive
community preparedness conferences.
Funding for CERT training includes the delivery of the CERT Basic Training Course,
supplemental training for CERT members who have completed the basic training, the
CERT Train - the - Trainer Course, and the CERT Program Manager Course. Any CERT
Basic training conducted by State or local entities must: 1) include the topics covered in
the FEMA CERT Basic Training Course; 2) be instructor -led; and 3) classroom- based,
using lecture, demonstration, and hands -on practice throughout. Note that the
Independent Study course, "Introduction to CERT" (IS 317) must not be substituted for
classroom delivery of CERT Basic Training.
Supplemental training for CERT members who have completed the basic training
includes modules available on the national CERT website, as well as other
supplemental training that meets the following criteria:
Relates to a reasonably foreseeable activity which CERT members might be
tasked to perform in support of emergency services responders; or,
Increases competency and understanding of the emergency management
context in which CERT members may be asked to operate; or
74
Enhances understanding of a particular local hazard CERT members might.
encounter' in thei! response activities
There isuio, cap on the numlper of deliveries Sate orf ocal lunsdictlons nayconduct of
the CERT Basic Training the CERT Train, the - Trainer Campus C, ART Tr'aln the
Trainer„ Teen CERT Tram, =the Trainer or CERT Program Manager courses, or
supplemental /advanced training for CERT program participants
Any training supported with these CCP funds should be delivered with specific
consideration to include all, ages, ethnic and cultural groups, persons with disabilities,
- _- -
and access and functional neds populations at venues'throughout the community, to-
e
include schools, neighborhoods, places of worship, the private sector, non'..
__......,.,,..;..tai nrnani>atinns nnri nnvernment locations.' Expenditures to_,provide _
necessary [1U[1-Z' L1UUW1a1 .... -
and functional needs is allowable (e.g., sign language interpreters, CART and other
modifications of policies and practices to fully include participants with disabilities).
Jurisdictions are also encouraged to leverage existing training provided via
educational /professional facilities and to incorporate non - traditional methodologies such
as the internet, distance learning, or home study whenever such delivery supports
training objectives. Pilot courses and innovative approaches to training citizens and
instructors are encouraged:
Instruction for trainers and training to support the Citizen Corps Council members in
their efforts to manage and coordinate the Citizen Corps mission is also an allowable
use of the FY 2011 CCP funding..
Allowable Training Costs
Allowable training- related costs include, but are not limited to, the following:
• Developing, Delivering, and Evaluating Training, Includes costs related to
administering the training, planning, scheduling, facilities, materials and supplies,
reproduction of materials, disability accommodations, and equipment.
• Overtime and Backfill. The entire amount of overtime costs, including payments
related to backfilling personnel, which are the direct result of attendance at FEMA
and /or approved training courses and programs, are allowable. These costs are
allowed only to the extent the payment for such services is in accordance with
the policies of the State or unit(s) of local government and has the approval of
the State or the awarding agency, whichever is applicable, In no case is dual
compensation allowable. That is, an employee of a unit of government may not
receive compensation from their unit or agency of government AND from an
award for a single period of time (e.g., 1:00 p.m. to 5:00 p.m.), even though such
work may benefit both activities.
Travel. Costs (e.g,, airfare, mileage, per diem, hotel) are allowable as expenses
by employees who are on travel status for official business related to approved
training.
75
• Hiring of Full or Part -Time Staff or Contractors /Consultants. Payment of salaries
and fringe benefits to full or part -time staff or contractors /consultants must be in
accordance with the policies of the State or unit(s) of local government and have
the approval of the State or awarding agency, whichever is applicable. Such
cos fs —must e included within the funding allowed for program management
personnel expenses, which must not exceed 15 percent (15 %) of the total
allocation as specified in section E,6. In no case is dual compensation allowable
(see above).
• Certification /Recertification of Instructors. States are encouraged to follow the
NTE Instructor Quality Assurance Program to ensure a minimum level of
competency and corresponding levels of evaluation of student learning. This is
particularly important for those courses that involve training of trainers. This
information is contained in IB 193, issued October 20, 2005. Additional
information can be obtained at
http.Y /www.fema.gov/good guidance /download /10146.
Exercise Requirements
Training and Exercise Plan Workshop. States and Urban Areas are required to
conduct an annual Training and Exercise Plan Workshop (TEPW). A Multi -year
Training and Exercise Plan must be developed from the workshops on an annual
basis and submitted to the State's respective Exercise Program point of contact.
The State Exercise Program point of contact should submit a copy of the plan to
hseepCo�dhs.gov.
The Training and Exercise Plan will include the State's prioritized capability
requirements and a Multi -Year Training and Exercise Plan (schedule) that
supports the identified capabilities. In addition to submission of the Multi -Year
Training and Exercise Plan to hseep(cDdhs.gov, all scheduled training and
exercises should be entered in the HSEEP National Exercise Scheduling (NEXS)
System, located in the HSEEP Toolkit on the HSEEP website
https: / /hseep.dhs..qov. A TEPW user guides and a template of the Multi -Year
Training and Exercise Plan can be found on the HSEEP website
https :Illiseefi. dhs.,qov.
States must complete a cycle of exercise activity during the period of this grant.
States and Urban Areas are encouraged to use exercises as an opportunity to
meet the requirements of multiple exercise programs. To this end, grantees are
encouraged to invite representatives /planners involved with other federally -
mandated or private exercise activities. States and Urban Areas are encouraged
to share, at a minimum, the multi -year training and exercise schedule with those
departments, agencies, and organizations included in the plan.
Exercise Scenarios. The scenarios used in HSGP- funded exercises must be
based on the State /Urban Area's Homeland Security Strategy and plans. --
Acceptable scenarios for SHSP, UASI, MMRS, and CCP exercises include:
76
rvhPr.- nnnr.Ahjral and
._non -9uven 0llGUtgi viyai n�qua+.i,
requirements for individuals with disabilities. Exercise scenarios should align
with objectives and capabilities identified in the Multi -year Training and Exercise
Plan. -- -
Special Event Planning. If a State or Urban Area will be hosting a special event
(e.g., Super 'Bowl, G -8 Summit), the special event planning should rbe considered
as a training or exercise activities for the purpose of the Multi -Year Training and
Exercise Plan.. The State or Urban Area should plan to use SHSP or UASI
funding to finance training and exercise activities in preparation for those events.
States and Urban Areas should also consider exercises at major venues (e.g.,
arenas convention centers) that focus on evacuations, communications, and
command and control. States should also anticipate participating in at least one
Regional Exercise`annually. States must include all confirmed or planned special
events in the Multi -year Training and Exercise Plan.
• Exercise Evaluation and Improvement. Exercises should evaluate performance
of the objectives and capabilities required to respond to the exercise scenario.
Guidance related to exercise evaluation and improvement planning is defined in
the Homeland Security Exercise and Evaluation Program located at
httos //h seep. dhs. gov.
Self- Sustaining Exercise Programs. States are expected to develop a self -
sustaining exercise program. 'A self- sustaining exercise program is one that is
successfully able to implement, maintain, and oversee the Multi -year Training
and Exercise Plan, including the development and delivery of HSGP- funded
exercises. The program must utilize a multi - disciplinary approach to the
development and delivery of exercises, and build upon existing plans, training,
and equipment.
Role of Non - Governmental Entities in Exercises. Non - governmental
participation in all levels of exercises is strongly encouraged. Leaders from non-
governmental entities should be included in the planning, conduct, and
evaluation of an exercise. State, local, Tribal, and territorial jurisdictions are
encouraged to develop exercises that test the integration and use of non-
governmental resources provided by non- governmental entities, defined as the
private sector and private non - profit, faith - based, community, disability, volunteer,
and other non - governmental organizations. Non - governmental participation in
exercises should be coordinated with the local Citizen Corps Council(s) and other
77
partner agencies. The scenarios used in HSGP- funded exercises must focus on
validating existing capabilities, must comply with and be large enough in scope
and size to exercise multiple activities and warrant involvement from multiple
jurisdictions and disciplines and non- governmental organizations, and take into
account the needs and requirements for individuals with disabilities.
MMRS Exercises. The scenarios used in MMRS exercises should focus on incidents
that would be catastrophic to the grant implementer's community and /or have national
impact caused by any hazard. Grantees are encouraged to use scenarios with a focus
on medical issues related to preparedness and response. Scenarios should test
appropriate Target Capabilities that support the MMRS mission.
Citizen participation in exercises is strongly encouraged and should be coordinated with
the local Medical Reserve Corps and Citizen Corps Council Volunteer roles and
responsibilities include, but are not limited to, backfilling non- professional tasks for first
responders deployed on exercise planning and implementation, providing simulated
victims, media, and members of the public, supporting surge capacity functions, and
participating in the after - action review.
MMRS jurisdictions, in coordination with regional, Urban Area, and State exercises, and
public health officials (e.g., EMS), are expected to schedule, design, conduct, and
evaluate mass casualty exercises that are in compliance with both FEMA and CDC
Public Health Emergency Preparedness Cooperative Agreement Exercise requirements
and guidance.
CCP Exercises. Exercises specifically designed for or that include participation from
non - governmental entities and the general public are allowable activities and may
include testing public warning systems, evacuation /shelter in -place capabilities,
family /school /business preparedness, and participating in table -top or full scale
emergency responder exercises at the local, State, Tribal, territorial, or national level, to
include the National Level Exercises (formally known as Top Officials Exercise
[TOPOFF]).
Allowable Exercise Costs
Allowable exercise - related costs include:
Funds Used to Design, Develop, Conduct, and Evaluate an Exercise. Includes
costs related to planning, meeting space and other meeting costs, facilitation
costs, materials and supplies, travel, and documentation. Grantees are
encouraged to use government facilities to conduct meetings and conferences
whenever possible.
Hiring of Full or Part -Time Staff or Contractors /Consultants. Full or part -time staff
may be hired to support exercise - related activities. Such costs must be included
within the funding allowed for program management personnel expenses, which
must not exceed 15 percent (15 %) of the total allocation. The applicant's formal
written procurement policy or the Federal Acquisition Regulations (FAR) —
78
• Travel. Travel costs are allowable as expenses by employees wno are un a avci .
status for official business related to the planning and conduct of exercise
projects) or HSEEPprogrammatic requirements as described in the HSEEP
web (e.g.,'Improvement Plan Workshops, Training and Exercise Plan). `
• Supplies. Supplies are items that are expended or consumed during the course
of the planning and conduct of the exercise project(s) (e.g., copying paper,
gloves, tape, non - sterile masks, and disposable protective equipment).
• Disability Accommodations. Materials, services, tools and equipment for
exercising inclusive of people with disabilities (physical, programmatic and
communications access for people with physical; sensory, mental health,
intellectual and cognitive disabilities)
• Other Items. These costs include the rental of equipment (e.g., portable toilets,
tents), food, gasoline, exercise signs, badges, etc., used specifically for
exercises.
Unauthorized Exercise Costs
Unauthorized exercise- related costs include:
Reimbursement for the maintenance and /or wear and tear costs of general use
vehicles (e.g., construction vehicles), medical supplies, and emergency response
apparatus (e.g., fire trucks, ambulances).
Equipment that is purchased for permanent installation and /or use, beyond the
scope of exercise conduct (e.g., electronic messaging signs).
79
CBP)
• Geospatial database use, design, development, and management training
Exercise Activity Examples
Law enforcement terrorism prevention protection- oriented funds may be used to des
develop, conduct, and evaluate terrorism prevention - related exercises, including the
following:
• Exercises to evaluate the effectiveness of information sharing plans, policies,
procedures, and protocols
• Exercises to evaluate facility and /or vessel security protection
• Exercises to evaluate area maritime security protection
• Exercises to evaluate threat recognition capabilities
• Exercises to evaluate cyber security capabilities
• Exercises to evaluate agricultural /food security capabilities
• Exercises to evaluate prevention readiness and techniques
• "Red Team" (force on force) exercises
• Interoperable communications exercises
• Critical infrastructure vulnerability, protection, and /or attack exercises
Where practical, these exercises should involve the public sector, non - governmental
partners, trained citizen volunteers, and the general public. State and local
governments should work with their Citizen Corps Councils to include volunteers from
programs such as Volunteers in Police Service, Neighborhood Watch, and the general
public, including people with disabilities.
States and Urban Areas are eligible for technical assistance for the design,
development, conduct, and evaluation of terrorism prevention- focused exercises. This
assistance, largely administered by the FEMA National Exercise Division/ Terrorism
Prevention Exercise Program TPEP), must be applied for and utilized in coordination
with the SAA. More information on the TPEP and additional exercise support can be
found at httvs.11hseep,dhs.c
82
Section D. HSGP Investment Justification Template
IJ Application Instructions '
CfnfPC tPrritnries. and Urban Areas are required to use the web -based IJ submission
module provltlep ny t-tNIH in IDe ulamb,r�cN�i }uiy i vYi.wi.
submission. Please allow i nough ti me `before (or no'later,tNt 11.59 p m. EDT)'
June 2Q, 2011 to complete'the IJ in -the GRT'and submit the'required`application
materials using http: / /www.grants:gov. Urban Areas should work in accordance with
their respective State's timelines and processes identified by the SAA to ensure the
Urban Area IJ is submitted by the SAA in compliance with the application deadline.
For instructions on how to log into the GIRT and complete the IJ, please reference the
GRT Investment Justification Submission Technical User's Guide located at
https//www reporting.odp.dhs.gov /. After the IJ application has been marked 'complete'
in the GIRT, SAAs on behalf of applicants must upload the Us as attachments with the
application using the ND Grants system located at hhs:/ /portal fema.gov. Please note
that applicants should ensure that the IJ accounts for all funds requested by the
applicant and the total funding requested does not exceed the funding allocations
included in Part IL
investment Justification Planning Worksheet
Applicants may use the Word -based Investment Justification Planning Worksheet,
which is an optional, off -line tool, to help in drafting each Investment to be included as
part of the final HSGP IJ. All responses completed in this worksheet must be
transferred to the applicant's official IJ located in the GIRT. The Worksheet is available
at www fema.gov /grants along with the FY 2011 HSGP Guidance materials.
Multi - Applicant Investments
States, territories, and Urban Areas may propose Multi- Applicant Investments, which
represent a shared interest between two or more States and territories, or a shared
interest between two or more Urban Areas, as one (or more) of their 15 Investment
submissions. Urban Areas cannot submit a Multi - Applicant Investment in partnership
with the State in which they are located. Each participating State or Urban Area must
outline the specific components of the Multi- Applicant Investment for which it would be
responsible and include that Investment in its own submission. For FY 2011, the Multi -
Applicant Investments will continue to be evaluated like other Investments as part of the
review process, but will not incorporate a bonus point structure.
Like last year, the FY 2011 HSGP Multi- Applicant submission process will require Multi -
Applicant partners to identify a submitting partner who will only be required to initiate the
Multi- Applicant Investment within the GIRT by providing the Investment name(s) and the
names of all partners. Once initiated, all partners will independently complete all
sections of their Multi- Applicant Investment. Submitting partners should initiate the
Multi- Applicant process early enough to allow all partners to complete their own
Investments on time.
83
FY 2011 HSGP Investment Justification Outline
84
Describe how the spectrum of lerrodsm and natural hazard rake that the
Area faces influenced the development of this Investment
Narrative
JusOficationto.include all Investments —__— __ - -. -- — -
(1500 character max)
The response will be revewed to mtide_.
p
context for the Investment Justification.
Identify the amount and percentage of funding that will be dedicated to
Management & Administration expenditures.
AmounWercentage
Mot kt
LA Identify the Investment as:
New, Ongoing
Fiscal Year and
If the Investment is Ongoing, Identify the lnvestment(s) from prior year(s):
Investment Name
B
Provide the Investment name:
Short The
(100 character max)
The response will be revewed to prodde
LC
Provide the applicant name
Statettemtory
context for the Investment.
Urban Area
I.D Select the Primary and Secondary Funding Program for firs Investment:
SHSP, UASI,
MMRS, CCP
It Identify if this Investment focuses on building new capabilities or the
sustainment of existing ca abilities.
New, Existing
I.F
The response provides a detailed
Provide a descriptlon of this Investment, including the planning, organization,
Narrative
description and clear understanding of
equipment, training, and /or exercises that will be Involved.
(2500 character max)
various actiNties that will be supported by
this Investment.
II Baseline _« ua _ ,�,
s «,- w -,�:rP S✓
nlf`_`d ?...
IIA dedfythe goals and objectives in your Stale and /or Urban Area Homeland
Narrative
The response will be reviewed to provide
Security S trategy supported byttis Investment.
(1500 character max)
context for the Investment.
II.B Describe existing capabilitylevels that address the identified
goals /objectives and what will be In place to support the Investment pd or to
Narrative
The response provides a clear
clew
the use of FY 2011 funds.
(1500 character max)
underTheresposeprnides a levels
ILC
Narrative
and what capability gaps) the Investment
Explain the ca pabllity gap(s) that this Investment is intended to address.
1500 character mere
will address.
III. Project Management andMrlestones „fi ;: -
.,f:1
e _ _ _
III.A Provide the proposed Primary and Secondary FY 2011 HSGP funding
amount for this Investment. For SHOP and /or UASI Only: dentify if this is a
Amount
fusion center Investment.
III.B If applicable, provide the proposed funding amount that Is expected to be
obligated towards Law Enforcement Terrorism Prevention Activies
Amount
Ttta response provides a clear
The respandavidesa lean
demonstration
understanding of how the Investment
III .0 Identify the Target Capabilities that are supported by this Investment. For
each of the selected Target Capabilities, provide the proposed funding
Select all that apply
supports Identified Target Capabilities,
amount to be obligated from this investment,
and Amount
primary POETE Solution Area, and LETPA.
IILD Provide the proposed funding amount to be obligated from this Investment
Planning, Organization,
towards the primary Planning, Organization, EcUpment, Tminirg, and
Equipment, Training,
Exercises (POETE) SaMon Area.
Examise
TILE Identify up to ten projects /actiNtles, with start and end dates, which will be
Implemented over the 36 month period of performance. Pravda the
following information:
- Project Name
Sachtitie
100 character max
The response provides a clear description
- Funding Amount
Amount
of projects /activities that will demonstrate
progress towards achiedng the Investment.
- Project Management Step
Initials, Plan, Execute,
Control Close Out
- Start MonttdYear
Month/Year
- End MontivYear
MontlWear
IILP Does this Investment require new construction or renovation, retroFlnirg, or
The response will be reviewed to provide
modification of existing structures?
No, Yes
context for the Investment.
IV. Accomplishments and Impact '
The response provides a clear description
Describe the outcomes that will be achieved as a result of this Investment,
of how the outcomes will be acheved during
VA The outcomes should demonstrate improvement towards building
Narrative
the FY2011 HSGP period of performance.
capabilities described in Section 11, Baseline
(1500 character max)
The response also describes how
accomplishments will bridge capability
gap(s) outlined in Section III, Baseline.
N.B Identify the National Priorities that are supported by this Investment:
Select all that apply
The response will be reNewed to protide
context for the Investment.
84
the
agencies, to include, but not limited Y1
at the county level should be inclusiv
enforcement agencies that are eligIN
the Operations Order should address
should include the names of the ages
funding requests. The OPSG Opera
htt1x11wwwgrants.gov. -
IP /BP. Operations Orders that are developed
city, county, Tribal, and other local law
participate in OPSG operational activities; and
in the Executive Summary. The details
the points of contact-, and the individual
Order Template can be found at
Requirements Overview
The Operations Orders must:
(1) Be created and submitted in Microsoft Word ( *.doc)
(2) Not exceed 6 pages in length with the emphasis on the Executive Summary,
Mission, and Budget
(3) Use the following file naming convention when submitting required documents as
part of the FY 2011 OPSG application: "FY 2011 OPSG < State Abbreviation> -
<Local Unit of Government Name >"
Due to the competitive nature of this program, separate attachments will neither be
accepted nor reviewed.
Budget Requirements Overview
In an effort to streamline the application process, each applicant is required to submit an
annual budget addressing OPSG related costs and expenses as part of the Operations
Order. This budget should be detailed and should serve to:
(1) Explain how the costs were estimated
(2) Justify the need for the costs incurred
For clarification purposes, the Operations Order may include tables describing cost and
expense elements (e.g., equipment, fuel, vehicle maintenance costs).
Executive Summary Overview
Details to include in the Operations Order Executive Summary:
(1) Identify the organization name, point of contact, committees, and other structures
accountable for implementing OPSG in your jurisdiction. Typically, this will be a
program lead or manager overseeing operations and individuals assigned to that
agency
(2) Briefly describe how Federal, State, local, and Tribal law enforcement agencies
will work together to establish and enhance coordination and collaboration on
border security issues
M9
FY 2011 OPERATION STONEGARDEN (OPSG) OPERATIONS
__ORDERAND BUDGET TEMPLATE-
U.S. DEPARTMENT OF HOMELAND SECURITY BUREAU OF CUSTOMS
AND BORDER PROTECTION
Op Order Name:
Operation
Op Order Number:
<Com leted by CBP>
Op Dates:
From:
To:
Report Date:
Executive Summary
I. SITUATION
A. General Situation:
B. Terrain/Weather:
C. Criminal Element:
D. Friendly Forces:
II. MISSION
III. EXECUTION
A. Management/Supervisor Intent:
B. General Concept:
C. Specific Responsibilities:
1.
2.
3.
D. Coordinating Instructions:
86
IV. BUDGET
Within the Operations Order, Include budgets and operative spending plans in
one =year increments (Year;1, Year 2, and Year 3) The annual,operations shzould
be practical and3able to be;completed within the 36 month periocf'of performance.
Grantees may not begin ope`ration's, -- obligate /or expend'any funds until the final
Operations Order and embedded budget has been approved by FEMA GPD and
C'BP /BR"Headquarters and any existing special con' tions�and /orrestr`ictions are
removed.
The sample table provided below may be used as a guide to the applicant in the
preparation of the budget and Operations Order to be submitted. Using the -table - -
below, compute the total estimated cost under the Narrative Justification column
and indicates the amount of Federal funds requested under the Federal Request
column that will support the project.
A.1 Example - Cost Estimates /Funding Requests (Year 1):
Law Enforcement Operational
$50 per hour OT rate x 11 personnel
Overtime
x 10 hours x 3 day detail x 4 quarters
per year x 2 years
$132,000.00
Fringe Benefits for Law
$27.55/hr x 1.5 OT = ($41.33/hr) x
Enforcement
(.062) = ($2.56 /hr FICA) x 5840
hrs/ r x 2 yrs
$29,925.92
Travel, Lodging, and Per Diem for
Federal or below: approx miles of
deployed LE and /or Federally
3,500, 15 days single Occupancy @
sponsored (DHS /FEMA) border
$150 for 5 people
security task forces, conferences
$1,750.00
and /or mandatory training
General Equipment
Lines, personal flotation devices,
GPS software updates, marine
batteries, thermal imaging system
Special Equipment
Sea Hawk Boat, Explorer 44 Police
(Requiring separate waiver i.e.,
with Package
Planes, boats, vehicles, SUVs,
$75,000.00
etc.)
Part-Time to Full -Time Law
Enforcement Personnel
Activated Reserve Law
Enforcement Personnel
Vehicle
46,800 miles per year x .18 cents per
Maintenance
mile = $8,424.00 x 2 yrs
Vehicles:
Tires, engine repair, other
$16,848.00
Fuel Cost
3,342 x $4.50 per gallon = $15,043/yr
x 2 yrs
$30,086.00
Total
1
$285,609.92
87
A.2 Cost Estimates /Funding Requests (Year 2):
< INSERT COST ESTIMATES AND FUNDING REQUESTS TABLE >
A.3 Cost Estimates /Funding Requests (Year 3):
<' INSERT COST ESTIMATES AND FUNDING REQUESTS TABLE >
V. COMMAND /CONTROL /COMMUNICATION
A. Chain of Command:
B. Unit Command:
C. Communications Detail:
D. Map Coordinates:
Notes: "
Longitude:
Latitude:
De' rees:
I Minutes:
Seconds:
Decimal:
Location Zone:
ANNEX
A. Administration Annex:
B. Execution Annex:
C. Command Annex:
Media Action Plan:
Legal Review:
Risks:
Photos:
88
we
California Emergency Management Agency (Cal EMA)
Fiscal Year (FY) 2011 Grant As
(All HSGP Applicants)
Name of Applicant: r
Address: 60 C %1"/C CCA- �—
City: SR1✓t 7�° �- St //ate: C� Zip Code: ��
Telephone Number:? /Y aVS- R�'Fax Number: ,C Y' -4� ;;�7®
E -Mail Address:
As the duly authorized representative of the applicant, I certify that the applicant named above:
I. Will assure that grant funds will support efforts related to providing an integrated mechanism to enhance
the coordination of national priority efforts to prevent, respond to, and recover from terrorist attacks,
major disasters and other emergencies.
2. Has the legal authority to apply for federal assistance and has the institutional, managerial and financial
capability to ensure proper planning, management and completion of the grant provided by the U.S.
Department of Homeland Security (DHS) /Federal Emergency Management Agency (FEMA) and sub -
granted through the State of California, Cal EMA.
3. Will assure that grant funds are used for allowable, fair, and reasonable costs only and will not be
transferred between grant programs (for example: State Homeland Security Program, Urban Area
Security Initiative, Citizen Corps Program, and Metropolitan Medical Response System) or fiscal years.
4. Will comply with any cost sharing commitments included in the FY 2011 Investment Justifications
submitted to DHS /FEMA and Cal EMA, where applicable.
5. Will give the federal government, the General Accounting Office, the Comptroller General of the United
States, the State of California, the Office of Inspector General, through any authorized representative,
access to, and the right to examine, all paper or electronic records, books, or documents related to the
award; and will establish a proper accounting system in accordance with generally accepted accounting
standards and /or awarding agency directives.
6. Agrees that funds utilized to establish or enhance state and local fusion centers must support the
development of a statewide fission process that corresponds with the Global Justice/Homeland Security
Advisory Council (HSAC) Fusion Center Guidelines, follow the federal and state approved privacy
policies, and achieve (at a minimum) baseline level of capability as defined by the Fusion Capability
Planning Tool.
7. Will provide progress reports, and other such information as may be required by the awarding agency,
including the Initial Strategy Implementation Plan (ISIP) within 45 days of the award, and update via the
Grant Reporting Tool (GRT) twice each year.
8. Will initiate and complete the work within the applicable time frame after receipt of approval from
Cal EMA.
Page 1 Initials
9. Will maintain procedures to minimize the time elapsing between the award of funds and the disbursement
of funds.
10. Will comply with all regulations applicable° to DHS/FEM4 grants; including, but not limited to, 44 CFR,
Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and
Local Governments including, but not limited to, all provisions relevant to the payment of interest earned
on advances.
11. Will comply with all provisions of 48 CFR, Part 31.2, Federal Acquisition Regulations (FAR), Contracts
with Commercial Organizations. -
12. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes,
- - or presents the appearance of personal or organizational conflict of interest; or- personal gain -for-
themselves or others, particularly those with whom they have family, business, or other ties.
13. Understands and agrees that federal funds will not be used, directly or indirectly, to support the
enactment, repeal, modification or adoption of any law, regulation, or policy, at any level of government,
without the express prior written approval from DHS /FEMA and Cal EMA.
14. Agrees that, to the extent contractors or subcontractors are utilized, will use small, minority - owned,
worsen- owned, or disadvantaged business concerns and contractors or subcontractors to the extent
practicable.
15. Will notify, Cal EMA of any developments that have a significant impact on award-supported activities,
including changes to key program staff.'
16. Will comply, if applicable, with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§ 4801 et
seq.) which prohibits the use of lead based paint in construction or rehabilitation of structures.
17. Will comply, and will assure the compliance of all agents and contractors, with all federal and state
statues relating to civil rights and nondiscrimination. These include, but are not limited, to:
a. Title VI of the Civil Rights Act of 1964 (P.L. 88 -352), as amended, which prohibits
discrimination on the basis of race, color or national origin.
b. Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681 -1683 and 1685-
1686), which prohibits discrimination on the basis of gender.
C. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits
discrimination against individuals with disabilities.
d. The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101- 6107), which prohibits
discrimination on the basis of age.
e. The Drug Abuse Office and Treatment Act of 1972 (P.L. 92 -255), as amended, relating to
nondiscrimination on the basis of drug abuse.
f. The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91 -616), as amended, relating to nondiscrimination on the basis of alcohol
abuse or alcoholism.
g. Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd -3 and 290 ee-
3), as amended, relating to confidentiality of alcohol and drug abuse patient records.
h. Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended, relating to
nondiscrimination in the sale, rental or financing of housing.
i. Title 44 Code of Federal Regulations (CFR) Parts 7, 16, and 19 relating to nondiscrimination.
j. The requirements of any other nondiscrimination provisions in the specific statute(s) under which
the application for federal assistance is being made.
k. The nondiscrimination requirements and all other provisions of the current edition of the Office
of Justice Programs Financial and Administrative Guide for Grants, M7100.1.
[,age
18. In the event that a federal or state court or federal or state administrative agency makes a finding of
discrimination after a due process hearing on the grounds or race, color, religion, national origin, gender,
or disability against a recipient of funds, the recipient will forward a copy of the finding to Cal EMA,
FEMA and the U.S. Department of Justice Office of Civil Rights, Office of Justice Programs.
_ 19. _ _ Will provide an Equal Employment Opportunity Plan, if applicable, to the Department of Justice Office
of Civil Rights within 60 days of grant award.
20. Will comply with the requirements of Titles II and III of the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 (42 U.S.C. § 4601 et seq, [P.L. 91 -646]) which provides for
fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or
federally assisted programs. These requirements apply to all interested in real property acquired for
project purposes regardless of federal participation in purchases. Will also comply with Title 44 CFR,
Part 25, Uniform Relocation Assistance and Real Property Acquisition for Federal and Federally- Assisted
Programs.
21. Will comply, if applicable, with the flood insurance purchase requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973 (P.L. 93 -234) which requires recipients in a special flood Hazard area to
participate in the program and to purchase flood insurance if the total cost of insurable construction and
acquisition is $10,000 or more.
22. Will comply with all applicable federal, state, and local environmental and historical preservation (EHP)
requirements. Failure to meet federal, state, and local EHP requirements and obtain applicable permits
mayjeopardize federal finding. Applicant will comply with all conditions placed on any project as the
result of the EHP review; any change to the scope of work of a project will require reevaluation of
compliance with these EHP requirements.
23. Will comply with all regulations applicable to DHS/FEMA grants including, but not limited to, 44 CFR,
Part 10, Environmental Considerations. Applicant will also comply with all state laws, including the
California Environmental Quality Act,
24. Agrees not to undertake any project having the potential to impact the EHP resources without the prior
written approval of DHS /FEMA and Cal EMA including, but not limited to, ground disturbance,
construction, modification to any structure, physical security enhancements, communications towers, any
structure over 50 years old, and purchase and /or use of any sonar equipment. The subgrantee must
comply with all conditions and restrictions placed on the project as a result of the EHP review. Any
construction- related activities initiated without the necessary EHP review and approval will result in a
noncompliance finding, and may not be eligible for reimbursement with DHS/FEMA /Cal EMA finding.
Any change to the scope of work will require re- evaluation of compliance with the EHP. If ground -
disturbing activities occur during the project implementation, the subgrantee must ensure monitoring of
the disturbance. If any potential archeological resources are discovered, the subgramee will immediately
cease activity in that area and notify DHS/FEMA, Cal EMA, and the appropriate State Historic
Preservation Office.
25. Agrees any construction activities that have been initiated prior to the full environmental and historic
preservation review could result in non - compliance finding. Subgrantees must complete the FEMA EHP
Screening Form (OMB Number 1660- 0115/FEMA Form 024 -0 -01) and submit it, with all supporting
documentation, to Cal EMA for review. The EHP Screening Form is part of an Information Bulletin
available at: www.fema.eov/ doe /govermment /erant /bulletins /info329 final _screenine_memo doc.
Grantees should submit the FEN/IA EHP Screening Form for each project as soon as possible upon
receiving their grant award.
26. Will ensure that the facilities under its ownership, lease or supervision, which shall be utilized in the
accomplisluneut of this project, are not on the Environmental Protection Agency's (EPAs) List of
Pagc 3 Initials
A
Urolatu g Facrhties, and will notify Cal $MA and FEMA of the receipt of any cmrutnrimcation from the
Director ofrth6 EPA Office of Federal Aotrvities it ddja} rugyif a #'aertrty to lie used in th6 project rs,drtder
ion-for listing by the EPA
ii
27. Will provide any information requested by DHS /FEMA and /or:Cal EMA to ensure co pliance with
applicable laws, including the followrn�.`
a. Institution of environmental quality control measures tinder the National Environmental Policy
Act, National Historical Preservation Act, Archaeological and Historic Preservation Act,
d
Fndanger'e"d Species Act; and Executive Orers on Flo¢'dplains'(l 1988), Wetlands (11990),
Environmental Justice (12898), and Environmental Quality (11514.
b. Notification of violating facilities pursuant fo EO 11738.
C. Assurance`of project consistency with the approved state management program developed under
the Coastal one Management Act of 1972 (16 U.S.C. §§ 1451 efseq.).
d. Conformity of Federal'acbons to State (Clean Air) Implementation Plans under Section 176(c) of
the Clean Air Act of 1955, as amended (42 U.S.C. § 7401 et seq.).
e. Protection of underground sources of drinking water under the Safe Drinking Water Act of 1974,
as amended (P.L. 93 -523).
f. California Environmental Quality Act (CEQA), California Public Resources Code Sections
21080 - 21098: California Code of Regulations (CCR), Title 14, Chapter 3 Sections t5000- 15007.
g. Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et seq.) related to protecting components
or potential components of the national wild and scenic rivers system.
h. Applicable provisions of the Coastal Barrier ResourceSAct (P.L. 97 -348) dated October 19, 1982
(16 USC 3501 et seq, which prohibits the expenditure of most new federal funds within the units
of the Coastal Barrier Resources System.
28. Will comply with Standardized Emergency Management System (SEMS) requirements as stated in the
California Emergency Services Act, Government Code, Chapter 7 of Division 1 of Title 2, Section
8607.1(e) and CCR Title 19, Sections 2445, 2446, 2447, and 2448.
29. Agrees that all publications created or published with funding under this grant shall prominently contain
the following statement: "This document was prepared tinder a grant from FEMA's Grant Programs
Directorate, U.S. Department of Homeland Security. Points of view or opinions expressed in this
document are those of the authors and do not necessarily represent the official position or policies of
FEMA's Grant Programs Directorate or the U.S. Department of Homeland Security. " The recipient also
agrees that, when practicable, any equipment purchased with grant finding shall be prominently marked
as follows: "Purchased with fiords provided by the US Department of Homeland Security. "
30. Acknowledges that DHS/FEMA reserves a royalty -free, nonexclusive, and irrevocable license to
reproduce, publish, or otherwise use, and authorize others to use, for federal government purposes: a) the
copyright in any work developed under an award or sub - award; and b) any rights of copyright to which a
recipient or sub- recipient purchases ownership with federal support.
31. The recipient agrees to consult with DHS/FEMA and Cal EMA regarding the allocation of any patent
rights that arise from, or are purchased with, this funding.
32. Has requested through the State of California, federal financial assistance to be used to perform eligible
work approved in the submitted application for federal assistance and after the receipt of federal financial
assistance, t1nough the State of California, agrees to the following:
a. Promptly return to the State of California all the funds received, which exceed the approved,
actual expenditures as accepted by the federal or state government.
Page 4 _ Initials
b. In the event the approved amount of the grant is reduced, the reimbursement applicable to the
amount of the reduction will be promptly refunded to the State of California.
C. Separately account for interest earned on grant funds, and will return all interest earned, in excess
of $100 per Federal Fiscal Year.
_ 3. 3. _ _ Will comply with the Intergovernmental Personnel Act of 1.970_(42 U.S C. Sections 4728 -4763) relating
to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations
specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R.
900, Subpart F),
34. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501 -1508 and 7324 - 7328), which limit
the political activities of employees whose principal employment activities are funded in whole or in part
with federal funds.
35. Will comply, if applicable, with P.L. 93 -348 regarding the protection of human subjects involved in
research, development, and related activities supported by this award of assistance.
36. Understands and agrees that the applicant, grantees, subgrantees, recipients, sub - recipients, employees of
the applicant, grantees, subgrantees, recipients and subrecipients, may not:
a. Engage in severe forms of trafficking in persons during the period of time that the award is in
effect;
b. Procure a commercial sex act during the period of time that the award is in effect; or
c. Use forced labor in the performance of the award or subawards under the award.
Applicant understands and agrees that Cal EMA and /or DHS /FEMA may unilaterally terminate any
award, without penalty, if the sttbgrantee that is a private entity:
d. Is determined to have violated a prohibition identified in paragraph 35, subsections a, b, or c;
or
e. Has an employee who is determined by the agency official authorized to terminate the award
to have violated a prohibition in paragraph 35 subsection a, b, or c through conduct that is
either:
i. associated with performance tinder this award; or
ii. imputed to the authorized agent or subrecipient using the standards and due process
for imputing the conduct of an individual to an organization provided in 2 CFR Part
180, "OMB Guidelines to Agencies on Government wide Department and
Suspension (Non - procurement)," as implemented by DHS /FEMA at 2 CFR, Part
3000.
And further understands that subgrantees and subrecipients must:
f Inform Cal EMA immediately of any information received from any source alleging a
violation of a prohibition in paragraph 35 subsection a, b, or c;
g. FEMA's right to terminate unilaterally as described in paragraph 35 implements section
106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 USC
7104(g)). The right of FEMA and Cal EMA to terminate this award unilaterally is in addition
to all other remedies for noncompliance that are available under this award.
Page 5 Initials
h For purposes of this term
i. } 'Employ @e' means either ii
i. an mdividuaf einployed by the subgrantee or siubrecuptenf who, is engaged in
the performance of the project or program under this award; or
ii. another peraon engaged in the performance of the projector program under
tfds award and not compensated by the subgrantee, or.subrecipient, including,
but not limited to, a volunteer or individual whose services are contributed by
a third party as an in -kind contribution toward cost sharing or matching
_requirements.
it. "Forced labor" means labor obtained by any of the following methods: the
recruitment, harboring, transportation, provision, or obtaining of a person for labor or
services, through the use of force, fraud, or coercion for the purpose of subjection to
involuntary servitude, peonage, debt bondage or slavery.
iii. "Private entity" means any entity other than a state, local government, Indian Tribe,
or foreign public entity, as those terms are defined in 2 CFR 175.25, and includes
non -profit organizations, including any non- profit institution of higher education,
hospital, or tribal organization other than one included in the definition of Indian
Tribe at 2 CFR 175.25(b), and for - profit organizations.
iv. "Severe forms of trafficking in persons, „„ commercial sex act,” and "coercion" have
the meanings given at section 103 of the TVPA, as amended (22 USC 7102).
37. Will comply, if applicable, with the Laboratory Animal Welfare Act of 1966 (P. L. 89 -544, as amended, 7
U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for
research, teaching, or other activities supported by this award of assistance,
38, Will comply with the minimum wage and maximum hour provisions of the Federal Fair Labor Standards
Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other
non - profit organizations.
39. Agrees that "Classified national security information," as defined in Executive Order (EO) 12958, as
amended, means information that has been determined pursuant to EO 12958 or any predecessor order to
require protection against unauthorized disclosure and is marked to indicate its classified status when in
documentary form.
40. Agrees that no funding under this award shall be used to support a contract, subaward, or other agreement
for goods or services that will include access to classified national security information if the award
recipient has not been approved for and has access to such information.
41. Agrees that where an award recipient, grantee, subrecipient, or subgrantee has been approved for and has
access to classified national security information, no funding under this award shall be used to support a
contract, subaward, or other agreement for goods or services that will include access to classified national
security information by the contactor, subawardee, or other entity without prior written approval from the
DHS Office of Security, Industrial Security Program Branch (ISPB), or, an appropriate official within the
federal department or agency with whom the classified effort will be performed. Such contracts,
subawards, or other agreements shall be processed and administered in accordance with the DHS
"Standard Operating Procedures, Classified Contracting by States and Local Entities," dated July 7, 2008;
EOs 12829, 12958, 12968, as amended; the National Industrial Security Program Operating Manual
(NISPOM); and /or other applicable implementing directives or instructions. All security requirement
documents are located at: lotto' /hvww dhs gov /xopnbiz/ai•ants /index.shtm.
Page 6 iuuiaiz —
42. Understands that immediately upon determination by the award recipient that funding under this award
will be used to support such a contract, subaward, or other agreement, and prior to execution of any
actions to facilitate the acquisition of such a contract, subaward, or other agreement, the award recipient
shall contact ISPB, or the applicable federal department or agency, for approval and processing
instructions.
DHS Office of Security ISPB contact information:
Telephone: 202- 447 -5346
E -mail: DD254AdministrativeSecurity @dhs.gov
Mail: Department of Homeland Security
Office of the Chief Security Officer
ATTN: ASD /Industrial Security Program Branch
Washington, DC 20528
43. Agrees with the requirements regarding Data Universal Numbering System (DUNS) Numbers, meaning if
recipients are authorized to make subawards under this award, they must notify potential subrecipients
that no entity (see definition in paragraph C of this award term) may receive or make a subaward to any
entity unless the entity has provided its DUNS number.
a. For purposes of this award term, the following definitions will apply:
i. "Data Universal Numbering System (DUNS)" number means the nine digit number
established and assigned by Dun and Bradstreet, Inc. (D &B) to uniquely identify business
entities. A DUNS number may be obtained from D &B by telephone (currently 866 -705-
5711) or the Internet (currently at htt : //n fedeov.dnb.com/webfonn).
ii. "Entity ", as it is used in this award term, means all of the following, as defined at 2 CFR part
25, subpart C, as a Governmental organization, which is a state, local government, or Indian
Tribe; or a foreign public entity; or a domestic or foreign nonprofit organization; or a
domestic or foreign for - profit organization; or a federal agency, but only as a sub- recipient
tinder an award or subaward to a non - federal entity.
iii. "Subaward" means a legal instrument to provide support for the performance of any portion
of the substantive project or program for which you received this award and that you as the
recipient award to an eligible subrecipient. It does not include your procurement of property
and services needed to cant' out the project or program (for futther explanation, see Sec. 210
of the attachment to OMB Circular A -133, "Audits of States, Local Governments, and Non -
Profit Organizations ") and may be provided through any legal agreement, including an
agreement that you consider a contract.
iv. "Subrecipient" means an entity that receives a subaward from you under this award; and is
accountable to you for the use of the federal funds provided by the subaward.
44. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. Section 276a to 276a-
7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874), and the Contract Work Hours
and Safety Standards Act (40 U.S.C. Sections 327 -333), regarding labor standards for federally - assisted
construction sub - agreements.
45. Agrees that:
a. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the making of any federal grant, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any federal
grant or cooperative agreement.
Page 7 Initials
1
b If any other funds than federal appropriated funds have been paid or will be paid to any persa
ahV�h i& a,Member'Oi'
instructions.
C. The undersigned shall require that the language of this certification be included to the award
documents for all sub awards at all t163 is incldding'subgrants, contracts under grants and
cooperative agreements, and subcontracts) and that all sub recipients shall eet`tify and disclose
accordingly.
d. This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of thus certification is a prerequisite for making
fails to file the required certification shall be subject to 2, Title penalty .S. Code: Any parson who
or entering into this transaction imposed b section 135
q a civil penalty of not less than $10,000
and not more than $100,000 for each such failure.
46. Agrees that equipment acquired or obtained with grant funds:
a. Will be made available pursuant to applicable terms of the California Disaster and Civil Defense
Master Mutual Aid Agreement in consultation with representatives of the various fire, emergency
medical, hazardous materials response services, and law enforcement agencies within the
jurisdiction of the applicant, and deployed with personnel trained in the use of such equipment in
a manner consistent with the California Law Enforcement Mutual Aid Plan or the California Fire
Services and Rescue Mutual Aid Plan. '
b." Is consistent with needs as identified in the State Homeland Security Strategy and will be
deployed in conformance with that Strategy.
47. Agrees that funds awarded under this grant will be used to supplement existing funds for program
activities, and will not supplant (replace) non- federal funds.
48. Will comply with all applicable federal statutes, regulations policies, guidelines and requirements,
including OMB Circulars At 02 and A -133, E.O. 12372 and the current Administrative Requirements,
Cost Principles, and Audit Requirements.
49. Will comply with all provisions of 2 CFR, including: Pail 215 Uniform Administrative Requirements for
Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non -Profit
Organizations (OMB Circular A -110); Part 225 Cost Principles for State, Local and Indian Tribal
Governments (OMB Circular A -87); Part 220 Cost Principles for Educational Institutions (OMB Circular
A -21); Part 230 Cost Principles for Non - Profit Organizations (OMB Circular A -122).
50. Will comply with Subtitle A, Title 11 of the Americans with Disabilities Act (ADA) 1990.
51. Agrees to cooperate with any assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required for the assessment or
evaluation of any activities within this agreement.
52. Will comply with Federal Acquisition Regulations (FAR), part 31.2 Contract Cost Principles and
Procedures, Contracts with Commercial Organizations,
53. Will comply with the financial and administrative requirements set forth in the cwrent edition of the DHS
Financial Management Guide.
54. Agrees that all allocations and use of funds under this grant will be in accordance with the FY 2011
Homeland Security Grant Program Guidance and Application Kit, and the California Supplement to the
Page 8 Initials
FY 2011 Homeland Security Grant Program Guidance and Application Kit. All allocations and use of
funds under this grant will be in accordance with the Allocations, and use of grant funding must support
the goals and objectives included in the state and /or Urban Area Homeland Security Strategies as well as
the investments identified in the Investment Justifications which were submitted as part of the California
FY 2011 Homeland Security Grant Program application. Further, use of FY 2011 funds is limited to
those investments included in the California FY 2011 Investment Justifications submitted to DHS/FEMA
and Cal EMA and evaluated through the peer review process.
55. Will not make any award or permit any award (subgrant or contract) to any party that is debarred or
suspended or is otherwise excluded from or ineligible for participation in federal assistance programs
under EOs 12549 and 12689, "Debarment and Suspension ".
56. As required by EO 12549, Debarment and Suspension, and implemented at 44 CFR Part 17, for
prospective participants in primary covered transactions, the applicant certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to
a denial of federal benefits by a state or federal court, or voluntarily excluded from covered
transactions by any federal department or agency.
b. Have not within a three -year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or
contract under a public transaction; violation of federal or state antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property.
C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(federal, state, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of
this certification; and have not within a three -year period preceding this application had one or
more public transactions (federal, state, or local) terminated for cause or default; and where the
applicant is unable to certify to any of the statements in this certification, lie or she shall attach an
explanation to this application.
57. Agrees to comply with the Drug -Free Workplace Act of 1988, and certifies that it will or will continue to
provide a drug -free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace
and specifying the actions that will be taken against employees for violation of such prohibition.
b. Establishing an ongoing drug -free awareness program to inform employees about:
L The dangers of drug abuse in the workplace;
ii. The grantee's policy of maintaining a drug -free workplace;
iii. Any available drug counseling, rehabilitation, and employee assistance programs; and
iv. The penalties that may be imposed upon employees for drug abuse violations occurring
in the workplace.
c. Making it a requirement that each employee engaged in the performance of the grant be given a
copy of the statement required by paragraph (a).
d. Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will:
L Abide by the terns of the statement; and
ii. Notify the employer in writing of his or her conviction for a violation of a criminal drug
statute occurring in the workplace no later than Five calendar days after such conviction.
Page - Initials
NoYrfying,Cal EMA, in writing, within 10 calendar days aftee receiving notice under
subparagraph (d)(n) f om an employee oe otherwise recewrng III nohce'of'suoh conVictio i�
`Employers of #"-p mployees must provide notice, mcludingposnron title to It,
Department dJustice, Office of Justice Programs
ATT11 Control Desk' -
633 ludiaha Avenue, N.W.
Washington, DC20531''
Notice shall include the identification number(s) of each affected' grant.
f. Taking one of the following actions, within 30 calendar days of receiving notice under'`
subparagraph (d)(ii), -with respect to any employee who is so convicted.
i. Taking appropriate personnel action against such an employee, up to and including'
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or '
ii. Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a federal, state, or local health, law
enforcement, or other appropriate agency.
g. Making a good faith effort to continue to maintain a drug -free workplace through implementation
of paragraph 57 subsections (a), (b), (c), (d), (e), and (1).
58. Will comply with all applicable requirements of all other federal and state laws, EOs, regulations,
program and administrative requirements, policies and any other requirements governing this program.
59. Understands the reporting of subawards and executive compensation rules, including first tier subawards
to Cal EMA.
a. Applicability: unless you are exempt as provided in subsection (d) of this paragraph, subrecipient
must report each action that obligates $25,000 or more in Federal funds that does not include
Recovery funds (as defined in section 1512(a)(2) of the American Recovery and Reinvestment
Act of 2009.
b. Where and when to report: you must report each obligating action described in the following
paragraphs to Cal EMA. For subaward information, report no later than the end of the month
following the month in which the obligation was made. (For example, if the obligation was made
on November 7, 2011, the obligation must be reported by no later than December 31, 2011.)
C. What to report: You must report the information about each obligating action that the submission
instructions posted in Information Bulletin 350, to Cal EMA.
d. Reporting Total Compensation of Recipient Executives: Your must report total compensation for
each of your five most highly compensated executives for the preceding completed fiscal year, if:
I, The total federal funding authorized to date under this award is $25,000 or more;
ii. In the preceding fiscal year, you received 80 percent or more of your annual gross
revenues from federal procurement contracts (and subcontracts) and federal financial
assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards);
and $25,000,000 or more in annual gross revenues from federal procurement contracts
(and subcontracts) and federal financial assistance subject to the Transparency Act, as
defined at 2 CFR 170.320 (and subawards); and
Hi. The public does not have access to information about the compensation of the executives
through periodic reports filed tinder section 13(a) or 15(d) of the Securities Exchange Act
of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986.
(To determine if the public has access to the compensation information, see the U.S.
Page 10
Security and Exchange Commission total compensation filings at
htt2:HwrovcN,,sec.zov/answei-s/execoQp.htm.)
iv. Subrecipient Executives. Unless you are exempt as provided above, for each first -tier
subrecipient under this award, you shall report the names and total compensation of each
of the subrecipient's five most highly compensated executives for the subrecipient's
preceding completed fiscal year, if in the subrecipient's preceding fiscal year, She
subrecipient received 80 percent or more of its annual gross revenues from federal
procurement contracts (and subcontracts) and federal financial assistance subject to the
Transparency Act, as defined at 2 CFR 170.320 (and subawards); and $25,000,000 or
more in annual gross revenues from federal procurement contracts (and subcontracts), and .
federal financial assistance subject to the Transparency Act (and subawards); and the
public does not have access to information about the compensation of the executives
through periodic reports filed tinder section 13(a) or 15(d) of the Securities Exchange Act
of 1934 (I5 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986.
(To determine if the public has access to the compensation information, see the U.S.
Security and Exchange Commission total compensation filings at
littp;llwww, see .eov /answers /execomp,htin.)Yoti must report subrecipient executive total
compensation to Cal EMA by the end of the month following the month during which you
make the subaward. For example, if a subaward is obligated on any date during the month
of October of a given year (i.e., between October 1 and 31), you must report any required
compensation information of the subrecipient by November 30 of that year.
60. Exemptions to Paragraph 59 include: If, in the previous tax year, you had gross income, from all sources,
under $300,000, you are exempt from the requirements to repots on subawards, and the total
compensation of the five most highly compensated executives of any subrecipient.
a. Definitions associated with paragraph 59 include:
i. "Executive" means officers, managing partners, or any other employees in management
positions.
ii. "Total compensation' means the cash and noncash dollar value earned by the executive
during the recipient's or subrecipient's preceding fiscal year and includes the following
(for more information see 17 CFR 229.402(c)(2)):
• Salary and bonus,
• Awards of stock, stock options, and stock appreciation rights. Use the dollar
amount recognized for financial statement reporting purposes with respect to
the fiscal year it) accordance with the Statement of Financial Accounting
Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments.
• Earnings for services under non - equity incentive plans. This does not
include group life, health, hospitalization or medical reimbursement plans
that do not discriminate in favor of executives, and are available generally to
all salaried employees.
• Change in pension value. This is the change in present value of defined
benefit and actuarial pension plans.
• Above - market earnings on deferred compensation which is not tax- qualified.
• Other compensation, if the aggregate value of all such other compensation
(e.g., severance, termination payments, value of life insurance paid on behalf
of the employee, perquisites or property) for the executive exceeds $10,000.
61. Understands that failure to comply with any of the above assurances may result in suspension,
termination, or reduction of grant funds.
Page 11 Initials —
12
Section C. Allowable Planning, Training, and Exercise Examples Specific to Law
Enforcement Terrorism Prevention - oriented Activities
Planning Activity Examples
Establishment/Enhancement of Fusion Centers:
• Hiring an IT specialist to plan, develop, and implement the IT applications
necessary for the fusion center
• Support efforts to fully implement the Statewide fusion process, including
coordination between State and Urban Area fusion centers, as well as other
intelligence analytic entities located in the area of responsibility, such as
intelligence units, real time crime information and analysis centers, HIDTAs, etc
• Hiring contractors and consultants to make recommendations on the
development of capabilities at State and Major Urban Area fusion centers; such
centers should be designed in support of the analytic and other baseline
capabilities as outlined in the Global Justice Information Sharing Initiative's
(Global) Baseline Capabilities for State and Major Urban Area Fusion Centers
• Hiring privacy and security officials to plan, develop, and implement privacy anc
security policies necessary to support the fusion center
Other Allowable Planning Activity Examples:
• Conducting point vulnerability analyses and assessments
• Soft target security planning (e.g., public gatherings)
• Developing border security operations plans in coordination with CBP
• Developing, implementing, and reviewing Area Maritime Security Plans for ports,
waterways, and coastal areas
• Updating and refining threat matrices
• Integrating and coordinating private sector participation with fusion center
activities
• Developing and implementing civil rights, civil liberties and privacy policies,
procedures, and protocols
• Acquiring systems allowing connectivity to State, local, tribal, territorial, and
Federal data networks, such as the National Crime Information Center (NCIC)
and Integrated Automated Fingerprint Identification System (IAFIS), as
appropriate
n
Law enforcement terrorism prevention and protection- oriented funds may be used for
a range of law enforcement terrorism prevention related training activities to enhance
the capabilities of State and local personnel, including the following:
Establishment and /or Enhancement of Fusion Centers. Grant funds may be used to
support intelligence analyst training in the following manners:
80
of tnis guicance aocumem. _
A certificate of completion of all intelligence analysts training must be on file with the
SAA and must be made available to Program Analysts upon request upon the hiring of
personnel.
Funds utilized to establish or enhance recognized State and Major Urban Area fusion
centers must support the development of a statewide fusion process that corresponds
with the Global Justice /Homeland Security Advisory Council (HSAC) Fusion Center
Guidelines and the'National Strategy for Information Sharing, and achievement of a
baseline level of capability as defined by Global's Base line Capabilities for State and
Major Urban Area Fusion Centers, a supplement to the Fusion Center Guidelines,
located at http: / /www it oip gov/ documents lbaselinecapabilitiesa. odf.
Additional Allowable Training Activities
Allowable costs include training courses that focus on:
• Building information sharing capacities (especially among law enforcement, non -
law enforcement, other government agencies, and the private sector)
• Fusion Liaison Officer (FLO) Programs
• Methods of target hardening
• Facility law enforcement security personnel, to include facilities, vessels, and
ports
• CBRNE, agriculture, and cyber threats
• History of terrorism and social environments contributing to threats
• Surveillance and counter- surveillance techniques
• Privacy, civil rights, and civil liberties regulations, policies, procedures, and
protocols
• Critical Infrastructure Protection training, to include identifying /assessing critical
infrastructure assets, vulnerabilities, and threats
• Cyber /agriculture /food security threats recognition and protective measures
training
• Cultural awareness training for community engagement activities and undercover
operations related to terrorist organizations
• Languages such as Arabic, Urdu, or Farsi which are spoken by known terrorists
and terrorist organizations
• Joint training with other homeland security entities (e.g., U.S. Secret Service,
81