HomeMy WebLinkAbout25E - AGMT - VENDOR KIOSKSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL_ MEETING DATE:
MAY 6, 2014
TITLE:
AUTHORIZE CITY MANAGER TO
ACQUIRE KIOSKS FOR ARTISTS
VILLAGE FROM THE IRVINE
COMPANY
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CITY MANAGE
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
13-10-T071-9-61
❑ As Recommended
❑ As Amended
❑ Ordinance on 18' Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award contract to the Irvine Company for the purchase of four retail kiosks for the Artists Village
in the amount not to exceed $50,000, subject to non - substantive changes approved by the City
Manager and City Attorney.
DISCUSSION
Activating the promenade in the Artist Village with pedestrians is a high priority and staff are
seeking to introduce live music, improved outdoor dining and upgraded lighting. At this time, staff
is also preparing to develop operating and design guidelines to introduce retail kiosks to the
promenade. This work is consistent with Santa Ana's Strategic Plan which emphasizes our
Downtown as a thriving, culturally diverse, shopping, dining and entertainment destination.
This past month, staff became aware of a unique opportunity to purchase discounted, pre -owned
retail kiosks formerly utilized at the Irvine Spectrum by the Irvine Company. These kiosks are in
excellent condition and meet the city's specifications. The Irvine Company has offered four
kiosks for purchase at $12,000 each, which includes delivery to the Downtown Artists Village
area. The purchase of these pre -owned kiosks is time sensitive and when compared to the
purchase of new kiosks, will result in significant upfront savings to the City. Further, given
estimates of rental rates of $1,000 per month for the kiosks, it is anticipated that the cost of
acquisition can be amortized over a year's time.
The proposed locations for the four kiosks are illustrated in Exhibit 1. Staff is confident that these
kiosks can also serve as retail incubators for small businesses. It is also anticipated that one
kiosk will be used as an information hub, providing news and events of interest to Santa Ana's
various community and business groups.
Once the kiosks are acquired and through an interactive website that will be launched, residents
and visitors to the promenade will be invited to provide input on the types of businesses they
25E -1
Artists Village Kiosks
May 6, 2014
Page 2
would like to see utilize the kiosks. Staff will also finalize our operating and design guidelines to
ensure that the selected business enterprises meet city standards and expectations with the
delivery of the kiosks anticipated in early July.
FISCAL IMPACT
Funds are available in the General Non - Departmental Machinery & Equipment account (no.
01105015 - 66400).
Marc Morley -- -�
Economic Develop ent pecialist III
Community Develoa t Agency
MM /kg
Exhibit: 1. Kiosk Locations
2. Letter of Agreement
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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EXHIBIT 1
Artists Village Proposed Kiosk Locations
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SF 7 Al
MAYOR
Miguel A. Pulido
MAYOR PRO TEM
Sal Tinajero
COUNCILMEMBERS
Angelica Amezcua
P. David Benavides
Michele Martinez
Roman Rayne
Vincent F. Sarmiento
CITY OF SANTA ANA
OFFICE OF THE CITY ATTORNEY
20 Civic Center Plaza, M -29 • P.O. Box 1988
Santa Ana, California 92702
(714) 647.5201 • Fax (714) 647.8515
www.santa- ana.oro
May 6, 2014
The Irvine Company
C/O Heather Epstein
Director of Specialty Leasing
101 Innovation, Irvine CA 92617
RE: Purchase of Retail Kiosks by City of Santa Ana
Dear Ms. Epstein,
CITY MANAGER
David Cavazos
CITY ATTORNEY
Sonia R. Carvalho
CLERK OF THE COUNCIL
Maria D. Huizar
EXHIBIT 2
This letter shall confirm and memorialize the agreement between the Irvine Company and
the City of Santa Ana wherein the Irvine Company has agreed to sell to the City four (4) retail
kiosks formerly utilized by the Irvine Company at the Irvine Spectrum. The City shall pay
$12,000.00 per kiosk. The sales price includes delivery by the Irvine Company of each kiosk to
designated locations in the City.
The kiosks will be delivered before the end of July 2014. The City will pay $12,000.00
per kiosk to the Irvine Company within 30 days of receipt and acceptance of the kiosk by the
City. The Irvine Company agrees that the kiosks will be delivered in the relative same condition
as they existed when in use at the Irvine Spectrum.
The City thanks the Irvine Company for facilitating the sale of the kiosks. Please
acknowledge your agreement with the terms herein by executing below and returning to my
office. Please do not hesitate to contact me if you should have any questions.
Heather Epstein
Sin�cceere�ly,� �
DAVID CAVAZOS
City Manager
SANTA ANA CITY COUNCIL
Miguel A, Pulido Sal Tlnolero Vincent F. Sarmiento Michele Medina. Angelica Amemua P. David Sanavides Roman Rayne
Mayor Mayor Pro Tem, Ward 6 Ward Ward Wahl Ward Ward
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