HomeMy WebLinkAbout22A - SPEC - POOL HEATER REPAIRSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 6, 2014
TITLE:
CONTRACT AMENDMENT WITH
COMMERCIAL AQUATIC SERVICES
INC. FOR POOL HEATER
REPLACEMENT AND OTHER
REPAIRS
(SPEC. NO. 14 -019)
CITY MANAGER
k7 *41611n i lTi u l
CLERK OF COUNCIL USE ONLY:
❑
As Recommended
❑
As Amended
❑
Ordinance on I" Reading
❑
Ordinance on 2nd Reading
❑
Implementing Resolution
❑
Set Public Hearing For
CONTINUED TO
FILE NUMBER
Amend the contract with Commercial Aquatic Services Inc. to increase the aggregate limit by
$21,600 for the replacement of the pool heater at Salgado Park Pool along with other Aquatic
Center repairs; subject to non - substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The Parks, Recreation and Community Services Agency General Maintenance Division is
responsible for maintaining the Aquatic Centers of the City of Santa Ana. Staff evaluated the
condition of all the Centers and is requesting the following improvements for the upcoming pool
season.
• At Salgado Pool, the 10 year old pool heater is beyond repair and staff recommends it is
cost effective to replace the old heater with a new more efficient heater.
• At Jerome Pool, the sand inside the filtration tank needs to be replaced to improve the
efficiency of filtration system and avoid excess chemical usage to clean the water.
• At Memorial Pool, water is being lost due to leakage. Need a contractor to perform leak
detection in the pool to locate the point of water leakage. Once the leak area is located
contractor will make necessary repairs.
Commercial Aquatic Services Inc. has continually provided competitive pricing for parts and
services for the various Aquatic Centers throughout the fiscal year. The purchase of the heater
repair, sand installation and leak detection, when combined with previous purchases by Parks,
Recreation and Community Services Agency during the current fiscal year, will exceed $25,000
aggregate limit.
22A -1
Contract Amendment with Commercial Aquatic Services Inc.
May 6, 2014
Page 2
To allow for unanticipated charges, an additional $5,000 contingency has been included in the
award amount. In order to facilitate future purchases, staff recommends an increase to the
aggregate limit.
The notice inviting bids was advertised on March 26, 2014 on the City's online bid management
and publication system. A summary of the bid invitations and bids received is as follows:
22 Vendors were notified
8 Vendors downloaded the bid packet
2 Received from Santa Ana vendors
5 Bid received
The bids were received and opened on April 7, 2014 and evaluated (Exhibit 1). The bid received
from Commercial Aquatic Services Inc. is responsive to the specifications and meets the City's
requirements.
FISCAL IMPACT
Funds are available in the PRCSA Facilities Maintenance & Repair /Building & Grounds
expenditure account (no. 01113260- 62320).
Gerardo Mouet
Executive Director
Parks, Recreation and
Community Services Agency
EG
APPROVED AS TO FUNDS AND ACCOUNTS:
22A -2
Francisco Gutierrez
Executive Director
Finance & Management Services Agency �f-
Contract Amendment with Commercial Aquatic Services Inc.
May 6, 2014
Page 3
Bid Results for Commercial Pool Heater Replacement & Repairs (14 -019)
Issued on 3/26/2014
Bid Due on 04/7/2014
Line Totals (Unit Price * Quantity)
*Addendum 1
Add /Alternate
Rapak WH -992, w /Cupro- nickel
heat exchanger: Same as above No bid No bid No bid No bid
Reinforce Concrete /Base Pad $150.00
$500.00
Commercial
$800.00
$800.00
WATERLINE
No Charge
Item
$129.00
Aquatic Services,
Knorr
California
TECHNOLOGIES
BlueRay
Item Code
Description
Inc.
Systems, Inc.
Waters
INC
Management
$25,033
Salgado Pool
$26,229
$26,989
Price #1
Heater Replac
$11,670,30
$18,033.00
$18,132.00
$16,587.00
$20,050.00
Jerome Pool Silica
Price #2
Replac
$1,544.72
$3,476.02
$4,121.00
$1,705.00
$3,821.25
Memorial Pool
Price #3
Leak Detec
$700.00
No bid
$1,117.00
$6,110.00
$295.00
$13,915.02
$21,509.02
$23,370.00
$24,402.00
$24,166.25
Local Vendor Pref:
n/a
n/a
7%
7%
n/a
$13,915.02
$21,509.02
$21,734.10
$22,693.86
$24,166.25
*Addendum 1
Add /Alternate
Rapak WH -992, w /Cupro- nickel
heat exchanger: Same as above No bid No bid No bid No bid
Reinforce Concrete /Base Pad $150.00
$500.00
$910.00
$800.00
$800.00
Venting (if required) $1,275.00
No Charge
$2,659.00
$129.00
No Charge
Lateral Change $19.50/ea
$1,169.75
$146./ea
$663.00
$23.95/ea
Complete
Total: $16,588
$25,033
$27,485
$26,229
$26,989
Exhibit 1
22A -3
22A -4