HomeMy WebLinkAbout25C - AGMT - ON-CALL SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 3, 2014
TITLE:
AGREEMENTS WITH TETRATECH, INC.,
AND RBF CONSULTING FOR ON -CALL
ENGINEERING SERVICES FOR WATER
AND SEWER PROJECTS
CITY MANA R
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 18' Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute agreements with Tetratech, Inc., and
RBF Consulting, subject to nonsubstantive changes approved by the City Manager and City Attorney,
to provide on -call engineering services for water and sewer projects, for a one -year period expiring
June 30, 2015, with provisions for two, one -year renewal options exercisable in writing by the City
Manager and City Attorney, in an amount not to exceed $400,000 annually, for a total aggregate
amount not to exceed $1,200,000.
Approval of this recommended action will allow the City to prepare designs and plans for various
water and sewer improvement projects identified in the City's Capital Improvement Plan (CIP) by
authorizing "as needed" on -call engineering services with the top -rated firms identified through a
recent Request for Proposals (RFP) process. On February 13, 2014, the Public Works Agency
issued an RFP for on -call water and sewer engineering design services. Although 60 firms requested
the RFP, only eight proposals were received. The proposals were evaluated by a selection
committee for content and responsiveness to the RFP. The top rated firms were invited to a City
interview to further evaluate their expertise, understanding of the City's needs, and the experience
and innovation that they could provide. The final scoring for the top firms is as follows:
Firm Score
Tetratech, Inc.
94
RBF Consulting
92
Harris and Associates, Inc.
89
Psomas, Inc.
86
AKM Consulting
85
Staff recommends that both Tetratech, Inc., and RBF Consulting be retained for on -call engineering
services as the highest- ranking firms. Their proposals contained clear paths toward achieving the
City's goals and objectives as required by the RFP. In particular, both firms provide a wealth of
knowledge and experience in helping municipal agencies to comply with Orange County Sanitation
25C -1
Agreements with Tetratech, Inc., and RBF Consulting
for On -Call Engineering Services
June 3, 2014
Page 2
District, Orange County Water District, and Metropolitan Water District requirements, making projects
requiring their coordination more efficient.
Both firms have excellent reputations for providing professional engineering services and have
supported various municipalities well. Both companies have proven track records for their services
and would meet the City needs.
ENVIRONMENTAL IMPACTS
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are available in the Water Administration and Engineering Account (Account 06017645-
62300).
l
Edwin "William" Gal &, P.E.
Interim Executive Director
Public Works Agency
EG /NS /RR
Exhibits: 1. Agreement with Tetratech, Inc.
2. Agreement with RBF Consulting
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director Aea
Finance & Management Services Agency
25C -2
CONSULTANT AGREEMENT FOR
ON -CALL WATER RESOURCE ENGINEERING
SERVICES WITH TETRATECII, INC.
THIS CONSULTANT AGREEMENT made and entered into this 3'u day of June, 2014
by and between Tetratech, Inc., a California corporation (hereinafter "Consultant "), and the City
of Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California (hereinafter "City "),
RECITALS
A, The City desires to retain a consultant having special skill and knowledge in the field of
water resource engineering design services.
B. Consultant represents that Consultant is able and willing to provide such services to the
City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of [he mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows!
SCOPE OF SERVICES
Consultant shall perform engineering services for City water and sewer improvement
projects, on an on -call basis, asset forth in the City's Request for Proposals issued. February 13,
2014, attached hereto as Exhibit A and the Consultant's Proposal, attached hcreto as Exhibit B,
All Exhibits to this Agreement are incorporated by this reference,
2. DELIVERY OF WORK PRODUCT
Consultant shall deliver to City all work product which results from the services
provided, Said work product shall be submitted in a hard copy and produced in a form
compatible with the City's computer system, as agreed between the City's Project Manager and
Consultant.
In regard to material produced as a deliverable under the Agreement, including but not
limited to books, reports, plans, photographs, drawings, videotapes, and computer programs,
Consultant agrees, for itself and its affected officers, employees, agents, contractors, and
volimteer_workers drat the authors of all such material whether copyr ghted or not�aw u,d to tile.
City, and to its officers, agents and employees acting within the scope of their official duties, as a
condition of payment to the Consultant, a royalty -free, nonexclusive, irrevocable license
throughout the world to disclose, publish, translate, reproduce, and use such materials.
25C -3
3. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services,
the rates and charges identified in Exhibit C. The total sum to be expended among all
contractors providing these services shall not exceed $400,000.00 annually for the initial one -
year term of this Agreement.
b. The total sum to be expended during each of the subsequent one -year option periods
among all contractors providing these services shall not exceed $4.00,000,00 annually,
c. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not
be made for work which fails to meet the standards of performance set forth in the Recitals
which may reasonably be expected by City.
4. TERNI
This Agreement shall commence on June 3, 2014 and terminate on June 30, 2015, unless
terminated earlier in accordance with Section 13, below, The City Manager shall have the option
to extend the Term of this Agreement for up to two (2) additional one -year option periods, on the
same terms and conditions set forth herein. At the end of the full Term hereof the Agreement
may be extended to expend tiny remaining funds to complete ongoing projects, by a writing
executed by the City Manager and the City Attorney
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer - employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries and
wages, employer's social security taxes, unemployment insurance and similar taxes relating to
employees and shall be responsible for all applicable withholding taxes,
6. INSURANCE
Prior to undertaking performance ofwork under this Agreement, Consultant shrill
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance which shall include, but not be limited to protection against claims
arising from bodily and personal injury, including death resulting therefrom and damage to
property, resulting from any act or occurrence arising out of Consultant's operations in the
...._...... ._...___. Erforrnance of�this�. eementt-inchrdinn tivitlrout lirtritat'rotr* acts involvin vehicles:° lhr; ., -. - .,....- _- ...._,
amounts of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property damage, in the total
amount of $1,000,000 per occurrence, and in the aggregate, Such insnrauce shall (a) name the
City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b)
25C -4
be primary and not contributory with respect to insurance or self- insurance programs maintained
by the City; and (e) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less that, $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non -owned automobiles.
c. Worker's Compensation Insurance, In accordance with the provisions of Section 3300
of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against
liability for worker's compensation or to undertake self - insurance. Prior to commencing the
performance of the work under this Agreement, Consultant agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
d. Professional liability (errors and omissions) insurance, with a combined single limit of
not less than $1,000,000 per claim,
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(f) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(it) Certificates of insurance shall be furnished to the City upon execution or
this Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) clays prior written notice to the City.
E If Consultant fails or refuses to produce or maintain the insurance requited by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not effect Consul'tant's right to be paid for its
time and materials expended prior to notification of termination, Consultant waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
0,DEMN[PICATIQN
To the fidlest extent permitted by law, Consultant shall indemnify, defend and hold
harmless City, its officers, agents and employees (collectively, the "indemnified parties ") from
and against any and all claims (including, without limitation, claims forbodily injury, death or
damage to property), demands, obligations, damages, actions, causes of action, suits, losses,
judgments, tines, penalties, liabilities, costs and expenses (including, without limitation,
attorney's fees, disbursements and court costs) of every kind and nature whatsoever
(individually, a chum; collectively, "claims "), which may arise from or in any manner related
( erect Y °orin •ircct y) to' anq °vvorlr °perfortreri-orsr;tviccs rovrdcd rnrder this�l neernent °-- -
(including, without limitation, defects in workmanship and /or materials) or Consultant's
Presence or activities conducted performing the work (including the negligent and /or willful acts,
errors and /or omissions of Consultant, its principals, officers, agents, employees, vendors,
suppliers, contractors, subcontractors, anyone employed directly or indirectly by any of them or
25C -5
for whose acts they may be liable for any or all of them), Notwithstanding the foregoing, nothing
herein shall be construed to require Consultant to indemnity the indemnified parties from any
claim arising from the sole negligence or wiliftil misconduct of the indemnified parties, This
indemnity shall apply to all claims and liability regardless of whether any insurance policies are
applicable, The policy limits do not act as a limitation upon the amount of indemnification to be
provided by the Consultant,
S. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and /or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means,
Confidential information disclosed to either party by any subsidiary and /or agent of the other
party is covered by this Agreement, The foregoing obligations of non -use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without
reference to information disclosed by the City,
9. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which world conflict in any manner with performance of services specified under
this Agreement.
10. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by facsimile or other telegrRphic
conhrounicatloa in the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (NI -30)
P.O. Box 1988
Santa Ana, CA 92702 -1988
Facsimile: 714-647-6956
_- _.._.,.._..._._....._ Copies -te ,- _.--- -,.__.- _.P_ubl. c GU.orks.t\gency- Water.Resaurces- _.
City of Santa Ana
220 S. Daisy Ave. (M -85)
Santa Ana, California 92701
25C -6
and City Attorney
City of Santa. Ana
20 Civic Center Plaza (VI -29)
P.O. Box 1988
Santa Ana, California 92702
Facsimile: 714- 647 -6515
To Consultant: Tetratech, Inc,
Attn: Tom Epperson, Vice President
17885 Von Karman Ave., Suite 500
Irvine, California 92614
Facsimile: 949- 809 -5010
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by facsimile, communication shall be effective or deemed to
have been given twenty -four (24) hours after the time set forth on the transmission report issued
by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating
these time frames, weekends, federal, state, County or City holidays shall be excluded,
11. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
12. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
per -formedby -Ctty- personnel or- by- athcreonsulhantsretained •byCtty:_m. ••..__.- _._....._.......,.,,.__
11 TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
25C -7
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product completed as of such date, and in such case such work product shall be
the property of the City unless prohibited by law, and Consultant consents to the City's use thereof
for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of perfonmance
specified in the Recitals of this Agreement.
14. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
15. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any ofthe clauses of this Agreement
shall be determined and governed by the laws ofthe State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
16. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary license$,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations ofthe United States, the State of California,
the City of Santa Ana and all other governmental agencies. Consultant shall notify the City
immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals,
waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
17, MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City folly, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
25C -8
IN WITNESS WHEREOF, the parties hereto have executecl this Agreement the date and year
first above written.
ATTEST:
MARIA D, HUIZAR
Cleric of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By: L.0 c—, �z-r.. ,C-,
Lisa Storck
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
EDWIN `WILLIANC' OALVEZ, P.E.
Interim Executive Director - P WA
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
CONSULTANT:
Tetr ttech Inc.
Tom Epperson
Vice President
25C -9
Agreement 17xhibit A
U EST FOR PROPOSAL
FOR
RFP # 14 -009
ON -GALL ENGINEERING DESIGN SERVICES FOR WATER
AND SEWER MAID IMPROVEMENTS
CITY OF SANTA ANA
Santa Ana Public Works Department
20 Civic Center Plaza
Santa Ana, CA 92702
Rodolfo Rosas, P.E.
Senior Civil Engineer
Phone (714) 647 -3320
rrosas@santa-ana.org
Issue: February 13, 2014
Proposal Due: March 13, 2014
Presentation and Interview March 31, 2014 — April 4, 2014
Projected Award Date To Be Determined
25C -10
City of Santa Ana, PWA Agreement Exhibit A
RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
NOTICE INVITING PROPOSALS
NOTICE IS HEREBY GIVEN that proposals will be received from qualified firms to provide
engineering services on an as- needed basis for potable water, recycled water and sanitary
sewer main improvement projects. Responses to the Request for Proposals (RFP) will be
accepted until March 13, 2014. If further information is required, contact Rodolfo Rosas at
(714) 647 -3320 or rrosas a santa -ana org
All notifications, updates and addenda will be posted on the City's current RFP Bid page at
htto: / /www.ci santa -ana,ca.us/bJds-rfps. Proposers shall be responsible for monitoring the site
to obtain information regarding this solicitation.
MAILED, DELIVERED BY HAND, or COURIERED proposals will be accepted as follows:
City of Santa Ana
Rodolfo Roses, PE
Public Works Agency
41h Floor, Ross Annex
20 Civic Center Plaza
Santa Ana, CA 92702
It is the responsibility of the proposer to ensure that any proposals submitted shall have
sufficient time to be received by the City of Santa Ana prior to the proposal due date and time.
Questions regarding this Request for Proposals shall be made in writing via e -mail to Rodolfo
Rosas at rrosaslalsanta -ana org,
The receivin time in the Public Works Agency, 20 Civic Center Plaza, Santa Ana, CA
92702 Fourth Floor, Ross Annex, will be the governing time for acceptability of
proposals. Late proposals will NOT be considered and will be returned to proposer
unopened. Telegraphic, electronic, and facsimile proposals will not be accepted.
ONLY SEALED RFP RESPONSES ARE ACCEPTABLE
DO NOT E -MAIL RFP RESPONSES,
DO NOT FAX RFP RESPONSES.
25C -11
Agreement Exhibit A.
City Of Santa Ana, PWA
RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
TABLE OF CONTENTS
I. INTRODUCTION
II. CONTRACT
III. FISCAL NONFUNDING CLAUSE
IV. SCOPE OF WORK /SERVICES
V. GENERAL INFORMATION
VI. COORDINATION
VIL CONTRACTORICONSULTANT RESPONSIBILITIES
VIII. LICENSE REQUIREMENTS
IX. INITIATIONIKICK OFF MEETING
X. CITY BUSINESS LICENSE
XI, ADDENDA
X11. RULES FOR PROPOSALS
XIII. FILING OF BID PROTESTS (NOT APPLICABLE)
XIV. E -MAIL COMMUNICATIONS AND INTERPRETATIONS /CLARIFICATIONS
XV. SUBMITTAL INFORMATION AND DEADLINE
XVI. SUBMITTAL REQUIREMENTS
XVIL CONTRACTOR /CONSULTANT SELECTION - PROPOSAL AND EVALUATION
XVIII, NOTIFICATION AND AWARD
XIX. PUBLIC RECORDS
EXHIBITS
EXHIBIT A — SCOPE OF WORK /SERVICES
EXHIBIT B — SAMPLE CONTRACT AGREEEMENT
EXHIBIT C — CERTIFICATION AND PROPOSAL FEE SCHEDULE
EXHIBIT D — REFERENCES
EXHIBIT E — STATEMENT OF UNDERSTANDING
EXHIBIT F — CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR
EXHIBIT G — NON - COLLUSION AFFIDAVIT
EXHIBIT H — SAMPLE ADDITIONAL INSURED ENDORSEMENT FOR COMMERCIAL
AND GENERAL LIABILITY INSURANCE
25C -12
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Agreement Exhibit A
City of Santa Ana, PWA
RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
INTRODUCTION
The City of Santa Ana is located in the County of Orange in Southern California. The City
encompasses 27.2 square miles and a population of 325,000 people.
The City of Santa Ana Public Works Agency — Water Resources Division oversees and
maintains the daily operations of the Water System and Sanitary Sewer System, The City of
Santa Ana's water system has an average day demand of about 43 million gallons (MG) with
45,000 services, It is comprised of approximately 444 miles of water main, 45 MG of storage at
5 sites, 7 Metropolitan Water District connections, 21 groundwater wells, 7 pump stations, 4
pressure regulating stations and utilizes 2 pressure zones. The City's sanitary sewer system
has approximately 8,000 manholes, 390 miles of sewer mains and 2 lift stations. The sewer
system collects all sewage and transports it to the Orange County Sanitation District for
treatment.
The City is soliciting proposals from qualified professional consulting firms to provide
engineering services on an as- needed basis. The City shall select two firms to provide these
services. The City has budgeted $300,000 a year in design funds for this purpose,
This request for proposal (RFP) provides interested qualified firms with the information enabling
them to submit a Service Bid Proposal and to provide the services described herein.
It. CONTRACT
Upon completion of the selection process, the selected consultant(s) will be awarded a contract
agreement for a "not to exceed fee," The contract term is anticipated to commence after City
Council award of this contract and upon receipt and approval of all required insurance
documents. The contract shall also include City options to renew the agreement on a yearly
basis for a total potential contract term of 4 years. All services provided, and all payments made
for services, shall be in accordance with the executed contract agreement,
III. FISCAL NONFUNDING CLAUSE
In the event sufficient budgeted funds are not available for a new fiscal period, the City shall
retain the right to notify the provider of such occurrence in writing at least thirty (30) days before
the end of the current fiscal period and terminate the contract on the last day of the current
fiscal period without penalty or expense to the City. The City's fiscal year is from July 1 st to
June 30t".
IV. SCOPE OF WORK /SERVICES
The City of Santa Ana is soliciting proposals from qualified firms for water resource engineering
design services on an as- needed basis. The work, in general, consists of general water and
sewer main replacement design projects on arterial highways, local roads and public right -of-
ways citywide. The projects may include sidewalks, curb and gutter replacement; repair and
overlay of asphalt concrete and /or PCC streets; signing, striping, and other related items as
required. Environmental study and documentation preparation will be required on each project.
In addition, City may need consultant services for construction management, staking and
inspection. Occasionally, the City may need mechanical, electrical, structural services and/or
25C -13
Agreement Exhibit A�
City of Santa Ana, PWA �-11
RFP - ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
surveying for smaller projects. Also, demonstrate the ability to perform design engineering
services for water pump stations, wells, reservoirs, utility vaults and sewer lift stations.
The proposal shall be concise, to the point, and sufficient enough to cover all required submittal
requirements listed in this RFP and exclude any extraneous materials. Refer to Exhibit "A" for
specifics of the Scope of Work.
This section of Scope of Services describes all processes and outlines the requirements
prescribed in this RFP, It is the proposer's responsibility to address each and every item herein,
V. GENERAL INFORMATION
A. The term of the contract will begin after the contract award by the City Council,
B. When determined appropriate, the City will provide information in its possession relevant
to preparation of required information in RFP. The City will provide only the staff
assistance and documentation specifically referred to herein.
C, The proposer shall be responsible for retaining data, records and documentation for the
preparation of the required information. These materials shall be made available to the
City as requested by the City,
D. This RFP does not commit the City to pay costs incurred in preparation of a response to
this RFP. All costs incurred in the preparation of the proposal, the submission of
additional information, attendance at pre - proposal conference, negotiations with City,
and /or any other aspect of a proposal prior to award of a written contract will be borne by
the proposer. The City reserves the right to accept or reject the combined or separate
components of this proposal in part or in its entirety or to waive any informality or
technical defect in the proposal.
E. All data, documents and other products used, developed, or produced during response
preparation of the RFP will become property of the City. All responses to the RFP shall
become property of the City. Proposer information identified as proprietary information
shall be maintained confidential, to the extent allowed under the California Public
Records Act.
F. The City reserves the right to reject, replace and approve any and all subcontractors. All
subcontractor(s) shall be identified in the response to the RFP and the City reserves the
right to reject any subcontractor(s). Subcontractors shall be the responsibility of the
prime contractor and the City shall assume no liability of such subcontractors.
G. The City reserves the right to delay scheduled dates if it is to the advantage of the City.
H. The consultant (awarded proposer), shall submit monthly invoices including the number
of hours by labor category to conduct all the work in this RFP billed at the consultant's
hourly billing rates included within their proposal. The invoice shall include a detailed
breakdown on the services, project title and limits, the tasks, the hours, the unit costs,
and the hourly rates. The summation of the invoices shall not exceed the not -to- exceed
fee included within the proposal. Any increase in the maximum not -to- exceed fee shall
be due to a change in the project scope and must have prior written approval by the City,
25C -14
Agreement Exhibit A�
City of Santa Ana, PWA J
RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
I. Tentative Schedule
Issue Request for Proposal (RFP) February 13, 2014
Submit Proposals to City March 13, 2014
Presentation and Interview, City shall interview March 31, 2014 —April 4, 2014
the top 6 proposers
Compensation: City agrees to compensate the consultant, the proposer awarded the
project, on an hourly time and material basis, with a not -to- exceed amount. The not -to-
exceed amount is inclusive of labor costs and direct costs. Compensation shall be
based on the billing rates included within the proposal and the actual services rendered.
Reasonable direct costs shall be included within the fee proposal. The City will not pay
for extra communication charges, computer charges, or the like,
During the proposal period, all questions and requests for additional information must be in
writing and emailed (Attention: Rodolfo Rosas at rrosasAsanta -ana orc). No verbal responses
will be given.
VI, COORDINATION
Coordination by the awarded proposer with various City departments and personnel will be
required to achieve satisfactory and timely delivery of the required services.
The City will decide the manner in which the coordination efforts with be conducted. At the
City's option, coordination efforts may be performed by the proposer's direct contact, by the
proposer acting through the City or by the City only. When coordination efforts require
agreements, such agreements shall be coordinated through the City.
VII. CONTRACTOR /CONSULTANT RESPONSIBILITIES
The selected contractor /consultant will assume responsibilities for all services in its proposal.
The selected contractor /consultant shall identify a sole point of contact with the greatest
knowledge in regard to the required service operations and contractual matters, including
payment of any and all charges resulting from the Agreement.
VIII. LICENSE REQUIREMENTS
In accordance with Section 3300 of the California Public Contract Code, the City has
determined that the proposer shall possess a license in the classification specified in the Notice
Inviting Proposals (If required).
25C -15
Agreement Exhibit A
City of Santa Ana, PWA
RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
IX. INITIATIONIKICKOFF MEETING
The successful proposer will be required to meet with City staff prior to commencement of
services or at any time as required by the City.
X. CITY BUSINESS LICENSE
The selected proposer shall be required to obtain a City of Santa Ana Business license within
thirty (30) days of selection and must provide a copy to the City projects manager or designee
prior to commencing any work in Santa Ana,
XI. ADDENDA
Any subsequent changes in RFP from the date of preparation to data of submittal will result in
an addendum or amendment by the issuing office. Notification of such addendum or
amendment shall be effected by posting on City's website, as set forth in the Notice Inviting
Proposals,
XII, RULES FOR PROPOSALS
The signer of the RFP must declare in writing that the only person, persons, company, or parties
interested in the proposal as principals are named therein; that the proposal is made without
collusion with any other person, persons, company, or parties submitting a proposal; that it is in
all respects fair and in good faith without collusion or fraud, and that the signer of the proposal
has full authority to bind the proposer (Exhibit E).
XIII. FILING OF BID PROTESTS
Bidders may file a Bid "protest" with the City's Purchasing Department. In order for a Bidder's
protest to be considered valid, the protest must:
1. Be filed in writing within five (5) business days of after the bid issue date or before 5:00
p.m. of the 5th business day following the posting of Bid Results /Notice of Intent to Award
Contract on the City's website;
2. Clearly identify the specific irregularity or accusation;
3. Clearly identify the specific City staff determination or recommendation being protested;
4. Specify, in detail, the grounds of the protest and the facts supporting the protest; and
5. Include all relevant, supporting documentation with the protest at time of filing.
If the protest does not comply with each of these requirements, it will be rejected as invalid. If
the protest is valid, the City's Purchasing Manager, or other designated City staff member, shall
review the basis of the protest and all relevant information. The Purchasing Manager will
provide a written decision to the protestor within fourteen (14) calendar days. The protestor may
then appeal the decision of the Purchasing Manager to the Assistant Finance Directorwithin
five (5) calendar days of the date of the written decision from the Purchasing Manager. The
Assistant Finance Director wilt provide a written decision to the protestor's appeal. The decision
from the Assistant Finance Director is final and no further appeals will be considered.
25C -16
Agreement Exhibit A
City of Santa Ana, PWA
RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
XIV. E -MAIL COMMINICATIONS AND INTERPRETATIONS /CLARIFICATIONS
To facilitate the RFP process, proposers are required to monitor the City's Bid and RFP page at
httl2://www.ci.santa-ana.ca.us/bids-ilps. No oral interpretations will be made by the City to any
proposer as to the meaning of requirements identified herein, including the Scope of Services
and Terms and Conditions. Every request for such an interpretation must be made in writing via
e -mail to the projects manager no fewer than five 5 business da s prior to the date and time
set for the RFP bid due date. Significant interpretations or cladfioations will be made by an
addendum to this RFP, which will be posted to the website. Addenda may become part of the
agreement documents.
XV. SUBMITTAL INFORMATION AND DEADLINE
Proposals are due to the City of Santa Ana, at the date, time, and location set forth on the
Notice Inviting Proposals. Faxed and a -mail proposals will not a accepted.
XVI, SUBMITTAL REQUIREMENTS
The RFP is intended to assess and evaluate each firm's capabilities as they apply to the
proposed project.
Submittal of Proposal
1) Six (6) hard copies of the response to the RFP shall be signed by a company official with the
power to bind the company. One (1) separate Digital Copy of the written proposal shall be
submitted as well. One (1) hard copy of the fee schedule, Exhibit "C" shall be submitted.
This fee schedule and hourly rate schedule shall be separately bound sealed and
submitted to the City. The fee schedule shall be based upon the sample project as provided
in Exhibit "A ".
The fee schedule shall include the following:
a) Breakdown of labor and direct costs per task summary of the Not -to- Exceed Total
Fee Amount. Included in the breakdown should be the total man hours as well as
assigned man hours per task.
b) Any other direct charges
c) Hourly Rate Schedule with hourly rates for each job classification
2) Structure your proposal to include the Scope of Services response, project schedule,
summary of deliverables, summary of labor hours per task, and exhibits as specified.
Each firm must address each of the following items in its response to the RFP'
« Technical Proposal - In order to maintain uniformity, the Technical Proposal must be
limited to a MAXIMUM of 20 PAGES (excluding front and back covers, cover letter,
section dividers, resumes and exhibits). The page limitation includes all appendices,
attachments, and supplemental information.
The following information is required (and included in the page limit):
25C -17
ment
City of Santa Ana, PWA Agree Exhibit A
RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
Cover Letter: A letter signed by a principal or authorized representative who
can make legally binding commitments for the entity. The letter should
include the complete legal company name (as it should appear in the
contract), company address, contact person, telephone number and email
address. It shall identify all materials and enclosures being forwarded in
response to this solicitation, This letter is not included in the page limit
2. Firm and Personnel Experience: A profile of the firm's experience, including
the names and experience of personnel and sub - consultants (if applicable)
who will be providing services. At a minimum, this should include the project
manage dprincipaI agent (PM), associates in charge when the PM is
unavailable, key personnel, and an organization chart identifying only those
who will perform work for the proposed project and the percentage of each
individual's time devoted to this project. Sub- consultants shall be identified if
any are anticipated for projects under contract. Changes in sub - consultants
shall be subject to review and approval of the City prior to execution of any
task orders under this agreement. Emphasis of experience should be placed
on design and construction of: water distribution pipelines, water transmission
pipelines, sanitary sewer pipelines, water pump stations, reservoir or storage
tank design, repair and rehabilitation practices, construction management
and cost estimation practices.
Restrict all project experience listings and descriptions to the team members
that are a part of this proposal team. In addition, identify which of the team
members shall be present for the firm interview, if invited.
3. Project Approach: A description of the firm's general approach to completing
projects under this contract, Identifying major issues and recommendations to
accomplish the potential tasks. Proposers shall illustrate the manner in which
its team members have the capabilities and experience to fulfill the Scope of
Services and proposed project approach.
4. Project Management: Provide a description of the firm's project management
approach, tools, communication ideas as well as quality assurance and
quality control procedures as they apply to domestic water and sanitary
sewer design projects.
5. Sample Project Plans: Provide a "to scale" true half size set (12" x 18 ") of
plans to demonstrate the firm's plan quality. The sample project plans shall
be of a past approved project that is similar in nature to the sample project
described in Exhibit "A ".
• EXHIBIT C —PROPOSERS STATEMENT AND PROPOSAL FEE SCHEDULE
A fee envelope including proposer's cost proposal shall be submitted
concurrently but under separate cover with the technical proposal. Costs
should be indicated by the respective tasks described in Section XVI of this
document. A total not -to- exceed cost for the entire project shall be included.
No fee envelopes shall be opened by City until the final ranking of proposals
has been completed.
25C -18
City of Santa Ana, PWA I Agreement Exhibit A
RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
o EXHIBIT D — REFERENCES —The Proposer shall submit at least three (3)
agencies, past and present, for which you have provided work similar to that
identified in this RFP (Exhibit A) during the last 10 years. Include the name of the
agency, address, contact name, e-mail, telephone number and a description of the
work performed for the reference.
• EXHIBIT E -PROPOSERS STATEMENT OF UNDERSTANDING
• EXHIBIT F —CERTIFICATION OF NONDISC IMI ATION BY CONTRACTOR
• EXHIBIT G— NON- COLLUSION AFFIDAVIT
• The proposal must be completely responsive to the RFP. Any exceptions to the
requirements of this RFP must be included in the proposal. Such exceptions must
be included as a separate element of the proposal entitled "Exceptions and
Deviations." The Executive Director, in his sole and absolute discretion, may
authorize or deny any exceptions.
+ The City reserves the right to reject any or all proposals submitted and no
representation is made hereby that any contract will be awarded pursuant to this
RFP or otherwise. The City reserves the right to waive minor inconsistencies in
submitted Proposals.
XVIL CONTRACTOR /CONSULTANT SELECTION- PROPOSAL AND EVALUATION
The criteria for evaluating the proposals submitted will take the following items into
consideration: qualifications, abilities, deliverables, approach, references, and responsiveness
to the RFP.
The proposals will be reviewed by a committee of City staff. The committee will evaluate the
proposers based on the written response to the RFP and the City evaluation criteria. The
committee will rank the proposers and select the top six (or top tier based on the internal
ranking process) for an interview by calculating a final interim score for each written proposal.
Technical proposals will be evaluated based on the following criteria:
10
25C -19
Agreement Exhibi t A
City of Santa Ana, PWA
RFP —ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
Firm experience — Experience of the firm in similar work and record of successful results
of that work. Also considered will be the firm's ability to take on additional work,
demonstrated understanding of the City's goals and purpose for this project, specific
management approach and how the firm proposes to achieve the project's time goals,
how well the firm's organizational structure shows sufficient depth for its present
workload, and the firm's ability to offer the breadth and quality of services required for
the project. (15%)
2. Experience of the personnel assigned to the project team — The City of Santa Ana will
give substantial consideration to the individual qualifications of the project team
members who will actually do most of the work on the proposed projects.
Considerations will include qualifications of key personnel, project team member's
individual experience and qualifications, project manager's experience, sub - consultant's
individual experience and other qualifications. (20 %)
3. Project Approach — Response to the project objectives outlined in the RFP, including
demonstrated understanding of the scope of the sample project, and demonstrated
ability to present technical data in a user - friendly format with appropriate use of graphics
as necessary. (25 %)
4. Project Management — A firm's plan for communication, approach and quality control
and assurance will be a key component towards a successful design project. Special
consideration shall be given towards firms that have all communication go through the
project manager and their successor should the project manager be unavailable. (10 %)
5. Sample Project Plans — Sample project plans submitted shall be judged based upon
clarity, neatness and quality. (10 %)
The written response to this Request for Proposal should contain documentation of consultant's
and /or consultant's agents' credentials and expertise in this field. Substantial consideration will
be given to consultants with demonstrable and documented experience in similar work.
Responses will be evaluated on the basis of the qualifications, abilities, and responsiveness of
the proposing firms.
Interview — The City of Santa Ana will consider results from the interview in the overall
evaluation of the proposals. To be considered for an interview, a review of the written proposals
shall be done by the review panel. A short list of the top six (6) Proposers will be selected
to participate in an interview /presentation based upon the highest total scores of items 1-
5 (80% of total score for final 6 firms). The selected Proposers will be given the opportunity
to discuss in more detail their qualifications, past experience, proposed work plan and
schedules. The interview must include the project team members expected to complete a
majority of work on the project, but no more than four (4) members total. The Interview will
consist of a brief presentation of the company by the proposing firm, including the person who
will be the project manager on this Contract followed by questions and answers. All individuals
present at the interview shall provide a brief self - introduction and explanation of applicable
project experience. Audiovisual aids may be used during the oral interviews. (20 %)
The committee and or the executive director of Public Works Agency (PWA) will open the
fee envelope of the highest two (2) ranking proposers after interviews have been
conducted and scored. The committee shall enter into negotiations for pricing and terms of
11
25C -20
City of Santa Ana, PWA Agreement Exhibit A
RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
the highest scoring proposers. If negotiations are not successful between the committee and the
highest scoring proposers, the committee shall open the fee envelope of the next highest
scoring proposers and enter into negotiations. This process shall continue until negotiations are
successful. The City Council recommendation will be based upon successful negotiations to
mutually agreeable terms between the City and Proposers of the highest rated firms.
XVIII, NOTIFCATION AND AWARD
The proposal results will not be discussed until after award of contract upon City Council
approval.
Project manager may, but is not required to, discuss non -award with interested proposer's.
XIX. PUBLIC RECORDS
Proposals will become public record after award of contract. Proposer information identified as
proprietary information shall be maintained confidential, to the extent allowed under the
California Public Records Act.
12
25C -21
City of Santa Ana, PWA Agreement Exhibit A
RFP —ON-CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
EXHIBIT "All
SCOPE OF WORK /SERVICES
13
25C -22
nt
City of Santa Ana, PWA AgreemeExhibit A
RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
Description of Services
Category 1 — Water Resources Engineering Design Services
The Consultant will provide professional engineering for various phases of the design and
construction of City potable water main pipe, sanitary sewer main pipe and related facilities,
Facilities may include small underground vaults or minor improvements at existing pump
stations. Demonstrate the ability to provide design engineering services for pump stations,
wells, reservoirs and sewer lift stations. Expertise in rehabilitation methods for the previously
mentioned assets shall also be demonstrated.
1. Design: Prepare plans and specifications, design calculations, hydraulic analyses and
project design schedules as required by the conditions on the project. Prepare plans
and specifications in accordance with City standard plans and specifications. Prepare
project cost estimates and perform field reviews as needed, Be able to perform peer
review services for general compliance. Tasks may include feasibility studies, design
and design services during construction.
2. Bidding; If required, attend a pre -bid conference to address any questions about the
project. Assist in the preparation of any necessary addenda that may be required,
3. Construction Engineering Support; Review and respond to contractors Requests for
Information as well as review and approve submittals. If required, attend a pre -
construction meeting. Review, prepare and approve shop drawings.
4. Permits: Assist the City in obtaining approvals (and environmental permits as may be
required) from applicable agencies including County of Orange, Metropolitan Water
District, neighboring cities and CALTRANS at the discretion of City Staff.
The City will provide preliminary base mapping that will need to be updated and populated for
final design purposes. These maps will include the City versions of the water, sewer, centerline,
utility and topographic line work. It is expected that the Consultant will need to correct provided
base maps as required for the assigned project.
Category 2 — Environmental Study and Document Preparation
Consultant shall provide, as required, professional engineering services that may include
reports and coordination with applicable code enforcing and environmental agencies, site
analysis, coordination with applicable local, state and federal jurisdictions, and regulatory permit
acquisition for a variety of water and sewer related projects.
Services may vary including, but are not limited to, the following types of studies and
documents:
1. CEQA/NEPA compliance
2. Initial Study /Negative
3, Environmental Impact Statement /Environmental Impact Report
4. Biological assessment
5. Regulatory agency permitting
It is anticipated that an environmental document (negative declaration or categorical
exemption will be considered necessary on most pipeline replacement projects.
14
25C -23
City of Santa Ana, PWA Agreement Exhibit A
RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
Category 3 — Structural Engineering (As- needed)
If required, services may include, but are not limited to, the following types of projects as related
to the water and sewer facilities:
1. Retaining walls
2. Footings
3. Building pads
4. Seismic retrofits and rehabilitation
5. Underground Utility Vaults
6. Inspections
7. Reservoir inspections
Category 4 — Surveying (As- needed)
If required, services may Include, but are not limited to, the following types of projects as related
to the water and sewer facilities:
1. Topographic (including aerial and hydrographic)
2. Boundary surveying
3. Horizontal and vertical control establishment
4. Monitoring surveys
Category 6 — Hydraulic Analysis (As- needed)
If required, services may include hydraulic studies, analysis, modeling, report writing and peer
review. These services shall consist of the following tasks:
1. Compile and Review Previous Models and Existing Model - Related Information.
2. For sewer system modeling, conduct a flow monitoring program.
3. Calibrate all Models.
4. Prepare Technical Memorandums,
5. Conduct Hydraulic Analyses.
6. Conduct Transient Analyses.
Category 6 — Geotechnical Engineering (As- needed)
If required, services may include, but are not limited to the following types of studies and
documents:
1. Retaining Walls
2. Trench backfill
3. Site inspections and monitoring
4. Subsurface investigations
5. Feasibility studies
6. Peer review
Category 7 — Electrical Engineering and Instrumentation & Controls (As- needed)
If required, services may include system design for electrical power, instrumentation, control
15
25C -24
ent
City of Santa Ana, PWA Agreem Exhibit A
RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
communications, fire alarm, SCADA and security systems. Services shall Include, but are not
limited to the following types of documents:
1. Electrical Site Plans
2. Power Plans and Conduit Schedules
3. RTU Input /Output Diagrams
4, RTU Layout and Wiring Diagrams
5. Process and Instrumentation Diagrams
If the City uses a separate system integration consultant for the control diagrams of Control
Panels, RTU Panels, etc., it is expected that the Consultant shall coordinate any required
electrical work with the system integrator.
16
25C -25
Agreement Exhibit A
City of Santa Ana, PWA
IM P— ON -CALL ENGINEERING pESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
SAMPLE PROJECT PEE
Consultant shall use this Sample Project Fee for the Cost and Price Analysis Comparison and
include it along with the comprehensive fee schedule in the sealed fee envelope. This
comparison is based upon design engineering services required for approximately one plan of
water main improvements and sewer main improvements, including specifications and cost
estimate for the following sample project:
3,200 L, F. of 8" PVC (AVVWA C -900) water main improvement project for the following limits-
0 Rene Drive — Hemlock Way to Segerstrom Avenue
• Rita Way — San Lorenzo to Segerstrom Avenue
Spruce — San Lorenzo to Segerstrom Avenue
• Pacific Ave — San Lorenzo to Segerstrom Avenue
• San Lorenzo — Rene Drive to Pacific Avenue
4,100 L.F. of 8" PVC (SDR -26) sewer main improvement project for the following limits:
o Myrtle Street — Bristol Street to Center Street
Provide a detailed scope of work for the tasks required to complete this sample project. City
Atlas sheets have been provided to assist with sample project area scope. Assume that a
gootechnical investigation is required due to a history of high groundwater in the proposed
areas. An environmental determination will also be necessary for this sample project.
This Sample Project will be used for FEE and man -hours comparison purposes only.
The sample plan to be submitted shall be assumed at 20 scale and shall be the Consultant's
closest representation for work related to the Sample Project. The submitted sample plan shall
be of a Consultant's previously submitted and approved work.
TASK N0.1 TYPICAL SCOPE OF WORK
1. Initial Meeting
a. Attend project kick -off meeting with City staff to review the project scope,
schedule, budget and work plan. Adjust task schedule and work plan as required.
b. Review design criteria and parameters.
2. Data Gathering
a. Obtain available survey records from the City.
b. Review existing street, water, sewer, storm drain and utility plans and maps in
the possession of the City. Consultant is responsible for the copying of any
documents.
c. Field review and take photographs that include any impacted adjacent
improvements.
3. Utility Research
A detailed utility search along the proposed alignment will be conducted. It will consist of
17
25C -26
ment Exhibit A
City of Santa Ana, PWA Agree
RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
the following:
a. Contact Underground Service Alert (USA) for a computer printout of all utilities
registered under the project limits.
b. Send /Deliver preliminary notice to each utility advising them of project and
requesting utility information.
c. Send second utility notice Including preliminary plans requesting that each utility
verify locations of its facilities and identify possible utility conflicts,
d. Send third utility notice including final plans to each utility for its information and
coordination during construction.
e. Maintain a complete record of all utility contacts and responses and copy all
responses to the City.
4. Potholing
a. Determine locations where potholes should be made to accurate locate the depth
of existing parallel crossing utilities, including service (sewer /water) laterals,
which may impact the alignment of proposed water or sewer main.
b. After approval from the City, have potholing performed by a licensed contractor
and prepare a record showing the actual locations and depths of the existing
utilities including service laterals.
5. Plans and Specifications
a. Consultant shall prepare construction Plans and Specifications for the project.
All Plans and Specifications shall be prepared in accordance with the applicable
provisions of:
- Standard Specifications for Public Works Construction (Green Book)
- American Water Works Association Standards (AWWA)
National Electric Code (NEC)
Uniform Building Code (UBC)
City of Santa Ana Standard Plans & Specifications
California Plumbing Code (CPC)
b. The City shall provide sample contract documents, "boilerplate" portion of the
Specifications and water /sewer standard specifications. Consultant shall
incorporate the specifications, revise as necessary for each specific job and
provide a list of BID ITEMS. Specifications shall be prepared in Microsoft Word
format. Final submittal to the City shall include a computer disc, as well as a
hard copy of the Specifications.
c. Plans shall be CADD generated using a format that will properly translate to
Microstation V8i Select Series 3. Final submittal to the City shall include a Myler
Title sheet and bond Plan sheets as well as electronic copies of the CADD files.
Electronic (pdf format) copies shall have the ability to be plotted to stele. Plans
shall be clear and legible with all components clearly identified. All plans shall be
drawn at a minimum scale of T' = 20' unless otherwise approved by the City.
6. Design Survey
a. Provide a field survey, as necessary, to establish horizontal and vertical control.
b. Provide topographic survey, as required, for water main design
c. "Dip" manholes, vaults, and valves.
d. Verify locations of all existing water valves, water meters, fire hydrants, and other
appurtenances.
e. Locate any survey monuments or ties that may be affected by construction.
0.
25C -27
Agreement Exhibit A
City of Santa Ana, PWA
RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
Prepare Base Maps
a. Base Maps shall be prepared at a scale of 1" =1' using data from Items 2 (Data
Gathering) and 6 (Design Survey).
b. Plot utilities on base maps. Location of utilities will be based on information
obtained form available records, as revised due to USA markings and utility
responses.
8. Geotechnical Investigation (Assume 3 borings)
a. Prepare a geotechnical investigation to determine bedding and backfill
requirements, assist with pipe material selections and determine the elevation of
the groundwater table.
b. Evaluate geologic and seismic conditions in accordance with applicable state
and local requirements.
c. Determine maximum stable side slopes to be used for trench excavations.
d. Collect geotechnical data as needed to recommend construction methods for
new pipeline installations.
9. Alignment Selection
a. Evaluate alignment alternatives considering cost of construction, utility locations,
citizen impacts, jurisdictional concerns and permit requirements. In addition,
consider access to adjacent properties and traffic control during construction.
b. Prepare sketches of proposed connections to existing facilities.
c. Discuss alignment alternative with the City and obtain input prior to the
completion of the 50% plan sheets.
d. The Consultant shall prepare a draft technical memorandum documenting (TM)
the basis for design of the sewer main replacement. The City's comments on the
draft TM will be incorporated into the final TM.
e. When required, the Consultant shall prepare a draft technical memorandum
documenting TM documenting the basis for design of the water main
replacement. The City's comments on the draft TM will be incorporated into the
final TM.
10. Prepare Preliminary Plans (50% completion Level)
a. Title sheet for each project.
b. Plan Sheets.
c. Draft of technical specifications,
d. All plans shall be prepared in a compatible Microstation V8i Select Series 3
format and shall be on 24" x 36" mylar sheets. Plan and profile sheets are
prepared in 1 " =20' horizontal scale and 1"= 2" vertical scale. Sketches may vary.
Plans shall conform to City of Santa Ana CADD Standards.
11. Preliminary Plan Submittal
a. Submit (4) sets of full -size prints of the preliminary plan and (4) drafts of
specifications for City review.
b. Perform job walk to identify conflicts and inconsistencies. Meet with City to
review plan check comments and obtain input.
c. Perform site visit /job walks of all proposed alignments to review corstruotability
issues.
19
25C -28
Agreement Exhibit A
City of Santa Ana, PWA
RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
12. Prepare CEQA Documentation (Assume a Negative Declaration)
a. Prepare necessary documentation as required by the applicable portions of
CEQA for environmental clearance.
b. Coordinate with City Staff Including the Planning and Building Agency to insure
accuracy of documentation.
c. Apply for and file all necessary documentation on the City's behalf to the
appropriate agencies.
TASK NO.2- FINALIZE DESIGN
1. The construction plan set will contain the following drawings;
• Title Sheet
• Plan Sheets
2. Prepare any necessary supplemental provisions to the City's standard specifications,
general provisions and bid documents for each project. Provide a digital copy of
standard drawings not issued by the City of Santa Ana or APWA for inclusion on the
specifications.
3. Prepare quantity and cost estimate for each design based on the final plans and
specifications, Consultant shall contact manufacturers and /or contractors to verify the
engineer's estimate prior to submitting to the City.
4. Submit 90% completion level plan and a 100% completion level plans and specifications
to the City for review. Each submittal will consist of three (3) sets of full -size prints, Meet
with City staff to review plan check and comments and obtain input.
5. Upon final acceptance of the plans and specifications, provide "Bid- Ready" construction
drawings on disk and full size mylar.
6. Conduct and attend meetings and review sessions as required during the design phase
to keep the City staff informed of the project status.
7. Prepare CADD As - Built drawings (submit in CADD & ESRI arcGIS format and on one (1)
set of bond) from field set of As -Built plans.
8. All original plan sheets, calculations, and reports shall be signed and stamped by the
Consultant's licensed professional engineer in responsible- charge of the project. These
signed originals will then become the property of the City.
TASK NO.3- BID PHASE SERVICES (AS NEEDED) (Assume 4 Requests for Information)
1. Respond to requests for clarification from prospective bidders during the bid period.
2. Issue addenda to the bid package as necessary.
TASK NOA- CONSTRUCTION MANAGEMENT SUPPORT (AS NEEDED) (Assume 20
Submittals for Review)
1. Attend the Pre & Post - Construction Meeting,
2. Respond to request for information from the Construction Engineer /Inspector, as
required.
3. Provide analysis of changed conditions, development of corrective action, review of shop
drawings and "peer review" of other submittals at the discretion of City Staff,
4. If required,
0i1
25C -29
March 13, 2014
CITY OF SANTA ANA
Santa Ana PUblh! Works Department TETRA'rECH fair Canter
Plena
Santa Ana, CA 92702
25C -30
Agreement Exhibit B
TETRA TECH
March l3, 2014
Mr. Rudolfo Roses, RE,
City of Santa Ana
Public Works Agency
4 °i Floor, Ross Annex
20 Civic Center Plaza
Santa Ana, CA 92702
Reference: Proposal to Provide On -Call Engineering Design Services for Water and Sewer
Main Improvements, RL'P No. 14 -009
Dear Mr. Rosas:
Thank you for the opportunity to submit our proposal to provide On-Call Design Services for Water and
Sewer Main Improvements. We value the relationship we have built with the City of Santa Ana (City)
through past and currently on -going projects, We desire once again to provide you the same consistent,
diligent and faithf it service. We are connnitted to providing the City with the same high quality service that
you expect and deserve. Our project team is the "rlght "team to provide these On -Call Engineering Design
Services for the following distinct reasots:
Extensive City Design Experience — Members of the Project Teams have designed . lard completed
munerous successful pipelines, pump stations, lift stations, flow control facilities, and reservoirs for the
City. Our Project Manager, Mr. Tom Epperson, has been worldog with the City since 1983. Our Project
Team knows the City's design requirements and standards, preferred materials, and operational
preferences which will allow us to deliver a complete design in the most cost - effective manner.
• .Extensive Design Experience — Members of our team bring a wide breadth of design knowledge. Within
the last 10 years members of our team have been involved in the design of over 100 ,,ties of pipeline, 10
• reservoirs, 20 ptunp stations, 12 flow control facilities, and 8 lift station projects.
Xn -house Process, Stractural, Electrical and Control Capabilities — We have our owl' in-house process,
structural, and electrical and control engineers.
• Ability to Yfeet Accelerated,5'chedrrles —Our large talent pool as well as extensive experience allows us to
meet accelerated schedules.
• Dedication to the City — We believe that our past 15 year relationship with the City shows our
commitment to providing the City will, high quality service. We have committed Mr. Tom Epperson,
P.E. to this contract. Tetra Tech understands tic privilege it is to be part of an on -call contract and will
submit thnely proposals on all requests received as part of this contract,
Tetra Tech, Inc. is it Delaware Corporation and this project will be managed and directed from our Irvine
Office location: 17885 Von Karman Avenue, Suite 500. The primary contact for this project will be
Mr. Tom Epperson, Project Manager; telephone 949 - 809 -5t56; fax 949.809 -5010;
e -mail: tomtepper'son @tetratech.canl.
We assure you all of the expertise, responsiveness, attention to detail, pond. commitment demonstrated on our
previous wale will be fully applied to this assignment. Thank you for the opportunity to submit our proposal.
Sincerely,
Tots Epperson, E',E.
Vice President, Engineering and Consulting Services
TLE"L, NLV blank, tinglP loposnls \WTRSTPY20141WT042_3, ntnAna- On -C'all
Attachment
Tetra Tech, Inc.
17985 Von Karman Avenue, Sinn See, irrna, CA 415146213
Tel 949.8019..500f) Fax 949.801.:i010 .,,ho, Cotrarerl': Cora
25C -31
FIRM
Tetra Tech, Inc. is a Delaware Corporation and will
provide single -entity responsibility for the work to
be performed under the anticipated consultant
services contract. Tetra Tech brings to this project
an outstanding track record of executing multi -task
water and wastewater projects. Staff to be dedicated
to this project have related experience with City of
Santa Ana (City) and were selected for their
technical backgrounds, experience, and track
records for meeting and exceeding expectations and
performance goals of our clients.
Company History
Founded in 1966, Tetra Tech Is a natlonally
recognized engineering and resource management
Firm of more than 14,000 engineers, scientists,
construction specialists, and technical support
personnel in 350 offices worldwide.
Tetra Tech con-
sistently ranks
among the top
engineering firms
annually according
to the Engineering
News - Record. In the
2013 April Issue of
the ENR, Tetra Tech Tetra Tech's reputation as a leader
ranked No. 1 in in consulting engineering is
Ihater jrnls oral the by by Top N ratings annually
tfi by Engineenng -Haws Record,
8 among the Top
S00 Design Firms nadonwide
This project will be managed and directed from our
Irvine office location:
Primary Office, of Work and Contact Person;
17885 Von Kirman Avenue, Suite 500
Irvine, CA 92614 -6213
Tom Epperson, P.E., Project Manager
Telephone(949)809 -5156
Fax (949) 809.5010
E -Mail: tom•epperson @,tetratech.com
Client +ocused Service
Ott), goal is to provide the necessary expertise and
resources to deliver projects an dime, within budget
and in compliance with the design and construction
standards set by the City and approval agencies.
Leveraging our national presence, multi -
disciplinary team, and client focused service, we
apply lessons learned from our vast experience to
each and every challenge. Clients benefit from this
approach; they receive consistently high quality
service, innovative designs, and fiuletional solutions
that are responsive to their needs and often exceed
their expectations. We understand that our success
is measured by our ability to listen to and
collaborate with our clients. A cornerstone of our
success is our cheat- focused service, staff
qualifications, fain comminuent, and desire to
successfidly complete each assignment to the
sntisfiction of all clients. It is our goal to exceed
our clients' expectations through hard work and
attention to detail to achieve professional
excellence.
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Z'E7t3,@ i'ECpi
25C -32
Relevant Experience
We believe that our best relevant experience is the
more than 20 projects that we have completed for
the City of Santa Ana (City) since 1999. We are
confident that these past projects with the City will
attest to our technical excellence, responsive staff
and our complete understanding of the City's water,
and sewer Facilities. We are committed to providing
the City with the high quality service that we
provided on our previous projects. Our previous
work for the City included a wide range of
engineering services including: pipelines, pump
stations, lift stations, flow control facilities, upgrade
of facilities, studies, and structural support services.
As part of these projects with the City, we have also
developed relationships with several regulatory
agencies including the Department of Public
Health, Orange County Flood Control and
Metropolitan Water District, In addition, we have
developed in excellent working relationship with
the City's Public Works' staff, Parks and Building
Departments and Construction Management.
Because of Tetra Tech's large pool of talented
engineers and scientists we will be able to submit
proposals on all request for proposals received as
part of this On -Call Contract. We believe that the
City of Santa Ana is our best reference for our
performance and execution on our previous
contracts. Srunmarized below are the projects that
we have performed for the City since 1999. Please
see our proposal cover sheet identifying the
locations of these projects.
Water Main Projects
• Bristol Street Widening Writer Main Rcplacewent,
Phase 7
• Centennial Pcv* PVater Main Replacement
Mid Cq+Neighbor•hood Water Mains
• Prco- Lowell Mater Main Improvements
• Central 0 .1yWatortblalnReplacement
Sewer Main Projects
• Westminster Averute Server Main Gnpravernenls
• lvf eFadderzAveii tteServer•Replcrcnment
Pump Station /Well Projects
• South Station Boaster Pump blodifrcations
• Well No. 34 Modiflcalions
• Well No, 39
Lift Station Projects
• San Lorenzo Lift Station
• Maxine Lit Station EmergencyBypass•
Reservoir Projects
• John Gnrthe Reservoh• Lrgn^ovemenls Phase 2
•
Elevated TctnkSofe[yLnproverrrents• and painting
Flow Conh•ol /PRS Facilities
• S11-3 Flow Control Facility
• Sfl -4 Flow Control Facility
• SW- MovvContr•olFacillty
Recycled Water Projects
• Recycled Water Conversiorn Projects
Miscellaneous Building /Facilities Upgrades
• Concord.S'treer Retaining Wall flt Cambridge
Reservoir Site
Studies/Reports /Miscellaneous Support
• Well No, 32 Nitrate Migration Study
• OCSD Sewer Transfer Consulting Services
• Microstailar Support
• ParlonSewer NotimofExempliar
• Feasibility 8h dy jor ElLnination of Marine Lill
Station
• Sewer Master Plan Update Support
• Water Svstem Canputer Modeling Scrppori
Santa Ana Elevated Tank
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25C -33
PROJECT TEAM
Key members of die Project Team have ongoing
experience with die City of Santa Ana (City). Our
Project Manager, Mr. Tom Epperson, has been
working with tine City since 1983. Our team is
founded on a long term working relationship with
tine City and our goal is to strengthen this
relationship through a "teamworking and
partnering" approach. Iu addition, most of our
Project Team has been working on out current
projects with the City, as well.
Tetra Tech has assembled a Project Team that
possesses the knowledge, experience and
enthusiasm necessary to successfiilly complete die
project. The Project Team is devoted to completing
your project within schedule and under budget, and
not only meet, but exceed your expectations. The
following paragraphs summarize the qualifications
of our key staff,
Project Manager; Leading our Project Team Is
Mr. Torn Epperson, RE. Mr. Epperson will
provide the overall project direction and
coordination, technical oversight, quality
management and provide all day -to -day contact
with the City staff. Mr. Epperson has been involved
in the majority of the projects that Tetra Tech has
completed since 1999 for die City.
in addition, Tom ties been involved in the design
and /or construction engineering for tine following
clients who have continually chosen Tetra Tech for
repeat business dining the last 10 years. The
following is a list of these clients and the quantity
of individual projects that we have done during the
last ten years for the client:
Moulton Niguel Water District — since 2000
(over 60 projects)
West Basin MWD —As-Needed Professional
Engineering Services, for 2006 and 2010 (over
30 pr °ojecis)
Upper San Gabriel Valley tb16VD — Recycled
Water, Pipeline and Retrofit Projects (4projects)
Irvine Ranch Water District (over 20 projects)
Orange County YYaier Dtslrict (6 projects)
City ofParamonnt (8 projects)
City ofAnahehn (5 projects)
Deputy Project Manager; Mr. Alark Bush, P.E„
will be the Deputy Project Manager and will share
project management responsibilities with Tom;
similar to how the past As-Needed contracts have
been managed. Mr. Bush has been the Project
Manager/Project Engineer for the following
projects;
City of Santa Ana — As- Needed S'emices since
2006 (over 20 projects)
00 ofS'antaAna — JohnGartheReservoir
Improvemcnls Phase 11
• West BasinMWO —As- Needed Professional
Engineering S'en4ccs,for 2006 and 2010 (over
30 projects)
Several Pump Stations for this City of Orange
and Santa Margarita Water District
Reservoirs for Santa Margarita Water District
and the City of Tustin
Mn Steve Tedesco, P.E., wilt be responsible for die
quality control of the overall project. His
participation will help ensure a cost - effective
design which minimizes construction conflicts and
contractor claims. In addition, Mr. Epperson will
draw from Steve's experience st any time to help
address any complex challenges that arise during
the implementation of the project.
Ter.hnical Support
Mr. Laurence Esguerra, P.E, will be tie Task
Engineer for the potable water main projects. Mr.
Esguen•a has been involved on several pipeline
Projects with the City, including die Bristol Street
Widening, Centennial Park, Mid City
Neighborhood, Pico -Lowell and Central City Water
Main Replacement projects. He also recently
designed approximately 20 miles of recycled water
pipeline for El Toro Water District. Over his career,
Mr. Esguerra has designed over 70 miles of water
and recycled water pipelines.
Mr. Les Wong, P.E, will be the Task Engineer for
die sewer main projects. Mr. Wong was recently the
Task Engineer for the SARI Interceptor
Replacement project for Orange County Sanitation
District and Orange County Flood Control District
which consisted of over 29,000 feet of replacement
sewers, including two separate siphons using
microtunneling construction.
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- 3'E"rt8d1 Y” M
25C -34
Mr. Mitre Tsai, P.E. will be the Task Engineer for
the Pump Station and Lift Station Facilities. Mr.
Tsoi has been the Project Engineer for several
pump stations and well facilities for Irvine Ranch
Water District, the City of Lakewood and the City
of Orange. Over his career, Mr. Tsoi has designed
over 20 pump station, lift station and well facilities.
Als. Crisna Estrada, RE, will be the Task
Engineer for the permitting of the various projects.
Ms. Estrada's previous work on the Foothill Toll
Road South Utility Relocations will be invaluable
as she was able to coordinate the obtaining of all
the necessary permits with tnutti- permitting
agencies even though the project and relocation
work had very sensitive permitting issues.
Mr. Ken Berard, P.E. will be the Task Manager for
the Hydraulic Analysis, Mr. Berard has been the
Project Manager for over 15 Muster Plans. He has
performed numerous studies ranging from complete
water /recycled water /sewer master plans to
efficiency studies for various Southern California
water agencies.
M. Victor Ramirez, P.E., S..E, will be the Task
Manager supporting die structural design needs for
this contract. Mr. Ramirez has provided structural
support services for the majority of the past City
projects including John Garthe Reservoir
Improvements Phase 2. His structural engineering
design experience includes the design of water
storage and water conveyance related structures as
well as seismic rehabilitation of these facilities.
Mr. Nfazen Kassm•, P.E. will be the Task Manager
for electrical and controls. Mr. Kassar has
supported all projects involving electrical and
controls designed by our water /wastewater group in
Irvine for the last several years.
Within die Project Team Chart, we have included
the depth of our Irvine Office's Water and
Wastewater group. We have a large group of design
engineers tliat will be able to support the Technical
Leads. This large talent pool to draw, lion, will
allow Tetra Tech to rapidly deploy and meet
aggressive project schedules.
We have included a chart summarizing our Project
Team's education acrd years of experience. In
addition, we have included an exhibit showing how
the project team has worked together ea the
majority of the relevant projects.
We have included detailed resumes for all of these
personnel in the Appendix.
Subconsultants
In order to provide all of the services we feel will
be needed for this project. Tetra Tech has adder[ the
following subconsultants to mu project team;
Design Survey, Mapping and Legal Description
Preparation:
Coast Surveying, Inc.
Geoiechnical Services:
Leighton Consulting, Inc.
Painting and Coating /Re- Coating:
Harper & Associates Engineering, Inc.
Potholing:
C -Below or Kantex Industries or Saf -t• -Dig
Traffic Control.-
PMTS Associates
Teter Tech has provided several consultants for the
potholing services h7 order to be sure that one of
them will be able to meet the City's aggressive
schedule,ifnecessary,
Tetra Tech has worked with all of the above
consultants on various other projects for several
years and as a team we have been a part of the
successftrl completion of these projects,
Interview
The following team members are available for the
interview: Tom Epperson, Mark Bush, Laurence
Esguerra, and Mazen Kassar.
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25C -35
P R 0/ Is C 7 T E A M C H A R T
PRO)F:1 MANAGER
Tom Epperson, PE
a,,Nr rr ,r104 0onlutnle
Hzrper & Associates Englnaering.1m. C -Beinw or KaneaK Indonries o - Saf.r.D%
YL` dFavkewlp!Pruposnly: \VCRS4YZON1 \VCA12 5d- dnCUIILUer¢ _ j_
25C -36
TETRA TVO+I
t1A;OC
-
Steye Tedesco, PE
nEPUr, Ptio)EU MANAGER
- -
Murk Bush, PE
Potable
Sewer Mains pump /Lift
HydraLdic
Water Mains
,Station /Wells
Analysis
JAS. DinIN110
N13%[N4011EP fA'+A rsilelEFR
IA>k M-OiAUf!
Laurence Esguerra, PE
Les Wang, PE Mike Tsui, PE
Ken Berard, PE
01$11ia FIP:i1NG!i li5
nAtiitl EPfi:NAE:15 pBL(RI FPIliiOlP.EpS
rgiF LN6JN:. -9
Molly Jewett, PE
Kyle P,ohn, PE Cory Fess, PE
Simon Lee. PE
Erin Cabanero
- Erica Jenkins Cory Heggtvek
structural
Gnvironmental Stady Electrical &
Pormuting
Engiacaring
And D"ument Preparation Controls
TASK fNV`iNFP9
IMU MANV'ER
iAlK h14NAO *a - CAiK NIANAC,ER
Crisfia Estrada, PE
VIC Ralrlirez, PC, SE
Emilie Johnson, AICP. REA Mazen Kassar, PE
1A;. jNOW'sd
DEaWN'N1i,NEER
David Ambal Uurnyao. PE,SE
Aaron Czerltialk, PE
DESIGN fNC1lNU;'
Eric Yuen, PE
r3Ane'
Oril";Ulllay MA ING;WiAL r.", RlPraN:,
:]1'11F[Nrii It INVESTI!A110)1
PMK Assodares
Coast Survey'atg. Inc.
Leighcon Consulting, Inc.
a,,Nr rr ,r104 0onlutnle
Hzrper & Associates Englnaering.1m. C -Beinw or KaneaK Indonries o - Saf.r.D%
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25C -36
TETRA TVO+I
Summary of Experience
Tom Epperson
Sr. Project Mgr.
Irvine Office
B.S, Environmental
Engineering
33
RCE 836399
AWWA, OCWA,
Protect
WateReuse, CWEA
Manager
Mark Bush
Sr.. Project Mgr.
Irvine Office
B.S, Civil Engineering
BS Env.:Engineering
78
RCE 0 6D477
ASCE, AWWA, OCWA
Deputy J
Project
Senior Vice
- -- " -
-
WateReuse
- -..
Manager
Steve Tedesco
President
B.S Civil Engineering
34
RCE 039261
ASCE, AWWA,
OA/QC
Irvine Office
OCWA, WateReuse
Laurence
Project Engineer
Esguerra
Irvine Office
B.S, Civil Engineering
10
RCE 073803
- ASCE
Task
_
Engineer i
Molly Jewett
Design Engineer
Irvine Office
B.S. Civil Engineering -
B.S. Env, Engineering -
g
RCE
ASCE
Design
Engineer
Erin Caballero
Design Engineer
Irvine Office
; B.S. CNII Engineering
4
EIT0131891
--
Design 1
..
.. .... ..
..
Engineer
Les Wong
Project Engineer
Irvine Office
B,S. Civil Engineering
20
-
RCE 058314
-
ASCE, AWWA
Task
:.
...i..
Engineer
Kyle Bohn
Design Engineer
IrVIneOTfice
B'S. Civil En lneenn
B. g.
7
RCE077984.
-
g
Desl n
Engineer ;
Erica Jenkins
Design Engineer
Irvine Office
B.S. Civil Engineering
20
EITO
Design
_
EX102020
-_
Engineer
Mike TSOI
Project Engineer
Irvine Office
B.S, Civil Engineering
g
-27.
RCE H 53715
A5CE
Task
_
Leader
Corey Hess
Design Engineer
Irvine Office
Engineering B.S. Civil En ineerin
11
RCE4 68499
ASCE
Design
Engineer
Cory Hegg[veit
Design Engineer
Irvine Office
B,S, Civil Engineering
12
CIT O- .121854
_.
Design
..
Engineer.
[rlsna Estrada
Project Engineer
Irvine Office
B.S. Civil Engineering -
R 8
15
RCE 069403
--
Oesign -
_ _
Engineer
Ken Berard
OnProoeOfMen.
B.S. Civil Engineering
17
RCE 045499
AWWA, ICWA
Task
. . . ..
Manager
Simon Lee
Project Engineer
San Dimas Office
O,S Civil Engineering
g g
9
-
RCE 0 73040
ASME
Task
Engineer -
Victor Ramirez
Project Engineer
San Dimas Office
B,S. Civil Engineering
21
RCE 058863
AEC, SEA
Task
. ..
RSE 04720
Manager
David
Ambartsumyan
Design Engineer
San Dimas Office
B.S. Civil Englneei9ng
7
RCE 073918
RSE 4 591U
AISC, SEA
Task
Engineer
Eric Yen
Design Engineer
San Dimas
G'S. Civil Engineering
B B
S
RCE it 75983
ANC
Oesi n
8
Engineer
Mazen Kassar
Project Manager
Irvine Office
BS, Electrical
Engineering
22
RCE 015809
IEEE
Task
Manager
Aaron Czerniak
Design Engineer
Irvine Office
B,S. Electrical
Engineering
6
RCE020231
IEEE
Design
Engineer
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25C -37
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25C -38
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PROJECT EXPERIENCE &
QUALIFICATIONS
Tetra Tech is a nationally recognized engineering and
resource management firm of more than 14,000
engineers, scientists, construction specialists, and
technical support personnel in 350 offices worldwide.
Tetra Tech consistently ranks among the top
engineering Finns annually according to the
Engineering News- Record, In 2013, Tetra Tech was
ranker! No. 1 in the "Water" eategary anti gh
among the "Top 500 consulting forms nationivide.
Thus, we can provide the necessary resources to
rapidly deploy and meet aggressive project schedules.
Pipeline Projects
During the last 10 years, members of our project team
have been involved in the design and /or construction
support services of more than 100 miles of water,
recycled water, and sewer mains within fully
developed areas having extensive traffic control and
utility conflicts. Tetra Tech considers these types of
projects to be exactly the type and complexity that we
excel at executing efficiently and successfully.
Sewer Main and Rehabilitation Projects
During the last 10 years, members of our project team
have been involved in fine design and /or construction
support services of more bran '100,000 feet of relining
or rehabilitation of existing sewer mains. Tetra Tech
has extensive understanding of the temporary
handling of the sewage flow during the work as well
as the importance of detailing the bypass facilities
within the construction plans and specifications.
Pump Station Projects
During the last 10 years, members of our project
team have been involved in the design and/or
construction support services of more than 20
water /recycled water purnp stations and 15 water
wells. We are atuong a select few who can make that
claim. As pat of [lie design efforts, preliminary
design reports were prepared for each of the
facilities.
Lift Station Projects
During the last 10 years, members of our project
team have been involved in the design and /or
construction support services of more than S lift
stations. As pat of the design efforts, prelinurlary
design reports were prepared for each of the
facilities.
M:`hfn &eIWg�Pro0oenle \WfASPPEO1t Wr04w JA NOR Uwg -a.
Flow Control Facility Projects
During the last 10 years, members of our project team
have been involved in the design and /or construction
support services of more than 1.2 flow control
facilities. As part of the design efforts, preliminary
design memorandums and /or reports were prepared
for each of the facilities.
Reservoir Projects
During the last 10 years, members of our project team
have been involved in the design and/or construction
support services of more than 10 water /recycled
water reservoirs (steel and concrete).
Structural Seismic Retrofits
Out in-house structural group has been responsible
for the structural analysis and design of too percent
of our water projects completed, This work has also
included numerous seismic retnfits throughout
Southern California, Seismic analysis includes a
three- dimensional finite element analysis, member
stress analysis, and fomndation stability assessment.
Electrical and Controls
Our in -house electrical group has extensive
experience in utility, industrial, residential,
commercial, governmental and rn htary experience.
Our electrical expertise covers the areas of:
transmission, distribution, programmable logic
controller, PID control, SCADA and
telecommunications.
Planning /Engineering Studies
During the last 10 years, members of our Prgject
Team have completed over 15 master plans and/or
hydraulic modeling, engineering studies within
Southern California.
25C -39
John Garthe Regerroir•b'ine
TETRA TE:.cm
Pipeline Projects by Project Team
Potable and Recycled Water (over100 miles in ii)
KSD Joint Venture
Carlsbad Conveyance
54"
2014 i
El Toro WD
Recycled Water Expansion r
105,600 i
4"-24"
2013
Irvine Ranch WD
Sand Canyon Relocations
7,500
8'-24"
2010
Irvine Ranch WD
IDP Conveyance Pipelines 1
—'
'12
—
47,000
2�4;;
2005
Moulton Niguel WD
La Paz Road RW Extension
4,000
12"
2010
Moulton Niguel WD
;Relocation of 30" ETM
600 I
30"
2009
Moulton Niguel WD
24" Extension to Big Bertha I
2,100
24"
-2001
West Basin MWD
Marlposa RW Lateral
1;600 I
6"
20()9
1 West Basin MWD
Campus RW Lateral
2,400
2009
West Basin MWD
American Honda RW Lateral
-
5'100 i
61,
2007
West Basin MWD
Imperial RW Lateral
4,400
6"
2007
City of Anaheim
36" TM Relocation
2,000 i
861,
2013
.......
City of Anaheim
. ...... ..
. . ...
Santa Ana Canyon TM
4,500
30"
2009
City of Anaheim
Anaheim HIIIs1' M
3,500
30"
2008
Orange County WD
Miller and Kraemer Pipe RepL
300
42'
2012
Orange County WD
I Replacementol'Seawater Pipe i
1,400
30"
2006
Orange County WD
GWR Unit III
23,000
60"-66,
2006
Orange County WD
Barrier Pipelines
12,000
12"-42"
2002
Yorba Linda WD
Ohio &Odente Replacement
4,000
161,
2010
Sewer Main and Rehabilitation
Moulton Niguel WD
33" Joint Regional WWTP outraii
300
i
33"
2011
Moulton Niguel WD
. .... ... .......
Crown Valley Trunk Sewer Relocation 1
600
Ir
2001
I OCSD .
-----
SARI and Y o rha Linda Spur
------
25,500
15" &54.
2013
OCSD
Gisler-Redhill
3,600
21"-33"
2013
OCSD
Warner Avenue Relief
9,000
21",3611
2005
Long Beach WD
Orange /Der AMO/151h Street
S,2()O
80-151,
2 - 013
Long Beach WD
Broadway Phase 3 Refining
3,000
1.4" & 18"
2009
Irvine Ranch WD
Culver and Harvard Rehab
10,000
12" & 18"
2007
-9- *rr=THA TEClH
25C-40
Pump Station /Lift Stational Facilities by Project Team
Pump Stations (over 20 in the Iasi 10 years)
Irvine Ranch W D
South County Zone 1.3 BPS
2008
Irvine Ranch WD
Shady Canyon Zone B BPS
2Q04
Irvine Ranch WD
Coastal BPS Modifications
2004
Irvine Ranch WD
Tustin Zones BPS
2002
Irvine Ranch WD
Shady Canyon BPS
2002
Moulton Niguel WD
El Dorado PS Modifications
2011
Moulton Nlguel,WD
Sheep Mills PS Upgrades
2008
Moulton Niguel WD
Oso PS Pump /Motor Replacement
2006
Moulton Niguel WD
PID No. 2 and 3 PS PUMP /Motor Replacement
2005
West Basin MWD
Dominguez BPS.
2011
City of Orange
New Santiago BPS
2010
City of Orange
Reservoir No.4 BPS
2006
Orange County WD
Burris Pump Station
2014
Lift Stations (8 in the last 10 years)
Moulton Niguel WD
Lower Salado LS Upgrade
2008
Moulton Niguel WD
Upper Salado LS Upgrade
2007
Moulton Niguel WD
Del Avian LS Pump /Motor Replacement
2006
Moulton Niguel WD
Regional LS Pump /Motor Replacement
2004
South Coast WD
Sewer Lift Station Evaluation
2007
Irvine Ranch WD
Coastal Ridge Lift Station
2002
Long Beach WD
5 -25 Lift Station Modifications
2004
Flow Control Facilities (12 in the last 10 years)
KSD Joint Venture
Carlsbad Conveyance FCF
2014
Irvine Ranch WD
Relocation of Zone 1 FCF
2012
Orange County WD
Kraemer Basin Valve Vault
2012
Moulton Niguel WD
2011 PRS Relocation
2014
Moulton Niguel WD
Interne Vault to ETWD
2011
Moulton Niguel WD
PRV at Also Creek FCF
2006
City of Anaheim
Sand Canyon PRS
- 2009
City of Torrance -
Large Meter and Vault Replacement
2003
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- IO-
TETRA TECH
25C -41
Well Projects by Project Team
Water Qua] itylDisinfection Projects by Project Team
Water Quality /Disinfection
Irvine Ranch WD
Irvine Ranch WD
City of Paramount
City of Paramount
City of Anahelm
City of Santa; Ana _ ^
West Basin MWD
Santa Margarita WD
City of Lakewood
City of Lakewood -
Membrane Treatment
Well 21 and 22 Desalter
PDF Ammonia and Chlorine Mods
Pump Stations (over 20Ia the last 10 years)
Irvine Lake Disinfection facility
- ..
Irvine Ranch WD
Well 115 and 107 Replacement
2013
Irvine Ranch WD
Well 78 Replacement
2012
Irvine Ranch WD
;IDP Potable Wells (6)
2005
Irvine Ranch WO
:IDP Non - Potable Wells (3)
2005',
City of Orange
Well 27
- 2014
City of Paramount
Well 15
2011'
Water Qua] itylDisinfection Projects by Project Team
Water Quality /Disinfection
Irvine Ranch WD
Irvine Ranch WD
City of Paramount
City of Paramount
City of Anahelm
City of Santa; Ana _ ^
West Basin MWD
Santa Margarita WD
City of Lakewood
City of Lakewood -
Membrane Treatment
Irvine Ranch WD
Well 21 and 22 Desalter
PDF Ammonia and Chlorine Mods
I 2013
Irvine Lake Disinfection facility
2002
Well 15 Treatment Plant
2010
Chlorine Replacement at Well 13 & 14
2012
Nohl Tank Disinfection Modifications
i 2011
Well No. 39 Disinfection. Facilltles
.,. .�__.___ _. .._,.....,..
2002
.......
Dominguez BPS Chlorination
2011
Talega and Ladera Res Disinfection
2003 -
Well 22 Treatment Facility
! 2013
Well 27 Treatment facility
2107 I
Irvine Ranch WD
Well 21 and 22 Desalter
2013
Irvine Ranch WD
Concentrate Treatment System
2006
Irvine Ranch WD
'. _._.. ........
Irvine Desalter Project
.... _..
2005
Irvine Ranch WID
I.
Deep Aquifer Treatment Plant
2001
South Coast WD
Groundwater Recovery Desalination
2008
nr•, c, �F; �ri�s` e�np,:, a., swrxs�Fnow�w- roa�_sA- ouc�lls��2re -ll, TETRA TECH
25C -42
Seismic Retrofit/Rehabilitation
City of Santa Ara
Irvine Ranch WD
CRY of Pomona
City of Beverly Hills
City of La Habra
City of Riverside
Seismic Retrofits by Project Team
Reservoir Seismic Evaluations
11 MG Seismic Strengthening
Elevated Tank Seismic Repair
Prel.Selsmic Evaluation of Tanks 2,4,8
Reservoir Safety and Seismic Upgrades
Pre], Seismic Evaluatlon of Steel Tanks
Seismic Retrofit of Puente Hills Res.
Evans Reservoir Seismic Analysis
........ ......... ........ —'- ---
Technical StudiestRaports/Master Plans by Project Team
Irvine Ranch WD
Moulton Niguel WD
Santlago Hills 11 Zone 5-6 BPS
FM Replacement Study
------- ------
2003
2014
Moulton Niguel WD
T
: Easement Rehabilitation Program
J
2012
City of Paramount
Initial Distribution Evaluation Monitoring
2006
City of Paramount
-------- -------
Water Standard Plans Update
- -
2008
City of Orange
-4 .... ... ... ... .. . .....
I Water Standard
Plans and Specs Update i
2007
Mesa WD
Standard Specifications and Plans
2013
South Coast WD
1 Evaluation of Sewage J.S & Force Mains
2004
City of Oceanside
Seawater Desatmation Feasibility Study
2010
City of Oceanside
I CMOM/Sewer Management Plan
2006
Master Plans
City of Paramount
Water Master Plan
2007
City of Hawthorne
Sewer Master Plan Update
2013
Moulton Niguel WD
1 2010 RW Hydraulic Analysis
2012
City of Torrance
Hydraulic Model Update & Analyses
2007
City of Huntington Beach
Water System Hydraulic Modeling
2004
-12- TETRA TECH
25C-43
PROJECT APPROACH
Our basic approach to the design services will be to
provide the City with an experienced,
knowledgeable and enthusiastic staff dedicated to
providing the level of service the City desires. Tetra
Tech is committing our top senior manager and
staff to this assignment in order to ensure that this is
accomplished. Our Project Management Team will
be able to recognize and anticipate problems and be
able to come to the City with options and solutions
in a thusly manner.
Tetra Tech's experience in design and engineering
services covers all facilities in the water, recycled
water, and sewer systems including:
• Pipelines anel force mains
• Sewer Relining or Rehabilitation
• Reservoirs
• Pump, Lift and Flow Control Stations
• YVater Quality and Disinfection Facilities
• Recycled Water Retrofits
• Building Renovations
• Structural Seismic Retrofits
• Planning /Engirseerirrg ,Siitdies
Our recent project experience in these areas is
described in a previous section.
To keep the City aware of the status or the project,
we will schedule and administrate design meetings
and prepare monthly progress reports as appropriate
for the assignment.
The following are typical Ivey issues which we
believe must be addressed to successfully complete
design services:
• Aleetingschedule
• Coordination with the City and reviewing and
pervnitting agencies
• Utility coordination and cori/liel resolution
• Potholing of conflicting 1161ides
• Accounting far iraffic control during alignment
selection
• Anabzing alignment alternatives
• Providing constructionphasingifnecessary
• Identtfying options for pipeline rehahililation
• Hydraulic calcUdcnions
• Temporary bypass piping#bedi lies
• Facility layout
• Operator safety and maintenance friendly
• Slrucluee aesthetics match surrounding
neighborhood
The following summarizes the services we
envision that will be required to be performed
during the execution of the sample project. In
preparation for this project, we have reviewed. the
"Typical Scope of Work" (Exhibit A) contained
in your Request for Proposal. We have found the
scope of work presented it, the RFP to be
comprehensive and due to the proposal space
limitations, we have included herein only items
of the scope with which we have comments on,
additions to and /or want to expand. The project
consists of designing approximately 3,200 linear
feet of 8 -inch diatneter PVC (C -900) water main
and 4,100 linear feet of 8 -inch diameter PVC
(SDR -26) sewer main improvements
SCOPE OF WORK
TashNo. I Preliminary Design
1. General Administration and Meetings
Tetra Tech and the City of Santa. Ana will meet
four (4) times alter the kickoff moethig (Basis
of Design Memo, 50 %, 90% and 100 %) during
the design phase of the project.
4, Potholing
A. Verify location of utilities baser) on USA
information obtained andjob walk,
B. Review USA markings completed by
geotechnical investigation and potholing.
C. Identify critical utilities which are
recommended to be potholed.
D, Tetra Tech will prepare a memorandum
summarizing the pothole recommendations
for the City review and approval.
E, Provide potholing in the field of up to five
(5) utilities for the sewer main, similar to
what was done for the Westminster
Avenue Sewer .Improvements. Please note
that during the Westtntinstev Avenue
project, the potholes were ultimately
performed by City forces. We do not
recommend potholing for this size water
main and typically recouunend potholing
when constructing large pre - fabricated
nemra�taimn�c�ove•ommtvrnswvsoia� wrai2.as,o„cnnss�e -
13- TETRA TECH
25C -44
pipe. All permits will be procured to
perform the potholing. All potholes will
backfriled using native soil and capped
with permanent cold patch. If duct banks
are potholed, the top and bottom of the
duet batik will be field verified
6. Survey and Right -of -Way
A, Provide survey control using County GpS
points,
C, Leighton will complete laboratory testing
and perform geoteclmical analysis of the
collected data.
D. Leighton will prepare a geoteclmical report
presenting the findings and
recommendations, hicludiug groundwater
conditions, ease of excavation, temporary
shoring design, and pipe bedding
recommendations.
B. Provide field survey profile over dee
9. Alignment Selection
proposed sewer pipeline at 100 -foot
intervals. This is a similar approach to
A. Tetra Tech will prepare preliminary
what we used for tlee Westminster Avenue
drawings (30% milestone) as required to
establish agreement on scope, alignment,
Sewer Improvement Project.
parameters, maintenance concerns,
C. Field locate and dip existing sewer
constructability, traffic Impacts, and
manholes, connection points and storm
general disruption to the area. We will
drain crossings along the proposed
submit the preliminary design to the City
alignment for all pipelines.
of Santa Ana staff for review and approval.
D. Tetra Tech will prepare dre base reaps
The basis of design technical memorandum
will address the following subjects:
using the above survey information, street
improvement plans (tire latest, most recent
1) Evaluation of replacement in same
improvement plans), and supplemented
alignment verses parallel alignment
with Google aerial map. Tetra Tech will
2) Water and sewer main alignment,
plot utilities on the base maps based on
including evaluation of the impact to
information obtained from the utility
adjacent businesses, residences and
information as well as from USA markings
traffic
In the field, Tetra Tech will perform all
2) Manhole locations and connection to
necessary research to obtain the necessary
existing manholes
right -of-way information,
3) Maintaining existing service
8. Geoteclneical Investigation
connections
4) Hydraulics based on slopes
A. Leighton Consulting, .Inc. will perform tine
5) Method of construction, especially at
geotechnical investigation, The
the major street crossings
gootechnical exploration will provide the
6) Traffic control concepts
design team and Contractor with tine
7) Construction schedule and pleasing
expected subsurface and groundwater
and construction cost estimate
conditions at the project site that will assist
8) Conflicts with other utilities
in design and construction of the proposed
9) Potholing recommendations
improvements,
10) Abandonment of existing water and
B. Leighton will perform subsurface
sewers (if select parallel alignment)
11) Areas where construction is
exploration consisting of drilling, logging
wodc
limited or controlled
and sampling of three (3) hollow -stcm
12) Permit requirements
auger borings to a depth of 15 feet below
the existing grade. The borings will be
12, CEQA Dacumentatioti
spaced along the length of the project. The
borings will be backfilled with soil cuttings
A. Tetra Tech will prepare documentation
and patched with cold -mix asphalt. Traffic
required to fidfill the California
Environmental Quality Act (CEQA)
control will be provided, as necessary.
requirements. We have assumed a
Negative Declaration will be required for
hL ",4L d; cline \Ihnno,rnloRVTRS PY204F W1hJ _SA Oi,Callcnpvu [4-
TETRA TEE"
25C -45
the project as stated in the RFP. On similar
Past projects we have found drat a Notice
of Exception is the only requirement as the
project is replacing an existing facility with
no appreciable upsize in capacity, The
following services will be performed:
1) Initial Study and Mitigated Negative —
Prepare an Initial Study (IS) that will
include completion of an IS checklist
to identify impacts and possible
mitigation measures.
a. Prepare and submit a draft
Negative Declination (ND) based
on the results of the IS to the City
for review. Incorporate City
comments in to the ND.
b. Submit the final draft ND for
distribution and commencement of
public review.
c. Respond to commments received
from public review and submit
final ND.
d. Prepare a Notice of Determination
consistent with CDQA Guidelines
15075 and transmit to the City for
Tiling.
e. Tetra Tech will submit four (4)
copies of the draft ND to the City
for review, 25 copies of final draft.
ND for public review, including
15 copies for submittal to the State
Clearinghouse, PDF of draft
public review response to
comments and 15 copies of the
Final ND,
Trash No. 2 Final Design
1, Construction Plans
A. Tetra Tech will prepare one bid package of
detailed drawings and specifications for
competitive biddings for the proposed
construction work. We will prepare
documents, which will include, but not be
limited to the following drawings:
1) Title Sheet (including general notes and
construction notes, location and vlclllity
maps, symbols and abbreviations,
construction legend, basis of bearing
and bench nnark)
2) Water Main Plan Sheets (at 20 scale) (2
sheets)
3) Sewer Main Plan and Profile Sheets (at
20 scale) including Hydraulic Data (8
sheets)
4) Sewer Abandonment Plan, Sequencing
Plan and Typical Lateral Connection
Details (1 sheet)
5) Water Detail Sheet Including
Trench/Pavement Replacement Detall,
Typical Cotmectiou Detail and Valve
Anchor (1 sheet)
6) Sewer Detail Sheet including
TronclOavemcat Replacement Detail,,
Typical Trench Section and Sewer Later
Encasement, and Misc. Details (1 sheet)
The project schedule for the sample project is
shown on tine following page, The schedule
assumes 10 day review cycles by the City,
Saa Lorenzo Lifi Slation. Rendering
�LlMnrk¢dnglPmVOmIx1W11151Py1p Wr WTO.11 5.4 -0n @IIEng¢ _ t�
25C -46
TETRA TECH
25C -47
PROJECT MANAGEMENT
Tetra Tech Team's strength lies in the qualifications
of our management team and our steadfast
comtnidnent to following our propriety written
Project Management Policies and Procedures, in
order to proactively manage tine project's schedule,
resources, budget and deliverables to ensure project
metrics are maintained or exceeded, thus ensuring
the overall success of the project,
Planning the Project
Every project, regardless of size and complexity,
trust undergo the same planning process. Of course,
each step is scalable based on the various
components of the project. Planning starts with a
thorough understanding of the goals and objectives
of the project, items to be provided by others, and
all project stakeholders. With this basic
information, the project is further developed
through the creation of a detailed scope of work,
including the deliverables. Next the WBS, or Work
Brealcdown Structure, which mirrots the scope of
work is developed to assign resources, budget and
schedule required to complete each scope of work
item. All elements together yield the basis for the
Project Work Plan (PWP).
This planning performs multiple functions. The
obvious function is that it will allow us to identify
critical path tasks and staffing needs. We can make
sure that certain resources are made available when
needed to complete the task along the schedule's
critical path so that subsequent dependent tasks can
begin as scheduled. In addition, it ensures that our
team has properly considered the resources and
schedule needed to complete each task, eliminating
surprises during project implementation.
Another function is that, through the process of
creating the plan and distributing it to our team
members, it serves as a primary initial
communication provided at the internal kick -off
meeting to verily that all team members are
completing the project in concert with each other,
understanding the reliance on various disciplines,
outside influences includatg subcousuhants,
permitting agencies and the client.
The PWP also provides direction on internal and
external communication protocol, design and CAD
standards, filing systems /document control, project
risks, internal schedule to allow for proper quality
reviews, and quality review plan to be followed.
We create the work plan, and then work the work
plan — rigorously — to ensure overall project success
for all stakeholders.
It is essential to check status and monitor each
element of the WBS so that variances can be
evaluated and adjustments made if necessary, our
project manager and discipline leads perform
regular reviews for this exact reason. Review
frequencies are dependent upon the project size,
and at tines the complexity or critical nature of a
given WBS item.
Project Management
TO accomplish all of the project goals, we will
utilize proven project management techniques and
tools, clearly described in our organized and
detailed work plan. From the many similar projects
we have completed in the past, we have developed
a methodology and philosophy drat will serve as the
basis for this project.
Tile Project Manager will be responsible for making
certain that the project meets schedule, budget, and
quality goals. He will direct and rely on his team of
experienced design managers, engineers, technical
staff and subconsultants to carry out the technical
details of the project. The Project Manager will
Provide overall project uranagenuent Including
contract administration, and budget, schedule
tracking, kick -off and progress mcethrgs and
controls, and meeting We project's quality goals.
The Project Manager will present and submit the
draft PWP at the kick -off meeting and will then
include colmueats to Finalize the draft PWP. We
rely on systematic management procedures to
ensure the project is delivered on time, and within
budget. Tetra Tech will implement standard project
controls to monitor and evaluate project progress. A
detailed critical path schedule with milestone
submittal dates and a projected project expenditure
curve will be developed. A centralized computer
based project accounting system will be used to
quickly and accurately monitor the expenditure of
Person hours and dollars. Budget status for the
entire project, as well as budget status for individual
tasks, will be "'Mitered so that comparisons and
contingency plans can be developed as needed
throughout the life of the project. The accurate
ntw��, .�Ceiu,p�e,oposnL,�wrns'FrLa1A Wra _eq- rnrt,,iu:�er% -17- T�TttdS •i'EA: F9
25C -48
accounting of project expenditures, coupled with a
detailed critical path schedule incorporating
milestone submittals, will enable Tetra Tech to
mouitor total project status and therefore modify
our project work plan at the earliest indications of
deviations from the initial plan.
Efficient cormnunication in the form of regular
meetings, and progress reports is essential to
effective project management. Equally important is
careful and accurate documentation of project
Progress, in the form of meeting minutes and action
items, decision logs and review comnnents. The
Project Manager is committed to effective
communication and accurate documentation as they
are fundamental to the success of titre project. All
meeting minutes, schedule, memoranda, mendily
progress reports, decision logs, and other
information will be made available for the project
team and to the City The Project Manager will be
proactive in communicating through telephone
calls, cmails, and one -ou-
one meetings.
Communications
Our approach to this project
includes a "teamwork and
partnering" approach with
the City. We are hired for
our resources, expertise, independent thought,
technical background and problem solving abilities.
We also recognize that the City possesses these
same attributes of past experiences, knowledge and
innovative ideas. Therefore, we understated that it is
imperative to work closely with your staff to ensure
a successful project.
following; summary of work performed during the
previous two weeks and the proposed work for the
upcoming two weeks; status of the action items
from the latest meeting or a -mail action Items; and
schedule of upcoming events /meetings /tlellveries;
and summary of any outstanding issues. In addition,
each month we will submit our invoices as well as
prepare a project status report containing the
following: surmnary of permit status /schedule;
description of key issues /coucems which have
surfaced along with proposed options and solutions;
and a project status summary report showing
current schedule, budget and earned value analysis
racking system.
Schedule Control
Tetra Tech will implement standard project controls
to monitor and evaluate project progress. We have it
long standing commitment with our clients to
deliver projects on time. However, throughout the
course of any given project, there may be occasions
where project schedules slip
for it variety of reasons
outside of our control, We
have successfully mitigated
project schedule delays In tine
Past by increasing the
available staff assigned to a.
project and by assisting our Clients with thorough
and timely reviews of dehverobtes. The Tetra Tech
team will always strive to work with the City to
bring any foreseeable delays back on schedule.
Communications
Keep the City Informed from Day II
Progress Reports BI- Weekly
Monthly Project Status
The Tetra Tech Team's goal is to keep die City's
stuff informed from day one of the project.
Conuuunication tools include the formal progress
reports, meeting agendas and minutes, e -mail and
informal give -anti -take approach starting with our
Project Manager and extending to every member of
the Tetra. Tech project to m. Our Project Manager
will be responsible for all day -to -day
communications. However, at the project outset, a
chain of cornmand and cornrmueication methods
will be set -up and agreed upon.
We nre proposing to use e -mail to keep you aware
of the status of the project. Every other week, we
will prepare an c -mail update containing the
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Cost Control
The Tetra Tech team is committed to dolivering a
project that not only meets or exceeds titre
performance criteria established by the City, but to
accomplish [Ills within the allocated budgets.
Budget and schedule tracking tools will be used to
manage the day -to -day activities of a project, and
ensure that the project is progressing within
schedule and under budget; our Project Manager
utilizes Tetra Tech's "PM Portal." The PM Portal is
the primary project reporting software system
proprietary to Tetra Tech. It provides quick and
easy access to it variety of reports for managing
projects, in real time, including labor and direct cost
per task, subcontr'actor's costs per task, budget
remaining, and other Financial inforuaticin.
25C -49
TF-Tta a ,rrcw
Risk Management Approach
Our risk management approach predicts problems
which may negatively impact the project and
determines course of action to mitigate the risk
should it occur, Our approach embodies a
continuous process of identifying, assessing,
mitigating, monitoring, managing, and controlling
risk in accordance with our corporate risk
management policy and best commercial practices.
We have refilled this approach over a 46 year
history, on a variety of private, state /federal
governmental and municipal contracts.
Resource Management
Tetra Tech employs project management tools that
project required labor allocation per project, to the
task level, with a three month forecast. When
compared to the expected peak work load, Tetra
Tech has more than enough staff capacity to bring
oil additional resources to meet all of our deadlines,
The team members who have been included in this
project team were not only selected based on their
qualifications that fit with the requirements of the
project, but because they are available to commit
their time to this project,
A tool that Tetra Tech employs to manage available
human resources is keeping an updated long term
view of key deliverable dates within Microsoft
Project or Primavera P6. This allows us to ensure
that the intensive last minute subconsultaut
coordination, reprographics and shipment of
deliverables do not conflict with other
cotmnitments, In the event that one or more
deadlines coincide, this forward planning allows the
team to prepare for surges.
Quality Assurance /Quality Control
Our team clearly understands the irnportrace of this
project and the huportaoce of ensuring quit the City
receives the highest quality product. Quality
management is an integral pmt of our project
management work plan. Tetra Tech has developed
an office environment and philosophy, which
encourages, and requires, a very high level of
quality in which our clients have come to expect
from Tetra Tech.
Our duality assurance program includes that a
detailed QA /QC Plan will be prepared and
submitted for review by the City. This plan
establishes lines of communications and procedures
tot, ensuring quality during all phases of the project.
The plan is flexible and can be modified to respond
to your specific requirements, as our best efforts are
fruitless unless they meet your criteria.
In keeping with our open communications policy,
all of our Quality Control documents will be made
available to the City throughout the project. We
believe that it is in our best interest to have our
clients fully informed and up to date on our quality
control process. Design reviews, field inspections
and material testing can be provided to the City in
either hard copy or electronically.
We recognize that implementation of a QA /QC
Plan will be an important element in how the City
assesses the success of this project. The QA/QC
Plan will be incorporated hire the P WP.
QC review forms will be used to document that
internal reviews have been conducted, All
comments will be identified with the reviewer's
name. When catmnems are resolved to flee
satisfaction of the reviewers, the reviewers and our
Project Manager wilt sign off on the review forms.
These forms will be submtted with deliverables as
evidence that QC reviews have been performed in
accordance with our QA /QC Plan. The QA /QC
Plan will ensure technical adequacy and QC of
work, along with design parameters are translated
into planning and design docmnents.
QA /QC will be directed by Mr. Tom Epperson, P.E.
and led by Mr. Steve Tedesco, P,E., who has over
30 years of experience. Formal QA /QC reviews are
scheduled around project submissions. The review
will he completed well ahead of the submission
date to allow time to correct potential errors and
omissions, complete subconsultant coordination,
etc. In every QA /QC review, a checklist form
developed by Tetra Tech for the project is utilized
for the review. The reviewer completes the
checklist by adding text and snakes any additional
comments in red on the document. The Project
Manager and the QA /QC Manager review the
continents for fatal flaws. If none are found, the
PrcjectManager oversees the implementation of the
comments by closing each comment on the form
with a response and by addressing the changes on
the plans by high- liglumg the revision.
Tl:tim,kefwg�PFOW %Rh�WMTY_YOI I, WTM: s:A- 0ECAE,f -19- TETRA TECIA
25C -50
PROJECT REFERENCES
Previous Work with the City
We believe the City is one of our best references
based on tie work covered earlier within this
proposal. We have enjoyed working with die City
on these protects and seek to continue to provide
die high quality service that the City deserves.
West Basin Municipal Water District
17140 S. Avalon Blvd, Suite 2 t0
Carson, CA 90746-1296
Shivrrji Deslrrnnkh, (310) 6604234
6 Pipelines; I Pump Stations
Moulton Niguel Water District
26161 Gordon Road
Laguna Hills, CA 92653
Mart Collings, (949) 425 -3552
8 Pipelines, 6 Pump Stations, 9 Lift Stations,
3 Reservoirs, 8 FCF
Client satisfaction is a major objective for Tetra
Tech, This commionent to our clients has earned us
the privilege of providing continuous services to all
of our below listed references. We believe that our
clients will attest to our technical experience and
responsive staff. We have provided contact names,
phone numbers and a list of projects that we have
completed since 2000 for these references below.
Vpper San Gabriel Valley Municipal Water District
602 E. Huntington Drive, Suite B
Monrovia, CA 91016
Reymando Trejo, (626) 443 -2297
2 Pipelines and 2 Retrofit Packages
City of Paramount
16400 Colorado Avenue
Paramount, CA 90723
Christopher Cash, (562) 220.2100
3 Well Equipping/Disinfection, Pipeline Upgrade,
and 3 Reports including a Water Mister Plan
INSURANCE - Tetra Tech has insurance coverage in the limits required in the request for proposal. A
sample of our insurance documentation can be provided upon request.
2013 -14 INSURANCE COVERAGE
Broker: AON Risk Insurance Services West, Inc, Ann Whisenhinit, Account Manager
707 Wilshire Blvd., Suite 2600 (213) 630 -3270; Fax (847) 953 -0574
Los Angeles, CA 90017 vnl whisenhnnt rr.ars.non,com
(866) 283 -7122; Fax (847) 953 -5390
Coverage: See below
Coverage
Company
Policy No,
Policy
Limits
nest's Rating Guide
Key
Rating
Financial /Size
Dates
Professional,
in
olled
Pollution /E &0 Legal
/E&
Lexington Insurance
028182375
10/01/13—
$5,000,000/
A
XV
Liability
Company
10/01/14
$5,000,000
($2 Billion+)
General Liability
National Union Fire
GL5142623
10/01/13 —
$2,000,000/
A
XV
Ins, Co, of Pittsburgh
10/01/14
$4,000,000
($2 Bllllon +)
Wcrkers'Comp.;
Insurance Co, of the
WC15656911
10/01/13—
XV
Employers' Liability
State of PA
-12 -17
10/01/14
$1,000,000
A
($2 Billion +)
Auto Insurance
National Union Fire
CA 3175265
10/01/13—
$2,000,000
A
XV
Ins. Co. of Pittsburgh
10/01/14
csl
($2 Bllllon +)
Excess /Umbrella
AIG Europe Limited
62785232
10/01/13 --
$5,pOQ000/
XV
Coverage
10/01/14
$5,000,000
A
($2 Bllllon +)
�i :`Madnu,F�nnposuiv \WfItSNY20ii1 WrOI+ S.4OnC�IIEUp,e -20-
25C-51
TiCTRdA TECIFt
NOTE: Ralcs subjecl' to ehmlge anuooJJN.
25C -52
Fxlilbi l A -.S"' 100 xhN
Agreement Exhibit C
® TETRATECH
L -_
EXHIBrr A - SW
2014
HOURLY CLIARGE
RA'I'L; AND EXPENSE RCINIBURSENIENT SCHEDULE
Project Nhmngemellt
Construction -
Pro Oct Manager I
4195.00
CcalSUuctiun Projccl Rep 1
$78.00
Project Manngcr 2
$207.00
C0110'u0001) Project Rap 2
$85.00
Sr Project Nlanagar 1
$250.00
Sr Conslr Projccl. Rep I
$10400
Sr Project Manager 2
$285.00
SI' Conslr Project ReP 2
$115.00
Program Nfanuger
$297.00
Constrnction Nlanagm' 1
$165,00
Pri ncilxl 111 C11a1'ga
$310.00
Coostructloa Manager 2
$185,00
Consi'tminn Director
$233,00
Engineers
Engineering Technician
$37.00
General & Administrative
Engineer 1
$96,00
Projcct Assislmll 1
$67.00
Engineer:
$115.00
Project Assistnnt2
$75.00
Engineer-1
$125.00
ProjectAdministrntor
$95.00
Pro cc( Engineer I
$135.00
Sr Project Adminisn'ami
$110,00
Project Engineer 2
$165.00
Graphic Artist
$130.00
Srring11Wer I
$170.00
Technical Wrim, I
$97.00
Sr Engineer 2
$175.00
Technical Writer 2
$124.00
SrEngincer3
$210.00
Sr Technical Writer
$155.00
Principal Eneincer
$300.00
Information Technology
Planners
rnmlrlar 1
$77.00
Plulner 1
$104.00
SpstmnsAnalyst /Piogranlmer2
$115.00
Plan lei 2
$ i 15.00
Sr Sys Malcsl / PI'Ogl'iI111111Cf I
$ 130,00
SI' Mallow 1
5125.00
SI'$yslems Anal.vsl / PioEl'ammer 2
$196.00
Sr Planner 2
$151,00
Sr Planner 3
$175.00
Project Accounting
Project Analyst I
$0400
Desiguet:s & Technicians
Project Analyst 2
$1 14.00
CAD'Fcchnicinn1
$65.00
Sr ProjectAnal)'st
$155.00
CAD Technician 2
$75.00
CAD Technician 3
$90.00
Reimbursable In -House Costs:
CAD Designer
$100.00
Pholo Copies (B &W 8.5 "x I I ")
$ 415 117-.11ch
Sr CAD Designer.l
$117.00
Phoro Copies (13 &W II %17 ")
$OAO /Each
Sr CAD Dcsigncr2
$1 -15.00
CulorCopie.s (up to8.5 %11 "1
$ 2.00 /Each
CAD Directm
$150,00
Coloi Copies (to I I "x 17")
$ 3,00 /Each
Survey Tech 1
550.00
Compact Discs
$10 /each
Large normal copies
$0,40 Sat^.
Health & safety
ComPuter Ustlge: not to excued 53.55 /1'1tltlr
I'M,,S Adoli 1iShIC(lr
$95,00
Nhlcage- Compally Velllcle
$0.80 /111do
Sr 1.10 Administrator
$1 15.00
Mileage -POV
$0.55 /nlila'^
FL &S Manager
S145,00
"lcurmnl GSA POV nliUl)'r rue sAbjcet to change
All odwr dik "t costs, such As pro(1nC4nn,
special photography. puslnlm. doliwl% Set%i�cs. ovcl night snail.
priol'ing and any other set l ices performed
by xubcontrlmor
gill be hillcd in cost Plus 15(4.
NOTE: Ralcs subjecl' to ehmlge anuooJJN.
25C -52
Fxlilbi l A -.S"' 100 xhN
CONSULTANT AGREEMENT FOR
ON -CALL WATER RESOURCE ENGINEERING
SERVICES WITH RBF CONSULTING
THIS CONSULTANT AGREEMENT made and entered into this 3'd day of June, 2014
by and between RBF Consulting, a company of Michael Baker International, LLC (hereinafter
"Consultant "), and the City of Santa Ana, a charter city and municipal corporation organized and
existing under the Constitution and laws of the State of California (hereinafter "City "),
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of
water resource engineering design services.
B. Consultant represents that Consultant is able and willing to provide such services to the
City.
C, In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected 'from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
I. SCOPE OF SERVICES
Consultant shall perform engineering services for City water and sewer improvement
projects, on an on -call basis, as set forth in the City's Request for Proposals issued February 13,
2014, attached hereto as Exhibit A and the Consultant's Proposal, attached hereto as Exhibit B,
All Exhibits to this Agreement are incorporated by this reference.
2, DELIVERY OF WORK PRODUCT"
Consultant shall deliver to City all work product which results from the services
provided. Said work product shall be submitted in a hard copy and produced in a form
compatible with the City's computer system, as agreed between the City's Project Manager and
Consultant.
In regard to material produced as a deliverable under the Agreement, including but not
limited to books, reports, plans, photographs, drawings, videotapes, and computer programs,
Consultant agrees, for itself and its affected officers, employees, agents, contractors, and
volunteer worker's, that the authors of all such material. whether ennvriehted nr not. nwarrl to rhv
City, and to its officers, agents and employees acting within the scope of their official duties, as a
condition of payment to the Consultant, a royalty -free, nonexclusive, irrevocable license
throughout the world to disclose, publish, translate, reproduce, and use such materials.
25C -53
3, COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services,
the rates and charges identified in Exhibit C. The total sum to be expended among all
contractors providing these services shall not exceed $400,000.00 annually for the initial one-
year terns of this Agreement.
b. The total sum to be expended during each of the subsequent one -year option periods
among all contractors providing these services shall not exceed $400,000.00 annually.
c. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not
be made for work which fails to meet the standards of performance set forth in the Recitals
which may reasonably be expected by City.
4. TERM
This Agreement shall commence on June 3, 2014 and terminate on June 30, 2015, unless
terminated earlier in accordance with Section 13, below. The City Manager shall have the option
to extend the Term of this Agreement for up to two (2) additional one -year option periods, on the
same terns and conditions set forth herein. At the end of the full Term hereof, the Agreement
may be extended to expend any remaining funds to complete ongoing projects, by a writing
executed by the City Manager and the City Attorney
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an omployer - employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries and
wages, employer's social security taxes, unemployment insurance and siuular taxes relating to
employees and shall be responsible for all applicable withholding taxes.
C. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance which shall include, but not be limited to protection against claims
arising from bodily and personal injury, including death resulting therefrom and damage to
property, resulting from any act or occurrence arising out of Consultant's operations in the
amounts of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property damage, in the total
amount of $ t,000,000 per occurrence, and in the aggregate. Such insurance shall (a) name the
City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b)
25C -54
be primary and not contributory with respect to insurance or self - insurance programs maintained
by the City; and (c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non -owned automobiles.
c. Worker's Compensation Insurance. in accordance with the provisions of Section 3300
of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against
liability for worker's compensation or to undertake self - insurance. Prior to commencing the
performance of the work under this Agreement, Consultant agrees to obtain and maintain any
employer's liability insurance with limits not lass than $1,000,000 per accident.
d. Professional liability (errors and omissions) insurance, with a combined single limit of
not less than $1,000,000 per claim,
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(it) Certificates of insurance shall be ftimished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
(iii) Policies shall state that the policies shall not be canceled or reduced in
coverage or changed in any other material aspect without thirty (30) days
prior written notice to the City.
f If Consultant fails or refreses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its
time and materials expended prior to notification of termination. Consultant waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
7, INDEMNIFICATI.ON
To the fullest extent permitted bylaw, Consultant shall indemnify, defend and hold
harmless City, its officers, agents and employees (collectively, the "indemnified parties ") from
and against any and all olaims (including, without limitation, claims for bodily injury, death or
damage to proporty), demands, obligations, damages, actions, causes of action, suits, losses,
judgments, fines, penalties, liabilities, costs and expenses (including, without limitation,
attorney's fees, disbursements and court costs) of every kind and nature whatsoever
(individually, a claim; collectively, "claims "), which may arise from or in any mariner related
, — .- --,-- - -- directl or-irtclrrectl m ,ni work-rm li ent terformedl ar- serviecs-tre lu rend roroicled °under - -- - -- -- - - --
( y "" y)" 3' g.•g. fy.l o. g.,g. 3,..p
this Agreement (including, without limitation, defects in workmanship and /or materials)
including the negligent and /or willful acts, errors and /or omissions of Consultant, its principals,
officers, agents, employees, vendors, suppliers, contractors, subcontractors, anyone employed
directly or indirectly by any of theta or for whose acts they may be liable for any or all of them.
25C -55
Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to
indemnify the indemnified parties from any claim arising from the sole negligence or willful
misconduct of the indemnified parties. This indemnity shall apply to all claims and liability
regardless of whether any insurance policies arc applicable, The policy limits do not act as a
limitation upon the amount of indemnification to be provided by the Consultant.
8. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and /or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care, "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and /or agent of the other
party is covered by this Agreement. The foregoing obligations of moo -use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without
reference to information disclosed by the City,
9. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
10. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by facsimile or other telegraphic
communication in the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M -30)
P.O. Box 1988
Santa Ana, CA 92'702.1988
Facsimile: 714 -647 -6956
Copies to: Public Works Agency — Water Resources
220 S. Daisy Ave. (M -85)
Santa Ana, California 92701
25C -56
and City Attorney
City of Santa Ana
20 Civic Center Plaza (M -29)
P.O. Box 1988
Santa Ana, California 92702
Facsimile: 714.647 -6515
To Consultant: RBF Consulting
Attn: Cindy Miller, P,E,
14725 Alton Parkway
Irvine, California 92618
Facsimile: 949- 472 -8373
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by facsimile, communication shall be effective or deemed to
have been given twenty -four (24) hours after the time set forth on the transmission report issued
by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating
these time frames, weekends, federal, state, County or City holidays shall be excluded.
1I. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties, In
the event of a conflict between the terms of this Agreement and any attaclunents hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that arc inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
12. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assigmnent, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
----- _----- .. --. -.. this - Agreement -- parlor• mad- byGityporsernnel�otmby�oth ®r- consultants- rccainedbyC:ity, ,----- .— .- _�___.__._.— _,_.....
13. TEWMINATION
This Agreement may be terminated by fire City upon thirty (30) days written notice of
temunat'ion. hi such event, Consultant shall be entitled to receive and the City shal l pay Consultant
25C -57
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such paytnent, the Executive Director may require Consultant to deliver
to the City all work product completed as of such date, and in such case such work product shall be
the property of the City unless prohibited by law, and Consultant consents to the City's use thereof
for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
14, DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities, Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
15. JURISDICTION - VENUE
'Thus Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
Shall be determined and governed by the laws of the State of California, Both parties further
agree that Orange County, California, shall. be the venue for any action or proceeding that may
be brought or arise out of, it, connection with or by reason of this Agreement.
16. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Consultant shall notify the City
immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals,
waivers, and exemptions, Said inability shall be cause for termination of this Agreement.
17. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City flully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
25C -58
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the dote and year
first above written.
ATTEST
MARIA D. HUIZAR
Cleric of the Council
APPROVED AS TO FORM:
SONIA R, CARVALFIO
City Attorney �y
By:r'z_w
Lisa Storcic
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
EDWIN "WILLIAM" GALVEZ., P.E.
Interim Executive Director - PWA
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
CONSULTANT:
RBF Consulting
Ronald B. Craig
Senior Vice President
25C -59
Agreement Exhibit A
REQUEST FOR PROPOSAL (RFPi
FOR
REP # 114 -009
ON -CALL ENGINEERING DESIGN SERVICES FOR WATER
AND SEWER MAIN IMPROVEMENTS
CITY OF SANTA ANA
Santa Ana Public Works Department
20 Civic Center Plaza
Santa Ana, CA 92702
Rodolfo Rosas, P.E.
Senior Civil Engineer
Phone (714) 647.3320
rrosas@santa-ana.org
Issue: February 13, 2014
Proposal Due: March 13, 2014
Presentation and Interview March 31, 2014 —April 4, 2014
Projected Award Date To Be Determined
25C -60
Agreement Exhibit A
City of Santa Ana, PWA
RFP —ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
OTICE INVITING PROPOSALS
NOTICE IS HEREBY GIVEN that proposals will be received from qualified firms to provide
engineering services on an as- needed basis for potable water, recycled water and sanitary
sewer main improvement projects. Responses to the Request for Proposals (RFP) will be
accepted until March 13, 2014. If further information is required, contact Rodolfo Rosas at
(714) 647 -3320 or rrosasra?san1a- ana.ora
All notifications, updates and addenda will be posted on the City's current RFP Bid page at
htto: / /mvw.ci santa -ana ca us /bids -rips. Proposers shall be responsible for monitoring the site
to obtain information regarding this solicitation.
MAILED, DELIVERED BY HAND, or COURIERED proposals will be accepted as follows:
City of Santa Ana
Rodolfo Rosas, PE
Public Works Agency
4th Floor, Ross Annex
20 Civic Center Plaza
Santa Ana, CA 92702
It is the responsibility of the proposer to ensure that any proposals submitted shall have
sufficient time to be received by the City of Santa Ana prior to the proposal due date and time,
Questions regarding this Request for Proposals shall be made in writing via e -mail to Rodolfo
Rosas at rrosasfa santa -ana org,
The receivina time in the Public Works Agency, 20 Civic Center Plaza, Santa Ana, CA
82702 Fourth Floor, Ross Annex, will be the governing time for acceptability of
proposals. Late proposals will NOT be considered and will be returned to proposer
unopened. Telegraphic, electronic, and facsimile proposals will not be accepted.
ONLY SEALED RFP RESPONSES ARE ACCEPTABLE
DO NOT E -MAIL RFP RESPONSES.
DO NOT FAX RFP RESPONSES,
25C -61
2
ment
City of Santa Ana, PWA Agree Exhibit A
RFP —ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
TABLE OF CONTENTS
1. INTRODUCTION
II. CONTRACT
III. FISCAL NONFUNDING CLAUSE
IV. SCOPE OF WORK /SERVICES
V. GENERAL INFORMATION
VI. COORDINATION
VII, CONTRACTOR /CONSULTANT RESPONSIBILITIES
VIII. LICENSE REQUIREMENTS
IX. INITIATION /KICK OFF MEETING
X. CITY BUSINESS LICENSE
XI. ADDENDA
XII. RULES FOR PROPOSALS
XIII. FILING OF BID PROTESTS (NOT APPLICABLE)
XIV. E -MAIL COMMUNICATIONS AND INTERPRETATIONS /CLARIFICATIONS
XV. SUBMITTAL INFORMATION AND DEADLINE
XVI. SUBMITTAL REQUIREMENTS
XVIi, CONTRACTOR /CONSULTANT SELECTION - PROPOSAL AND EVALUATION
XVIIL NOTIFICATION AND AWARD
XIX. PUBLIC RECORDS
EXHIBITS
EXHIBIT A -- SCOPE OF WORK /SERVICES
EXHIBIT B — SAMPLE CONTRACT AGREEEMENT
EXHIBIT C — CERTIFICATION AND PROPOSAL FEE SCHEDULE
EXHIBIT D — REFERENCES
EXHIBIT E -- STATEMENT OF UNDERSTANDING
EXHIBIT F — CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR
EXHIBIT G — NON - COLLUSION AFFIDAVIT
EXHIBIT H — SAMPLE ADDITIONAL INSURED ENDORSEMENT FOR COMMERCIAL
AND GENERAL LIABILITY INSURANCE
25C -62
PAGE
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Agreement Exhibit A
City of Santa Ana, PWA
RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
INTRODUCTION
The City of Santa Ana is located in the County of Orange in Southern California. The City
encompasses 27.2 square miles and a population of 325,000 people.
The City of Santa Ana Public Works Agency — Water Resources Division oversees and
maintains the daily operations of the Water System and Sanitary Sewer System. The City of
Santa Ana's water system has an average day demand of about 43 million gallons (MG) with
45,000 services. It is comprised of approximately 444 miles of water main, 45 MG of storage at
5 sites, 7 Metropolitan Water District connections, 21 groundwater wells, 7 pump stations, 4
pressure regulating stations and utilizes 2 pressure zones. The City's sanitary sewer system
has approximately 8,000 manholes, 390 miles of sewer mains and 2 lift stations. The sewer
system collects all sewage and transports it to the Orange County Sanitation District for
treatment.
The City is soliciting proposals from qualified professional consulting firms to provide
engineering services on an as- needed basis. The City shall select two firms to provide these
services. The City has budgeted $300,000 a year in design funds for this purpose.
This request for proposal (RFP) provides interested qualified firms with the information enabling
them to submit a Service Bid Proposal and to provide the services described herein.
CONTRACT
Upon completion of the selection process, the selected consultant(s) will be awarded a contract
agreement for a "not to exceed fee." The contract term is anticipated to commence after City
Council award of this contract and upon receipt and approval of all required insurance
documents. The contract shall also include City options to renew the agreement on a yearly
basis for a total potential contract term of 4 years. All services provided, and all payments made
for services, shall be in accordance with the executed contract agreement.
111. FISCAL NONFUNDING CLAUSE
In the event sufficient budgeted funds are not available for a new fiscal period, the City shall
retain the right to notify the provider of such occurrence in writing at least thirty (30) days before
the end of the current fiscal period and terminate the contract on the last day of the current
fiscal period without penalty or expense to the City. The City's fiscal year is from July 1st to
June 30th.
IV. SCOPE OF WORK /SERVICES
The City of Santa Ana is soliciting proposals from qualified firms for water resource engineering
design services on an as- needed basis. The work, in general, consists of general water and
sewer main replacement design projects on arterial highways, local roads and public right -of-
ways citywide. The projects may include sidewalks, curb and gutter replacement; repair and
overlay of asphalt concrete and /or PCC streets; signing, striping, and other related items as
required. Environmental study and documentation preparation will be required on each project.
In addition, City may need consultant services for construction management, staking and
inspection. Occasionally, the City may need mechanical, electrical, structural services and /or
25C -63
City of Santa Ana, PWA Agreement Exhibit A
RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
surveying for smaller projects. Also, demonstrate the ability to perform design engineering
services for water pump stations, wells, reservoirs, utility vaults and sewer lift stations.
The proposal shall be concise, to the point, and sufficient enough to cover all required submittal
requirements listed in this RFP and exclude any extraneous materials, Refer to Exhibit "A" for
specifics of the Scope of Work.
This section of Scope of Services describes all processes and outlines the requirements
prescribed in this RFP. It is the proposer's responsibility to address each and every item herein.
V. GENERAL INFORMATION
A. The term of the contract will begin after the contract award by the City Council,
B. When determined appropriate, the City will provide information In its possession relevant
to preparation of required information in RFP. The City will provide only the staff
assistance and documentation specifically referred to herein.
C. The proposer shall be responsible for retaining data, records and documentation for the
preparation of the required information. These materials shall be made available to the
City as requested by the City.
D. This RFP does not commit the City to pay costs incurred in preparation of a response to
this RFP. All costs incurred in the preparation of the proposal, the submission of
additional information, attendance at pre - proposal conference, negotiations with City,
and/or any other aspect of a proposal prior to award of a written contract will be borne by
the proposer. The City reserves the right to accept or reject the combined or separate
components of this proposal in part or in its entirety or to waive any informality or
technical defect In the proposal,
E. All data, documents and other products used, developed, or produced during response
preparation of the RFP will become property of the City. All responses to the RFP shall
become property of the City. Proposer information identified as proprietary information
shall be maintained confidential, to the extent allowed under the California Public
Records Act.
F. The City reserves the right to reject, replace and approve any and all subcontractors. All
subcontractors) shall be identified in the response to the RFP and the City reserves the
right to reject any subcontractor(s). Subcontractors shall be the responsibility of the
prime contractor and the City shall assume no liability of such subcontractors.
G. The City reserves the right to delay scheduled dates if it is to the advantage of the City.
H. The consultant (awarded proposer), shall submit monthly invoices including the number
of hours by labor category to conduct all the work in this RFP billed at the consultant's
hourly billing rates included within their proposal. The invoice shall include a detailed
breakdown on the services, project title and limits, the tasks, the hours, the unit costs,
and the hourly rates. The summation of the invoices shall not exceed the not -to- exceed
fee included within the proposal. Any increase in the maximum not -te- exceed fee shall
be due to a change in the project scope and must have prior written approval by the City.
25C -64
City of Santa Ana, PWA Agreement Exhibit A
RFP — ON-CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
I. Tentative Schedule
Issue Request for Proposal (RFP) February 13, 2014
Submit Proposals to City March 13, 2014
Presentation and Interview, City shall interview March 31, 2014 — April 4, 2014
the top 6 proposers
J. Compensation: City agrees to compensate the consultant, the proposer awarded the
project, on an hourly time and material basis, with a not -to- exceed amount. The not -to-
exceed amount is inclusive of labor costs and direct costs, Compensation shall be
based on the billing rates included within the proposal and the actual services rendered.
Reasonable direct costs shall be included within the fee proposal. The City will not pay
for extra communication charges, computer charges, or the like.
During the proposal period, all questions and requests for additional information must be in
writing and emailed (Attention: Rodolfo Rosas at rrosasaasanta -ana orq). No verbal responses
will be given.
VI. COORDINATION
Coordination by the awarded proposer with various City departments and personnel will be
required to achieve satisfactory and timely delivery of the required services.
The City will decide the manner in which the coordination efforts with be conducted. At the
City's option, coordination efforts may be performed by the proposer's direct contact, by the
proposer acting through the City or by the City only. When coordination efforts require
agreements, such agreements shall be coordinated through the City.
VII. CONTRACTOR/CONSULTANT RESPONSIBILITIES
The selected contractortconsultant will assume responsibilities for all services in its proposal.
The selected contractortconsultant shall identify a sole point of contact with the greatest
knowledge in regard to the required service operations and contractual matters, including
payment of any and all charges resulting from the Agreement.
VIII. LICENSE REQUIREMENTS
In accordance with Section 3300 of the California Public Contract Code, the City has
determined that the proposer shall possess a license in the classification specified in the Notice
Inviting Proposals (If required),
25C -65
City of Santa Ana, PWA Agreement Exhibit fl
RFP - ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
IX. INITIATION/KICKOFF MEETING
The successful proposer will be required to meet with City staff prior to commencement of
services or at any time as required by the City.
X, CITY BUSINESS LICENSE
The selected proposer shall be required to obtain a City of Santa Ana Business license within
thirty (30) days of selection and must provide a copy to the City projects manager or designee
prior to commencing any work in Santa Ana.
rr W217,1 MI-1
Any subsequent changes in RFP from the date of preparation to date of submittal will result in
an addendum or amendment by the issuing office. Notification of such addendum or
amendment shall be effected by posting on City's website, as set forth in the Notice Inviting
Proposals.
X11. RULES FOR PROPOSAL
The signer of the RFP must declare in writing that the only person, persons, company, or parties
interested in the proposal as principals are named therein; that the proposal is made without
collusion with any other person, persons, company, or parties submitting a proposal; that it is in
all respects fair and in good faith without collusion or fraud, and that the signer of the proposal
has full authority to bind the proposer (Exhibit E).
XIII, FILING OF BID PROTESTS
Bidders may file a Bid "protest" with the City's Purchasing Department. In order for a Bidder's
protest to be considered valid, the protest must;
1. Be filed in writing within five (5) business days of after the bid issue date or before 5;00
p.m. of the 5th business day following the posting of Bid Results /Notice of Intent to Award
Contract on the City's website;
2, Clearly identify the specific irregularity or accusation;
3. Clearly identify the specific City staff determination or recommendation being protested;
4. Specify, in detail, the grounds of the protest and the facts supporting the protest; and
5. Include all relevant, supporting documentation with the protest at time of filing.
If the protest does not comply with each of these requirements, it will be rejected as invalid. If
the protest is valid, the City's Purchasing Manager, or other designated City staff member, shall
review the basis of the protest and all relevant information. The Purchasing Manager will
provide a written decision to the protestor within fourteen (14) calendar days. The protestor may
then appeal the decision of the Purchasing Manager to the Assistant Finance Director within
five (5) calendar days of the date of the written decision from the Purchasing Manager, The
Assistant Finance Director will provide a written decision to the protestor's appeal. The decision
from the Assistant Finance Director is final and no further appeals will be considered.
25C -66
Agreement Exhibit A
City of Santa Ana, PWA
RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
XIV. E -MAIL COMMINICATIONS AND INTERPRETATIONS /CLARIFICATIONS
To facilitate the RFP process, proposers are required to monitor the City's Bid and RFP page at
htto: / /www.ci Santa- ana.ca us /bids -rfps. No oral interpretations will be made by the City to any
proposer as to the meaning of requirements identified herein, including the Scope of Services
and Terms and Conditions, Every request for such an interpretation must be made in writing via
e -mail to the projects manager no fewer than five (5) business days prior to the date and time
set for the RFP bid due date. Significant interpretations or clarifications will be made by an
addendum to this RFP, which will be posted to the website. Addenda may become part of the
agreement documents.
XV, SUBMITTAL INFORMATION AND DEADLINE
Proposals are due to the City of Santa Ana, at the date, time, and location set forth on the
Notice Inviting Proposals. Faxed and e-mail Proposals will not be accepted.
XVI. SUBMITTAL REQUIREMENTS
The RFP is intended to assess and evaluate each firm's capabilities as they apply to the
proposed project.
Submittal of Proposal
1) Six (6) hard copies of the response to the RFP shall be signed by a company official with the
power to bind the company. One (1) separate Digital Copy of the written proposal shall be
submitted as well. One (1) hard copy of the fee schedule, Exhibit "C" shall be submitted,
submitted to the Citv. The fee schedule shall be based upon the sample project as provided
in Exhibit "A ".
The fee schedule shall include the following:
a) Breakdown of labor and direct costs per task summary of the Not -to- Exceed Total
Fee Amount. Included in the breakdown should be the total man hours as well as
assigned man hours per task.
b) Any other direct charges
c) Hourly Rate Schedule with hourly rates for each job classification
2) Structure your proposal to include the Scope of Services response, project schedule,
summary of deliverables, summary of labor hours per task, and exhibits as specified.
Each firm must address each of the following items in its response to the RFP.
Technical Proposal - In order to maintain uniformity, the Technical Proposal must be
limited to a MAXIMUM of 20 PAGES (excluding front and back covers, cover letter,
section dividers, resumes and exhibits). The page limitation includes all appendices,
attachments, and supplemental information.
The following Information is required (and Included in the page limit):
25C -67
nt
City of Santa Ana, PWA AgreemeExhibit A
RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
Cover Letter: A letter signed by a principal or authorized representative who
can make legally binding commitments for the entity. The letter should
include the complete legal company name (as it should appear in the
contract), company address, contact person, telephone number and email
address. It shall identify all materials and enclosures being forwarded In
response to this solicitation. This letter is not Included in the page limit
2. Firm and Personnel Experience: A profile of the firm's experience, including
the names and experience of personnel and sub - consultants (if applicable)
who will be providing services. At a minimum, this should include the project
manager /principal agent (PM), associates in charge when the PM is
unavailable, key personnel, and an organization chart identifying only those
who will perform work for the proposed project and the percentage of each
individual's time devoted to this project. Sub - consultants shall be identified if
any are anticipated for projects under contract. Changes in sub - consultants
shall be subject to review and approval of the City prior to execution of any
task orders under this agreement. Emphasis of experience should be placed
on design and construction of: water distribution pipelines, water transmission
pipelines, sanitary sewer pipelines, water pump stations, reservoir or storage
tank design, repair and rehabilitation practices, construction management
and cost estimation practices.
Restrict all project experience listings and descriptions to the team members
that are o part of this proposal team. In addition, identify which of the team
members shall be present for the firm interview, if invited.
3. Project Approach: A description of the firm's general approach to completing
projects under this contract, identifying major issues and recommendations to
accomplish the potential tasks. Proposers shall illustrate the manner in which
Its team members have the capabilities and experience to fulfill the Scope of
Services and proposed project approach.
4. Project Management: Provide a description of the firm's project management
approach, tools, communication ideas as well as quality assurance and
quality control procedures as they apply to domestic water and sanitary
sewer design projects.
5. Sample Project Plans: Provide a "to scale" true half size set (12" x 18 ") of
plans to demonstrate the firm's plan quality. The sample project plans shall
be of a past approved project that is similar in nature to the sample project
described in Exhibit "A ".
EXHIBIT C —PROPOSERS STATEMENT AND PROPOSAL FEE SCHEDULE
A fee envelope including proposer's cost proposal shall be submitted
concurrently but under separate cover with the technical proposal. Costs
should be indicated by the respective tasks described in Section XVI of this
document. A total not -to- exceed cost for the entire project shall be included.
No fee envelopes shall be opened by City until the final ranking of proposals
has been completed.
25C -68
Agreement Exhibit A
City of Santa Ana, PWA
RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
• EXHIBIT D — REFERENCES — The Proposer shall submit at least three (3)
agencies, past and present, for which you have provided work similar to that
identified in this RFP (Exhibit A) during the last 10 years. Include the name of the
agency, address, contact name, a -mail, telephone number and a description of the
work performed for the reference.
• EXHIBIT E - PROPOSERS STATEMENT OF UNDERSTANDING
• EXHIBIT F — CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR
• EXHIBIT G— NON - COLLUSION AFFIDAVIT
The proposal must be completely responsive to the RFP. Any exceptions to the
requirements of this RFP must be included in the proposal. Such exceptions must
be included as a separate element of the proposal entitled "Exceptions and
Deviations." The Executive Director, in his sole and absolute discretion, may
authorize or deny any exceptions,
• The City reserves the right to reject any or all proposals submitted and no
representation is made hereby that any contract will be awarded pursuant to this
RFP or otherwise. The City reserves the right to waive minor inconsistencies in
submitted Proposals.
XVIL CONTRACTORICONSULTANT SELECTION- PROPOSAL AND EVALUATION
The criteria for evaluating the proposals submitted will take the following items into
consideration: qualifications, abilities, deliverables, approach, references, and responsiveness
to the RFP.
The proposals will be reviewed by a committee of City staff. The committee will evaluate the
proposers based on the written response to the RFP and the City evaluation criteria. The
committee will rank the proposers and select the top six (or top tier based on the internal
ranking process) for an interview by calculating a final interim score for each written proposal.
Technical proposals will be evaluated based on the following criteria:
11[17
25C -69
Agreement Exhibit A
City of Santa Ana, PWA
RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
Firm experience — Experience of the firm in similar work and record of successful results
of that work. Also considered will be the firm's ability to take on additional werl<,
demonstrated understanding of the City's goals and purpose for this project, specific
management approach and how the firm proposes to achieve the project's time goals,
how well the firm's organizational structure shows sufficient depth for Its present
workload, and the firm's ability to offer the breadth and quality of services required for
the project. (15 %)
Experience of the personnel assigned to the project team — The City of Santa Ana will
give substantial consideration to the individual qualifications of the project team
members who will actually do most of the work on the proposed projects.
Considerations will include qualifications of key personnel, project team member's
individual experience and qualifications, project manager's experience, sub - consultant's
individual experience and other qualifications, (20 %)
3, Project Approach — Response to the project objectives outlined in the RFP, including
demonstrated understanding of the scope of the sample project, and demonstrated
ability to present technical data in a user - friendly format with appropriate use of graphics
as necessary. (25 %)
4. Project Management —A firm's plan for communication, approach and quality control
and assurance will be a key component towards a successful design project, Special
consideration shall be given towards firms that have all communication go through the
project manager and their successor should the project manager be unavailable. (10 %)
5. Sample Project Plans — Sample project plans submitted shall be judged based upon
clarity, neatness and quality. (10 %)
The written response to this Request for Proposal should contain documentation of consultant's
and /or consultant's agents' credentials and expertise in this field. Substantial consideration will
be given to consultants with demonstrable and documented experience in similar worlt.
Responses will be evaluated on the basis of the qualifications, abilities, and responsiveness of
the proposing firms.
Interview — The City of Santa Ana will consider results from the interview in the overall
evaluation of the proposals. To be considered for an interview, a review of the written proposals
shall be done by the review panel. A short list of the top six (6) Proposers will be selected
to participate in an interview /presentation based upon the highest total scores of items 1-
5 (80% of total score for final 6 firms). The selected proposers will be given the opportunity
to discuss in more detail their qualifications, past experience, proposed work plan and
schedules. The interview must include the project team members expected to complete a
majority of work on the project, but no more than four (4) members total. The interview will
consist of a brief presentation of the company by the proposing firm, including the person who
will be the project manager on this Contract followed by questions and answers. All individuals
present at the interview shall provide a brief self- introduction and explanation of applicable
project experience. Audiovisual aids may be used during the oral interviews. (2D %)
The committee and or the executive director of Public Works Agency (PWA) will open the
fee envelope of the highest two (2) ranking proposers after interviews have been
conducted and scored. The committee shall enter into negotiations for pricing and terms of
11
25C -70
Agreement Exhibit A
City of Santa Ana, PWA
RFP —ON-CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
the highest scoring proposers. if negotiations are not successful between the committee and the
highest scoring proposers, the committee shall open the fee envelope of the next highest
scoring proposers and enter into negotiations. This process shall continue until negotiations are
successful. The City Council recommendation will be based upon successful negotiations to
mutually agreeable terms between the City and Proposers of the highest rated firms.
XVIII. NOTIFCATION AND AWARD
The proposal results will not be discussed until after award of contract upon City Council
approval.
Project manager may, but is not required to, discuss non -award with interested proposer's.
XIX. PUBLIC RECORDS
Proposals will become public record after award of contract, Proposer information identified as
proprietary information shall be maintained confidential, to the extent allowed under the
California Public Records Act.
12
25C -71
City of Santa Ana, PWA Agreement Exhibit A
RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
EXHIBIT "A"
SCOPE OF WORK /SERVICES
13
25C -72
City of Santa Ana, PWA Agreement Exhibit A
RFP— ON -CALL. ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
Description of Services
Category 1 — Water Resources Engineering Design Services
The Consultant will provide professional engineering for various phases of the design and
construction of City potable water main pipe, sanitary sewer main pipe and related facilities,
Facilities may include small underground vaults or minor improvements at existing pump
stations. Demonstrate the ability to provide design engineering services for pump stations,
wells, reservoirs and sewer lift stations. Expertise in rehabilitation methods for the previously
mentioned assets shall also be demonstrated.
1. Design: Prepare plans and specifications, design calculations, hydraulic analyses and
project design schedules as required by the conditions on the project. Prepare plans
and specifications in accordance with City standard plans and specifications. Prepare
project cost estimates and perform field reviews as needed. Be able to perform peer
review services for general compliance. Tasks may include feasibility studies, design
and design services during construction.
2. Bidding: If required, attend a pre -bld conference to address any questions about the
project. Assist in the preparation of any necessary addenda that may be required.
3. Construction Engineering Support: Review and respond to contractors Requests for
Information as well as review and approve submittals. If required, attend a pre -
construction meeting. Review, prepare and approve shop drawings.
4. Permits: Assist the City in obtaining approvals (and environmental permits as may be
required) from applicable agencies including County of orange, Metropolitan Water
District, neighboring cities and CALTRANS at the discretion of City Staff,
The City will provide preliminary base mapping that will need to be updated and populated for
final design purposes. These maps will include the City versions of the water, sewer, centerline,
utility and topographic line work. It is expected that the Consultant will need to correct provided
base maps as required for the assigned project.
Category 2 — Environmental Study and Document Preparation
Consultant shall provide, as required, professional engineering services that may include
reports and coordination with applicable code enforcing and environmental agencies, site
analysis, coordination with applicable local, state and federal jurisdictions, and regulatory permit
acquisition for a variety of water and sewer related projects.
Services may vary including, but are not limited to, the following types of studies and
documents:
1. CEQA/NEPA compliance
1 Initial Study /Negative
3. Environmental Impact Statement /Environmental Impact Report
4. Biological assessment
5, Regulatory agency permitting
It is anticipated that an environmental document (negative declaration or categorical
exemption will be considered necessary on most pipeline replacement projects,
14
25C -73
ent
City of Santa Ana, PWA AgreemExhibit A
RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
Category 3 — Structural Engineering (As- needed)
If required, services may include, but are not limited to, the following types of projects as related
to the water and sewer facilities:
1. Retaining walls
2, Footings
3. Building pads
4, Seismic retrofits and rehabilitation
5. Underground Utility Vaults
6. Inspections
7. Reservoir inspections
Category 4 — Surveying (As- needed)
If required, services may include, but are not limited to, the following types of projects as related
to the water and sewer facilities:
1. Topographic (including aerial and hydrographic)
2. Boundary surveying
3. Horizontal and vertical control establishment
4. Monitoring surveys
Category 5 — Hydraulic Analysis (As- needed)
If required, services may include hydraulic studies, analysis, modeling, report writing and peer
review. These services shall consist of the following tasks:
1. Compile and Review Previous Models and Existing Model - Related Information.
2. For sewer system modeling, conduct a flow monitoring program.
3. Calibrate all Models.
4. Prepare Technical Memorandums.
5. Conduct Hydraulic Analyses.
S. Conduct Transient Analyses.
Category 6 — Geotechnical Engineering (As- needed)
If required, services may include, but are not limited to the following types of studies and
documents:
1. Retaining Walls
2. Trench backfill
3. Site inspections and monitoring
4. Subsurface investigations
5. Feasibility studies
6. Peer review
Category 7 — Electrical Engineering and Instrumentation & Controls (As- needed)
If required, services may include system design for electrical power, instrumentation, control
15
25C -74
Exhibit A
City of Santa Ana, PWA I Agreement
RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
communications, fire alarm, SCADA and security systems. Services shall include, but are not
limited to the following types of documents:
1. Electrical Site Plans
2. Power Plans and Conduit Schedules
3. RTU InpuUOutput Diagrams
4, RTU Layout and Wiring Diagrams
5. Process and Instrumentation Diagrams
If the City uses a separate system integration consultant for the control diagrams of Control
Panels, RTU Panels, etc., it is expected that the Consultant shall coordinate any required
electrical work with the system Integrator.
16
25C -75
City of Santa Ana, PWA Agreement Exhibit A
RFP —ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
SAMPLE PROJECT FEE
Consultant shall use this Sample Project Fee for the Cost and Price Analysis Comparison and
include it along with the comprehensive fee schedule in the sealed fee envelope. This
comparison is based upon design engineering services required for approximately one plan of
water main improvements and sewer main improvements, including specifications and cost
estimate for the following sample project:
3,200 L.F. of 8" PVC (AWWA C -900) water main improvement project for the following limits-
• Rene Drive — Hemlock Way to Segerstrom Avenue
• Rita Way — San Lorenzo to Segerstrom Avenue
• Spruce — San Lorenzo to Segerstrom Avenue
• Pacific Ave — San Lorenzo to Segerstrom Avenue
• San Lorenzo — Rene Drive to Pacific Avenue
4,100 L.F. of 8" PVC (SDR -26) sewer main Improvement project for the following limits:
• Myrtle Street — Bristol Street to Center Street
Provide a detailed scope of work for the tasks required to complete this sample project. City
Atlas sheets have been provided to assist with sample project area scope. Assume that a
geotechnical investigation is required due to a history of high groundwater in the proposed
areas. An environmental determination will also be necessary for this sample project.
This Sample Project will be used for FEE and man -hours comparison purposes only.
The sample plan to be submitted shall be assumed at 20 scale and shall be the Consultant's
closest representation for work related to the Sample Project. The submitted sample plan shall
be of a Consultant's previously submitted and approved work.
TYPICAL SCOPE OF WORK
TASK NO.1
1. Initial Meeting
a. Attend project kick -off meeting with City staff to review the project scope,
schedule, budget and work plan. Adjust task schedule and work plan as required,
b. Review design criteria and parameters.
2. Data Gathering
a. Obtain available survey records from the City.
b. Review existing street, water, sewer, storm drain and utility plans and maps in
the possession of the City. Consultant is responsible for the copying of any
documents.
c. Field review and take photographs that include any impacted adjacent
improvements.
3. Utility Research
A detailed utility search along the proposed alignment will be conducted. It will consist of
17
25C -76
City of Santa Ana, PWA I Ag ree m ent E xhibit A
RFP— ON -CALL ENGINEERING DESIGN SERVICES
IMPROVEMENTS FOR WATER AND SEWER MAIN
the following:
a. Contact Underground Service Alert (USA) for a computer printout of all utilities
registered under the project limits.
b. Send /Deliver preliminary notice to each utility advising them of project and
requesting utility information.
C. Send second utility notice including preliminary plans requesting that each utility
verify locations of its facilities and identify possible utility conflicts.
d. Send third utility notice including final plans to each utility for its information and
coordination during construction.
e. Maintain a complete record of all utility contacts and responses and copy all
responses to the City.
4. Potholing
a. Determine locations where potholes should be made to accurate locate the depth
of existing parallel crossing utilities, including service (sewer /water) laterals,
which may Impact the alignment of proposed water or sewer main.
b. After approval from the City, have potholing performed by a licensed contractor
and prepare a record showing the actual locations and depths of the existing
utilities including service laterals.
5. Plans and Specifications
a. Consultant shall prepare construction Plans and Specifications for the project.
All Plans and Specifications shall be prepared in accordance with the applicable
provisions of:
Standard Specifications for Public Works Construction (Green Book)
- American Water Works Association Standards (AWWA)
- National Electric Code (NEC)
- Uniform Building Code (UBC)
- City of Santa Ana Standard Plans & Specifications
California Plumbing Code (CPC)
b. The City shall provide sample contract documents, "boilerplate" portion of the
Specifications and water /sewer standard specifications. Consultant shall
Incorporate the specifications, revise as necessary for each specific job and
provide a list of BID ITEMS. Specifications shall be prepared in Microsoft Word
format. Final submittal to the City shall include a computer disc, as well as a
hard copy of the Specifications.
c. Plans shall be CADD generated using a format that will properly translate to
Microstation V8i Select Series 3. Final submittal to the City shall include a Mylar
Title sheet and bond Plan sheets as well as electronic copies of the CADD files.
Electronic (pdf format) copies shall have the ability to be plotted to scale. Plans
shall be clear and legible with all components clearly identified. All plans shall be
drawn at a minimum scale of 1" = 20' unless otherwise approved by the City,
6. Design Survey
a. Provide a field survey, as necessary, to establish horizontal and vertical control.
b. Provide topographic survey, as required, for water main design
C. `Dip" manholes, vaults, and valves.
d. Verify locations of all existing water valves, water meters, fire hydrants, and other
appurtenances.
e. Locate any survey monuments or ties that may be affected by construction.
M
25C -77
Exhibit A
City of Santa Ana, PWA Agreement
RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
Prepare Base Maps
a. Base Maps shall be prepared at a scale of 1 " =1' using data from Items 2 (Data
Gathering) and 6 (Design Survey).
b. Plot utilities on base maps. Location of utilities will be based on information
obtained form available records, as revised due to USA markings and utility
responses.
Geotechnical Investigation (Assume 3 borings)
a. Prepare a geotechnical investigation to determine bedding and backfill
requirements, assist with pipe material selections and determine the elevation of
the groundwater table.
b. Evaluate geologic and seismic conditions in accordance with applicable state
and local requirements.
c. Determine maximum stable side slopes to be used for trench excavations.
d. Collect geotechnical data as needed to recommend construction methods for
new pipeline installations.
9. Alignment Selection
a. Evaluate alignment alternatives considering cost of construction, utility locations,
citizen impacts, jurisdictional concerns and permit requirements. In addition,
consider access to adjacent properties and traffic control during construction,
b. Prepare sketches of proposed connections to existing facilities,
c. Discuss alignment alternative with the City and obtain input prior to the
completion of the 50% plan sheets.
d. The Consultant shall prepare a draft technical memorandum documenting (TM)
the basis for design of the sewer main replacement. The City's comments on the
draft TM will be incorporated into the final TM.
e. When required, the Consultant shall prepare a draft technical memorandum
documenting TM documenting the basis for design of the water main
replacement. The City's comments on the draft TM will be incorporated into the
final TM.
10. Prepare Preliminary Plans (50% completion Level)
a. Title sheet for each project.
b. Plan Sheets.
c. Draft of technical specifications.
d. All plans shall be prepared in a compatible Microstation V8i Select Series 3
format and shall be on 24" x 36" mylar sheets, Plan and profile sheets are
prepared in 1 " =20' horizontal scale and 1 "= 2" vertical scale. Sketches may vary.
Plans shall conform to City of Santa Ana CADD Standards.
11. Preliminary Plan Submittal
a. Submit (4) sets of full -size prints of the preliminary plan and (4) drafts of
specifications for City review.
b. Perform job walk to identify conflicts and inconsistencies. Meet with City to
review plan check comments and obtain input.
c. Perform site visit /job walks of all proposed alignments to review constructability
issues,
19
25C -78
Agreement Exhibit A
City of Santa Ana, PWA
RFP —ON-CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN
IMPROVEMENTS
12, Prepare CEQA Documentation (Assume a Negative Declaration)
a. Prepare necessary documentation as required by the applicable portions of
CEQA for environmental clearance.
b. Coordinate with City Staff including the Planning and Building Agency to insure
accuracy of documentation.
c. Apply for and file all necessary documentation on the City's behalf to the
appropriate agencies,
TASK NO.2- FINALIZE DESIGN
1. The construction plan set will contain the following drawings:
Title Sheet
Plan Sheets
2. Prepare any necessary supplemental provisions to the City's standard specifications,
general provisions and bid documents for each project. Provide a digital copy of
standard drawings not issued by the City of Santa Ana or APWA for inclusion on the
specifications.
3. Prepare quantity and cost estimate for each design based on the final plans and
specifications. Consultant shall contact manufacturers and /or contractors to verify the
engineer's estimate prior to submitting to the City.
4. Submit 90% completion level plan and a 100% completion level plans and specifications
to the City for review. Each submittal will consist of three (3) sets of full -size prints. Meet
with City staff to review plan check and comments and obtain input.
5. Upon final acceptance of the plans and specifications, provide "Bid- Ready" construction
drawings on disk and full size mylar,
8. Conduct and attend meetings and review sessions as required during the design phase
to keep the City staff informed of the project status.
7, Prepare CADD As -Built drawings (submit in CADD & ESRI arcGIS format and on one (1)
set of bond) from field set of As -Built plans.
8. All original plan sheets, calculations, and reports shall be signed and stamped by the
Consultant's licensed professional engineer in responsible - charge of the project. These
signed originals will then become the property of the City.
TASK NO.3- BID PHASE SERVICES (AS NEEDED) (Assume 4 Requests for Information)
1. Respond to requests for clarification from prospective bidders during the bid period.
2. Issue addenda to the bid package as necessary.
TASK NOA- CONSTRUCTION MANAGEMENT SUPPORT (AS NEEDED) (Assume 20
Submittals for Review)
1. Attend the Pre & Post - Construction Meeting.
2. Respond to request for information from the Construction Engineer /Inspector, as
required.
3. Provide analysis of changed conditions, development of corrective action, review of shop
drawings and "peer review" of other submittals at the discretion of City Staff,
4. If required,
20
25C -79
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CONSULTING
A EM Company
March 13, 2014
City of Santa Ana
Public Works Agency
4`h Floor, Ross Annex
20 Civic Center Plaza, Santa Ana, CA 92702
Attn: Mr. Rodolfo Rosas, P.E.
Agreement Exhibit B�
14725 Alton Parkway
Irvine, CA 92618-2027
949.472.3505
94J 472.8373 Fax
www.rbf.com
www,mbalcercvrp.com
Subject: Proposal to Provide On -Call Design Services for Water and Sewer Main Improvements
Dear Mr. Rosas:
IN 132228
The City of Santa Ana Is committed to serving Its population of 325,000 people with reliable
and hlgh - quallty water and sewer service. As part of this commitment, the City desires to select
Primary Contact
two consultants to provide engineering services on an as- needed basis. The services In general
John Nagle, P.E.
will consist of water and sewer main replacement design projects on arterial highways, local
Project Manager
roads and public right of way citywide, The projects also may Include several other related
949330.4275,inacle®rMcom
services. We would Ilke to emphasize the following benefits the RBF team would bring to the
City on this Important project:
Responsiveness. The work to be performed under the as- needed contract can be variable, bydisclpline, scope, schedule, and
budget. No matter the size or duration of the contract, RBF Is committed to providing the highest level of responsiveness to
the City. We will respond and submit on, AIj proposal requests by the time specified by the City. We have assigned one primary
point of contact for convenience: John Nagle (Project Manager).
Resources, RBF's team Is comprised of water and sewer experts with along history and demonstrated track record of
successful water and sewer pipeline designs, as well as design expertise in other facilities such as pump stations, wells,
reservoirs, and pressure reducing stations. In addition, RBF also has expert multi- disciplined staff typically needed for water
resource projects, Including all In -house Irvine office staff to provide the required services. RBF's management team will
provide the City with direct access to this resource of experts who also have In -depth knowledge of local Issues and
requirements unique to Orange County.
QA /qG It is not the City's job to ensure the work of their as- needed consultant is accurate, complete, and free of errors and
omissions, otherwise, the consultant Is only adding to the workload of City staff. RBF Is committed to providing the City with
high quality designs and services to ensure the City's customers are being provided the highest quality service, and City staff
Isn't spending valuable time checking their consultant's work. With our expansive staff resources, and OA /QC program, the
deliverables will meet the highest of City expectations.
RBF acknowledges receipt of Addendum Nos. 1, 2, and 3. We appreciate the opportunity to be of continued service to
the City of Santa Ana and look forward to discussing how we can assist the City, If you have any questions or need
additional information, please contact me at 949.855,3616, cimiller @rbf com or John Nagle at
949.330.4275, finagle @rbf.com.
Since ay-2
Cindy L. MIIIeIf,,P.E. John Nagle, P.E.
Client Services Officer, Water Resources Project Manager, Water Resources
Attachments: Proposal (6 copies and 1 CD)
Fee Proposal (separately sealed envelope)
25C -81
Table of Contents
Cover Letter
Table of Contents
Firm and Personnel Experience... ................... ....... .............
I
Project Management Team .......... ..............................1
Key Personnel ............................. ...............................
2
Summary Table of Team Qualifications ....................
3
Representative Projects ............... ..............................4
ProjectApproach .................................... ...............................
Understanding............................. ...............................
9
9
Approach to On -Call Services
g
..............
SampleProject ............................ .............................10
Project Schedule
Sample Project Plans (separately bound)
Project Management .............................. .............................16
Management Approach ............... .............................16
Communication Plan ................... .............................17
QA/QC - RBF Quality Management Program........... 18
Exhibits
Exhibit D, References
Exhibit E, Statement of Understanding
Exhibit F, Certification of Nan - Discrimination
by Contractor
Exhibit G, Non - Collusion Affidavit
Appendix
Evidence of Insurance (ACORD Certificate)
Resumes
Fee Proposal (separate envelope)
Exhibit C, Certification and Proposal Fee Schedule
Hourly Rate Schedule
25C -82
Table of Cnnfenks
Agreement Exhibit B
25C -83
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Firm and Personnel Experience
Established in Orange County in 1944, RBF Consulting (RBF), a wholly -owned subsicliary of Michael Baker
International, is a multi- dlscipll nary planning, engineering, and construction management firm that offers the City
of Santa Ana comprehensive professional engineering services for Its On -Call Professional Engineering Design
Services for Water and Sewer Main contract, RBF provides the full range of water resources services from analysis,
concept through design, and construction support. The firm employs a professional staff of nearly 200
professionals in the Irvine office with expertise for water and sewer projects, and other related services.
Track Record of Ort Call Services
Successful delivery of task orders under On -Call Service programs has been a particular strength of the RBF Irvine
Water /Wastewater group, The following Is a list of our current on -call contracts that are managed and executed by
the RBF Water /Wastewater group.
i El Toro Water District
a Long Beach Water District
4 Castalc Lake Water Agency
6 Golden State Water
e Santa Clarita Water Division
A Mesa Water District
• Orange County Sanitation District
s Western Municipal Water District
Port of Long Beach
s Victor Valley Wastewater
4 American Water
6 City of San Diego
♦ Padre Dam Water District
Why Select RBF?
RBF provides a unique and superior advantage for the city. Key benefits of selecting the RBF team are:
1. Proven delivery of on -call services to multiple agencies and municipalities throughout the region;
2. Hand - picked team of top engineers and support personnel specializing in water and sewer main design;
3. With the exception of geotechnical engineering, we provide ALL services In -house listed In the RFP
PROJECT MANAGEMENT TEAM
RBF's dedicated management team Includes key professionals from within the firm specifically selected for their
experience in the services requested by the District and proven ability to successfully deliver the design of water
and sewer pipelines, and related facilities.
• Client Services Officer, Cindy Miller, PE, Is a Vice President at RBF with 20 years of experience
• Project Manager, John Nagle, PE, is a Vice President at RBF with 26 years of experience
• Task Manager, Tori Yokoyama, PE, Is a Project Manager at RBF with 10 years of experience
• QA /QC Manager, Kevin Gustorf, PE, is a Vice President at RBF with 15 years of experience
If selected for an interview, the RBF team members to attend will be Cindy Miller, John Nagle, and Kevin
Gustorf.
;
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25C -84
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Kevin-
_GUSiprf
If selected for an interview, the RBF team members to attend will be Cindy Miller, John Nagle, and Kevin
Gustorf.
;
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25C -84
1
Organization Chart City d Santa Ana
hbkW.lkmenL
Radalld Nafdb PE
Senorelml Engineer
ClndyMlllea PE
KOVIA GUSIINP,PE
Jon,, Naga, Pe
fad VOkoyamu, PE
CATAGORVI WAPBR@EAAUNCPS
PC m1fla, MIN" PC OfiWGbAERVIQ' &F
SlevuGonna4 PC mhn Nmli,.PE
mAYOkaymna,PE
0ry2111 MallcnbnAllp PE
CATECOW4 AIRVEWNG
RIIICov,PL5
Pint P.ulC Pia
[An5GORP)- yfFCfltiCAI. ENGINAERINC,AIVFI
INSYIn1A+ENYANUNA CONTg00
Ahandu ,110. ,Ok LEFpAP g+Uee CnnkU, P6
Justin Lee, VP.
SA1C61 1111'SFNVIpbIIAIP @YACSTVUYAHft
AtlIAIMENTPRflp1NAYlbN
A6w ASlnmina
nlOSll Oe<4,(E11 PWS,CPE54
CATEGOflY5�0V0@AVWCANA14f15
Ind YOlmyama, PE
Sam Vatdw, PE
CAMORY F.%F414YWAL ENGINF.FAl"Ki
S.II SPOW, PE
FIN. Sn"'W al"n,Sp, PF,
CA iC COAnn.,.OTCCNNICA4ENGlNEFItING
IAan[anIDlonv. PEXUafeeLnhuA @m.!
All Bastanl,PbD. PE,M,PAACE
$00 PmreO10"l and5nppwt➢e1sonnP1AVnffPbk
KEY PERSONNEL
Cindy Miller, P,E., Client Services Officer
Cindy Miller, PE, has been responsible for the large scale planning, design, and
program management of major water supply, storage, treatment, and delivery
facilities. Her recent projects have included multi- million dollar, state -of -the art
treatment facilities Involving upgrades to existing facilities as well design of new water
treatment plants. Selected projects Include: IRWD Balker Regional Water Treatment
Plant; Chino Basin Desalter Authority Program Management for Phase 3 Expansion,
and OCWD Groundwater Storage Program.
25C -85
Registration
Civil Engineer, CA, 0058116
FducatI.n,
8.5„ Clvll Engineering
Years Of Experloncet 20
2
John Nagle, P,E„ Project Manager
John Nagle, PE, has lent his knowledge and expertise to numerous municipal
agencies throughout the region, including the Golden State Water, Mesa Water
District, Santa Margarita Water District, and others, As such, he Is familiar with the
structure, requirements and challenges of local government factions and well versed
In meeting those clients' needs. John Is adept at identifying and scraping projects
effectively to launch projects quickly and efficiently. He understands the importance
of rapidly determining critical Issues and project constraints. Selected projects
include: On -Call Engineering for Castaic Lake Water Agency; Mesa Water District,
Golden State Water Company; Whittier Pumping Plant No. 2 Replacement; and
Santa Margarita Water District - MiddleChiquita Canyon Water Facilities,
Tor! Yokoyama, RE., Task Manager
Tor! Yokoyama, PE, serves as both Project Manager / Project Engineer at RBF and
has extensive experience in the planning and design of water and wastewater
Infrastructure. Selected projects include: City of Anaheim Sewer System
Improvements (multiple projects), Long Beach Water Department Atlantic Avenue
Cast Iron Main Replacement (in construction), and Yorba Linda Water District
Waterline Replacements (In construction).
Kevin Gustorf, P.E., q/1 /qC
Kevin Gustorf, PE, has served as project manager or performed quality control for
water and sewer improvements throughout Orange County. As a Vice President at
RBF with 15 years of experience, Kevin understands the Importance of quality
control to ensuring planning and design documents are free from error. Kevin has a
strong technical background In the planning and design of water storage and
delivery facilities, and sewerage systems. Selected projects include: On -call
Engineering for El Toro Water District, Orange County Sanitation District, Long Beach
Water Department, American Water, Port of Long Beach, and Western Municipal
Water District.
SUMMARY TABLE OF TEAM QUALIFICATIONS
Registration
Civil Engineer, CA, 46972
Education:
M.S., Civil Engineering
8,5., CIVII Engineering
Years of Experience: 26
Registration
Clvl1 Engineer, CA, 71482
Education;
B,S, Civil Engineering
Years of Experience; 10
Registration
Civil Engineer, CA, 64755
Education:
B.S, Civil Engineering
Years of Experience: 15
25C -86
Cindy Miller, PE
Client 80Nices Officer
20
B.S., Civil Engineering
Civil Engineer, CA, C0581 IS
Orange County Groundwater storage Program
WaterPNastewater Facilities
GSWC Water Pipeline Projects
Whittier Pum ing Plant No 2 Replacement
John Nagle, PE
Projer,tManager
20
8.5., Civil Engineering
M, S., Civil Enghearing
CNiI Enylnee4 CA, 46972
(also registered in NV,AZ, UT)
On -Call Services - Multiple Agencies
Whittier
Water/Wastewater Facilities
State Water Right 8uive or, NV 1101
Pumping Plant No, 2 Replacement
OCA4 Pipeline RehabllitalilRe lacement
Tor! Yokoyama, PE
Task Manager
10
B. &„ Civil EngineeringCMiI
Engineer, CA, 71482
Long Beach Water Dept, Water Main Replacement
WalerlWaslewater Facilities
OCSD - Sewer Improvements
Kevin Gustorf, PE
15
B.S., Civil Engineering
Civil Englneef, CA.64755
Anaheim Citywide Server R &R Program
Long Beach Water Dept. Water Main Replacement
QA/ QC
WaloiNvaslewoler Facilities
Civil Engineer, NV, 18880
OCSD- Sewer Improvements
Stave Canner, PE
20
B. S., Civil Engineering
Civil Engineer, CA, 599 66
On -Call Services - MuIU le Agencies
Cily of Bovow Hills'Neter Main Replacements -
Waledwastawater Facillnes
IRWD Alton Parkway Water, Reclaimed Water, and
John Harris, PE
36
M.S., Civil Engineering
Civil Engineer, CA, 38217
Sewer Pipeline Design
Johnson Avenue Trunk Sewer Replacement
Sewer Faoililles
B.S., Civil Engineering
CNiI Engineer, AZ, 27775
Avalon Sewer Collection System
Mlrko Maher,PE
15
B. s., Civil and Environman-
Civil Englneer,CA,64645
San Diego Rec clad Water Main Extensions, Group . 2
OCSD Santa Ana Trunk Sewer Re hebililsiion
WaterANastewaler Faciflios
hl Engineering
OCSD Newport Force Main Rehabilitation
--
W WRA Interceptor Ntodelin
25C -86
Sam Valdez, PE
7
B.S., 2007, Civil Engineering
Civil Engineer, CA, 77660
Laguna Beach County Water District - Domeslic Water
Hydraulic Analysis
Castalc Lake Water
It^�a��7r�7
LLIIIi'1
Master Plan
iyim clwa.orx
Port of Lon Beach Sewer Mosier Plan
Bryan Kallenhaugh, PE
13
B.S., Civil Engineering
Civil Engineer, CA, 73619
Orangelhofpe Avenue Transmission Main
Water/Wastewater realities
GSWC Southwest ""to' Pipeline Re lacemenl
Rhonda Tijedna, PE, LEED AP
3o
BS., Electrical Engineering
Electrical Engineer, CA, 15473
Baksr Regional WalorTreatment Plant
Electrical 7 Instrumentation l
(also registered in NV)
Rio Vista Valve k2 Vault Modifications
Controls
LEED Accredited Professional
Electrical !Controls - multi le um sladons
Alan Ashimme
15
B.A., Environmental Analysis
Capistrano BlulfslPines Park Sewer
Environmental
and Desi n
Prado Reservoir No. 2
Richard Beck, CEP, PWS, CPESC
15
B.A., Environmental Studies
Multiple aerlifcalkms - sea resume
County of Orange On -Call Eranonmentaland
Environmental
Re aletor services
Sal Sheikh, PE
39
M.S., Civil Enghearing
Civil Engineer, CA, 32677
MNWO Seismic Assessment of Reservalrs
Stmctural
(structures)
(also registered in OH, AZ, NV, UT
Baker Regional Water Treatment Plant
B.S. Civil Engineering
Middle Chl uita Canyon Water Facilities
BIII Cox, PLS
35
B,S., Business Atlminisira-
Professional Land Surveyor, CA, 6673
Ahon Parkway Constmcllon Surrey
Surveying
tion
Colorado River Aqueduct As-Needed Survey
County of Orange On-call Survey Services
Ali Bastani, Ph.D, PE, GE
20
Ph.O., and M.S„ Civil and
Geotechnical Engineer, CA,245B
WNW - Middle Chlquas Canyon Reservoirs
GMU Geotechnical Engineering
Environmental Engineering
Civil Engineer, CA 53924
WWRA Intercepter Phases l &2
8.8, Civil Engineering I
Cry oft.os An ales P! aline Breaksin Summer2009
SUBCONSULTANT SERVICES
I(m 23241 Arroyo Vista, Rancho Santa Margarita, CA 92688 1 Phone 949.888,6513
J.FOor;'.� GMU Geotechnical Engineering, Inc. (GMU) has more than 40 years of experience evaluating soil
and rock conditions for clients before, during and after construction to verify stability, meet performance goals and
reduce the potential for unexpected problems. GMU's engineering geologists and geotechnlcal engineers are
specialists In evaluating soil, rock and groundwater conditions for proposed and existing projects.
REPRESENTATIVE PROJECTS
°nrK ra
Client Reference:
t
Mr, Jason Ylm, P.E.
Principal Engineer
Castalc Lake Water
It^�a��7r�7
LLIIIi'1
Agency
661/513 -1277
iyim clwa.orx
Key Staff serving this client:
John Nagle
Cindy Miller
Steve Conner
Tor! Yokoyama
Castaic Lake Water Agency - On -Call Services for Water Facilities
WHAT OUR CLIENTS SAY.-
"RSF Consulting is a great compony to work with. Wo are pleased with their past
and current work performance and look forward to continuing to work with them.
John Nagle is a great person to work with and is a proactive project manager...."
Jason Ylm, RE., Principal Engineer
Castaic Lake WoterAgency
Castaic Lake Water Agency (CLWA) Is a public water wholesaler that provides about
half of the water that Santa Clarita households and businesses use, RBF provides on
call engineering services to CLWA for facilities evaluation and design
improvements, Example projects include the following
a Rio Vista Valve 42 Vault Modifications - 72 -Inch Valve Replacement Project
a Pipeline Inspection Program Planning and Development
a Sand Canyon Pump Station Generator Installation - Constructability Review, Construction Management and
Inspection Services
a Castalc Conduit Bypass Transmission Main - Constructability Review
e Castalc Conduit Erosion Protection Analysis
25C -87
R Golden State
Iv,e >, comp + +r
Client Reference:
Mr. $unit Filial, P.E.
Engineering Design Manager
Golden State Water Company
714/535- 7711 %230
901—E mw
Golden State Water Company - On -Call Services
REF has provided as-needed engineering and supporting services
to Golden State Water Company (GSWC) for more than 20 years.
Projects have included upgrade and replacement of existing
facilities through Its service areas. The following are selected
recent projects completed by REF's Project Manager, Mr. John
Nagle, and his team members.
Anaheim and Placentia - Orangethorpe Avenue Transmission
Main and Concerto Booster Pump Station Improvements. GSWC required that a
transmission main be constructed to inter- connect Its Placentia and Yorba Linda
service areas. This was a "fast - track" project for GSWC because It is a primary
water supply to the Yorba Linda service area, Concerto Well No, 2 was to be
removed from service due to water quality Issues, and the pipeline needed to be
operational prior to the well shut down. RBF provided engineering design and
survey services for and construction of approximately 6,500 LF of 16 -inch DIP
pipeline, In the cities of Placentia and Anaheim. This pipeline provides a connection between GSWC's Placentia and
Yorba Linda Service Areas, and Includes three pressure regulating stations, The scope of services included
extensive utility research, topographic survey and right -of -way verification, preparation of PS &E's, and traffic
control plans. The project also required coordination with the Orange County Flood Control District for crossing of
the Atwood Channel, and coordination with Orange County Transportation Agency for a future grade separation
project at Lakeview Avenue.
Norwalk System. This work Included design of water distribution pipeline replacement projects in the Norwalk
System. These pipeline projects were necessary to address leaks, hydraulic deficiencies, inaccessibility, and
condition of the existing pipelines. The project included the installation of 1,300 LF of 12 -Inch DIP and 10,000 LF of
8 -Inch DIP, as well as the relocation of over 275 domestic water services. The project was divided into two phases,
and the Phase 1 design schedule was accelerated to meet the construction deadline of a street re- paving project
on Pioneer Boulevard.
southwest District Pipeline Replacement Projects - Gardena, Hawthorne and Inglewood. As part of the
Implementation of their capital Improvement program, GSWC contracted with RBF- to provide professional
engineering services for their Southwest District Pipeline Replacement Project that included pipeline replacements
In four separate areas: Project 25003040 - 3,100 LF of 12 -Inch and 8 -Inch DIP In 137th Street, Mariposa Avenue,
and Raymond Avenue in the city of Gardena; Project 25003043 - 2,000 LF of 8 -inch DIP in 144th Street in the city
of Gardena; Project 25003044 - 3,100 LF of 12 -Inch and 8 -inch DIP In Imperial Highway and Prairie Avenue in the
cities of Inglewood and Hawthorne; and Project 25003046 - 1,300 LF of 8 -inch DIP in Compton Boulevard in Los
Angeles County.
M10 9P VAlep eta
a
Client Reference:
Dennis P. Cafferty, P.E.
Director of Operations &
Engineering
El Toro Water District
949- 837 -7050 X223
dcnfrert @etw .cps
Key Staff serving this client:
Kevin Gustorf
Tor! yokoyama
Ei Toro Water District - On -Call Services
'The El 'Toro Water District (District) has been utilizing the professional consulting
services of RBF on an on -call and as- needed basis for over ten years. The District has
maintained a long-standing professional relationship vvlth R3F for decades. The
District has always found the RSF team to be responsive, technically competent
provide a high - quality product and a pleasure to won< with... HE continually
provides the District with extremely high - quality service, while meeting the project
schedules and staying within the allocated budget. The District Will undoubtedly
continue to call upon RBF to serve the District in various capacities, and I can confF
dently recommend RBF as a reliable engineering consultant firm."
Dennis Cafferty, P.E., Director of Engineering and Operations, El Toro Water District
25C -88
The RBF team has been providing prlmarlly hydraulic analysis and design to E Toro Water District as part of our on.
call contract. The primary contacts for the District are Kevin Gustorf and Tort Yokoyama, A select Ilsting of projects
resulting from our on -call contract are listed below.
Water and Sewer Model Update — RBF originally prepared the Water and Sewer Master Plan for ETWD In 2004
which Included hydraulic model development, Master Plan report, and a capital Improvement program. In 2011 as
part of our on -call contract, we updated the water and sewer hydraulic models based on recent improvements and
private development.
Engineering and Design Services for Reduced High Zone Improvements. The District's Reduced High Zone
Improvements Project further strengthened the District's ability to provide water to the customers In the Reduced
High Zone during an emergency situation. The project Included the demolition of an existing pressure reducing
station, the construction of a new pressure reducing station, the construction of a new interconnect with the
Moulton Niguel Water District, and the construction of approximately 1200 lineal feet of 8 -Inch water main and
1200 lineal feet of 10 -Inch water main and all of the pipeline appurtenances.
El Toro Water District Water Pipeline Interconnection. RBF identified a fire flow deficiency in the District's
Reduced High Zone during the system analysis and preparation of the 2004 Water Master Plan. RBF conducted
subsequent studies and hydraulic analyses to develop a cost effective solution to mitigate the fire flow deficiency
and Improve the system reliability and redundancy. The project Included the design of 1,200 LF of new 10 -Inch
water pipe, 1,200 LF of new 8 -inch water pipe, a new Inter - connection with the neighboring Moulton Niguel Water
District, and the relocation of an existing pressure reducing station. RBF also provided engineering support during
construction.
Client Reference:
Mr. Raul Cuellar, P.E.
CIP Project Manager
Orange County Sanitation Disldct
714.503.7828
MmIlartr0ocsd.com
Key Staff serving this client:
Kevin Gustorf
Torl Yolcoyama
Orange County Sanitation District - On -Call Services
Re. Carbon Canyon Dam Sewer and Pump Station Abandonment Project
"I ant pleased to provide a recommendation for RBF Consulting for your team's
outstanding efforts on the design of the Corbon Canyon Dam Sewer and Pump Station
Abandonment project. Kevin Gustorf, Project Manager, and Torl Yokoyama, Project
Engineer, were instrumentalln delivering this complex project which involved the design
of approximately 5,000 linear feet of 24 -inch, 33-inch, and 36-inch gravity sewer
pipeline, Including two micro- tunnel drives totaling 1,550 linear feet to replace on
existing lift station and force main. 7he project required extensive coordination with a
private land owner and oil company, the U.S. Army Corps of Engineers, the County of
Orange, the City of Brea, and numerous other regulatory agencies. They provided
meticulous and timely support to the District which enabled the successful completion
of this project under budget. it has been a pleasure working with your staff on this
project anal look forward to many more. "
Umesh Murthy, P.E., OP Project Manager
Orange County. Sanitation District
For more than 20 years, RBF has provided a variety of engineering design and related services to Orange County
Sanitation District. Projects have included Carbon Canyon Dam Sewer and Pump Station Abandonment,
Rehabilitation of College Avenue Pump Station, small to large capital improvements, and on-call services.
Carbon Canyon Dam Sewer and Pump Station Abandonment, Orange County, CA.
RBF provided design for approximately 5,000 linear feet of 24 -inch, 33 -inch and 36-inch
gravity sewer pipeline that replaced an existing lift station and force main. The pipeline
begins at the existing pump station in Carbon Canyon Regional Park and ends near the
Intersection of Rose and Vesuvius Drives In the City of Brea. For the segment of the
1,500 linear feet of the pipeline constructed via trenchless methods, RBF evaluated
25C -89
three methods; horizontal directional drilling, traditional tunneling and micro - tunneling. The project was installed
using the micro - tunnel method under a 100 -foot deep hill adjacent to Carbon Canyon Dam. The remainder of the
pipeline was installed using open trench construction. Portions of the project were located behind the Carbon
Canyon Darn, which Is owned and operated by the U.S. Army Corps of Engineers and used for flood control
purposes. Dense vegetation existed behind the dam, which consisted primarily of ornamental plants, annual
grassland, a small amount of riparian habitat, chaparral, and coastal sage scrub. The pipeline alignment was
developed to minimize impacts on the heavily vegetated area and environmentally sensitive areas while still
achieving the desired facility objectives, The project Included environmental analysis, geotechnical Investigation,
the preparation of a preliminary Design Report consisting of wastewater flow projections from all land tributary to
the sewer, hydraulic analysis, alignment study, easement research, utility research, odor control analysis, flow
monitoring, final design, and traffic control.
Alf
MesaWater
013TRICT
Client Reference:
Mr. Phil Lauri, P.E.
District Engineer
Mesa Water District
949. 6314200
ahilIT2mesawater ore
Mesa Water District - On -Call and Related Services
RBF has been serving Mesa Water District in multiple capacities out of our Irvine
office. We were recently awarded an on -call services contract for supporting Mesa
on various water related projects, In which we have recently provided hydraulic
modeling support, and mapping /right -of -way support. In addition to water related
services, RBF has been providing GIS services (Steve Hein) and permitting /
regulatory (Rich Beck) support to Mesa In various capacities,
OC -44 Pipeline Rehabilitation /Replacement Project. As a separate project, RBF
also provided a preliminary engineering study on the 8.4 mile OC -44 pipeline for
Mesa Water District that focused on two major goals; 1) Evaluate rehabilitation and
replacement alternatives for the portion of the pipeline crossing the San Diego
Creek and recommend the best means of protecting the pipeline from future
failures within the creek; 2) Assess the condition of the entire 8,4 miles of
transmission main, and evaluate the potential for Installing a cathodic protection
system. As part of this study, RBF also evaluated alternative water supply scenarios, developed summaries of the
regulatory permitting and CEQA compliance processes, and is preparing a critical path schedule For final design and
construction.
Tic port of
^. LONG BEACH
Client Reference:
Mr. John Chun, P.E.
Deputy chief Harbor Engineer
Engineering Design Division
562/283 -7854
John.chunCfpolb corn
Key Staff serving this client:
Kevin Gustorf
I Tod Yokoyama
Port of Long Beach - On -Call and Related Services
Re. Port of Long Beach Sever Master Plan and Capital improvement Program
"On behalf of the Port of Long Beach (POLB), i am pleased to submit this fetter of
support to the 2011 Awards Committee of the Metropolitan Los Angeles Branch of the
American Society of Civil Engineers. On behalf of my staff and RBF Consulting, I fully
support this nomination for their combined efforts in preparing POLB's sewer Master
Plan and developing a Sanitary Sewer Capital improvement Program for the next
twenty years and beyond. Since the early 1990's, POLB's has undergone significant
expansion and is on a path to invest $4.4 billion In capital improvement projects in the
next ten years. With the completion of this project POLE now has a comprehensive
assessment and analysis of the existing system, a look ahead to a future system upon
completion of Its current capital improvement investment, and provides recommended
Improvements to be implemented over the next 20 years and beyond to raise the level
Of Its services to its customers. POLB Is proud of the efforts undertaken by this team to prepare a comprehensive
Sewer Master Plan, an overall assessment of the existing sewer system, on update of the GIS Sewer database, the
development of a comprehensive hydraulic model, and preparation of a comprehensive Capital Improvement
Program."
.�;.
Nell D. Morrison, P.E., Director of Engineering Design, Port of Long Beach
25C -90
RBF was hired to prepare the POLB Sewer Master Plan and CIP In 2011. The project was completed In 2013 to great
acclaim by POLB staff, POLB recommended RBF submit the project for several association awards. In part due to
the excellent work provided on the Sewer Master Plan, RBF was awarded an on -call contract with POLE, as one of
three firms. RBF has been awarded the first two water /sewer related task orders. The first Is a water system
interconnect project that provides looping to the water system at three locations on Pier D. The second project Is a
sanitary sewer abandonment on Pier C to properly design the abandonment of
Inactive sewer lines previously owned by LBWD, Clty of Long Beach, LACSD, and
POLE. RBF has been awarded multiple task orders beyond water /sewer disciplines
Including designs and studies for traffic control and transportation related dlscipllnes.
Emergency Relocation of 20 -Inch Waterline, Lang Beach, CA. RBF was selected by
the Port of Long Beach to provide professional engineering services to prepare design
plans for the emergency relocation of a 20 -inch domestic water pipeline. RBF
reallocated resources so that Icey staff members could dedicate 100% of their time to
prepare design plans to build approximately 2,000 LF of new 20 -Inch waterline in
Scenic Harbor Drive. The pipeline was drafted In accordance with the Port's drafting
standards and designed to meet the Long Beach Water Department's design
standards. REF'S responsiveness, dedication and coordination efforts led to the
completion of a design package within four weeks.
Client Reference:
Mr. Dan Ferons,
General Manager
949/459 -6590
clanf@smwd.com
Santa Margarita Water DlstrIct
26111 Antonio Parkway
Rancho Santa Margarita, CA
Key Staff serving this client:
John Nagle Kevin Gustorf
sal sheikh Rhonda Tijerina
Bill Cox Rlch Beck
Emergency relocation of a 20"
water pipeline for the POLE
Santa Margarita Water District - Middle Chicjuita Canyon Water
Facilities
RBF is providing preliminary and final design
services for approximately 25,000 IS
(combined) of domestic and recycled water
transmission mains, 4.0 MG of domestic water
storage and 4.0 MG of recycled water storage.
The first 12,000 LF of pipeline has an
accelerated schedule to meet Immediate water
delivery needs. The project also includes
alternative pipeline alignment analysis for
routes through environmentally sensitive areas,
grading phasing analysts, and coordination with
the Rancho Mission Viejo Company, Orange
County Transportation Corridor Agency, and the California Department of Fish and
Wildlife.
Middle Chiquita Canyon Water Facilities
-Site Photo
WHAT OUR CLIENTS SAY,
Re. City of Anaheim, Citywide sanitary sewer System Repair and Rehabilitation Program /Projects (ph. 111 -Group 1,
West Anaheim" "On behalf of the City of Anaheim, I would like to personally thank the RBF team for their excellent
support on the Citywide Sanitary Sewer System Repair and Rehabilitation Program (Phase 11I -Group 1, West
Anaheim project). Kevin Gustorf, Project Manager, and Tor! Yokoyama, Project Engineer, were instrumental In
delivering a high quality set of construction documents within the project schedule. Their dedication and profes-
sionalism helped our project move forward smoothly and efficiently. The solutions provided by RBF will significantly
improve the reiiability, of the City's gravity sewer collection system which will mitigate the possibility of future sewer
spills. Thank you again far your team's continued service to the City of Anaheim."
N
Khan Chu, P.E, Principal Civil Engineer, City of Anaheim
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Fl�reement Exhibitibit h3
25C -92
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Project Approach
UNDERSTANDING
Tha City of Santa Ana Is committed to serving Its population of 325,000 people with reliable and high- quality water and
sewer service. As part of this commitment, the City desires to select two consultants to provide engineering services on
an as- needed basis. The services in general wlll consist of water and sewer main replacement design projects on arterial
highways, local roads and public right of way citywide. The projects also may Include general street improvements.
Environmental studies and documentation In accordance with CEQA will be required on all projects. Other services may
also include construction management and inspection, mechanical, electrical, structural, and /or surveying. Other design
projects may Include pump stations, wells, reservoirs, utility vaults and sewer lift stations,
APPROACH TO ON-CALL SERVICES
The on -call consultant must have a proven approach in designing water and sewer main
projects in busy arterials and commercial areas. Addressing the concerns of the surrounding
community and businesses and minimizing each project's Impact to them are Just as
Important as properly designing a pipeline. The RBF team Is eager to establish an excellent
working relationship with the City through exemplary service, design expertise, and a smooth
design process. We have had great success providing on -call services with several local clients,
as well as providing water and sewer main designs for a multitude of clients. Our team's design approach Is
founded an the principles of choosing a highly qualified team, encouraging Innovative thinking, embracing the
concept of value engineering, performing alternative analyses, and Implementing day-to -day proactive project
development. This allows us to develop the best solutions for the City. Our philosophy combined with open
communication with the City during all project phases will ensure a successful project. RBF's project approach will
ensure the upfront preliminary engineering is completed properly to successfully move forward with final design
and construction within the project schedule and budget. RBF's approach to delivering a quality project to the City
Incorporates the following key elements:
• Understanding the City's concerns, goals, and expectations.
• Placing expert personnel In positions to address those concerns and meet the City's goals and
expectations.
• Proactively communicating analysis results and potential conflicts In order to make Informed decisions In
a timely manner,
• Identifying and addressing key project Issues.
• Implementing a thorough QA /Oc program.
RBF will carefully manage each phase of work in accordance with the required elements and major milestones,
During the kickoff meeting, these items will be reviewed with the City to ensure the project goals and special
concerns are Identified upfront. Careful consideration In the upfront planning and design will be achieved by
creating a work plan encompassing all project elements. The successful implementation of the work plan requires
early Identification of key Issues that need to he evaluated during field investigation and preliminary design. This
upfront planning wlll allow RBF to ensure the project stays on schedule and that the City's goals are met,
The success of each project will be the responsibility of RBF's Project Manager — Mr. John Nagle, the City's main
point of contact. John's knowledge and experience with providing on -call services to clients, and specifically
pipeline design will ensure appropriate resources are allocated for each task order and provide for a focused
Implementation of each work plan. in addition to his own experience, John will utilize the experience of RBF's in-
house design staff experts In the various fields required for the on -call services Including but not limited to:
environmental, survey, structural, electrical, mechanical, transpa•tatlon, traffic, and permitting. The approach
allows each member to operate efficiently within their expertise, so each project can be completed correctly, on
schedule and within budget,
R. 1.
25C -93
RBF also approaches each project with the philosophy that our project team includes the City's staff, The City's
Involvement will be integral throughout all phases of the contract and each Individual project. R3F will
communicate regularly with the City's Project Manager to provide updates on project progress, and discuss key
Issues that have been decided, or are in need of resolution, Efforts will be made to ensure the City's goals are
being met throughout each project.
SAMPLE PROJECT
Please note, the subsequent sections pertain to the sample project as Identified on page 17 of the RFP. The
sections include the Project Understanding, Key Issues, and Scope of Work. The project fee for the sample project
has been Included in a separately sealed envelope. Although this was Identified as a sample project, we have taken
the same approach as If we were proposing to do this work. We thoroughly reviewed the project and conducted a
site walk to gain an understanding of the project area and key Issues. The Scope of Work Identifies the required
work items to complete the project based on what is listed In the RFP, and based on our understanding of what the
project will require to completion. Our Scope of Work clarifies and expands on the existing language in the RFP for
this specific project, and Identifies the required deliverables for each task.
Project Understanding
The project includes the design of water and sewer main Improvements In the City of
Santa Ana. The design shall Include all bid documents Including construction plans,
specifications, and cost estimate. The limits of the project are described below:
3,200 LF of 8" water main for the following limits:
• Rene Drive — Hemlock Way to Segerstrom Avenue
• Rita Way— San Lorenzo to Segerstrom Avenue
• Spruce — San Lorenzo to Segerstrom Avenue
• Pacific Ave— San Lorenzo to Segerstrom Avenue
• San Lorenzo — Rene Drive to Pacific Avenue
41100 LF of 8" sewer main for the following limits:
• Myrtle Street — Bristol Street to Center Street
The following Scope of Work describes in detail the tasks associated with this project,
Key Issues
Key Issue B1: Field Conditions. Based on our project site visits, there are unique field
conditions to be aware of that must be considered in design and for any field work
taking place (potholing and geotechnical borings). Along Myrtle street there Is a fire
station, low hanging overhead lines, County of Orange Flood Control facilities, a park,
and street parking on both sides of the street. For the field work to be conducted, we
will coordinate with the City to minimize community impacts. Coordination items for
the field work will include temporary parking restrictions along the street, and
maintaining access requirements for the fire station.
Myrtle Street looking east from
end ofcubde -sac
Fire Station on Myrtle Street
lit rl n• „ There Is also a County Flood Control facility at the western end of Myrtle Street, There
� E _l�l -'ll'" Is an open channel that transitions into a box culvert as it passes under the park and
under the end of the cul -de -sac, As -bUIRS for the facility will be obtained directly from
the County (note — County Flood control Is not In the Dig Alert database), and a
_,.____.� _ _ r proper design will be provided based on clearance requirements. A "remove and
OC Flood Control Channel replace" approach may, be the only feasible option in the vicinity of the culvert.
crossing under Myrtle Street
10
25C -94
Key Issue #2: Agency Coordination. Two agencies we will need to coordinate with are County Flood Control and
Orange County Sanitation District (OCSD), We have an excellent working relationship with the permitting staff at
the County. We will able to Immediately obtain as- bullts for the channel/bcx culvert - in fact, County staff has such
familiarity with us that they allow us to take their mylar as- bullts off site to make copies at any time we need, We
are also aware of the County's design requirements for clearances from their facilities.
We also have a lot of experience with OCSO. We currently have an on -call contract
with them. We have extensive experience In connecting to their facilities and
designing facilities in their collection system. We understand the process of obtaining
a connection permlk and are famlliarwith their standards.
Key Issue #4: Construction Into Segerstrom Avenue, Segerstrom Avenue Is a busy
street and each of the four north /south streets of the water main project will require OCSDmanholeatMyrtlestreet
replacing the pipeline within the street. This will also require construction through the and Bristol Street
easements at the end of the cul -de -sacs for Rene Drive, Rita Way, and Pacific Avenue. There are two basic options
for construction. One option is to construct the pipeline via open cut trench, which requires having to replace any
trees, hardscape, and walls that are existing. The other option will be to use a trenchless form of construction from
the end of the cul -de -sac to the connection point in Segerstrom Avenue. This would eliminate extensive damage
and replacement to the existing facilities, and also reduce the Impact in Segerstrom Avenue.
The appropriate trenchless method would be a "bore and Jack" or pipe ramming
method. Pipe ramming would be appropriate because the drive would be short and �+
straight, and the end of the cul -de -sac would be the optimum place for the drive shaft ^:'r n
which has a much larger footprint than the recelving shaft that would be required in _
Segerstrom Avenue. We have designed several pipe ramming installations for small — r
diameter pipelines. The final construction method and design would be confirmed
with the City, Block Wall and ha(dscape at end
Scope of Work or Rita Way
Task No. 1
1, Initial Meeting
a. Attend kick-off meeting with City staff to review project scope, schedule, budget, work plan, design
criteria, and parameters.
b, Deliverables:
I. Meeting Agenda
ii, Meeting IInutes
2. Data Gathering
a. Obtain all available records from the City and scan to pdf pertinent documents for the project.
b. Perform site walk and take photographs of existing project area.
c. Deliverablesr
I. PDF scans of City documents
ii. Photos
3, Utility Research
a. Perform utility research through Dig Alert website. Contact all companies listed within the project
limits and request utility Information. There shall bee minimum of 3 requests made to each company
In an attempt to obtain their Information.
It. Perform utility research with agencies known to not be In Dig Alert website If applicable (le. County
storm drains).
25C -95
C. Maintain an updated correspondence log,
d. Deliverables:
1. PDFscansofutllltyas- bullts
11, Updated correspondence log
4. Potholing
a, Potholing will be conducted at critical utility crossings, It is assumed 10 potholes will be required.
Pothole exhibits will be submitted to the City for approval, and then Implemented by a licensed
contractor. The contractor will Implement traffic control measures per WATCH, The potholes will be
backfllled with a cold patch to the existing street grade.
b. After potholing has been conducted, the data will be processed and the utility locations (horizontal
and vertical) will be updated based on the pothole results,
c. Deliverables:
I. Pothole exhibits
11, Pothole results
III. Updated utility base files
5. Plans and Specifications
a. The design of the facilities will conform to Greenbook, AW WA, NEC, UBC, City Standards, and CPC as is
applicable.
It. The City shall provide sample specifications, City standard front end specs, and water /sewer standard
specs. RBF will Incorporate the City standard specs along with all required project specific
specifications to provide a complete set of biddable specifications,
c. Plans will be prepared In Morostatlon v81 Select Series 3, All Improvements will be drafted at 1:1 scale,
and plotted to an appropriate reduced scale,
d, Deliverables:
1. Specifications (pdf, MS Word files, and hard copies - 4)
11. Plans ( pdf, Mlcrostation files, bond copies —4, and mylar original —1)
6. Design Survey
a. Project Control: RBF Consulting will establish horizontal and vertical control for the project.
The basis of horizontal control will be North American Datum of 1983 (NAD 83), Zone 6, Epoch
2007, as published by the National Geodetic Survey (NGS) and will be expressed as grid values In
terms of the U,S, survey foot, The basis of vertical control will be the North American Vertical
Datum of 1988 (NAVO 88), as published by the City of Santa Ana.
b. Topographic Mapping: Topographic mapping will be provided for design -level detail at a scale of
1 "= 40' with one (1) foot contour Intervals, Topographic mapping will include streets and alleys
from ROW to ROW, Mapping will meet the requirements In "ASPRS Accuracy Standards for Large
Scale Maps ", dated March 31, 1993, and will be provided in AutoCAD format including a digital
terraln model (DTM), CADD files to be provided with standard RBF file specifications In
Microstation v81, Topography shall include obtaining locations, elevations and descriptions of:
• Contours at one -foot intervals
Spot elevations on hardscape features
• Existing building footprints.
• Curb and gutters, sidewalks and driveways
Pavement areas including the roadway surface and flow line of gutter
Power poles, streetlights, traffic signals and major signs
25C -96
rt
Above ground utilities Including valves, pull - boxes, meters, and vaults,
Manhole Rims, and selected Inverts,
• All major surface features that define the shape of the terrain, such as tops and toes of
slopes, grade breaks and natural ground
• Fences and walls
Unless otherwise directed by the Client, the basis of horizontal control will be California
Coordinate System of 1983 (CCS 83, Zone V, Epoch 2011.00), Coordinates will be expressed as
grid values in terms of the U.S, survey foot. Vertical control will be In terms of the North
American Vertical Datum of 1988 (NAVD88).
c. Miscellaneous Surveys, Pothole Locations, Manhole Dips: Consultant shall perform 16 hours of
mist. field surveys as follows:
° Stakeoutand collectas -built Information for potholing surveys,
• Detail pipeline dimensions, locations, flaw directions, and Inverts.
° Miscellaneous surveys to collect greater detail to supplement normal cross - section
surveys.
7. Prepare Base Maps
Base maps will be prepared of the existing surface features obtained from the Design Survey
task. A utility base map will be prepared for all existing utilities within the project limits based on
the utillty research and pothole task. The base maps will be prepared at 1:1 per City CAD
standards.
Deliverables: All CAD files
8. Geotechnical Investigation
a. A geotechnical Investigation will be conducted for the construction of the sewer lines and water
Imes. The field exploration will consist of three (3) borings each to a depth of 15 feet below
ground surface (or refusal) whichever is reached first. The locations will be as close to the
proposed pipeline improvements as allowable, while avoiding existing utilities. The borings will
be patched with Parma Patch if the existing surface is asphalt concrete, or quick set concrete if
the existing surface Is concrete. A professional traffic control crew will be provided during the
field Investigation to implement traffic control per WATCH. It Is assumed the preparation of
traffic control plans are not required,
b. The purpose of the investigation will be to determine construction requirements for the pipeline
Installations. The Investigation will determine bedding and backfill requirements, groundwater
table depth, geologic and seismic conditions, maximum stable side slopes for trench excavations,
construction method requirements for new pipeline Installations. The findings and
recommendations will be Included in a report.
c. Deliverables:
1. Draft Report (pdf and hard coples -4)
ii. Final Report (pdf and hard copies — 4)
9, Alignment Selection
a. Evaluate alignment alternatives considering construction cost, utilities, community Impacts,
permitting, access, connections to existing pipelines, and traffic control.
b. Identify the proposed method of connecting to existing pipelines (ie, Hot tap, cut In tee, other),
c. Prepare "strip maps" showing proposed alignment, existing utilities, and existing street section.
The strip maps will allow the City and RBf- team to easily see the proposed alignments and to
facilitate discussions if any alignment changes are needed. RBF will conduct a workshop at the
25C -97
is
City to go over the strip maps and get agreement from the City on the proposed alignments.
d. Prepare a preliminary design technical memorandum for both the water and sewer lines,
Identifying the design crlterla for the pipelines, alignments, and key issues. City to review and
provide comments, RBF to address comments and submit final version, Acceptance of the final
PDR will Initiate the final design process.
e, Deliverables:
I. Strip Maps of proposed alignments (hard copy -1)
Ii. Draft Preliminary Design Technical Memorandum (pdf and hard copies -4)
Ill. Final Preliminary Design Technical Memorandum (pdf and hard copies —4)
10. Prepare Preliminary Plans (50% PS&E)
a. The SD% PS &E submittal shall Include plans, specifications, and cost estimate at 50% completion
level (horizontal alignment and design, no profile, no details), Traffic control will be Implemented
by the contractor per WATCH. If traffic control plans are required, they will be a requirement of
the contractor during construction. Plans will be prepared In Microstatlon v8i per City standards,
The anticipated plan sheets forthe 50% submittal Includes a total of 14 sheets as listed below:
G1.4 Title Sheet and General Sheets (4 sheets)
PP1 -5 Water Plan and Profile Sheets (5 sheets)
PP6.10 Sewer Plan and Profile Sheets (5 sheets)
b, The specification submittal will Include the front end specifications, technical specification table
of contents, and some technical specification sections.
c. Deliverables; None (Included In next task)
11. 50% PS &E Submittal
a. Submit 50% PS &E to the City
b. Perform job walk to Identify conflicts and Inconsistencies. Meet with the City to review
comments,
c. Deliverables;
I. 50% P5 &E (pdf and hard copies —4)
12. CEQA Documentation
No
a. Based on a review of the proposed pipeline Improvements and existing setting, It is anticipated
that a CEQA Statutory Exemption Will apply to the project. While It is acknowledged that the
City's RFP Identifies a Negative Declaration, the use of a Statutory Exemption appears highly
appropriate for the project and would result In substantial time and cost benefits to the City.
As such, RBF will prepare two (2) separate Notices of Exemption (one for each pipeline
project). Each Notice of Exemption (NOE) will cite the CEQA Statutes, Section 21080.21,
Application of Division to Public Right -of -Way Pipeline Projects Less Than One Mile in
Length. This Statutory Exemption applies to the construction, maintenance, repair, restoration,
reconditioning, relocation, replacement, removal, or demolition of pipeline located entirely
within public right -of -way, and less than one mile in length.
Each NOE will provide a brief project description, a description of the project site and affected
area, and substantiation for the exemption. The NOE will be filed with the County Clerk and
State Clearinghouse upon approval by the City.
This task specifically excludes the preparation of an Initial Study, Negative Declaration, or
Environmental Impact Report. If it Is determined by the City that an alternate form of CEC1A
documentation is required, a separate scope and'fee can be provided.
25C -98
Task No, 2 —Finalize Design
1. 90% PS &E
a. The 90% PS &E submittal shall include plans, specifications, and cost estimate at 909/. completion
level (horizontal alignment and design, profile, details). Plans will be prepared in Microstatlon v81
per city standards. The anticipated plan sheets for the 90% submittal Includes a total of 17
sheets as listed below, No additional sheets are anticipated to be added after the 90% submittal.
G1 -4 Title Sheet and General Sheets (4 sheets)
PP1-5 Water Plan and Profile Sheets (5 sheets)
PPS -10 Sewer Plan and Profile Sheets (5 sheets)
DTI -3 Details (3 sheets)
b. Specifications and cost estimate will be prepared and updated based on comments received from the
City. All documents will be prepared per City standards.
c. Deliverables;
i. 90% PS &E (pdf and hard copies -- 3)
2. 100% PS &E
a. The 100% PS &E submittal will Include all components of the 90% PS &E with the appropriate updates
per city comments.
b. Deliverables:
I. 100% PS &E (pdf and hard copies -3)
3. Final Bid Documents
a. The Final Bid Document package will Include all required "bid- ready" construction documents
Including plans, specifications, and cost estimate. All documents will be provided In the format
requested by the Clty and stamped and signed hythe appropriate Individuals.
b. Dellverables:
I. Final Bid Documents (pdf, CAD files, MS Word files for specifications, and mylars signed and
stamped)
Task No. 3 — Bid Phase Services
1. Respond to request for clarification from prospective bidders (assume 4).
2. Issue addenda to the bid package as necessary.
3, Deliverables:
a. RFC Responses
b, Bid Addenda
Task No. 4 — Construction Management Support
1. Attend pre - construction meeting, and one meeting during construction.
2. Provide RPI responses (assume 5).
3. Review shop drawing submittals and provide responses (assume 2o)
4, Prepare CADD As - Built drawings based on contractor mark ups and provide required electronic (CAD and GIS)
files to City in the required format.
5. Deliverables:
a. RFI Responses
b. Shop Drawing responses
a CADD As -Built drawings based on contractor mark ups,
25C -99
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25C -100
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25C -100
Agreement Exhibit B
25C-101
Project Management
The City of Santa Ana is committed to serving Its population of 325,000 people with reliable and high - quality water and
sewer service. As part of this commitment, the City desires to select two consultants to provide engineering services on
an as- needed basis. We have thoroughly reviewed the RFP and have an understanding of what the City needs for the as-
needed consultant. The RBF team brings thefollowing components as the selected as- needed consultant;
► Responsiveness; The work to be performed under the as- needed contract can be variable, by discipline, scope,
schedule, and budget. Some projects will require a concise proposal to be submitted, some projects will be
authorized to begin Immediately. No matter the size or duration of the contract, RBF is committed to providing
the highest level of responsiveness to the City. We will respond and submit on _,,,((proposal requests by the time
specified by the City. We have assigned one primary point of contact for convenience; John Nagle (Project
Manager), and one alternate In the event John is not available: Tor! Yokoyama (Task Manager). Please see our
Communication Plan below for more description on this,
m Resources: RBF's team Is comprised of water and sewer experts with a long history and demonstrated track
record of successful water and sewer pipeline designs, as well as design expertise In other facilities such as
pump stations, wells, reservoirs, and pressure reducing stations (described further in the Project Team section).
In addition, RBF also has expert multi - disciplined staff typically needed for water resource projects, including all
In -house Irvine office staff to provide the required services described above. The only service Identified In the
RFP we do not provide In -house capabilities for Is geotechnical services. RBF brings the resources of over 200
staff located in our Irvine office, just minutes away from the City. RBF's management team will provide the City
with direct access to this resource of experts who also have In-depth knowledge of local Issues and
requirements unique to Orange County, This also relates to our ability to be responsive to the city, With all in-
house team members, there Is no lost time to coordinate a subconsultant, or set up a contract. We will simply
have an internal kick -off meeting, and get started right away,
► QA/QC; It Is not the City's job to ensure the work of their as- needed consultant is accurate, complete, and free
of errors and omissions. Otherwise, the consultant is only adding to the workload of Qty staff, RBF Is
committed to providing the City with high quality designs and services to ensure the City's customers are being
provided the highest quality service, and City staff Isn't spending valuable time checking their consultants
work. With our expansive staff resources, and CIA /QC program (described further below), the deliverables will
meet the highest of City expectations,
MANAGEMENT APPROACH
The specific scope of work, schedule and deliverables will depend on the particular project Identified by
the City. Once a project is identified, we see the development of the scope of work and project
schedule as a collaborative effort between our Project Manager and the City, If desired, RBF can work
with City staff to help identify and prioritize system improvements that will help to meet key
objectives. RBF also has the capability of performing condition assessments, hydraulic modeling and
analysis, and other preliminary studies that might be necessary to help identify and define
Improvement projects.
In our experience, preparing a comprehensive scope of work that clearly identifies the various project tasks and the
deFverables expected from those tasks, along with the responsibilities for each deliverable, is a critical flrst step in the
task order execution process. Development and management of a comprehensive scope of work minimizes the chances
of miscommunication or misdirection among all project team members.
Prior to the submittal of a proposal for the Task Order, RBF's Project Manager will evaluate the project, technical subject
matter, staff experience needs, project schedule and staff requirements to meet the project schedule. He will then meet
with staff members who have the appropriate specialty expertise to review the project requirements and delivery
CLIO.'.
25C -102
16
commitments to meet City goals and objectives, The Project Manager will review the project requirements with RBF's
Client Services Manager, and the plan will be executed to prepare the proposal. Once the Task Order has been approved
and a Notice -to- Proceed Is Issued, RBF's Project Manager will be responsible for overseeing the activities of all of the
Project Team members. The Project Manager will also be the main point of contact to the Clty for coordination of all
day -to -day activities. This approach to initiate a task order Is Illustrated In the flow diagram shown below:
Task order Plow Clrart
COMMUNICATION PLAN
As an as- needed consultant, the RBF team is available and ready to respond to all City requests. We understand the
Importance of the avallabllity of a team to meet the City's needs. Some task order requests may have already been
Identified and scoped by the City, however some task order requests may arise on a short term basis and will require
Immediate attention. An example of this Is quick hydraulic model simulations. often times the City may need someone
to run a quick simulation of a fire flow, or modeling a pipe to be abandoned and ensuring service conditions are not
negatively affected, We are more than prepared to handle these quick requests. In our Irvine office alone we have 7
engineers with moderate to extensive modeling experience In all the industry model software packages (Innovyze or
Bentley) and have active licenses. We perform this service regularly for El Toro Water District, with quick turnaround on
fire flow and other model simulations on a regular basis, The table below shows our proposed communication plan to
ensure the City always has a direct Ilne to the R BF team,
Nagle Direct Ph.: 949.330,4275 Cell Ph.: 949.422,5478
Email; inagle�
Torl Yokoyama Direct Ph.: 949.472.9431 Cell Ph.: 949.351.4559
Email: tyolovarna@rbf com
Cindy Miller Direct Ph.: 949.855.3516 Cell Ph.: 714,814.4909
Email: clmlllerranrhf rnm
The communication plan shows John Nagle as the primary point of contact for the City. As alternate points of contact,
we have also listed our Task Manager. Tori Yokoyama, or our Client Services Officer: Cindy Miller.
INN
25C -103
17
QAIQC - RBF QUALITY MANAGEMENT PROGRAM
RBF's Quality Management Program has four major
components: Quality Assurance; Quality Control; Schedule
and Cost Control; and Project Wrap Up. This program Is
based on Total Quality Management (TOM) principals.
Quality Assurance - The Quality Assurance component
provides for the early prevention of errors and omisslons,
Ensuring quality starts with an assignment of the best
qualified team and implementation of a plan that will
manage quality throughout the life of the project. The
Principal -In- Charge (Client Services officer) and Quality
Assurance Manager will work with the Project Manager to:
Ensure that our team understands the specific
expectations and project objectives and will develop
a project plan (budget and schedule) that will
realistically meet those expectations and objectives.
Review all work performed,
► Ensure on -time delivery of the appropriate planning and design documents at the appropriate milestone.
Quality Control - The Quality Control component provides systematic elimination of defects in the planning and
final construction documents. This component is broken Into two elements: Project Library and Records Center;
and Independent Review.
Project Library and Records Center - A necessity for efficient and effective Quality Control Is maintenance of a
Library of current reference material, and project records that will define the project, define standards, set
Parameters for the scope of work, confirm the scope of work, and establish legal, financial, political, environmental
or infrastructure constraints or obligations. Likewise, documentation of all project transactions and local Agency
concerns must be In a central file readily accessible to project team.
Regular Client Coordination and Communication - We believe that frequent communication and coordination
with the Client helps to ensure that projects stay on track and that the goals and objectives of the Client are met,
RBF recommends that formal progress meetings between the Project Manager and Client be held a minimum of
once monthly, and more frequently if necessary. RBF will prepare written meeting notes to document decisions
made and action Items.
Independent Review - The primary technique used In quality control Is the independent review of all technical
work produced by every Individual on the project. These reviews include:
► Quality Assurance Manager will review project status at quarter points of project to assure continuous
application of the original scope of work, and to assure efficient and cost effective functioning of all Team
Members. If changes In scope are required, the Quality Assurance Manager will advise the Project
Manager to negotiate, document, and Inform Team Members.
Schedule and Cost Control -A three -step process will be followed in managing a project's budget and timeliness:
Step 1. A plan of action for carrying out the work Involves breaking the work In to manageable tasks and
subtasks, I.e., the work breakdown structure (WBS), establishing a sequence and overlap In performing
those tasks and subtasks, and determining the time required and cost for each part, and for the project as
a whole,
25C -104
18
QUALM CONTCatIQUALITY A391JEANCE PROCESS
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► Ensure on -time delivery of the appropriate planning and design documents at the appropriate milestone.
Quality Control - The Quality Control component provides systematic elimination of defects in the planning and
final construction documents. This component is broken Into two elements: Project Library and Records Center;
and Independent Review.
Project Library and Records Center - A necessity for efficient and effective Quality Control Is maintenance of a
Library of current reference material, and project records that will define the project, define standards, set
Parameters for the scope of work, confirm the scope of work, and establish legal, financial, political, environmental
or infrastructure constraints or obligations. Likewise, documentation of all project transactions and local Agency
concerns must be In a central file readily accessible to project team.
Regular Client Coordination and Communication - We believe that frequent communication and coordination
with the Client helps to ensure that projects stay on track and that the goals and objectives of the Client are met,
RBF recommends that formal progress meetings between the Project Manager and Client be held a minimum of
once monthly, and more frequently if necessary. RBF will prepare written meeting notes to document decisions
made and action Items.
Independent Review - The primary technique used In quality control Is the independent review of all technical
work produced by every Individual on the project. These reviews include:
► Quality Assurance Manager will review project status at quarter points of project to assure continuous
application of the original scope of work, and to assure efficient and cost effective functioning of all Team
Members. If changes In scope are required, the Quality Assurance Manager will advise the Project
Manager to negotiate, document, and Inform Team Members.
Schedule and Cost Control -A three -step process will be followed in managing a project's budget and timeliness:
Step 1. A plan of action for carrying out the work Involves breaking the work In to manageable tasks and
subtasks, I.e., the work breakdown structure (WBS), establishing a sequence and overlap In performing
those tasks and subtasks, and determining the time required and cost for each part, and for the project as
a whole,
25C -104
18
Step 2. Regular monitoring Involves comparing the actual progress of the work to the project plan and
determining whether the project Is progressing in accordance with the plan, both In terms of time and
cost. A Trey component in this step Is the Drawings and Deliverables Progress Report, which shows the
actual percent complete of each drawing or other deliverable In production, This report also identifies
and reports on specific critical path tasks essential to production of the Drawings and Deliverables, This
report Is completed by the functional leaders.
Step 3, Identifying the causes of and corresponding delays and cost overruns involves the Project
Manager working with the appropriate functional leader responsible for the job's progress ensuring that
corrective action Is taken Immediately to meet the agreed to schedule.
Scheduling, monitoring and cost control are integrated by execution of the following activities:
m Upon execution of the contract, the Project Manager will designate a Project Control Manager.
► To the extent required for the scope of the task orders, establish the master schedule and re- source
requirements in accordance with the WBS, so that cost, schedule, and responsibility are Integrated into
discrete work packages for budgeting and monitoring purposes.
► The Project Manager, working with the Project Control Manager, the technical director, and the
functional leaders, will complete the final project schedule and budgets for direct labor and overhead,
subconsultant costs and other direct costs.
► As warranted by the scope of work, the Project Control Manager will monitor expended costs and actual
progress (earned value) against the budget for each task. Forecast cost to complete will be updated
monthly, based on actual progress Information provided by the technical director and the functional
leaders.
► The detailed project control reports will be produced weekly for review by the Project Manager,
Project Wrap Up - To ensure a top quality product and to optimize the quality of future projects, the Quality
Assurance Manager will assure that the following activities take place:
► Cr) completion of PS &E, each Quality Control Manager will compare the final PS &E to what was approved
In the final Independent check. All plans for work In the same geographic locations will be layered and
compared to ensure the Contractor Is not receiving conflicting messages.
r The Quality Assurance Manager shall review all certified independent checks to ensure that all final work
has been checked, all contract documents and special provisions are non - conflicting, and have
appropriate engineer signatures.
r Upon completion of the contracted work, the Quality Assurance Manager will assure that all files In the
Record Center are updated to include all relevant approved files.
► Upon completion of the contracted work, the Quality Assurance Manager and the Project Manager will
review the project files with the client's Project Manager to determine files to be transferred.
In summary, the Total Quality Management Program is used to prevent errors and omissions before they occur by
giving every Project Team Member the respect, information, and rapid feedback he or she needs to produce an
accurate, consistent and complete product. This approach reduces cost and effort required for the quality control
phase, which provides for the systematic elimination of all defects from the planning reports and construction
documents. Further It provides for continuing future upgradingof quality performance.
WF
25C -105
Agreement Exhiblf C�
Ewa,
CONSULTING
A 3-m Company
HOURLY RATE SCHEDULE
e for nnct a ..... ...............................
Princi aIICIIeotServicesOfficer
p
. • $245.00
$249.00
$253.00
$258.00
1111............ ...•.•.•.. ••....••.•.•..•...,..
Project Director
$225.00
$229.00
$233,00
$237.00
....................................... ...............................
Program Manager
$220.00
$224.00
$228.00
$232.00
.... .............................. .................1111..........
Senior Project Manager,
$215.DO
$219.00
$223.00
$227.00
............ ....... .. --..-
Project Manager .....................................
1,111 $200.00
$204.00
$208.00
$212.00
...............................
Structural Engineer ...............•......
$195.00
$198,00
$201.00
$205.00
...........................,.,.
Technical Manager
$195.00
$198.00
$201.00
$205.00
.................................. ...............................
Senior EngineedTask manager
$180.00
$163.00
$186.00
$189.00
............. ...............................
Senior Plannec
. . $163.00
$166.00
$169.00
$172,00
....................................... ...............................
Electrical Engineer-_
$163.00
$166.00
$169.00
$172,00
......... ............................... �...................
Landscape Architect
$156.00
$159.00
$162,40
$165.00
..... ...............................
Senior 015Analyst ....
.1.. $150.00
$163.00
$166.00
$159.00
.............................. ...............................
Project Engineer
$150.00
$153,00
$16600
$159.00
............. ............................... ........................
Project Planner
$148.00
$150.00
$153.00
$156.00
....................................... ...............................
Environmental Specialist
$148.00
$150.00
$153.00
$156.00
,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,•,,,,,,,,,,,,,,
Design Frigineer /SeniorDesigner/Mapper
$138.00
$140.00
$142.00
$144.00
.... ..........................••...
CIS Anal st... 1111
$135.00
$137.00
$139,00
$141.00
. ...............................
. .............. nar/ Planner
$122.00
$124.00
$126.00
$125,00
.................................
....................... ...... ...
Project Coordinator
.... ....., $115,00
$117.00
$119.00
$121.00
.................................. ...............................
Graphic Artist ...............................
$110.00
$112.00
$114.00
$116.00
...............................
Environmental AnalysUStalf Planner_..
1111..... $97.00
$98.00
$99.00
$100.00
r ... 11-.1.11
Design Technician...
$97.00
$98.00
$99.00
$100.00
, ................... ... .............. ......
Assistant Engineer/ Planner
�................ $97.00
$98,00
$99,00
$100.00
....................... ....1..................1.....11
Permit Processor
$93,00
$94.00
$95,00
$96.00
...................... ...............................
Engineering Ald /Planning Aid
$83.00
$84.00
$85.00
$66.00
............................. .........
Office Supportf Clerical
... ... ,..... $75.00
$76.00
$77,00
$78.00
... ... ...... ...... .._.,......... .. .....
........ $63.00
$64,00
$65,00
$66.00
FIELD PERSONNEL
2- Person Survey Crew
"•`"""
..... .............�.�""'�'""'-
......... ...............................
1- Person Survey Crew
$245.00
$249.00
$253.00
$258.00 "
......................
Licensed Surveyor .. ...............................
Y
............... $165.00
$168.00
$171.00
$174.00
................
Field Supervisa...
••. •.......... $17500
$178.00
$161.00
$184.00
... ............................... .
............... $172.00
$176.00
$176.00
$'181.00
CONSTRUCTION MANAGEMENT PERSONNEL
Construction manager..,........, ............ ...............................
$185,00
$188,00
$191.00
$194.00
Resident Engineer/Project Manager ........... . ...............................
$154.00
$157.00
$160.00
$163.00
Senior Construction Inspector ................•... ...............................
$123.00
$125.00
$127.00
$129.00
Construction Inspector ......... 1..1.1 .......... 1....... . ...
....... . $118.00
$120.00
$122.00
$124.00
Field Office Engineer ._..
......... ..........._.............. ........
Construction Technician
.......� $11000
$112.00
$114.00
$116.00
........................... ...............................
$95.00
$96.00
$97.00
$98.00
Note.
Blueprinting, reproduction, messenger saNlce and other dirvot expenses will be charged as on additional cost plea 15 %. A hub- emisullanl Management Fee el
flflaen-Percent (15 %) will a ill be to the direct cost of all sutrconsulrant sonless 10 provide Pot the cost of administration, sub. Consultant consultation and
insuranea. Vehicle rnllaago will be charged as an addlllonal cost al the IRS approved rate.
25C -106
Agreement Exhibit C
--J
GEMCHNICAL. INC.
2014 SCHEDULE OF CHARGES
PROFESSIONAL SERVICES
Senior Principal
Principal/Director
$ 300,00/hou1-
Associate Engineer or Geologist
$ 250.00 /hour
Senior Engineer or Geologist
$ 220,00 /hour
Project Engineer or Geologist
S 210,00 /hour
Senior' staff Engineer or Geologist
$ 190.00 /horn,
Stuff Engineer or Geologist
$ 165,00 /hour
Deposilion/Testimony
125.00 /hour
Graphic Illustration /CARD
$ 495,00 /hour
Document Preparation and Project Services
,$ 110.00 /hour
$ 90.00 1hour
FIELD INSPECTION ect TESTING SERVICES
Senior Engincering'fechnician
• Inslreodons for soils /grading, asphalt, concrete, batch plants, p11C5/CflI53Un3, etc,
$ 1 10.00 /how•*
• Certifications by ACI,'CC, Caltrans, local jurisdictions, etc,
Staff Sngineering Technician
• Services provided under direct Supervision of a Senior Engineering Technician
$ IOU.UO /hour*
Registered Special Inspector (No =l hour ortnintunr)
• Certifications by ACI, ICC, Caltrans, localjnrisdictl ❑ns, etc,
R 1 10.(H1 /hour•
• Reinforced concrete, Post-q'ension, Musoory, Welding, Rolling, Fit, prow fang
Instrumentation Englncer
• Slope inclinometer and Piezometer monitoring
170.00 /rout
• Manometer for floor�level surveys
• Slormwater Turbidity & pH meter
• Pressure transducer, dalaloggor, & water chemist•y meter f'or groundwater monitoring
• Pipeline video camera for drains, wells, cle.
Engineering Seismological Technician (Includes 3- chnnnelseisn,ograph)
$ 150.00
• Blast vllbi -ation & ),Oise monitoring
/hour
• C0o!nrtlet10I1 vibration & noise monitoring (Pilo driving, thrilling, demolition, etc.)
Seismic Refraction Studies (Ine14t cs geologist, technician,
& 1241annel seismograph)
*Notes:
$ 400.00 /11ow•
(1) Rates include vehiote, nuclear density gm)go, and equipment . for testing, inspection, and sampling.
(2) No 4 -hour minimum dwrges apply.
(3) Overtime is chnrgcd al 1,5 times tls base rate. Overifnw is defined as time worked on the project
in
excess 0[8 heirs per day and all time on Saturdays, Sundays, and holidays.
(d) All ruins are Nun - Prevailing Wage, See separule Schedule ❑rCharges
for Prevailing Wage.
LABORATORY,rESTING SERVICES
Laboratory Testing
(For .special nmuerials 1e,4019 a)1d labor(imJy costs on a per-resl 15culs, see G:bft" s Laborwooi pee vj; (tlr /e)
OTHER CHARGES
GUlsl(lC SL'I'4'ICCti
Rchobursables
(`US( 't 15%
Cast
25C -107
25C -108