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Home My WebLink About75B-3 - PH - AMEND CLASSIFICATIONSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 17, 2014 TITLE: PROPOSED AMENDMENTS TO EXECUTIVE MANAGEMENT CLASSIFICATIONS TO ADD, DELETE AND MODIFY SELECTED JOB TITLES CITY MANAGEFV RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 200 Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Adopt an ordinance that modifies the official titles of certain executive managers to conform to their working titles. 2. Adopt a resolution that amends the Citys basic management Classification and Compensation Plan (Resolution No. 91 -066) and reallocates one position in the Fiscal Year 2014 -15 budget. DISCUSSION Currently, within the Municipal Code, several of the job titles for executive management classifications are outdated and no longer reflect existing departmental titles or organizational structure. For example, the code refers to the Library Director and the Fire Chief; however the Library is now a division within Parks, Recreation and Community Service (PRCS) headed by a Director of PRCS and the Fire services are provided by the Orange County Fire Authority. In order to have the Municipal Code reflect the current titles, the City Manager proposes the adoptions of the subject ordinance which deletes these outdated job titles. Additionally, the City Manager proposes creating the job classification of Special Assistant to the City Manager. The Special Assistant to the City Manager is an Executive level position which will be responsible for spearheading a number of special projects such as the implementation of the Strategic Plan, the finalization and implementation of the City's Information and Technology plan, advising the City Manager on the determination of program needs, preparation and presentation of programs for Council consideration, and assisting departments with the implementation of approved programs as well as providing valuable high level staff assistance to the City Manager. This position will require no changes to the City Manager's FY 14 -15 budget as it will under fill the budgeted classification of Deputy City Manager. 75B -3 -1 Proposed Amendments to Executive Management Classifications June 17, 2014 Page 2 FISCAL IMPACT There is no fiscal impact associated with this action. and aya Executive Director Personnel Services Department 75B -3 -2 ORDINANCE NO. NS -2647 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SECTIONS 2 -300 AND 2 -300.5 OF THE SANTA ANA MUNICIPAL CODE ESTABLISHING THE TITLE OF SPECIAL ASSISTANT TO THE CITY MANAGER AND MAKING OTHER TECHNICAL MODIFICATIONS TO THE TITLES OF OFFICERS AND DEPARTMENT HEADS OF THE CITY THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The Council is desirous of adding the title of Special Assistant to the City Manager; and, Section 2. Section 2 -300 is amended by deleting reference to the Library Director and Fire Chief, so that it shall read as follows: Sec. 2 -300. City officers and department heads. The following are officers of the City of Santa Ana: (1) Members of the city council; (2) City manager; (3) City attorney; (4) Clerk of the council; (5) Assistant city manager; (6) Deputy city manager for development services; (7) Special assistant to the city manager; (8) Police chief; (9) Executive director of finance and management services; (10) Executive director of public works; (11) Executive director of parks, recreation and community services; (12) Executive director of personnel services; (13) Executive director of community development; (14) Executive director of planning and building safety. If this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Santa Ana hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Ordinance No. NS -2647 Page 1 of 2 75B -3 -3 ADOPTED this day of APPROVED AS TO FORM: m Sonia R. Carvalho City Attorney AYES: Councilmembers: NOES: Councilmembers: ABESENT: Councilmembers: ABATAIN: Councilmembers: 2014. Miguel A. Pulido Mayor CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify that the attached Ordinance No. NS -2647 to, be the original ordinance adopted by the City Council of the City of Santa Ana on , and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date: Clerk of the Council City of Santa Ana 75B -3 -4 Ordinance No. NS -2647 Page 2 of 2 RESOLUTION NO. 2014- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND RESOLUTION NOS. 82 -110, 91 -066 AND 96 -095 TO EFFECT CERTAIN CHANGES TO THE CITY'S BASIC CLASSIFICATION AND COMPENSATION PLANS AND TO AMEND THE CITY'S BUDGET FOR FISCAL YEAR 2014 -2015. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council hereby finds, determines and declares as follows A. Section 1004, Article X of the City Charter of the City of Santa Ana requires the City Manager to prepare, install and maintain a position classification and pay plan subject to civil service rules and regulations and the approval of the City Council. B. On August 2, 1982, the City Council passed and adopted Resolution No. 82 -110 revising and re- establishing the Basic Classification and Compensation Plan for Officers and Employees of the City of Santa Ana; and on December 21, 1987, the City Council passed and adopted Resolution No. 87 -94, amending Resolution No. 82 -110, to establish a Basic Classification and Compensation Plan for classifications of employment designated as Unaffiliated Confidential (UC), and to set forth certain levels of salaries and benefits for these classifications. C. On July 1, 1991, the City Council passed and adopted Resolution No. 91 -066, re- establishing the Basic Classification and Compensation Plan for classifications of employment designated as unrepresented Executive Management (EM) and Middle Management (MM). D. On November 18, 1996, the City Council passed and adopted Resolution No. 96 -095, establishing a Basic Classification and Compensation Plan for classes of employment designated as unrepresented Administrative Management (AM). E. With the adoption of the Annual Budget for Fiscal Year 2014 -2015, the City Council authorized certain organizational, staffing, and compensation changes which affect a number of classification titles in the City's Basic Classification and Compensation Plans. F. It is now desired to amend Council Resolution Nos. 82 -110, 91 -066 and 96 -095 to effect these changes. 75B -3 -5 Section 2: That Section 3 Assignment of Classes of Employment To Salary Rate Ranges of Resolution No. 82 -110, as amended, be further amended by: A. Deleting, in alphabetical sequence, the following full time, vacant and obsolete classification titles at the monthly seven -step salary rate ranges indicated: Classification Title Redevelopment Project Manager I Redevelopment Project Manager II Redevelopment Project Manager III 7 -Step Salary Rate Range Effective 7/1/14 SRR Monthly Salary Minimum- Maximum 663 $5304 - $7107 703 $6446 - $8641 723 $7107 - $9529 B. Adding, in alphabetical sequence, the following full time classification titles at the monthly seven -step salary rate ranges indicated: Classification Title Community Events Supervisor Stores and City Yard Property Specialist 7 -Stec Salary Rate Ranqe_ Effective 7/1/14 SRR Monthly Salary Minimum - Maximum 668 $5434 - $7283 612 $4132 - $5542 Section 3: That Section 3A Executive Management Classifications of Resolution No. 91 -066, as amended, be further amended by: A. Deleting the following full time classification title at the flat monthly salary as indicated: Classification Title City Law Enforcement Liaison (EM) Monthly Salary Rate Effective 7/1/14 SRR Flat Monthly Salary EM -37 $22083 B. Adding, in alphabetical sequence, the following full time classification title at the monthly fifteen -step salary rate range indicated: Classification Title 15 -Step Salary Rate Range Effective 8/1/14 SRR Monthly Salary Minimum - Maximum Special Assistant to the City Manager (EM) EM -37 $10596 - $14971 C. Designating the newly created classification title of Special Assistant to the City Manager as Executive Management by assigning the parenthetical identifier "(EM)" after this classification title. Section 4: That Section 3B Middle Management Classifications of Resolution No. 91 -066, as amended, be further amended by deleting the following full time classification title at the monthly seventeen -step salary rate range indicated: 75B -3 -6 Classification Title 17-Step Salary Rate Range Effective 7/1/14 SRR Monthly Salary Minimum - Maximum Redevelopment Program Manager (MM)MM -26 $8961 - $13300 Section 5: That the full time classification title of Community Preservation Manager (MM) receive the following adjustment in designation and compensation: A. Delete it from Section 3B Middle Management Classifications of Resolution No. 91 -066 at the monthly seventeen -step salary rate range as follows: Classification Title Community Preservation Manager(MM) 17-Step Salary Rate Range Effective 7/1/14 SRR Monthly Salary Minimum - Maximum MM -26 $8961 - $13300 B. Add it, in alphabetical sequence, to Section 3 Designation of administrative Management Classes and the Assignment of Such Classes to Salary Rate Ranges of Resolution No. 96 -095, as amended, at the monthly five -step salary rate range as follows: Classification Title 5 -Step Salary Rate Range Effective 7/1/14 SRR Monthly Salary Minimum - Maximum Community Preservation Manager (AM) AM743 $7837 - $9529 C. Designating the classification title of Community Preservation Manager as Administrative Management by assigning the parenthetical identifier "(AM)" after this classification title. Section 6: That Section 3 Designation of Administrative Management Classes and the Assignment of Such Classes to Salary Rate Ranges of Resolution No. 96 -095, as amended, be further amended by: A. adding, in alphabetical sequence, the following full time classification title at the monthly five -step salary rate range indicated: Classification Title 5 -Step Salary Rate Range Effective 7/1/14 SRR Monthly Salary Minimum - Maximum Benefits and Compensation Supervisor (AM) AM732 $7427 - $9029 B. Designating the newly created classification title of Benefits and Compensation Supervisor as Administrative Management by assigning the parenthetical identifier "(AM)" after this classification title. 75B -3 -7 Section 7: That except as amended by this Resolution, all other provisions of Resolution Nos. 82 -110, 91 -066 and 96 -095, as amended, shall remain in full force and effect. Section 8: That except as stated otherwise above, this Resolution shall be operative from and after July 1, 2014. ADOPTED this 17th day of June, 2014. APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: Joseph Straka, Assistant City Attorney AYES: NOES: ABSTAIN: NOT PRESENT: Councilmembers Councilmembers Councilmembers Councilmembers Miguel A. Pulido Mayor CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2014 -_ to be the original resolution adopted by the City Council of the City of Santa Ana on June 17, 2014. Date: 75B -3 -8 Clerk of the Council City of Santa Ana CLASS DELETIONS (N =6) Full Time 2014 -2015 BUDGET RESO WORKSHEET Pos # SRR Monthly Salary Unit RESO City Law Enforcement Liaison (EM) 03395 EM $22083 EM 91 -066 Community Preservation Manager (MM) MM -26 668 $8961- 13,300 SAMA 91 -066 Redevelopment Program Manager (MM) 00605 MM -26 $8961 - $13300 SAMA 91 -066 Redevelopment Project Manager I 00580 663 $5304 -$7107 SEIU 82 -110 Redevelopment Project Manager 11 00590 703 $6446 -$8641 SEIU 82 -110 Redevelopment Project Manager I1I 00600 723 $7107 -$9529 SEIU 82 -110 GLASS ADDITIONS (N =5) Pos # SRR Monthly Salary Unit RESO Full Time Benefits and Compensation Supervisor (AM) AM732 $7427 -$9029 SAMA 96 -095 Community Events Supervisor 00460 668 $5434 -$7283 SEIU 82 -110 Community Preservation Manager (AM) AM743 $7837 49529 SAMA 96 -095 Stores and City Yard Property Specialist 612 $4132 -$5542 SEIU 82 -110 Special Assistant to the City Manager (EM)* EM -37 $10596- $14971 EM 91 -066 ADJUSTMENTS FROM TO SRR SRR Monthly Salary Unit RESO Community Preservation Manager (MM) MM -26 $896143,300 SAMA 91 -066 Community Preservation Manager (AM) AM743 $7837 -$9529 SAMA 96 -095 • With the exception of SA to the CM (effective 8/1/14), all other changes effective 7/1/14. 75B -3 -9 75B -3 -10