HomeMy WebLinkAbout25C - AGMT - CABLING SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 1, 2014
TITLE
AMENDMENT TO AGREEMENT WITH
PCC NETWORK SOLUTIONS FOR
CABLING SERVICES
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
01120i]W
❑ As Recommended
❑ As Amended
❑ Ordinance on 18' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to execute the attached amendment to
the agreement, subject to nonsubstantive changes approved by the City Manager and City
Attorney, with PCC Network Solutions, a Pacific Coast Cabling, Inc. company, to provide cabling
services to the City with provisions for three one -year renewal options exercisable by the City
Manager and City Attorney, in an increased amount not to exceed $100,000 per term for a total
aggregate amount not to exceed $600,000.
DISCUSSION
The Finance & Management Services Agency Telecommunications Division provides operations,
voice and data communications services to all City departments. Cabling services are needed to
support changes, additions and moves throughout the City. This cabling work ensures that all
City offices and work locations continue to stay connected and benefit from new technology as it
becomes available.
On September 3, 2013, the City Council approved a three -year agreement with PCC Network
Solutions, a Pacific Coast Cabling, Inc. company with provisions for three, one -year renewals, to
provide cabling services to the City. The term of this agreement commenced on .September 3,
2013 and will expire on August 31, 2016. These cabling services are in response to the
operational requirements of the various City departments.
Consistent with the terms and conditions of the existing agreement, staff proposes to expand the
scope of work to include the Mobility Solutions Initiative which was not a component of the
current contract. The Mobility Solutions Initiative will provide Wi -Fi access in all City operating
locations which will necessitate the same level of cabling support service in a shortened period of
time. To provide for this expansion of the scope of work, it is recommended that the agreement
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First Amendment to Agreement for Cabling Services
July 01, 2014
Page 2
with PCC Network Solutions be amended for an additional amount not to exceed $100,000 per
year.
FISCAL IMPACT
Funds are budgeted and are available in the Communication Services account for contractual
services (account no. 10210140 62010).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez 5R
Executive Director
Finance and Management Services Agency
CM
Exhibit: First Amendment to Agreement
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FIRST AMENDMENT TO AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT is made and entered into this 1st day of
July, 2014, by and between PCC Network Solutions, a Pacific Coast Cabling, Inc. company
(hereinafter "Contractor ") and the City of Santa Ana, a charter city and municipal corporation duly
organized and existing under the Constitution and laws of the State of California (hereinafter
"City").
RECITALS:
A. The Parties entered into Agreement A- 2013 -144 dated September 3, 2013, hereinafter referred,
to as "said Agreement ", for providing cabling services for voice and data,
B. In accordance with the terms and conditions of said Agreement, the Parties wish to amend the
Compensation and Term of said Agreement in order to provide additional cabling service under
said Agreement.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this First Amendment to
Agreement, the parties agree as follows:
1. Section 2, COMPENSATION, of said Agreement is hereby amended to increase the maximum
yearly compensation by $55,000,00 per year to a total amount not to exceed $100,000.00 per
year, for a total aggregate compensation not to exceed $600,000.00 over the potential full term
of the contract.
2. Section 3, TERM, of said Agreement shall be amended to allow the previously agreed upon
three (3) additional one (1) year optional renewal terms to be entered into upon the discretion of
the City Manager in a writing executed by the Parties, including the City Manager and the City
Attorney on behalf of the City.
3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full
force and effect.
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IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to said
Agreement the date and year first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CAVALHO
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
PCC NETWORK SOLUTIONS
Signature Date
Name:
Title:
Tax ID:
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