HomeMy WebLinkAbout25G - AGMT - GRANT MANAGEMENT SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 5, 2014
TITLE:
AGREEMENT AMENDMENT WITH
WILLDAN HOMELAND SOLUTIONS FOR
GRANT MANAGEMENT SERVICES
s
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to execute a one -year agreement
amendment for on -site grant management services with Willdan Homeland Solutions in an annual
amount not to exceed $135,000, subject to non - substantive changes approved by the City Manager
and City Attorney.
DISCUSSION
The United States Department of Homeland Security (DHS) has developed the Urban Areas
Security Initiative (UASI) funding program. UASI provides funds to local emergency first responders
to enhance security and overall preparedness to prevent, respond to, and recover from acts of
terrorism. The grant specifically provides funding for anti - terror equipment, planning, training,
exercises and technical assistance. Under the UASI funding program, the City of Santa Ana has
been designated as an Urban Area Core City and serves as the grant recipient responsible for the
management and administration of the grant funds for Orange County cities.
Beginning in 2010 as part of the Interoperable Emergency Communications Grant Program
(IECGP), grant management services have been provided by Willdan Homeland Solutions. The on-
site grant management services provided by Willdan Homeland Solutions include, but are not
limited to, assisting with the development of grant applications, ensuring grant finances are
processed appropriately and in compliance with established Federal, State, and local policies, as
well as maintaining and updating UASI sub - recipient guidelines and policies to include new laws,
rules, and requirements issued by DHS and Cal -EMA. The staff member provided by Willdan
Homeland Solutions has developed the special skills and knowledge needed to effectively manage
the Homeland Security grants awarded to the City of Santa Ana.
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Agreement with Willdan Homeland Solutions
August 5, 2014
Page 2
The Santa Ana Police Department Homeland Security Division is satisfied with the grant
management services provided by Willdan Homeland Solutions under the original three -year
agreement and now wishes to exercise the second of two optional one -year extensions. The
current contract, which expires August 31, 2014, includes approximately $100,000 for labor,
$10,000 for training and transportation, and a $15,000 contingency for unanticipated expenditures,
for a total agreement amount of $125,000. Willdan Homeland Solutions has requested a 1.8
percent CPI increase and a 3.2 percent pay for performance hourly rate increase, This 5 percent
increase was determined to be reasonable, fair, and well within the range expected for such
services, The new agreement includes approximately $115,000 for labor, $10,000 for training and
transportation, and a $10,000 contingency, for a total agreement amount of $135,000.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #1 Community Safety, Objective #3 (promote
fiscal accountability to ensure financial responsibility at all levels of the organization), Strategy B
(promote ongoing efforts to obtain grant funding for activities that will assist in in preventing,
enforcing and reducing criminal activity and traffic collisions).
FISCAL IMPACT
Funds are available in the following UASI Grant Fund accounts (nos. 12514407 -62300 and
12514491- 62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Mgt. Services Agency
VVC-
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SECOND AMENDMENT TO AGREEMENT
THIS SECOND AMENDMENT TO AGREEMENT is entered into on August 5, 2014,
by and between Willdan Homeland Solutions, a California corporation ( "Consultant') and the
City of Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California ( "City ").
RECITALS:
A. The parties entered into Agreement #A- 2012 -184, dated September 4, 2012, (hereinafter
"said Agreement") by which Consultant has provided grant management services.
B. In accordance with the terms and conditions of said Agreement the parties entered into the
First Amendment of the Agreement #A- 2013 -124 on August 5, 2013, wherein they agreed to
increase the hourly pay rate to $53.70, increase total compensation to pay for services during
the extended term for a total amount not to exceed $125,000, and exercise the first of two
options to extend the term for an additional one -year period.
C. In accordance with the terms and conditions of said Agreement, the parties wish to enter into
the Second Amendment of said Agreement, by amending the Compensation to increase the
hourly pay rate to $56.39, increase total compensation to pay for services during the extended
term for a total amount not to exceed $135,000, and to exercise the second of two options to
extend the term for an additional one -year period
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Second Amendment to
Agreement, the parties agree as follows:
1. Section 2.a., COMPENSATION, shall be amended to increase compensation by a total
amount not to exceed $135,000.00, to pay for grant management services provided during the
one -year term commencing September 1, 2014. The hourly billing rate shall also be
increased to $56.39, effective September 1, 2014.
2. Section 4, TERM, shall be amended to extend the term one -year, through August 31, 2015.
3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
//I
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IN WFFNESS WHEREOF, the parties hereto have executed this Second Amendment to
Agreement on the date and year first written above.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By: Cteaw' �'
Laura Rossini
Senior Assistant City Attorney
T
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
WILLDAN HOMELAND SOLUTIONS
James E, Bailey
President and CEO
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