HomeMy WebLinkAbout23B - PROJ - SLURRY SEALREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
AUGUST 5, 2014
TITLE: APPROVED
CONTRACT AWARD FOR ARTERIAL ❑ As Recommended
STREETS RESURFACING USING ❑ As Amended
RUBBERIZED EMULSION AGGREGATE E] ordinance on Reading
0
❑ Ordinance on tl Reading
SLURRY (PROJECT 146809) ❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
z", - FILE NUMBER
CITY MANAG
RECOMMENDED ACTION
1. Award a contract to All American Asphalt, the lowest responsible bidder, in accordance with
the Base Bid, in the amount of $1,130,298, for the construction of the arterial streets
resurfacing using Rubberized Emulsion Aggregate Slurry.
2. Approve the Cost Analysis for a total estimated project delivery cost of $1,454,049.
DISCUSSION
The City has made a significant investment in rehabilitating arterial streets over the last ten years
and, therefore, maintaining and protecting that investment is a top priority. The City's Pavement
Management Program effectively strategizes short and long -term maintenance schedules to
maximize performance of the entire street pavement network, including identifying preventative
maintenance improvement projects.
The application of a surface slurry seal to asphalt streets every seven to ten years ensures a
continued high level of service. Historically, a conventional slurry seal has been used. In contrast,
rubberized slurry seals offer superior performance over conventional slurry by providing a more
flexible surface that resists cracking, while also benefiting the environment by repurposing recycled
tires. There are several rubberized slurry products available, including tire rubber modified slurry
seal (TRMSS) and rubberized emulsion aggregate slurry (REAS). Both of these products are
industry proven applications for street maintenance. Additionally, both provide similar wear and
aesthetic characteristics. Based on the City's Pavement Management Program, staff has identified
a project area in which the REAS product will be used to rehabilitate arterial streets (Exhibit 1). To
determine future preference, the performance of this product will be compared with another project
area using the TRMSS product.
23B -1
Contract Award for Arterial Streets Resurfacing
Using Rubberized Emulsion Aggregate Slurry
August 5, 2014
Page 2
Bid procedures have been followed as established by the City's Municipal Code and in adherence
to the Public Contracts Code, The Notice Inviting Bids was advertised on April 29 & 30, 2014, and
bids were opened on May 20, 2014.
The following is a summary of the bid invitations mailed and received, and the bid results:
Contractor Participation Data
Santa Ana contractors receiving notices
6
Contractors requesting bidding documents
8
Bids received
2
Bids received from Santa Ana contractors
0
Bid Results Summary
RANK
BIDDERS
LOCATION
BID
1
All American Asphalt
Corona
$1,130,298
2
Pavement Coatings Company
Jurupa Valley
$1,463,817
Two bids were received and deemed responsive, with All American Asphalt submitting the lowest
responsive bid. The bid amount of $1,130,298 is comparable to the Engineer's Estimate of
$1,100,000. Based on the bids received, staff recommends award of this REAS contract to All
American Asphalt.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions are exempt
from further review. Categorical Exemption Environmental Review No. 2014 -50 was filed for this
project.
23B -2
Contract Award for Arterial Streets Resurfacing
Using Rubberized Emulsion Aggregate Slurry
August 5, 2014
Page 3
FISCAL IMPACT
The estimated total delivery cost of this project is $1,454,049, which includes construction, contract
administration, inspection, testing, survey, and contingencies (Exhibit 2). Funding is available in
the Measure M2 Fairshare Fund account (No. 03217662).
Edwin "William" Galva , P.E.
Interim Executive Director
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Public Works Agency Finance & Management Services Agency
EWG /ET
Exhibits: 1. Arterial Streets Resurfacing Using REAS Location Map & List
2. Cost Analysis
23B -3
23B -4
NOWN oaANCF
Exhibit 1 NTS
CONTRACT -D FOR
ARTERIAL STREETS RESURFACING
C =16 • •
(PROJECT NO.- 146809)
23B -5
Contract Award for Arterial Streets Resurfacing
Using Rubberized Emulsion Aggregate Slurry
August 5, 2014
Exhibit 2
COST ANALYSIS
PROJECT 14 -6809 ARTERIAL STREET SLURRY SEAL
Construction Contract
Contract Administration
Inspection and Testing
Contingencies
TOTAL ESTIMATED CONSTRUCTION COSTS
Exhibit 2
23B -6
$1,130,298.00
$76,295.00
$93,250.00
$154,206.00
$1,454,049.00