HomeMy WebLinkAbout22B - SPEC - WATER AND SEWER CLEAN UP SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 5, 2014
TITLE:
CONTRACTS AWARD FOR
EMERGENCY WATER & SEWER
CLEANUP SERVICES
(SPEC. NO. 14 -038)
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CITY MANAG
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 15'Reading
❑ Ordinance on 2ndReading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award contracts for emergency water and sewer cleanup services for up to a three -year period in an
annual aggregate amount not to exceed $75,000, subject to non - substantive changes approved by
the City Manager and City Attorney, with the following vendors:
Vendor Location
Darling International Inc.
Santa Ana
Houston & Harris PCS, Inc.
Grand Terrace
Orange County Pumping, Inc.
Santa Ana
The Public Works Agency Water Resources Division maintains the City's water and sewer systems
consisting of approximately 440 miles of water mains and 390 miles of sewer mains. The proposed
contracts will provide emergency cleanup services on an as- needed basis. The selected contractors
will cleanup debris, mud, dirt and sludge associated with water main breaks and sewer system
overflows (SSO's).
The notice inviting bids was advertised on June 19, 2014 on the City's online bid management and
publication system. A summary of the bid invitations and bids received is as follows:
22 Vendors notified
4 Santa Ana vendors notified
6 Vendors downloaded the bid packet
3 Bids received
2 Bids received from Santa Ana Vendors
Bids were solicited, opened on July 10, 2014 and evaluated (Exhibit 1). The bids received from the
recommended vendors are responsive to the specifications and meet the City's requirements.
Maintaining three vendors under contract allows for competitive quotes on any given job as well as
ensures availability of services when needed.
2213-1
Contracts Award for Water & Sewer Cleanup Services
August 5, 2014
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure,
Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy B
(equitably maintain existing streets and associated assets in a state of good repair so they are clean,
safe and aesthetically pleasing for all users).
FISCAL IMPACT
Funds are available in the Public Works Sanitary Sewer Service account (no. 05617640 - 62300).
Edwin "William" Galvez, P.E.
Interim Executive Director
Public Works Agency
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Exhibit: 1. Bid Abstract
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
228 -2
ABSTRACT OF BIDS
EMERGENCY WATER AND SEWER CLEANUP SERVICES (14 -038)
Darling Houston & Harris Orange County
Bidder International Inc. PCS, Inc. Pumping, Inc.
Location Santa Ana, CA Grand Terrace, CA Santa Ana, CA
Terms Net 30 Net 30 Net 30
Ranking 1 3 2
EXHIBIT 1
22B -3
22B -4