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HomeMy WebLinkAbout13B - COUNCIL CMT MINUTES - FEDTCITY OF SANTA ANA CITY COUNCIL COMMITTEE ON FINANCE, ECONOMIC DEVELOPMENT, & TECHNOLOGY MINUTES CALL TO ORDER: ATTENDANCE: IOril_4�T,1 *1 iY-1 *1Aaf1 STAFF PRESENT: GUESTS PRESENT: AGENDA ITEMS JUNE 24, 2013 City Hall 20 Civic Center Plaza, Room 229 Santa Ana, CA 5:13PM Council Committee members: David Benavides Michele Martinez Vincent Sarmiento (None) Kevin O'Rourke, CMO Francisco Gutierrez, FMSA Robert Cortez, FMSA Raul Godinez, PWA William Galvez, PWA Carlos Rojas, PD Karen Gerardo, CDA Sandra Gottlieb, CDA Linda Oberman, CDA Shelly Landry- Bayle, CDA Steve Chambers, OCFA Gerardo Mouet, PRCSA Frank Hernandez , CDA David Elliott, Santa Ana Chamber of Commerce Victor Payan, O.C. Film Fiesta (Item 2 was taken out of order.) 2. Selection of Chair and Vice -Chair First Motion: Elect Michele Martinez as Committee Chair. MOTION: Sarmiento SECOND: Benavides VOTE: AYES: Benavides, Martinez, Sarmiento NOES: None (0) ABSENT: None (0) June 24, 2013 1 Finance, Economic Development, & Technology Minutes 13B -1 Second Motion: Elect David Benavides as Committee Vice Chair. MOTION: Sarmiento SECOND: Benavides VOTE: AYES: Benavides, Martinez, Sarmiento NOES: None (0) ABSENT: None (0) Public Comments Dave Elliott from Santa Ana Chamber of Commerce spoke about the Economic Development Plan that will be discussed at the Economic Summit event on October 16. The plan's purpose is business attraction and retention and to promote Santa Ana as a business - friendly city. Victor Payan from O.C. Film Fiesta encouraged the committee to promote the film industry within the City and informed of the upcoming 4th Annual O.C. Film Fiesta occurring September 6 -22. 3. Discussion of Committee Bylaws A discussion was held over the committee bylaws, which are generally the same as other council committees, with the exception of Article II — Purpose. Changes and corrections are being gathered by the City Attorney's Office for final drafts to be completed and brought back before each council committee. (Item 5 was taken out of order.) 5. Define the Committee's Scope of Review and Potential Crossover with Development (Land Use) & Transportation Council Committee A discussion was held regarding the scope of this committee's review, which may, at times, overlap with other committees, such as the Development (Land Use) & Transportation. To avoid duplication of work, the committee concurred that the Chair will decide which committee will take the lead on certain projects that may be handled by various agencies. Discussion of Community Development Block Grant Program Sandi Gottlieb, CDA Acting Executive Director, provided a PowerPoint presentation with an overview of the Community Development Block Grant (CDBG) program, guidelines, past projects, and options going forward. A discussion was held regarding the type of programs that can utilize the unallocated funds remaining for the prior fiscal year. Depending on the final reconciliation, the committee concurred June 24, 2013 1 Finance, Economic Development, & Technology Minutes 13B -2 to retain $400,000 for any unanticipated gaps in the funding of already approved projects. At the committee's direction, the next meeting will include a review of eligible City projects prior to making a decision on considering opening the process to other funding proposals. It was at the request of the committee that future fiscal year CDBG applications include more public involvement, and suggested prior review by the Community Redevelopment and Housing Commission, as well as the Finance, Economic Development, and Technology committee before presentation to City Council. 6. Committee Member Comments David Benavides — mentioned projects that may require further discussions, such as the economic development study, arts in the city, potential revenue sources to promote filming arts, and a business improvement task force to review projects, composed of the various committee chairs. Michele Martinez — stated she would like to see the public non - profits compete for CDBG funds in the future. Items and Date for Next Meeting Francisco Gutierrez — suggested meeting before the next quarter, possibly by the end of July, to discuss: audit processes, mid -year debriefing, audit exits, informational workshops, LAFCO fiscal scorecards, CPI, foreclosures, forthcoming RFPs for financial services with the committee acting as the review board, and fiscal policies. Sandi Gottlieb — listed items forthcoming from CDA that include the smart meter trial program, economic development issues such as the Enterprise Zone status, and the micro - enterprise loan program. Adjournment — 6:43pm OUV Karen Gerardo Recording Secretary, CDA June 24, 2013 1 Finance, Economic Development, & Technology Minutes 13B -3 13B -4 CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON FINANCE, ECONOMIC DEVELOPMENT, & TECHNOLOGY MINUTES AUGUST 6, 2013 CALL TO ORDER: City Hall 20 Civic Center Plaza, Room 229 Santa Ana, CA 5:40PM ATTENDANCE: Council Committee members: David Benavides (arrived 5:45pm) Michele Martinez Vincent Sarmiento hf1'4lTjW4;TM_1- 1�4ki 116 STAFF PRESENT: (None) Kevin O'Rourke, CMO Francisco Gutierrez, FMSA Robert Cortez, FMSA Teresa Ramirez, FMSA William Galvez, PWA Gerardo Mouet, PRCSA Jose Sandoval, CAO Sandra Gottlieb, CDA Frank Hernandez, CDA Shelly Landry - Bayle, CDA Karen Gerardo, CDA Marc Morley, CDA Nancy Fong, CDA GUESTS PRESENT: Kathy Lai, CPA, Macias Gini & O'Connell LLP (MGO) Ben Legbandt, Local Agency Formation Commission (LAFCO) Delhi Center Representatives AGENDA ITEMS 1. Minutes of the June 24, 2013 Meeting Motion: Approve Minutes MOTION: VOTE: Martinez AYES: NOES: ABSENT: SECOND: Sarmiento Martinez, Sarmiento None (0) Benavides (1) August 6, 2013 1 Finance, Economic Development, & Technology Minutes 13B -5 2. Frequency of committee meetings Francisco Gutierrez suggested meetings should be quarterly per bylaws, unless there is a need to meet sooner. Final bylaws will be completed by the City Attorney's Office. 3. Audit Policy Finance will formalize audit process and have city council engaged with audit process and auditors. Audit calendar distributed listing various audit reports and due dates. Council committee members will be interviewed as part of this process. Kathy Lai, CPA with Macias Gini & O'Connell LLP gave a brief overview of services provided to the City. Audit results will be ready in January /February for review. Councilmember Martinez would like to go over past couple of years. 4. LAFCO Fiscal Trend Analysis Ben Legbandt from Orange County Local Agency Formation Commission ( LAFCO) provided a brief presentation on LAFCO background and enhanced financial trend analysis that can be found online. Site shows cities' fiscal health and financial condition. Currently eight indicators are listed but may be increased to 20 indicators for a comprehensive view of financial and economic indicators /trends. This information will be rolled out by the League of California Cities with the purpose of helping cities identify benchmarks and as a diagnostic tool. 5. CDBG — Reallocated Funds — City Projects for consideration A revised CDBG proposal list was provided. Sandi Gottlieb, CDA Acting Executive Director stated that $750,000 in reallocated funds were available for projects that meet eligibility requirements. In accordance with the direction from the committee at its first meeting, $400,000 is being retained for any unanticipated gaps in the funding of already approved projects. As directed by the committee at its last meeting, staff presented a prioritized list of city projects, with the three top projects identified as coming within the $750,000 allotment. Staff also provided an update on discussions and preliminary eligibility screening with respect to the Delhi Center's and The Grain Project's proposed concepts - solar panels at Delhi and Grain Project's concept of purchasing land for a community garden. A discussion by the committee followed with staff providing further details. The committee also addressed representatives from the Delhi Center and The Grain Project who were present. Project needs were discussed and questions were raised regarding project readiness and funding eligibility. The committee directed staff to work with the two entities to potentially identify up to two capital projects that August 6, 2013 1 Finance, Economic Development, & Technology Minutes 13B -6 could be forwarded to the City Council for consideration along with the three city projects, recognizing that not all could be funded; and recommended proceeding with a Substantial Amendment identifying the potential projects for funding consideration utilizing the $750,000 in reallocated funds.. 6. CDBG — Santa Ana New Business Incentive Program Funding Plan Marc Morley, Economic Development Specialist III, presented New Business Incentive Program for Santa Ana and some of the eligibility requirements. The program is modeled after Long Beach's long- standing successful program to assist new small businesses. Vince Sarmiento would like to see if displaced businesses could be identified as possible candidates for this program. David Benavides asked if contact could be made with the Chamber of Commerce or business associations to assist prospective applicants. NSP Housing Project — Harbor Blvd. Revised Neighborhood Stabilization Program (NSP) 2 and 3 update provided. Discussion of possible development of multi - generational household homes needed to accommodate larger families. Shelly Landry- Bayle, CDA Housing Division Manager, stated that there is $400,000 in NSP funds that must be expended by October 22, 2013. All four action items were approved by committee members. Unsolicited Proposals Due to time constraints, this item will be placed on next meeting's agenda. Adjournment — 7:21 pm Teresa irez, ing ce E� tive Secretary August 6, 2013 1 Finance, Economic Development, & Technology Minutes 13B -7 13B -8 CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON FINANCE, ECONOMIC DEVELOPMENT, & TECHNOLOGY MINUTES OCTOBER 14, 2013 CALL TO ORDER: City Hall 20 Civic Center Plaza, Room 229 Santa Ana, CA 5:08 p.m. ATTENDANCE: Council Committee members: Michele Martinez, Chairperson David Benavides, Vice - Chairperson Vincent Sarmiento. Committee Member MEMBERS ABSENT: STAFF PRESENT: PUBLIC COMMENTS — None AGENDA ITEMS (None) Francisco Gutierrez, FMSA Robert Cortez, FMSA Thomas Gergen, FMSA William Waite, FMSA Robert DePrat, FMSA Gerardo Mouet, PRCSA Frank Hernandez, PRCSA 1. Approval of Minutes from the August 6, 2013 meeting. MOTION: VOTE: Sarmiento AYES: NOES: ABSENT: Nancy Fong, CDA Shelly Landry- Bayle, CDA Deborah Sanchez, CDA Marc Morley, CDA Karen Gerardo, CDA Jose Sandoval, CAO Carlos Rojas, PD SECOND: Benavides Benavides, Martinez, Sarmiento (3) None (0) None (0) October 14, 2013 1 Finance, Economic Development, & Technology Minutes 13B -9 2. Finance Updates a. Year -End Francisco Gutierrez, Finance Executive Director and Robert Cortez, Finance Assistant Director reviewed a year -end summary prepared by MuniServices describing the City's year -end results with regards to revenues received and cash balances. b. 15t Quarter Robert Cortez reviewed 15f quarter statistics such as the City's top revenue producers, the reduction in overhead costs, projected expenses with hiring of the current 72 vacant positions, and the results from the federal shutdown. c. Forecast Robert Cortez also reviewed the projected five -year forecast, including using City reserves for Fiscal Year (FY) 15 -16 and in deficit in FY 19 -20, stating the forecast will not change unless cost - saving changes are implemented and economic development - related revenues are increased to offset that forecast. 3. IT Projects Update Thomas Gergen, Information Services Manager and Robert DePrat, Applications /Tech Support Manager reviewed the catalog of current City software applications and services as well as describe future projects that are forthcoming. 4. Youth Programs RFP Deborah Sanchez, Economic Development Specialist III, described the Workforce Investment Act (WIA) Request for Proposals (RFP) youth funds procurement process for FY 14 -15, WIA eligibility requirements for applicants, and provided a timeline for future actions. She also requested that the Committee encourage organizations to apply for funds and services. 5. Homebuyer Down Payment Assistance Loan Program Shelly Landry- Bayle, Housing Manager, presented a PowerPoint presentation describing the proposed program to help promote neighborhood stability and homeownership for low- income families in the City. The program would be a deferred loan up to a maximum amount of $40,000 with zero percent interest. She also disclosed the minimum qualifications for the program, which is set for a public hearing at the November 5 Community Redevelopment and Housing Commission, followed by City Council review and approval on November 18. 6. Santa Ana New Business Incentive Program Update Marc Morley, Economic Development Specialist III, presented a program update, October 14, 2013 1 Finance, Economic Development, & Technology Minutes 13B -10 increasing to grant amount from $2,000 to $5,000 for the purpose of providing better assistance to start -up businesses in the City. He also described the program criteria as well as the plans for marketing and application distribution. 7. Unsolicited Vendor Proposals Francisco Gutierrez reviewed proposed guidelines for processing unsolicited proposals received by City departments or via City Council members. When unsolicited proposals are received, guidelines will include review of the proposal, followed by an evaluated reply and notification back to the Council member(s) if the proposal was originally addressed to their attention. 8. Enterprise Zone Update Marc Morley updated the committee with the status of the program, including its expiration on January 1, 2014, program statistics, and description of the Governor's New Initiative for sales tax exemption, hiring credits, and investment incentive. Adjournment — 6:58 p.m. Karen Gerardo Recording Secretary, CDA October 14, 2013 1 Finance, Economic Development, & Technology Minutes 13B -11 13B -12 CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON FINANCE, ECONOMIC DEVELOPMENT, & TECHNOLOGY MINUTES NOVEMBER 12, 2013 CALL TO ORDER: City Hall 20 Civic Center Plaza, Room 229 Santa Ana, CA 5:05 p.m. ATTENDANCE: Council Committee members: Michele Martinez, Chairperson David Benavides, Vice - Chairperson Vincent Sarmiento, Committee Member MEMBERS ABSENT: (None) STAFF PRESENT: PUBLIC COMMENTS Francisco Gutierrez, FMSA Robert Cortez, FMSA Gerardo Mouet, PRCSA Frank Hernandez, PRCSA Jeannie Jurado, PRCSA Muriel Ullman, Consultant Susan Gorospe, CDA Clint Whitehead, Consultant William Galvez, PWA David Cavazos, City Manager Nancy Fong, CDA Shelly Landry- Bayle, CDA Carlos Rojas, PD Jose Sandoval, CAO Karen Gerardo, CDA Daniel Perez, Consultant William Galvez, PWA Lynn Nguyen, PRCSA • Fabiola Verduzco, member of Project P.R.I.D.E. (City- sponsored program), expressed gratitude for the program and requested continued support of the program. • Maria Penaloza, member of Project P.R.I.D.E., spoke of the benefits received from the program. • Ramiro Bautista, member of Project P.R.I.D.E., mentioned the benefits his family has received from the library tutoring program. • Jose Zapata, member of Project P.R.I.D.E., shared how the program has helped his children. • Desiree Noriega, staff member for Project P.R.I.D.E., explained what her duties entail and how important this tutoring program is to its recipients. November 12, 2013 1 Finance, Economic Development, & Technology Minutes 13B -13 AGENDA ITEMS 1. CDBG FY 14 -15 Allocation Process Nancy Fong provided a PowerPoint presentation describing the allocation process and funding for city projects and programs and reviewed policy considerations for the next fiscal cycle. Committee members asked questions regarding the currently funded programs to their corresponding leads: Gerardo Mouet for Project Pride, Library Tutoring, Senior Meals; Carlos Rojas for HEART, GRIP and PAAL programs; Shelly Landry-Bayle for housing rehabilitation programs; and Nancy Fong regarding the economic development and youth training programs. Vice Chairperson Benavides requested to inform the full City Council of each program's effectiveness, measurements, and success stories so as to see the economic development impact it is making in the City. City Manager David Cavazos stated a one -page summary of the funded programs will be provided. STAFF MEMBER COMMENTS David Cavazos informed that the current budget forecast demonstrated a deficit of $4.5 million; however modifications being implemented now are forecasting a positive outlook. The adjustments can be presented during the mid -year review. COMMITTEE MEMBER COMMENTS David Benavides thanked the public for attending and voicing their comments. Michele Martinez had an opportunity to talk with Nancy Fong regarding an economic development strategy and would like to further discuss the possibility of a business task force at the next committee meeting. Adjournment — 5:55 p.m. Karen Gerardo Recording Secretary, CDA November 12, 2013 1 Finance, Economic Development, & Technology Minutes 13B -14 CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON FINANCE, ECONOMIC DEVELOPMENT, & TECHNOLOGY REGULAR MEETING MINUTES JANUARY 13, 2014 CALL TO ORDER: City Hall 20 Civic Center Plaza, Room 229 Santa Ana, CA 5:08 p.m. ATTENDANCE: Council Committee members: Michele Martinez, Chairperson David Benavides, Vice - Chairperson Vincent Sarmiento, Committee Member MEMBERS ABSENT: STAFF PRESENT: (None) Francisco Gutierrez, FMSA Robert Cortez, FMSA Tom Gergen, FMSA Teresa Ramirez, FMSA Jose Sandoval, CAO Carlos Rojas, PD David Cavazos, City Manager Nancy Fong, CDA Shelly Landry- Bayle, CDA Deborah Sanchez, CDA Julie Castro - Cardenas, CDA GUESTS PRESENT: Eunice Bobert, Orange Housing Dev. Corp. Scott Bering, C & C Dev. Barry Cottle, C & C Dev. Todd Cottle, C & C Dev. PUBLIC COMMENTS None AGENDA ITEMS 1. Minutes of the November 12, 2013 Meeting Approved 2. Finance Updates a. Mid -year Review Robert Cortez, Assistant Director of Finance, reviewed 2013/14 2"d Quarter Update handout with detail of revenue and expenditures for past six months. January 13, 2014 1 Finance, Economic Development, & Technology Minutes 13B -15 b. Forecast Update Robert Cortez reviewed the Revised Forecast handout which shows an increase in revenues and a positive economic recovery based on current service levels. City Manager David Cavazos thanked councilmembers for tough decisions made to help city through difficult time and thanked Francisco Gutierrez & Robert Cortez for all their efforts. Initial forecast was seen as negative; now update shows what we're able to achieve. The revised forecast is emphasized as a conservative forecast. It was suggested that a comparison of old vs. new assumptions /changes could be created for review. Information could be shared with council members and bargaining units. There could possibly be a press release to share with public in addition to employees. Councilmember Martinez inquired on when second water study would happen. The Public Works Agency is currently updating the water study. 3. Actions Items for January 21st a. UUT (Utility Users Tax) is one our top revenue sources that needs to be modernized to protect and ensure ongoing receipt of UUT revenue and conform to all Federal and State legislation. RFCA and Utility Users Tax Briefing Memo provided for reference. Financial Advisory Services — RFP responses were evaluated. Firms selected will assist the City in identifying refinance opportunities. Savings generated will cover cost of advisory services. RFCA and Summary of City Long -Term Debt Obligations provided for reference. c. Wireless Technology (Mobility Initiative) to improve Wi -Fi structure within City facilities, excluding Police building which will be included in next phase. RFCA, Wireless Mobility Initiative, and Scope of Work Themes & Parameters provided for reference. 4. I.T. Projects Update a. Smart Rooms — There are three categories of options with varying features for review with intent to not overbuild. Councilmember Martinez expressed a desire to have video conferencing and telephone conference capabilities in council conference room. Smart Room Conference Options handout provided for reference. I.T. Assessment and Consultant Renewal — 2013 Annual Computing Inventory spreadsheets provided as an overview of where we're at. Staff will develop RFP to meet City Strategic Plan goals. However a 6 month renewal of current vendor(s) will be executed to meet City needs until RFP is finalized. Handout provided of Information Services Current Projects for reference. January 13, 2014 1 Finance, Economic Development, & Technology Minutes 13B -16 5. WIA Youth Program — RFP to be released in February in hopes of going to City Council in late March. Deborah Sanchez and Julie Castro - Cardenas of CDA provided brief overview of Youth Service Provider Network and the services provided. Councilmembers thanked the Work Center and all the work they do for the youth who are important to the City. Youth job development with providers in partnership with City will help young kids and make an impact on the community. RFP Timeline and Youth Service Provide Network flow chart provided for reference. 6. Affordable Housing Development RFP for 940 S Minnie St. — RFP issued October 2013 with one response received. Shelly Landry- Bayle, CDA stated $1.5 million available for acquisition and rehabilitation of 10 -unit building for affordable housing at 50% AMI. CDA working with developers and Planning and Building Agency to accommodate needs. Parking variance will be needed. Handout of project detail and photos provided for reference. COMMITTEE MEMBER COMMENTS Councilmembers thanked staff for hard work and congratulations on improved financial forecast. Audit Committee Report to be reviewed at next committee meeting. Adjournment — 6:17 p.m. Teresa Ra irez Recordirp Secretar , FMS January 13, 2014 1 Finance, Economic Development, & Technology Minutes 13B -17 13B -18 CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON FINANCE, ECONOMIC DEVELOPMENT, & TECHNOLOGY SPECIAL MEETING MINUTES FEBRUARY 24, 2014 CALL TO ORDER: City Hall 20 Civic Center Plaza, Room 229 Santa Ana, CA 5:30 p.m. ATTENDANCE: Council Committee members: Michele Martinez, Chairperson David Benavides, Vice - Chairperson Vincent Sarmiento. Committee Member MEMBERS ABSENT: (None) STAFF PRESENT: Francisco Gutierrez, FMSA David Cavazos, City Manager Robert Cortez, FMSA Shelly Landry - Bayle, CDA Thomas Gergen, FMSA Scott Kutner, CDA Carlos Rojas, PD Gerardo Mouet, PRCSA Susan Gorospe, CDA Karen Gerardo, CDA Terri Eggers, CDA Robert DePrat, FMSA Marc Morley, CDA GUESTS PRESENT: Eunice Bobert, Orange Housing Dev. Corp. Barry Cottle, C & C Development PUBLIC COMMENTS • Irma Jauregui, member of the Pacific Electric Park Collaborative, spoke in support of CDBG funding application for the Pacific Electric Park project. • Lucia Olivares, parent and member of Centro de Aprendizaje, spoke in support of the CDBG funding application for the after school homework help and tutoring program. • Maria Lomeli, parent and member of Centro de Aprendizaje, spoke in support of the CDBG funding application for the after school homework help and tutoring program. • Ramiro Bautista, parent and member of Centro de Aprendizaje, spoke in support of the CDBG funding application for the after school homework help and tutoring program. February 24, 2014 1 Finance, Economic Development, & Technology Minutes 13B -19 • Pedro Lopez, parent and member of Centro de Aprendizaje, spoke in support of the CDBG funding application for the after school homework help and tutoring program. • Bud Warrick, spoke in support of the Business Advisory Task Force and suggested that the City focus on job creation in the manufacturing industry. • Marcelina Hernandez, member of Centro de Aprendizaje, spoke in support of the CDBG funding application for the after school homework help and tutoring program. AGENDA DISCUSSION ITEMS 1. Business Advisory Task Force (CDA) Committee Chair Martinez expected staff to bring forward a plan for the task force she had spoken about to former Interim CDA Executive Director Nancy Fong. Committee Chair Martinez suggested a proactive approach to increase the City's economic development activity by forming a task force comprised of 14 council - appointed members (two members per council member) and four ex- officio positions representing the chair /vice chairperson of the Workforce Investment Board, Rancho Santiago Community College District and Union representation. The purpose would be to explore means of making Santa Ana more business - friendly, and to provide findings or feedback to City Council. City Manager David Cavazos mentioned he desired to bring this item back to the committee with a plan and budget; however, it was later decided to proceed to City Council for consideration and adoption. 2. CDBG (CDA) Scott Kutner, District Manager, provided a hand -out of Fiscal Year 2014 -15 grant funding recommendations for $852,351 in public service and $1,136,468 in administrative programs /costs. Staff fielded questions posed by committee members. The request was made that line items should be more specific when presented to City Council. Committee Chair Martinez restated her desire to include CDBG funding accessibility to non - profits, as long as the services coincide with the Strategic Plan. Committee Member Benavides agreed that non - profit organizations should be allowed to apply for CDBG funding in the future. City Manager David Cavazos suggested that this proposal could be posed to the entire City Council for consideration, with the possibility of dedicating a certain percentage of funds for the open allocation process. 3. ESG (CDA) Terri Eggers, Sr. Management Analyst, provided a hand -out and overview of funding recommendations for Fiscal Year 2014 -15 for homelessness prevention services and fielded questions from the committee. February 24, 2014 1 Finance, Economic Development, & Technology Minutes 13B -20 4. Potential Housing Acquisition (CDA) Shelly Landry- Bayle, Housing Manager, provided an overview of the potential housing acquisition for low income housing to expend certain Neighborhood Stabilization Program (NSP) 1, 2, and 3 funds before they expire. Barry Cottle from C & C Development answered questions regarding the proposed unit conversions. 5. Valet Parking (CDA) City Manager David Cavazos introduced the concept for the valet parking six -month pilot program for the Downtown area. Half of the surface parking lot at Third and Bush Streets is proposed to be used as a drop- off /pick -up location with vehicles stored off -site on private property. This new incentive would promote downtown activities and amenities. The item will be presented to City Council at the next council meeting. 6. Refund 2004 Water Revenue Bonds (FIN) Francisco Gutierrez, Finance Executive Director, provided a presentation on the 2004 water revenue bonds and refunding plan. There is currently an outstanding par amount of $12.8 million with bonds callable on September 1 at 102% par. An evaluation has been made regarding private placement versus bond issuance, which would reduce the term to 10 years and produce an estimated cash flow savings of $1.2 million over the term. 7. Refund Police Admin & Jail (FIN) Francisco Gutierrez provided a presentation and timeline on the Series 1994A Police Administration and Holding Facility lease revenue bonds. The original par amount was $107.4 million dollars, of which $67.1 million is currently outstanding with final maturity in 2024. Private placement refunding would legally defease the bonds, lowering issuance costs and provide a savings over term of $1.5 million. This is considered a restructuring opportunity, not an economic defeasance. 8. Laserfiche Document Management (FIN) Francisco Gutierrez, Finance Executive Director, Robert DePrat, Applications /Tech Support Manager, and Thomas Gergen, Information Services Manager, spoke regarding a Laserfiche document management system upgrade. In addition to February 24, 2014 1 Finance, Economic Development, & Technology Minutes 13B -21 existing document management functionality, the upgrade would provide improved efficiency, form creation, digital signatures, mobile applications, enhanced web browser access, and integration with the Lawson and city payroll systems. 9. Agreements for Temporary IT Consulting Services (FIN) Francisco Gutierrez informed the committee regarding temporary IT consulting services that will be brought before City Council for consideration at the March 4, 2014 meeting, which would provide much needed technical assistance to various city functions. 10. Password Policy (FIN) Francisco Gutierrez informed the committee of the password security policy effective April 1 that would establish a standard for creation of stronger passwords, the protection of those passwords, and the frequency of change. All city network users will be required to change their passwords at least every 90 days to help secure the enterprise network. STAFF MEMBER COMMENTS —None COMMITTEE MEMBER COMMENTS —None Adjournment — 7:02 p.m. Karen Gerardo Recording Secretary, CDA February 24, 2014 1 Finance, Economic Development, & Technology Minutes 13B -22 CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON FINANCE, ECONOMIC DEVELOPMENT, & TECHNOLOGY REGULAR MEETING MINUTES APRIL 14, 2014 CALL TO ORDER: City Hall 20 Civic Center Plaza, Room 229 Santa Ana, CA 5:39 p.m. ATTENDANCE: Council Committee members: Michele Martinez, Chairperson David Benavides, Vice - Chairperson MEMBERS ABSENT: Vincent Sarmiento, Committee Member STAFF PRESENT: Francisco Gutierrez, FMSA David Cavazos, City Manager Robert Cortez, FMSA Shelly Landry - Bayle, CDA Teresa Ramirez, FMSA Marc Morley, CDA Waldo Barela, FMSA Carlos de la Riva, CDA Alvaro Castellon, FMSA Sandra Simon, FMSA GUESTS PRESENT: PUBLIC COMMENTS li.= AGENDA DISCUSSION ITEMS Katherine Lai, Partner, Macias Gini & O'Connell 1. Approval of Minutes from the Regular Meeting of January 13, 2014 and Special Meeting of February 24, 2014 MOTION: Benavides SECOND: Martinez VOTE: AYES: Benavides, Martinez (2) NOES: None (0) ABSENT: Sarmiento (1) 2. Audit Review (FMSA) Francisco Gutierrez, Finance and Management Services Executive Director, introduced Kathy Lai, Partner at Macias Gini & O'Connell; CPA firm selected April 14, 2014 1 Finance, Economic Development, & Technology Minutes 13B -23 through the RFP process, based on their experience and expertise, to do audits and prepare financial statements for the City. The following Macias Gini & O'Connell excerpts from the 2013 Single Audit of Federal and California Grants and 2013 Comprehensive Annual Financial Report (CAFR) were provided and reviewed by Kathy Lai to committee in attendance: I. CAFR Opinion Letter II. Investment Letter (Independent Accountant's Report on Applying Agreed -Upon Procedures) III. Management Letter — Findings /Responses IV. Single Audit Cover Letters a. Independent Auditor's Report/Opinion b. Internal Control /Compliance with GASB c. Office of Management & Budget (OMB) Circular A -133 Federal V. Single Audit Findings /Recommendations VI. GANN Limit 3. 3rd Quarter Budget Update (FMSA) City Manager David Cavazos provided a presentation on the City's 3`d Quarter 2013 -14 Projections vs. Actuals. Revenues are better than expected and expenses are down. Chart provided with breakdown of revenue for General Fund 2013 -14. 4. Business Advisory Committee (CDA) Citywide Economic Development Taskforce Charge and Options memorandum provided by City Manager David Cavazos in accordance with discussion at Finance, Economic Development and Technology (FEDT) Committee meeting of February 24, 2014. Memo outlines options to forming a task force that will provide guidance on Economic Development Strategic Plan (EDSP) goals and objectives. Council committee members would like to get this task force going and to streamline the process with City Manager by submitting recommended names as soon as possible and establishing a plan for the final report. 5. Artist Village Kiosks (CDA) City Manager David Cavazos reviewed CDA handout on Artists Village Retail Kiosks. Upon City Council approval City staff would purchase four kiosks that will be made available for rent to Santa Ana businesses. Estimated cost would be recouped within a year by monthly rental fee. April 14, 2014 1 Finance, Economic Development, & Technology Minutes 13B -24 6. Workforce Investment Board (CDA) Carlos Delariva, Economic Development Specialist, provided handout on Santa Ana Work Center — Jobs posted by Occupation, July 2013 thru February 2014. Over 3600 job openings during this period in the various occupations listed. Council committee would like to see more manufacturing jobs and interaction with trades for opportunities to young adults. Also would like to share research with council. 7. Housing Opportunities for Persons with AIDS (HOPWA} (CDA) Shelly Landry- Bayle, Housing Division Manager, provided update to committee that program is being transferred to Anaheim. Santa Ana will be the administrative agent to Anaheim for one year. COMMITTEE MEMBER COMMENTS Councilmembers thanked staff for updates on strategic plan and quarterly measure of progress. Suggest future committee agenda should be formatted to be aligned with strategic plan. Councilmember Martinez inquired on status of smart rooms and desire to have a good working system by the end of the year. STAFF MEMBER COMMENTS City Manager David Cavazos stated that strategies to be updated and reported to committee. Francisco Gutierrez, Executive Director, will follow -up on smart room status and anticipated date of completion. FUTURE AGENDA ITEMS Council Chamber improvements update Adjournment — 7:13 p.m. Teresa mirez, C P -O Recor 'ng Secret ry, CDA April 14, 2014 1 Finance, Economic Development, & Technology Minutes 13B -25 13B -26