HomeMy WebLinkAbout19D - DONATION OCTA BUSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 2, 20'14
TITLE:
DONATION FROM OCTA OF A 16-
PASSENGER VEHICLE
I
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
31WW1i1t1ii7 :1
Recognize the receipt of a 16-passenger vehicle as allowed per Article 2, Paragraph E of the
agreement between the Orange County Transportation Authority and the City of Santa Ana for
the Senior Mobility Program
DISCUSSION
In June 2011, the City enter into an agreement with the Orange County Transportation Authority
(OCTA) where the City agrees that all funds received from the Authority under this agreement
will be used for the Senior Mobility Program. Additionally, the City will provide a twenty percent
match of the total annual formula allocation. In prior years, the City has used the matching funds
to contract with a transportation company to provide senior transportation from individuals'
homes to and from the Santa Ana Senior Center and Southwest Senior Center, Monday through
Friday.
In June 2014, the agreement with the current transportation company expired, but they have
agreed to maintain the pricing level through August 31, 2014. The City issued a request for bids
(RFB) in June 2014. As a result of the RFB, the City received two bids, one of which was from
the existing transportation company. Both bids were significantly higher than the most recent
agreement. Therefore city staff decided to re -issue the RFB in an attempt to solicit additional
bidders. The result was only one bid proposal received from the existing transportation
company, which was higher than the initial bid.
Contact was made with OCTA to determine if any surplus vehicles were available. OCTA
indicated that they could provide one 16- passenger vehicle at no charge to the City per the
existing agreement.
After being informed that the City could receive a vehicle an analysis was completed to compare
the costs of contracting the service versus providing the service with City Staff. The submitted
bid proposal was $161,200 for a one -year term. Staffing and operational costs for the City to
provide the service is approximately $64,090, a savings of $97,110 compared to contracting the
service. City staff discussed the two options and decided to have city staff provide the service
1901-1
Donation from OCTA of a Passenger Vehicle
September 2, 2014
Page 2
directly. Therefore city staff is requesting recognition of the donated vehicle into the City's
financial and asset management system,
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to
& Sustainability, Objective #6, Focus
wellness of all residents, Strategy E,
enrichment and explore activities in art,
FISCAL IMPACT
meet Goal #6 Community Health, Livability, Engagement
projects and programs on improving the health and
Expand Senior Center programming to provide greater
culture and health.
No fiscal impact associated with this action
Gerardo Mouet,
Executive Director
Parks, Recreation and Community
Services Agency
Exhibit 1: OCTA/City of Santa Ana Agreement
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A- 2011 -139
COOPERATIVE AGREEMENT C -1 -2486 [EC l I
BETWEEN
THE ORANGE COUNTY TRANSPORTATION AUTHORITY
AND
THE CITY OF SANTA ANA
FOR
SENIOR MOBILITY PROGRAMI
THIS AGREEMENT is made and entered into this C4 - 6A day of C L �� _, 2011
by and between the Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184,
Orange, California 92863 -1584, a public corporation of the state of California (hereinafter referred to as
"AUTHORITY "), and the City of Santa Ana, 424 West Third Street, Santa Ana, California 92702
(hereinafter referred to as "CITY "), Herein, AUTHORITY and CITY are sometimes individually referred
to as the "PARTY" and collectively as the "PARTIES."
RECITALS
WHEREAS, CITY is desirous of obtaining transportation services for seniors of the City of Santa
Ana; and
WHEREAS, AUTHORITY and CITY agree to enter into the Senior Mobility Program (SMP)
concerning senior transportation services; and
WHEREAS, this Cooperative Agreement defines the roles and responsibilities of AUTHORITY
and CITY in executing a Senior Mobility Program for senior transportation; and
WHEREAS, AUTHORITY and CITY agree to comply with all relevant elements of Orange
County Local Transportation Authority Ordinance No. 3; and
WHEREAS, AUTHORITY's Board of Directors approved this Cooperative Agreement on
February 14, 2011;
follows:
NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and CITY as
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AGREEMENT NO. C -1 -2486
ARTICLE 1. COMPLETE AGREEMENT
A. This Agreement, including all exhibits and documents incorporated herein and made
applicable by reference, constitutes the complete and exclusive statement of the term(s) and
condition(s) of the agreement between AUTHORITY and CITY and it supersedes all prior
representations, understandings and communications. The invalidity in whole or in part of any term or
condition of this Agreement shall not affect the validity of other term(s) or condition(s).
B. AUTHORITY's failure to insist in any one or more instances upon CITY's performance of
any term(s) or condition(s) of this Agreement shall not be construed as a waiver or relinquishment of
AUTHORITY's right to such performance or to future performance of such term(s) or condition(s) and
CITY's obligation in respect thereto shall continue in full force and effect. Changes to any portion of this
Agreement shall not be binding upon AUTHORITY except when specifically confirmed in writing by an
authorized representative of AUTHORITY by way of a written amendment to this Agreement and issued
in accordance with the provisions of this Agreement.
ARTICLE 2. RESPONSIBILITIES OF AUTHORITY
A. AUTHORITY agrees to provide funds per the following guidelines:
1. Services provided under the Senior Mobility Program are available to individuals
60 years of age and older.
2. Funds for the program are identified as 1% of Renewed Measure M (M2) net
sales tax revenue and will be allocated to all local jurisdictions based upon the participating entity's
respective percentage of the senior population for the entire county.
3, Senior population will be determined by using the most current official
decennial Census information provided by the U.S. Census Bureau.
basis.
4. All active participants will receive their portion of funding on a bi- monthly
B. In the event that the amount of M2 funding provided for this program is less than the
amount allocated for this program in Fiscal Year 2010 -11 as illustrated in Exhibit B, "Senior Mobility
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AGREEMENT NO. C -1 -2486
1 Program Allocation," AUTHORITY will allocate Transportation Development Act (TDA) Article 4.5 funds
2 to CITY in an amount no greater than FY2010 -11 funding levels less M2 SMP revenues for up to three
3 (3) years. Disbursement of TDA funds will occur with the last bi- monthly distribution of M2 funds during
4 the fiscal year,
5 C. Agree that Net Revenues allocated shall be expended or encumbered within three years
6 of receipt. AUTHORITY may grant an extension to the three -year limit, but extensions shall not be
7 granted beyond a total of five years from the date of the initial funding allocation.
8 D. In the event the time limits for use of Net Revenues are not satisfied, then any retained
9 Net Revenues that were allocated to an Eligible Jurisdiction and interest earned thereon shall be
10 returned to AUTHORITY and these Net Revenues and interest earned thereon shall be available for
11 allocation to any project within the same source program at the discretion of AUTHORITY.
12 E. AUTHORITY may provide, at AUTHORITY's sole discretion, a refurbished surplus
13 paratransit vehicle, at no cost to CITY and no further responsibility to AUTHORITY after vehicle
14 donation. CITY may purchase additional vehicle(s) in excess of their vehicle allocation at a cost of Five
15 Thousand Dollars ($5,000) per vehicle, subject to vehicle availability.
16 ARTICLE 3. RESPONSIBILITIES OF CITY
17 A. CITY agrees that all funds received from AUTHORITY as specified in Article 2A .
18 above will be used exclusively for providing accessible senior transportation services that do not
19 duplicate AUTHORITY's services as specified in Exhibit A entitled "Scope of Work,"
20 B. CITY must satisfy all M2 eligibility criteria in order to receive their formula allocation for
21 this program.
22 C. CITY agrees that Net Revenues allocated shall be expended or encumbered within
23 three (3) years of receipt. AUTHORITY may grant an extension to the three -year limit, but extensions
24 shall not be granted beyond a total of five (5) years from the date of the initial funding allocation.
25 D. In the event the time limits for use of Net Revenues are not satisfied, any retained Net
26 Revenues that were allocated to an Eligible Jurisdiction and interest earned thereon shall be returned to
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AGREEMENT NO. C -1 -2486
AUTHORITY and these Net Revenues and interest earned thereon shall be available for allocation to
any project within the same source program at the discretion of AUTHORITY.
E. CITY agrees to match twenty percent (20 %) of the total annual formula allocation.
Local match may be made up of cash - subsidies, fare revenues, or in -kind contributions.
F. CITY may contract with a third -party service provider to provide senior transportation
services provided that:
1. Contractor is selected using a competitive procurement process; and
2. Wheelchair accessible vehicles are available and used when requested.
G. CITY shall procure and maintain insurance coverage during the entire term of this
Agreement. Coverage shall be full coverage or subject to self- insurance provisions. CITY shall
provide the following insurance coverage:
1. Commercial General Liability, to include Products /Completed Operations,
Independent Contractors', Contractual Liability, and Personal Injury Liability with a minimum limit of
$1,000,000.00 per occurrence and $2,000,000.00 general aggregate.
2. Automobile Liability Insurance to include owned, hired and non -owned autos with a
combined single limit of $1,000,000.00 each accident;
3. Workers' Compensation with limits as required by the State of California including a
waiver of subrogation in favor of AUTHORITY, its officers, directors, employees or
agents;
4. Employers' Liability with minimum limits of $1,000,000.00; and
5. Professional Liability with minimum limits of $1,000,000.00 per claim.
H. Proof of such coverage, in the form of an insurance company issued policy
endorsement and a broker - issued insurance certificate, must be received by AUTHORITY prior to
commencement of any work. Proof of insurance coverage must be received by AUTHORITY within ten
(10) calendar days from the effective date of this Agreement with AUTHORITY, its officers, directors,
employees and agents designated as additional insured on the general and automobile liability. Such
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AGREEMENT NO. C -1 -2486
1 insurance shall be primary and non - contributive to any insurance or self- insurance maintained by
2 AUTHORITY.
3 I. CITY shall include on the face of the Certificate of Insurance the Cooperative Agreement
4 Number C -1 -2486; and, the Senior Contract Administrator's Name, Pia Veesapen.
5 J. CITY agrees to provide AUTHORITY with monthly summary reports of CITY's Senior
6 Mobility Program. CITY shall submit monthly summary report within fifteen (15) calendar days as
7 specified in Exhibit C "Senior Mobility Program Monthly Reporting Form," included in this
8 Agreement, which is incorporated into and made part of this Agreement.
9 K. CITY shall adopt an annual Expenditure Report to account for Net Revenues and
10 funds expended by the Eligible Jurisdiction, which satisfy the Maintenance of Effort requirements.
11 The Expenditure Report shall be submitted by the end of six (6) months following the end of the
12 jurisdiction's fiscal year and include the following:
13 1. All Net Revenue fund balances and interest earned.
14 2. Expenditures identified by type (i.e. capital, operations, administration, etc.) and
15 program or project.
16 L. In the event CITY obtains a retired AUTHORITY vehicle for Senior Mobility Program
17 services, CITY agrees to transfer vehicle title and registration within fourteen (14) days from taking
18 possession of the vehicle. CITY also agrees to provide documentation to AUTHORITY confirming
19 transfer of vehicle title and registration from AUTHORITY to CITY within thirty (30) days from taking
20 possession of the vehicle.
21 ARTICLE 4. TERM OF AGREEMENT
22 This Agreement shall commence on July 1, 2011 and shall continue in full force and effect
23 through June 30, 2016, unless earlier terminated or extended as provided in this Agreement.
24 AUTHORTITY, at its sole discretion, retains the right to extend this Agreement through June 30, 2021.
25 /
26 /
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AGREEMENT NO. C -1 -2486
1 ARTICLE 5. NOTICES
2 All Notices pertaining to this Agreement and any communications from the PARTIES may be
3 made by delivery of said notices in person or by depositing said notices in the U.S. Mail, registered
4 or certified mail, return receipt requested, postage prepaid and addressed as follows:
5 To CITY: To AUTHORITY:
6 City of Santa Ana Orange County Transportation Authority
7 424 West Third Street 550 South Main Street
8 P.O. Box 14184
9 Santa Ana, California 92702 Orange, California 92863 -1584
10 ATTENTION: Pearl Raya ATTENTION: Pia Veesapen
11 (714) 571 - 4230 (714) 560 - 5619
12 ARTICLE 6. FEDERAL, STATE AND LOCAL LAWS
13 AUTHORITY and CITY agree that in performance of their obligations under this Agreement,
14 they shall comply with all applicable federal, California State and local laws, statutes and ordinances
15 and all lawful orders, rules and regulations promulgated thereunder.
16 ARTICLE 7. ORDER OF PRECEDENCE
17 Conflicting provisions hereof, if any, shall prevail in the following descending order of
18 precedence: (1) the provisions of this Agreement, including all exhibits; (2) all other documents, if any,
19 cited herein or incorporated by reference.
20 ARTICLE 8. AUDIT AND INSPECTION OF RECORDS
21 CITY shall provide AUTHORITY, or other agents of AUTHORITY, such access to CITY's
22 accounting books, records, payroll documents and facilities as AUTHORITY deems necessary. CITY
23 shall maintain such books, records, data and documents in accordance with generally accepted
24 accounting principles and shall clearly identify and make such items readily accessible to such parties
25 during CITY's performance hereunder and for a period of four (4) years from the date of final payment
26 by CITY. AUTHORITY's right to audit books and records directly related to this Agreement shall also
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AGREEMENT NO. C -1 -2486
extend to all first -tier subcontractors. CITY shall permit any of the foregoing parties to reproduce
documents by any means whatsoever or to copy excerpts and transcriptions as reasonably necessary.
ARTICLE 9. TERMINATION
AUTHORITY or CITY may, for its own convenience, terminate this Agreement at any time in
whole or in part by giving the other PARTY written notice thereof of not less than ninety (90) days in
advance of the specified date of termination.
ARTICLE 10. INDEMNIFICATION
A. CITY shall indemnify, defend and hold harmless AUTHORITY, its officers, directors,
employees and agents from and against any and all claims (including attorney's fees and
reasonable expenses for litigation or settlement) for any loss or damages, bodily injuries, including
death, damage to or loss of use of property caused by the negligent acts, omissions, or willful
misconduct by CITY, its officers, directors, employees, agents, subcontractors or suppliers in
connection with or arising out of the performance of this Cooperative Agreement .
B. CITY shall maintain adequate levels of Insurance, or self- insurance to assure full
indemnification of AUTHORITY.
ARTICLE 11. ALCOHOL AND DRUG POLICY
A. CITY agrees to establish and implement an alcohol and drug program that complies with
41 U.S.C. sections 701 -707, (the Drug Free Workplace Act of 1988), which is attached to this
Agreement as Exhibit D. CITY agrees to produce any documentation necessary to establish its
compliance with sections 701 -707.
B. Failure to comply with this Article may result in nonpayment or termination of this
Agreement.
ARTICLE 11. CONFLICT OF INTEREST
CITY agrees to avoid organizational conflicts of interest. An organizational conflict of interest
means that due to other activities, relationships or contracts, CITY is unable, or potentially unable to
render impartial assistance or advice to AUTHORITY; CITY's objectivity in performing the work
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AGREEMENT NO. C -1 -2486
identified in the Scope of Work is or might be otherwise impaired; or CITY has an unfair competitive
advantage. CITY is obligated to fully disclose to AUTHORITY in writing Conflict of Interest issues as
soon as they are known to CITY. All disclosures must be submitted in writing to AUTHORITY
pursuant to the Notice provision herein. This disclosure requirement is for the entire term of this
Agreement.
ARTICLE 12. CODE OF CONDUCT
CITY agrees to comply with the AUTHORITY's Code of Conduct as it relates to Third -Party
contracts, which is hereby referenced and by this reference is incorporated herein. CITY agrees to
include these requirements in all of its subcontracts.
ARTICLE 13. FORCE MAJEURE
Either PARTY shall be excused from performing its obligations under this Agreement during
the time and extent that it is prevented from performing by a cause beyond its control, including, but
not limited to: any incidence of fire, flood; acts of God; commandeering of material products, plants
or facilities by the federal state or local government; national fuel shortage; or a material act of
omission by the other PARTY; when satisfactory evidence of such cause is presented to the other
PARTY, and provided further that such nonperformance is unforeseeable, beyond the control and is
not due to the fault or negligence of the PARTY not performing.
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AGREEMENT NO. C -1 -2486
Upon execution by both PARTIES, this Cooperative Agreement shall be made effective on
July 1, 2011.
IN WITNESS WHEREOF, the PARTIES hereto have caused this Cooperative Agreement No.
C -1 -2486 to be executed on the date first above written.
CITY F -AN A ANA (^1 ORANGE COUNTY TRANSPORTATION AUTHORITY
By V ` By
David Ream Will Kempton
City Manager Chief Executive Officer
APPROVEFj AS TO FORM
Luura Stilt .L�ody
assistant Cif Auurnoy
APPR VEDAS TO FORM:
By 2
Kennard R. Smart, Jr.
General Counsel
yl��
Beth McCormick
General Manager, Transit
ATTEST:
MARIAD. HUIZAR /
CLERK OF THE COUNCIL
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19D -11
AGREEMENT NO. C -1 -2486
EXHIBIT A
SCOPE OF WORK
Senior Mobility Program
The City of Santa Ana (City) shall utilize funding provided by the Orange County
Transportation Authority (OCTA) and its local match to provide the following
services:
Door to door service to Santa Ana fragile senior residents to and from the two
Senior Centers, Southwest and Santa Ana Senior Centers.
Fragile, elderly seniors in need of service will be
Mobility Transportation Program upon calling
Senior Centers.
The service is provided daily; morning pick -ups
approximately 3:00 p.m. Seniors will be at eac h
lunch, exercise, workshops and social activities.
accommodated in the Senior
or visiting either one of the
begin at 7:30 a.m. and end at
center in time to enjoy a hot
The City shall follow competitive procurement practices in selection of vendors
for all services which it does not provide using its own workforce. Any Request
for Proposals (RFP) for services shall specify the use of vehicles meeting
Americans with Disabilities Act (ADA) accessibility standards.
3. The City wishes to utilize retirement eligible OCTA ACCESS vehicles for
provision of SMP services. The City is aware that additional vehicles may be
purchased from OCTA at a cost of $5,000 per vehicle. The cost of any additional
vehicles shall be deducted from the next fiscal year allocation, City must register
the vehicle and maintain title for at least one year after transfer of title from
OCTA.
4. The City shall perform, or ensure that a contracted vendor performs,
maintenance of all vehicles used in the Senior Mobility program, including, at a
minimum:
• Daily Pre -Trip Inspections that meets or exceeds the guidelines provided in
the attached Pre - Operation Inspection & Defect Report (Attachment 1).
• Scheduled preventive maintenance that meets or exceeds the guidelines
provided in the attached Senior Mobility P.M. Checklist, including the
maintenance of all accessibility features of the vehicles (Attachment 2).
The City shall maintain maintenance records for each vehicle for 5 years and
shall cooperate fully in annual Motor coach carrier terminal inspections
conducted by the California Highway Patrol.
5. The City shall ensure that its operators, or its contracted vendor's operators, are
properly licensed and trained to proficiency to perform their duties safely, and in
a manner which treats its riders with respect and dignity. Disability awareness
and passenger assistance shall be included in this training.
19D -12
AGREEMENT NO. C -1 -2486
EXHIBIT A
6. The City shall submit a monthly report to OCTA's Community Transportation
Services which includes, at a minimum, a monthly and fiscal year -to -date
summary of service and expenditures.
7. The City shall participate in OCTA marketing and outreach efforts to encourage
use of fixed -route transit service by older adults.
8. The City shall note OCTA sponsorship in any promotional material for service
funded under this agreement and shall display the OCTA Senior Wheels program
logo on vehicles use in this program (excluding taxis).
9. The City shall ensure that it maintains adequate oversight and control over all
aspects of service that are provided by a contracted vendor.
2
19D -13
Attachment i
Pre- Operation Inspection & Defect Report
Bus/Van No, Date:
Federal Reguladons stare that no motor vehicle carrying passengers for hire
shall be driven unless the driver has detemrned that the topowlng parrs and
accessories are in good working order. Each driver is required to submit a
srgriad wriften report daily for each coach driven,
list Drivarr
Mites Finish:_
No Defects: ❑
Ind Driver: _
Miles Finish: _
No Defects: ❑
3rd Driver
Miles Finish _
No Defects -. ❑
Mites Start:
Defects: ❑ Signatura;
Miles Start;
Detects ❑ Signature:
Miles Start:
Defects: ❑ Signature.
Miles Elapsed:
Miles Elapsed:
Miles Elapsed:
PREOPERATIONS INSPECTIONS
tn*ate MM art (X1 that each gem has been checked,
AWPM
AWPM
I
Tires/lout; Nuts (wheels 8 rims)
_I_
Emergency Reflectors
J_.
Motor -Guard
_�
Turn Signal SwdchMom
_/
Air System
_/,_,
First Aid KA
_!_
Ughts,Retlectors
_!_
Radio
i
Wheelchair Li is
_/_
Onvers Seat/Bex
_
Wheelchair Lin Cover
7-
Door Interlock
Minors
l
W/C Tie Down Strops
Windshield WipersiWashers
t_
Manual Litt Bar
_I_
Fire Extinguisher
_/_
Conduct Walk Around
_/_
Steering Mechanism
_/_
Parking/Brakes/Servict
Brakes
DEFECTS.- indicate with en (x) detective items only: Xxplaln in Deltdo
_ Brake Fluid Lacks
_
Soli/Hard
_ PWf to UR
_ pregging
smoking
Emergerssy'Broke
_ OVou - expia n
TRE& aEl.S
_ Fiat
_ Embedded Object
_ Cut
_ Smseth/Cord
_ Lf RF RR! RRD LR: LRe
_ Loose Mrs.sing Lugs
_ Dow - explain
BHT?
_ Interior
_ Exterior
_ Location:
aMCLE CLEANLINESS
_interior
_ EMarwr
_ Floor
_ Windrnss
Seat Condition
:xplam:
RETAROFJt
_ Light On:
Brakes Not Applied
_ Light On:
Brakes Appied,
Bus Stopped
_ light Not On
Brakes Applied,
Bus Molina
A'C s HEATfNG
_ On
_ Too ColdMO:
_ Defroster Defect
_ Ventilation( &oweis)
_ Fumes
_ Oth&. explan
ENTPANCEEx7T ODOR&
WiNcio
_ slow
_ Inoperative
_ Leaks Air
_ Extxssrve Pay
Dow - explain
_ Emergency Releases
WHEEL CHAR LEFT
Will Not Fold Out
_ Wa Not Lower /Raise
_ No Resvara DomvUp
_ Lin Will Not Fold Into
Bus
LkOlO Seats Hardma
NE GME
_ Hot EroireWater Leaks
_ Low OB/Oil Leaks
_ Starts Hard
_ No Power /Eng. Ck. Light
_ Smokes
_ Idles RoughNibration
_ Exhaust, Vacuum Leaks
_ Fuel Lesk"PG/Gos
_ Other -
TRANSMISSION
_ Won't Go trio Gear
_ Siips/GfmdsJLurches
_Excessive Norse
_ Leaks
_ Dme Line Vibration
_ Rear End Noise
STEER114G
_
Hard/Binds
_ Shimmy
_ Excessive Play
_ Other - repairs
MEMNICAL [- IXAPFiFNf
_ Ganerator /Starter
_
Tom Signals/Flashers
_ Hom
_ Fare Box
_ MstrumenlsfQauges
_ Foot. Oil, Amp Meter
_ lAonesty Panels
UOUY DAMA(it:
Circle and describe any damage to a bus on diagram
of frontJrear and two side views
Description.
Description:
Description'
-- Description:
OPERATOR(S):
IMPORTANT! Help expedite repairs by providing necessary
information regarding defects! Please print
REPAIRS MADE
ALL ITEMS COMPLETED - BUS SERVICED AND RELEASED
SupervlsorS Signature Date
1901-14
Attachment 2
Senior Mobilitv P.M. Check I ict
Inspection
Date
Bus#
TERMINAL
workorder#
iCurrentMileage
Last inspection miles
A. Employee must check off all boxes/ Note all discrepancies on reverse side
IMiles between
l5. GneCK tiles and open workorders
C. Interior Y g E. Under hood e
Y
1
Entry door operation and seals
1
2
Temperature and all warning devices
3
Neutral safety system
4
Horn, gauges and dash lights
5
Heater, defroster and fan
6
Windshield wipers and washer
7
Indicator lights
8
Throttle operation
9
Steering free play_ln,
10
Applied and unspoiled brake test for vacum less
11
Interior lights
12
Windshield and window glass condition
13
Window mechanism and seals
14
Seat condition
15
Interior body, floor and stantions
16
Fire extinguisher date and bracket
17
Road warning devices
18
First aid kits
120interior
Emergency exits operation, warning devices and signs
20
clean
21
Back up alarm
D. Exterior
Y a
1
All exterior lights and signals
2
Mirror condition and mounting
3
Record body damage
4
Bumper bolts
5
Paint lettering and appearance
6
Emergency exits
7
Axle flange and lug nuts, oil hubs
8
Tire side wall condition, cracked wheels, valve stem
9
Valve stem cap, alignment of rear duels
9
Tread depth
11
LF RF LRO
12
LRI RRO RRI
10
Tire inflation: Record and inflate
14
LF RF LRO
15
LRI RRO RRI
1
Check for visible leakage
2
Engine oil level
3
ITransmisslon fluid level and condition
4
1 Brake fluid
5
Power steering fluid
6
Check all belts
7
Component and accessory mounting
6
Check all hoses and routing
9
Coolant level and protection off ph
10
Pressure test cooling system
11
Water pump and fan clutch play
12
Alr filter condition - check restriction gauge
13
Check exhaustsystem
14
Battery fluid level and mounting
15
Clean battery and connections
16 1
Drain fuellwater separator
F. Under Bus
Y 0
1
Kingpin and wheel bearing play
2
Tire wear, condition and matching
3
Leakage at backing plates and wheel seals
4
Stashing box, mounting, leakage, looseness and leaks
5
Front shocks and mounting
6
Front springs, bushings
7
Engine leaks, lines, filters, hcses and engine mounts
6
Starter and connections
9
Exhaust system and mounting
10
Transmission mounted parking brake
11
Transmission leaks
12
Output shaft play
13
Driveshaft guard, U joints and retarder
14
Body hold downs and insulators
15
Wiring along frame
16
Differential leaks, fluid level
17
Pinion play
18
Breather vent
19
Rear shocks and mounting
20
Rear springs, bushings and U bolts
21
Leakage at backing plates and wheel seals
22
Fuel tank straps and lines
23
Tail pipe hangers
24
Lube entire chassis
25
Check drag link, tie rods and idler arms
19D -15
Attachment 2
Senior Mobility P.M. Check List
P
N
D. Brakes x v
1 Visible and audible leaks
2 Check all lines along chassis
3 Check brake booster and hoses
4 Hydraulic lines
Remove wheels and check the following Items
5 Pads and rotors
6 Check pins and caliber's
H. Roadtest
I. Note repairs needed
Signature of Inspecting Mechanic
6,000 miles- inspectionloil change
30,000 Transmission service
60,000 Differential service
D. Lift Inspection
Inspection
or
e
Y y
1
Check lift for proper operations
2
Inspect for stress, cracks, mounting and alignment
3
Check pins
4
Check the complete hydraulic system
5
Check micro switches and electrical wiring
6
Check all system covers and warning signs
7
lCheck safety barrier
8
Lube complete lift
9
Check wheelchair securements, proper amount and operation
10
Lift door warning device
11
Lift cover In place
19D -16
Signature of Supervisor
AGREEMENT NO. C -1 -2486
EXHIBIT B
MRSenior Mobility Program Allocation
OOTA FY2010 -11 Transportation
Development
Act Article 4.5 Funds
Local Jurisdictions
rr
•
Anaheim
$
194,204
Brea
$
37,766
Buena Park
$
49,457
Costa Mesa
$
83,053
Garden Grove
$
183,225
Huntington Beach
$
164,622
Irvine
$
93,151
La Habra
$
52,413
Laguna Hills
$
34,226
Laguna Niguel
$
46,533
Laguna Woods
$
128,998
Lake Forest
$
45,677
Newport Beach
$
111,163
Placentia
$
38,104
Rancho Santa Margarita
$
14,403
San Clemente
$
50,698
Santa Ana
$
167,850
Seal Beach
$
69,114
Westminster
$
66,902
Yorba Linda
$
40,913
Total Current Participants)
$
1,672,472
1901-17
AGREEMENT NO. C -1 -2486
Senior Mobility Program Monthly Reporting Form EXHIBIT C
Monthly Reporting E -Form
Service for the Month/Years of:
Program Name:
City or Organization:
Contact Person:
Contact Number:
Details
I.
Trip Category I One-Way Vehicle Service I Vehicle Service
Passenger Trip Hours Mlles
Nutrition Trips:
Medical trips: 11 11
Shopping trips:
Surnmary
OCTA Monthly Contribution Amount
City Monthly Contribution Amount: 11 1
Total Operation Cost for
Source of City
"Please specify other trip types be'ng provided to senors in thi spa
Homo pruvme me roquestev ammeimn and submit ire completed form to OCTA.
Attonton Jessica DeakynelCommunity Transportation Coordinator, by email to ideakyneCoula.net or by FAX to (714)560 -5927.
"'By the 15th day of the month following the reporting month"
Please contact Jessica Deakyne at (714) 560 -5602 if you have any questions or require assistance with the completion of this form,
TR- 9D- 086.doc (09/16108) Page 1 of 1
19D -18
AGREEMENT NO. C -1 -2486
EXHIBIT D
-- National Diu -Free
Workplace Alliance
DRUG -FREE WORKPLACE ACT OF 1988
THE FEDERAL LAW
This law, enacted November 1988, with subsequent modification in 1994 by the
Federal Acquisition Streamlining Act, (raising the contractor amount from
$25,000 to $100,000), requires compliance by all organizations contracting with
any U. S. Federal agency in the amount of $100,000 or more that does not
involve the acquisition of commercial goods via a procurement contract or
purchase order, and is performed in whole in the United States. It also requires
that all organizations receiving federal grants, regardless of amount granted,
maintain a drug -free workplace in compliance with the Drug -Free Workplace Act
of 1988. The Law further requires that all individual contractors and grant
recipients, regardless of dollar amount/value of the contract or grant, comply with
the Law.
Certification that this requirement is being met must be done in the following
manner:
By publishing a statement informing all covered employees that the unlawful
manufacture, distribution, dispensing, possession, or use of a controlled
substance is prohibited in the covered workplace, and what actions will be taken
against employees in the event of violations of such statement.
By providing ALL covered employees with a copy of the above - described
statement, including the information that as a condition of employment on the
Federal contract or grant, the employee must abide by the terms and conditions
of the policy statement.
For Federal contractors this encompasses employees involved in the
performance of the contract. For Federal grantees all employees must come
under this requirement as the act includes all "direct charge" employees (those
whose services are directly & explicitly paid for by grant funds), and "indirect
charge" employees (members of grantee's organization who perform support or
overhead functions related to the grant and for which the Federal Government
pays its share of expenses under the grant program).
Among "indirect charge" employees, those whose impact or involvement is
insignificant to the performance of the grant are exempted from coverage. Any
other person, who is on the grantee's payroll and works in any activity under the
grant, even if not paid from grant funds, is also considered to be an employee.
Page 1 of 2
Revised; 0310312010
19D -19
AGREEMENT NO. C -1 -2486
EXHIBIT D
Temporary personnel and consultants who are on the grantee's payroll are
covered. Similar workers, who are not on the grantee's payroll, but on the payroll
of contractors working for the grantee, are not covered even if physical place of
employment is in the grantee's workplace.
By establishing a continuing, drug -free awareness program to inform employees
of the dangers of drug abuse; the company's drug -free workplace policy; the
penalties for drug abuse violations occurring in the workplace; the availability of
any drug counseling, rehabilitation, and /or employee assistance plans offered
through the employer.
By requiring each employee directly involved in the work of the contract or grant
to notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace not less than five (5) calendar days after such
conviction,
By notifying the Federal agency with which the employer has the contract or
grant of any such conviction within ten (10) days after being notified by an
employee or any other person with knowledge of a conviction.
By requiring the imposition of sanctions or remedial measures, including
termination, for an employee convicted of a drug abuse violation in the
workplace. These sanctions may be participation in a drug rehabilitation program
if so stated in the company policy.
By continuing to make a "good- faith" effort to comply with all of the requirements
as set forth in the Drug -Free Workplace Act.
All employers covered by the law are subject to suspension of payments,
termination of the contract or grant, suspension or debarment if the head of the
contracting or granting organization determines that the employer has made any
type of false certification to the contracting or grant office, has not fulfilled the
requirements of the law, or has excessive drug violation convictions in the
workplace. Penalties may also be imposed upon those employing a number of
individuals convicted of criminal drug offenses as this demonstrates a lack of
good faith effort to provide a drug -free workplace. The contract or grant officer
may determine the number on a case -by -case basis. Employers who are
debarred are ineligible for other Federal contracts or grants for up to five (5)
years. Compliance may be audited by the Federal agency administering the
contract or grant.
The Drug -free Workplace Act does not require employers to establish an
employee assistance program (EAP) or to implement drug testing as a part
of the program.
Source: Federal Registers April 11, 1988 & May 25, 1990 & the Federal Acquisition Streamlining
Act of 1994 (FASA).
Revised. 03/03/2010 Page 2 of 2
19D -20