HomeMy WebLinkAbout25L - AGMT - WIRELESS COMMUNICATION SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 2, 2014
TITLE:
AGREEMENT WITH HADRONEX, INC., FOR
REMOTE ALARM MONITORING AND
MANAGEMENT SERVICES
I
CITY M NAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on t" Reading
❑ Ordinance on 2 n Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an agreement with Hadronex, Inc.;
subject to nonsubstantive changes approved by the City Manager and City Attorney; to provide
real -time, two -way wireless communication, and continuous remote alarm monitoring management
services, for a three -year period expiring June 30, 2017, with a provision for one two -year renewal
option exercisable by the City Manager and City Attorney, in an amount not to exceed $375,000 for
the term of the agreement.
The City of Santa Ana sanitary sewer system is comprised of approximately 390 miles of sewer
mains, two sewer lift stations, 48,500 sewer laterals, and 8,000 sewer manholes that collectively
convey all sewer effluent from the city to the Orange County Sanitation District system. In
accordance with the City's Sewer System Management Plan and the State's waste discharge
requirements, the City must inspect, assess, and maintain the sanitary sewer system in good
repair, including programs to prevent or minimize sewer overflows. The proposed agreement with
Hadronex, Inc., will provide the City with a mechanism to immediately identify and locate sewer
system overflows, and will allow the effective deployment of labor and equipment to assess and
contain overflows.
The SmartCover® technology developed by Hadronex, Inc., is a state -of- the -art system used to
identify flow level surges inside sewer manholes and prevent possible sewer system overflows.
The system will also provide staff with immediate notification of an overflow. Real -time continuous
data is transmitted through two -way wireless remote sensors and viewed in a web -based interface.
The agreement includes inspection, monitoring, maintenance, and equipment for 45 SmartCover®
alarm monitoring systems. These units will be deployed at strategic locations throughout the City.
Staff recommends awarding a contract to Hadronex, Inc., for a three -year period with a provision
for one two -year renewal option. This contractor has successfully provided remote alarm
management services to the City since 2010, and has the resources and experience to continue
the required level of service. The SmartCover® system has been effective and has enhanced the
City's ability to comply with the State's wastewater discharge requirements.
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Agreement with Hadronex, Inc., for Remote Alarm
Monitoring and Management Services
September 2, 2014
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 Community Facilities &
Infrastructure, Objective #1 (establish and maintain a community investment plan for all City
assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
ENVIRONMENTAL IMPACTS
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are available in the Sanitary Sewer Service Account (No. 05617640- 62300).
Edwin "William" Galvez, P.E.
Interim Executive Director
Public Works Agency
EWG /NS /AF
Exhibit: Contract Agreement
APPROVED AS TO FUNDS AND ACCOUNTS:
14 zst�
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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LiCEN5F AND WARRANTY AGREEMEN "
THIS AGREEMENT, made and entered into this day of September, 2014 by and between
Hadronex Incorporated, a California corporation, (hereinafter =Contractor "), and the City of Santa Ana, a
charter city and municipal corporation organized and existing under the Constitution and laws of the State
of California (hereinafter "City").
RECITALS
A. Contractor manufactures and 'installs the Hadronex SmartCover Monitoring and Alarm System
(hereinafter "SmartCover "), designed to provide an alerting system for sewer systems overflow
and encroachment.
B. City has purchased and installed SmartCover equipment provided by Hadronex and now desires
to purchase SmartCover site monitoring services.
C. Contractor represents that it is able and willing to provide such services to the City.
D. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this Agreement
will be performed in compliance with such standards as may reasonably be expected from a
professional firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the panties agree as follows;
1. SCOPE OF SERVICES
Contractor shall provide active site monitoring services for all terrestrial and satellite
SmartCovers installed in the City of Santa Ana, as set forth in Exhibit A, attached hereto and incorporated
by this reference. Contractor will provide and install additional SmartCovers, at the request of City and at
the prices set forth in Exhibit A, During the term of this Agreement, City shall retain the option to
purchase extended warranty services for all SmartCovers installed in the City, at the warranty rates set
forth in Exhibit A.
2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates
and charges identified in Exhibit A. The total sum to be expended under this Agreement shall not exceed
$35,000, annually, during the term of this Agreement.
b. Payment by City shall be made within thirty (30) days following receipt of proper invoice
evidencing work performed, subject to City accounting procedures. Payment need not be made for work
which fails to meet the standards of performance set forth in the Recitals which may reasonably be
expected by City.
3. TERM
This Agreement shall commence on the date first written above and terminate on June 30, 2017,
or until funds are exhausted or unless earlier terminated as provided herein. This agreement may be
25L -3
renewed for up to one additional two year period upon written agreement of the parties. The term of this
Agreement may be extended upon writing and executed by the City Manager and the City Attorney.
q. INDEPENDENT CONTRACTOR
Contractor shall, during the entire tern of this Agreement, be construed to be an independent
contractor and not an employee of the City, This Agreement is not intended nor shall it be construed to
create an employer- employee relationship, a joint venture relationship, or to allow the City to exercise
discretion or control over the professional mariner in which Contractor performs the services which are
the subject matter of this Agreement; however, the services to be provided by Contractor shall be
provided in a manner consistent with all applicable standards and regulations governing such services,
Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and
similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
S. INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall maintain and
shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial general
liability insurance which shall include, but not be limited to protection against claims arising from bodily
and personal injury, including death resulting therefrom and damage to property, resulting from any act or
occurrence arising out of Consultant's operations in the performance of this Agreement, including,
without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following:
single limit coverage applying to bodily and personal injury, including death resulting therefrom, and
property damage, in the total amount of $1,000,000 per occurrence and in the aggregate. Such insurance
shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional
insured(s); (b) be primary and not contributory with respect to insurance or self - insurance programs
maintained by the City; and (c) contain standard separation of insured provisions,
b. Business automobile liability insurance, or equivalent form, with a combined single limit of
not less than $1,000,000 per occurrence, Such insurance shall include coverage for owned, hired and
non -owned automobiles.
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of the
Labor Code, Contractor, if Contractor has any employees, is required to be insured against liability for
worker's compensation or to undertake self - insurance. Prior to commencing the performance of the work
under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with
limits not less than $1,000,000 per acoident.
d. The following requirements apply to the insurance to be provided by Contractor pursuant to
this section:
25L -4
(i) Contractor shall maintain all insurance required above in full force and effect for
the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of this
Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled or
reduced in coverage or changed in any other material aspect without thirty (30)
days prior written notice to the City,
e. If Contractor fails or refuses to produce or maintain the insurance required by this section or
fails or refuses to furnish the City with required proof that insurance has been procured and is in force and
paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such
termination shall not affect Contractor's right to be. paid for its time and materials expended prior to
notification of termination. Contractor waives the right to receive compensation and agrees to indemnify
the City for any work performed prior to approval of insurance by the City.
6. INDEMNIFICATION
Contractor agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability for personal injury, damages,
just compensation, restitution, judicial or equitable relief arising out of claims for personal injury,
including death, and claims for property damage, which may arise from the direct or indirect operations of
the Contractor or its contractors, subcontractors, agents, employees, or other persons acting on their
behalf which relates to the services provided pursuant to this Agreement.
Contractor's liability for claims arising in relation to monitoring services provided pursuant to this
Agreement, whether in contract, tort or otherwise, shall not exceed the amount of fees paid by City to
Contractor under this Agreement during the twelve months preceding the claim. In no event
shall Contractor be liable for any loss of business profits, consequential or indirect damages arising from
the negligence of Contractor in providing monitoring services pursuant to this Agreement. This timitation
does not apply to liability arising from the installation or maintenance of the equipment provided pursuant
to this Agreement.
7, CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interests and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
8. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall
be in writing and shall be deemed to be property given if delivered in person or mailed by first class or
certified mail, postage prepaid, or sent by telePacsimile or other telegraphic communication In the manner
provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M -30)
P.O. Box 1988
Santa Ana, CA 92702.1988
Fax 714- 647 -6956
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With courtesy copies to
Public Works Agency — Water Resources
City of Santa Ana
220 South Daisy (M -85)
Santa Ana, California 92703
Fax 714- 647 -3345
and City Attorney
City of Santa Ana
20 Civic Center Plaza (M -29)
P.Q. Box 1988
Santa Ana, California 92702
Fax 714- 647-65 15
To Contractor, Hadronex Incorporated
Frani Holtz
381 Engel Street
Escondido, California 92029
Fax 760. 291 -1982
A party may change its address by giving notice in writing to the other party. Thereafter, any
communication shall be addressed and transmitted to the new address. If sent by mail, communication
shall be effective or deemed to have been given three (3) days after it has been deposited in the United
States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by
telefacsindlc, communication shall be effective or deemed to have been given twenty -four (24) hours
after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed
as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City
holidays shall be excluded.
9. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event
of a conflict between the terms of this Agreement and any attachments hereto, the terms of this
Agreement shall prevail. This Agreement may not be modified except by written instrument signed by
the City and by an authorized representative of Contractor. The parties agree that any terms or conditions
of any purchase order or other instrument that arc inconsistent with, or in addition to, the terms and
conditions hereof, shall not bind or obligate Contractor nor the City. Each party to this Agreement
acknowledges that no representations, inducements, prorrdses or agreements, orally or otherwise, have
been made by any party, or anyone acting on behalf of any party, which is not embodied herein.
10. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written
consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior
written consent shall be considered null and void. Nothing in tlus Agreement shall be construed to limit
the City's ability to have any of the services which are the subject to this Agreement performed by City
personnel or by other consultants retained by City.
25L -6
It. TERMINATION
This Agreement may be terminated by City upon thirty (30) days written notice of termination.
In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all
sorvices performed by Contractor prior to receipt of such notice of termination. However, payment need not
be made for work which fails to meet the standard of perfornanec specified in the Recitals of this Agreement.
12. DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual
orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the
recruitment, selection, training, utilization, promotion, termination or other employment related activities,
Contractor affirms that it is an equal opportunity employer and shalt comply with all applicable federal,
state and local laws and regulations.
13. JURISDICTION- VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined
and governed by the laws of the State of California. Both parties further agree that Orange County,
California, shall be the venue for any action or proceeding that may be brought or arise out of in
connection with or by reason of this Agreement,
14. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits,
approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by
the laws and regulations of the United States, the State of California, the City of Santa Ana and all other
governmental agencies. Contractor shall notify the City immediately and in writing of its inability to
obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be
cause for termination of this Agreement.
15. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority
and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City
fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such
authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the
body of this Agreement.
25L -7
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above
written.
ATTEST:
MARIA D. HUTZAii
Clerk of the Council
APPROVED AS TO FORM:
SONIAR. CARVALHO
CityAttome
t
By: _
Jose 5ar doval
Ctwf t�ssistant City Attorney
tr
FOR APPROVAL:
EDWIN "WILLIAM" CrALVEZ, P.E.
Acting Executive Director
Public Works Agency
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
HADRONEX INCORPORATED
DAVID A. DRAKE
President
6
25L -8
EXHIBIT A
SCOPE OF SERVICES
25L -9
SMARTCOVEF;r QUOTATION
For
City of Santa Ana
Thursday, August 21, 2014
Quotation Includes:
• Hadronex Spare Parts Price List
SmartCo ver Satellite Upgrade
• SmariCover System Prices (with price breaks)
• Aanual ServiceslWarranty Pricing and Options
Product Description
25L -10
Hadronex.Inc. 2067 Wineridgo PI, Suite E, Escondido, CA, 92026
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Hadronex Spare Parts Price List Notes:
• Notice the Spare Parts Price List does NOT include any parts for our cellular (terrestrial)
unit. Hadronex has been selling our satellite unit for over 2 years, so there is no
guarantee Hadronex can cover part replacement for these units after December 31 ,
2014.
• Below, please find the SmartCover Satellite Upgrade Option. This is a HUGE discount
that Hadronex is only offering to current customers. This upgrade option gives the
customer the chance to upgrade their units to the most updated system.
SmartCover Satellite Upgrade Quotation
Item # Item Quantity Unit Price _ Total
Equipment
1 SmartCovere Satellite Upgrade 5 $1,995 ea $9,995
(Special Customer Discount]
TOTAL HARDWARE (not Including tax) ILM
OA Sales Tax (8 %) $799.60
Service
2 Installation Labor for upgrade 5 $200 value ea $0
TOTAL SERVICE (Year 1) 10
TOTAL PRICE ALL UNITS $10,794.60
Please see pricing notes in the next section
The prices do include local sales tax (8 %)
Pricing Notes:
1. Shipping is included in the price.
2. SmartCover Satellite Upgrade includes brand new hardware.
3. First Year Parts Warranty Is INCLUDED.
4. Active Site Monitoring and Annual Power Service are INCLUDED.
Hadronex Inc. 2067 Wineridge PI, Suite E, Escondido, CA, 92026
25L -12
SlnartCovee Monitoring Svstern uotation
Pricing at Price Break 1.2 units
Equipment
1 SmartCovero Unit 2
$3,985 ea $7,970
TOTAL HARDWARE (not including tax)
9m
CA Sales Tax (8 %)
$637.60
Service
2 ASM (Active Site Monitoring) 2
$364 /year $728 /year
3 Installation Labor 2
$200 ea $400
TOTAL SERVICE
11,128
TOTAL PRICE INSTALLED WITH FIRST
$9,735.60
YEAR ASM (including tax)
$3,746ea
Please see pricing notes in the next section
PRICING at Price Break 3 -15 units
Item #
Item Quantity
Unit Price
Total
Equipment
1
SmartCovero Unit
5
$3,746ea
$18,730
TOTAL HARDWARE (not including tax)
$18,730
CA Sales Tax (8 %)
$1,498.40
Service
2
ASM (Active Site Monitoring)
5
$364 /year
$1,820 /year
3
Installation Labor
5
$200 ea
$1,000
TOTAL SERVICE
$2.820
TOTAL PRICE INSTALLED WITH FIRST $23,048.40
YEAR ASM (including tax)
Please see pricing notes in the next section
4
Hadronex Inc. 2067 Wineridge PI, Suite E, Escondido, CA, 92026
25L -13
HA=rV4=r'7W<
PRICING at Price Break 15 -30 units
Item # Item Quantity Unit Price Total
Egulpment
1 SmartCovero Unit 20 $3,427 ea $68,540
TOTAL HARDWARE (not including tax)
CA Sales Tax (8 %)
Service
2 ASM (Active Site Monitoring) 20
3 installation Labor 20
TOTAL SERVICE
TOTAL PRICE INSTALLED WITH FIRST
YEAR ASM (not including tax)
Please see pricing notes in the next section
Prcci nallotes:
5. Shipping is included in the price.
6. All new units include first year parts warranty
$68,540
$5,483.20
$364 /year $7,2801year
$200 ea $4,000
$11,280
$85,303.20
s
Hadronex Inc. 2067 Wineridge PI, Suite E, Escondido, CA, 92026
25L -14
MA=r- g4=r74I ?�C
Annual Services and Warranty Pricing (Years 1-3)
PLEASE NOTE: ASM and Annual Power Service are REQUIRED to keep the SmartCover units
operating. Warranty options are OPTIONAL for the customer.
Annual Services and Warranty Pricing WITHOUT Satellite Upgrade (Year 1)
Item # Item Quantity Unit Price
Total
ASM for Existing Units
1 Active Site Monitoring, Terrestrial 5 $300 ea
$1,500 /year
2 Active Site Monitoring, Satellite 23 $364 ea
$8,372/year
Annual Power Service for Existing Units
3 Annual Power Service 28 $225 ea
$6,300 /year
Extended Warrant
Please Note: Terrestrial Parts Warranty will NOT be available, as Hadronex is no
longer manufacturing or selling the units since 2012.
4 Extended Warranty - Satellite Parts Only 23 $399 ea
$9,177 /year
5 Labor Option for Extended Warranty 28 $400 ea
$11,200 /year
TOTAL WITHOUT Warranty
$16,172
TOTAL WITH Warranty
$36,549
6
Hadronex Ine. 2067 Wineridge Pl, Suite E, Escondido, CA, 92026
25L -15
H4A=ML7r7W_K
Annual borvices ana Warranty mclna W( ( h batel(Ite Uparaae (Year 1
Item # Item Quantity Unit Price Total
ASM for Existing Units
1 Active Site Monitoring, Upgraded 5 $364 ea $0
Units
2
Active Site Monitoring, Satellite
23
$364 as
$8,372 /year
Annual Power Service for Existing Units
2 Annual Power Service 28
$225 ea
$6,3001year
3
Annual Power Service, Upgraded
5
$225 ea
$0
$11,172/year
Units
$400 ea
$11,200 1year
TOTAL WITHOUT Warranty
4
Annual Power Service
23
$225 ea
$5,175 /year
Extended Warranty
3
Extended Warranty - Upgraded Units
5
$399 ea
$0
4
Extended Warranty-Satellite Parts Only
23
$399 ea
$9,177 /year
5
Labor Option for Extended Warranty
28
$400 ea
$11,200 /year
TOTAL WITHOUT Warranty
$13,647
TOTAL WITH Warranty
$33,924
Annual Services and Warranty Pricing WITH Satellite Upgrade (Year 2 -3 Pricing)
ASM for Existina Units
1 Active Site Monitoring 28
$364 ea
$10,192 /year
Annual Power Service for Existing Units
2 Annual Power Service 28
$225 ea
$6,3001year
Extended Warranty
4 Extended Warranty - Satellite Parts Only 28
$399 ea
$11,172/year
5 Labor Option for Extended Warranty 28
$400 ea
$11,200 1year
TOTAL WITHOUT Warranty
$16,492
TOTAL WITH Warranty
$36,664
7
Hadronex Inc. 2067 Wincridge PI, Suite E, Escondido, CA, 92026
25L -16
) r4AAV MCV7 .K
EXTENDED WARRANTY OPTIONS
Warranty Period (Years) - circle one 12 3 4
• Warranty price will be /$399 year plus local CPI as applicable over the Warranty
Period. Choosing a longer Warranty Period locks in this price over the period of
Warranty. Prices may change in subsequent years.
• Annual invoicing for Warranty coverage will occur approximately 60 days prior to start
of annual period of warranty coverage.
Extended Warranty Services
The Standard Extended Warranty covers the following product components:
1. SmartCoverOE- Box
2. Distance Sensing Module (DSM)
3. Antenna
4. Bracket
Hadronex shall warrant the items listed above to be free from material defects inmaterial
and workmanship for the duration of the warranty period shown above.
The PowerPack warranty is independent of this Extended Warranty. The SmartCover®
PowerPack is a consumable item and requires annual replacement. New SmartCovere
PowerPacks carry their own 12 -month warranty for defects in material and
workmanship.
Should a component fail as a result of a defect in material or workmanship, Hadronex
will replace the component or repair it at the Hadronex location. For all valid warranty
claims, Hadronex shall pay freight charges to and from the customer,
To be eligible for warranty replacement, the following procedures shall be followed:
1. When a component fails or failure is expected, the Customer contacts Hadronex.
2. Based upon the information gathered, Hadronex may authorize hardware
replacement.
3. If hardware replacement is authorized, the old component is returned to Hadronex for
evaluation and warranty determination.
4. Upon confirmation of a valid warranty claim, Hadronex will authorize the Customer to
keep the replacement component. No further action is required.
Hadronex Inc. 2067 Wineridge PI, Suite E, Escondido, CA, 92026
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5. If, after evaluation by Hadronex, the component failure is not due to a material defect
in material or workmanship, the Customer will be invoiced for the component and
related freight charges. Determination of warranty coverage shall be at the sole
discretion of Hadronex.
Extended Warranty Services Including Labor
Hadronex will provide field service to perform Extended Warranty work
Labor required performing work outside of Standard Extended Warranty support
is not covered by this Warranty.
THIS EXTENDED WARRANTY IS THE SOLE AND EXCLUSIVE WARRANTY
COVERING THE PRODUCTS NOTED ABOVE. HADRONEX DISCLAIMS ANY
AND ALL OTHER WARRANTIES EXPRESS OR IMPLIED.
THIS EXTENDED WARRANTY DOES NOT COVER DAMAGE OR REPAIRS
OR REPLACEMENTS BY ANY CAUSE BEYOND THE CONTROL OF
HADRONEX, INCLUDING ACTS OF NATURE, IMPROPER USE, LACK OF
PRIOR MAINTENANCE OR UNAUTHORIZED REPAIR.
REPLACEMENT AS PROVIDED UNDER THIS EXTENDED WARRANTY IS
THE EXCLUSIVE REMEDY OF CUSTOMER. HADRONEX SHALL NOT BE
LIABLE FOR ANY ACTUAL, EXEMPLARY, INDIRECT OR CONSEQUENTIAL
DAMAGES, INCLUDING DAMAGES FOR LOSS OF GOODWILL OR PROFITS
AND /OR LOSSES FROM ANY CAUSE WHATSOEVER, EVEN IF HADRONEX
HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
SECTION 2. PRODUCT DESCRIPTION
1. Each SmartCover° -S Unit includes the following:
• one (1) SmartCovero -S Electronics Unit (E Box)
• one (1) Ultrasonic Distance Sensing Module (DSM) with connecting cable.
• one (1) Communications antenna specifically designed for the service.
• one (1) SmartCovO PowerPackTM
Hadronex Inc. 2067 Wineridge PI, Suite E, Escondido, CA, 92026
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PIP
Item Descriptions:
E -Box — The E -Box is an ABS plastic case that contains the satellite radio,
computer and other power supply and signal processing components. It is fully
potted and can be completely submerged in water and shack tested to 10 Gs.
The E -Box meets IP -68 environmental standards.
PowerPackTM — A urethane coated pack of Lithium Thionyl Chloride primary
batteries that will last at least one year and generally longer under normal
operating conditions. Powerpacks have a 10 year shelf life.
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Hadronex Inc. 2067 Wineridge PI, Suite E, Escondido, CA, 42026
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Distance Sensing Module (DSM) - The ultrasonic distance sensor is encased in
ABS plastic and is fully potted with IP -68 environmental rating. Sensor is self-
calibrating and completely water - proof.
E- SauareTm Antenna -Anew version of the satellite antenna, the E- Series antenna is
traffic rated and constructed for high traffic situations. The "E-SquareTM" is a road -
reflector based antenna appropriate for all areas EXCEPT those subject to snowplows.
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Hadronex Inc. 2067 Wineridge PI, Suite E, Escondido, CA, 92026
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Mounties- The mounding bracket is made of anodized aluminum. It houses
all components described above except the l The bracket is a sturdy assembly
designed to protect the components from harm.
Unit installed on underside of manhole cover.
SECTION 3. DESCRIPTION OF THE SATELLITE COMMUNICATION SYSTEM
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The SmartCover® communication system is unique in that it does not use GSM, GPRS
or any other cell phone based system to communicate from the manhole location.
SmartCovero uses the highly reliable Iridium satellite system as the communications
backbone. Iridium is a state of the art system of 66 Low Earth Orbiting (LEO) satellites
with 6 orbiting spares. This satellite system has many years of reliable experience,
The SmartCovero system uses 2048 bit encrypted servers stored in a climate controlled
and secure facility. The servers are redundant and have an emergency power supply to
prevent any interruptions. The Hadronex Secure Servers store historical
Communication, Data Storage, and Data Access information, available through any web
server via encrypted data and send notifications directly to you.
Being a web or cloud based system; data is available at all times through any computer
via access to the internet.
IT IS NOT NECESSARY FOR THE CITY OF SANTA ANA TO PURCHASE ANY
SPECIAL COMPUTER PROGRAMS.
Iridium Satellite Constellation
As seen below, the SmartCovero communicates directly to an orbiting satellite. The
communications signal is then sent to earth link stations of Iridium and then to Hadronex
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secure servers. Alarm signals are subsequently sent to the City of Santa Ana via cell
phone, Smart Phone, digital pager and to computers via the internet. Should you want
the alarms sent to a central control room, it can easily be accommodated.
This communication system also operates in reverse. If the City of Santa Ana wishes to
change the alarm distance it is done via the City of Santa Ana management page on the
secure City of Santa Ana web page. This is then sent to the Hadronex servers and
through the Iridium system down to the unit attached to the manhole cover. There is
never a need to go to the site to make any of these changes. The units can also be
turned on and off by this same method.
SmartCover communications system
System Operations
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Hadronex Inc. 2067 Wineridge PI, Suite E, Escondido, CA, 92026
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The SmartCover® system works by taking a distance measurement every 6 minutes
using the DSM (ultrasonic sensor). If the water is below the alarm level, the
SmartCover® logs every other distance reading and sends it to the historical server
every hour for long term trending. If the water level is above the alarm level, an
alarm notification is sent directly to the users. It is a 24 hour a day, 7 day a week
system.
Below is a typical graph from the City of Santa Ana secure web page. It can be
seen that everything is normal and then there is a high water level alarm. The
bottom of the sensor is 64 inches from the manhole cover and the alarm is set for 74
inches below the manhole cover.
The City of Santa Ana will receive alarms through cell phone or pagers via Short
Message Service (SMS), or Smart Phones and emails via email messaging. A
direct - from - satellite handheld system is available upon request for highly critical
communications in case of massive power loss upon request.
A LEVEL MEASUREMENT IS TAKEN EVERY 6 MINUTES AND UPDATES THE
DATA ON THE SERVER EVERY HOUR. IN THE EVENT OF A HIGH WATER
EVENT, THE ALARM IS SENT THE NEXT TIME A LEVEL MEASUREMENT IS
MADE. IN THIS CASE THE LONGEST TIME BETWEEN THE TIME THE WATER
REACHES THE ALARM LEVEL AND WHEN THE ALARM SOUNDS IS 5
MINUTES AND 59 SECONDS.
THIS TYPE OF OPERATION WOULD RESULT IN A POWERPACK LIFE OF 12
MONTHS.
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Hadronex Inc. 2067 Wineridge PI, Suite E, Escondido, CA, 92026
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2012 - 05.0413:56 • 2012.05. 1213:56 Distance from Manhote Cover
Aiarm 5eitioint =74
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The City of Santa Ana will receive alarms through cell phone or pagers via Short
Message Service (SMS), or Smart Phones and emails via email messaging. A
direct - from - satellite handheld system is available upon request for highly critical
communications in case of massive power loss upon request.
A LEVEL MEASUREMENT IS TAKEN EVERY 6 MINUTES AND UPDATES THE
DATA ON THE SERVER EVERY HOUR. IN THE EVENT OF A HIGH WATER
EVENT, THE ALARM IS SENT THE NEXT TIME A LEVEL MEASUREMENT IS
MADE. IN THIS CASE THE LONGEST TIME BETWEEN THE TIME THE WATER
REACHES THE ALARM LEVEL AND WHEN THE ALARM SOUNDS IS 5
MINUTES AND 59 SECONDS.
THIS TYPE OF OPERATION WOULD RESULT IN A POWERPACK LIFE OF 12
MONTHS.
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Hadronex Inc. 2067 Wineridge PI, Suite E, Escondido, CA, 92026
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The basic user interface through the internet is via your secure map -based web site.
A sample of this map interface is shown below,
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You ore logged In os: hadronexr. Admintstmtor
When the City of Santa Ana opens their secure web page they will see the location of
every SmartCovero as shown above. There are three symbols for ease of
management.
GREEN — Means that everything is functioning properly, the water level is not at the
alarm level and there are no other alarms.
BLUE — Indicates that some maintenance action is required, for instance it could mean
the battery has low voltage and needs to be replaced or that a unit has not
communicated the last time it was supposed to.
RED — Indicates that an alarm condition exists at this location. It could be high water or
Intrusion.
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SECTION 4. INSTALLATION AND ACTIVATION
INSTALLATION
• Standard Installation: The SmartCover-S unit is installed in the field at the
designated location.
Alternate Installation: The SmartCover -S unit is installed on the selected
cover off site and transported to the designated location. This method can
minimize the need for traffic control and disruption.
• Installation consists of physically attaching of the SmartCover® -S unit to the
cover at the designated location; alignment and on -site testing to ensure that
the unit is operational prior to leaving the site.
• The SmartCover -S unit is mounted directly to the lid or hatch by the use of
stainless steel hardware.
• The SmartCover® -S antenna is low profile, high performance and traffic rated.
Attachment of the antenna is achieved by using Mil.-spec epoxy and requires
the drilling of a 3/8" hole in the cover.
• City of Santa Ana will provide personnel and equipment, as appropriate for
traffic control as required by local regulations and safety of field personnel.
ACTIVATION
After the physical installation of the SmartCover -S unit(s), the following actions are
taken to bring full functionality to the SmartCover system.
• SmartCovero -S Activation: City of Santa Ana Actions
o Upon receipt of a Purchase Order, Hadronex will provide the City of
Santa Ana with a questionnaire to obtain the information needed to
perform the SmartCover® -S service Set -Up. Proper system operation
is dependent upon receipt of required information. This communication
will be tested during activation phase.
• SmartCover "'-S Activation: Hadronex Actions
• Creation of the City of Santa Ana private database and account on the
Hadronex secure server
• Web site configuration for City of Santa Ana SmartCover® -S units and
users
• Initial population of the City of Santa Ana SmartCover -S database
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o Registration of the SmartCovero -S unit wireless radios with the
network and setting the City of Santa Ana default system operational
parameters
The installation and activation process typically takes one hour per unit to perform under
normal conditions.
ON SITE TRAINING
Hadronex will provide on -site training after completion of the installation process, in
addition, once on -site personnel are trained, Hadronex will be available to provide
additional web site training remotely after the SmartCovere system has been
installed and operational for at least a few days,
SECTION 5. ACTIVE SITE MONITORING
Active Site Monitoring is a per site annual service provided by Hadronex in support of
your SmartCovera system.
Active Site Monitoring includes but is not limited to the following support:
• Wireless Communications — Access to a satellite two -way wireless network.
• Technical Telephone Support - This service is offered from Sam to 5 pm local.
• Alarm Processing — maintaining the infrastructure of the alarm contact system.
• Web site access and maintenance maintaining the secure servers on which
your web site resides, and providing free upgrades to the web sites as they
become available.
• After Hours Support — on an as- needed basis.
• Standard Reports - Hadronex will support City of Santa Ana in the preparation
of these reports for management or regulators.
• Custom Reports - more detailed reports than available on the web site can be
provided by Hadronex upon request.
• Graphic Display — Graphical User Interface available on web site is maintained
and upgraded at no charge.
• Management Tools - Available on web site, such as maintenance notes section.
• Software Upgrades — Upgraded processing / communication software for units
in the field is provided at no charge.
• General Product Improvement — Creating product improvements that are
backwards compatible to existing units in the field at no charge.
• Management Oversight — Hadronex monitors the proper operation of all of the
units in the field. Everything from the internal health of a unit, the battery voltage,
the radio signal strength and the communication to and from the units in the field.
Hadronex also coordinates the appropriate service to repair any components in
the field with you or the local dealer.
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Delivery
Hadronex will commence work on the SmartCovero -S System as described in this
quotation upon receipt of a formal Purchase Order. Based on availability of equipment
standard delivery is six (6) to eight (8) weeks after receipt of order and complete
engineering and site information. Hadronex will make every effort to provide the
equipment earlier if requested, but cannot guarantee accelerated delivery.
Payment Terms
- Payment is net thirty (30) days after receipt of invoice.
- Hadronex will invoice units upon shipment.
- Orders over $100,000 will require a down payment.
SECTION 6. WARRANTY INFORMATION
Other Terms and Conditions
Mutual Hold Harmless. Hadronex hereby holds City of Santa Ana harmless from any
and all claims that may arise, or damages that may result, to Hadronex or Hadronex
staff during the performance of this contract. City of Santa Ana hereby holds harmless
Hadronex, its founders, owners and staff, from any and all claims that may arise, of any
kind or from any cause whatsoever, due to or as a result of the installation, operation, or
use of the SmartCovero -S system.
Loss of Communications. City of Santa Ana acknowledges that Hadronex is not
responsible for the loss of wireless communication or internet communications or any
communications used in the operation of this system.
Advisory Only. The SmartCovero -S Service is advisory only. As such, Hadronex and
its founders, owners, or staff are not responsible for any damage of any kind or from
any cause whatsoever that may result from, in relation to, in connection with, due to, or
as a result of the installation or operation of the system, including without limitation,
equipment failure, or any consequential damages caused by, or resulting from, the use
or installation of the SmartCover -S system.
In no event shall HADRONEX's liability, whether in contract or in tort (including
negligence and strict liability), exceed the price of the Product from which such liability
arises.
Term of Quotation. This budget estimate is valid for 30 days from the date of
submission to City of Santa Ana,
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This quotation is respectfully submitted on: Thursday, August 21, 2014
Signatures
Thursday, August 21, 2014
CITY OF SANTA ANA
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