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TETRA TECH, INC. 6 - 2014
CONSULTANT AGREEMENT FOR ON -CALL WATER RESOURCE ENGINEERING SERVICES WITH TETRATECH, INC. A- 2014 -129 THIS CONSULTANT AGREEMENT made and entered into this 3rd day of June, 2014 by and between Tetratech, Inc., a California corporation (hereinafter "Consultant "), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City "). RECITALS A. The City desires to retain a consultant having special skill and knowledge in the field of water resource engineering design services. B. Consultant represents that Consultant is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform engineering services for City water and sewer improvement projects, on an on -call basis, as set forth in the City's Request for Proposals issued February 13, 2014, attached hereto as Exhibit A and the Consultant's Proposal, attached hereto as Exhibit B. All Exhibits to this Agreement are incorporated by this reference. 2. DELIVERY OF WORK PRODUCT Consultant shall deliver to City all work product which results fzom the services provided. Said work product shall be submitted in a hard copy and produced in a form compatible with the City's computer system, as agreed between the City's Project Manager and Consultant. In regard to material produced as a deliverable under the Agreement, including but not limited to books, reports, plans, photographs, drawings, videotapes, and computer programs, Consultant agrees, for itself and its affected officers, employees, agents, contractors, and volunteer workers, that the authors of all such material, whether copyrighted or not, award to the City, and to its officers, agents and employees acting within the scope of their official duties, as a condition of payment to the Consultant, a royalty -free, nonexclusive, irrevocable license; throughout the world to disclose, publish, translate, reproduce, and use such materials. 3. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit C. The total sum to be expended among all contractors providing these services shall not exceed $400,000.00 annually for the initial one- year term of this Agreement. b. The total sum to be expended during each of the subsequent one -year option periods among all contractors providing these services shall not exceed $400,000.00 annually. c. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 4. TERM This Agreement shall commence on June 3, 2014 and terminate on June 30, 2015, unless terminated earlier in accordance with Section 13, below. The City Manager shall have the option to extend the Term of this Agreement for up to two (2) additional one -year option periods, on the same terms and conditions set forth herein. At the end of the full Term hereof, the Agreement may be extended to expend any remaining funds to complete ongoing projects, by a writing executed by the City Manager and the City Attorney 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer - employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance which shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, and in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self - insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self - insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. INDEMNIFICATION To the fullest extent pennitted by law, Consultant shall indemnify, defend and hold harmless City, its officers, agents and employees (collectively, the "indemnified parties ") from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually, a claim; collectively, "claims "), which may arise from or in any manner related (directly or indirectly) to any work performed or services provided under this Agreement (including, without limitation, defects in workmanship and /or materials) or Consultant's presence or activities conducted performing the work (including the negligent and /or willful acts, errors and /or omissions of Consultant, its principals, officers, agents, employees, vendors, suppliers, contractors, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable for any or all of them). Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to indemnify the indemnified parties from any claim arising from the sole negligence or willful misconduct of the indemnified parties. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Consultant. 8. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and /or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 9. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 10. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by facsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M -30) P.O. Box 1988 Santa Ana, CA 92702 -1988 Facsimile: 714-647-6956 Copies to: Public Works Agency — Construction Engineering City of Santa Ana 20 Civic Center Plaza (M -22) Santa Ana, California 92702 Facsimile: 714-647-5058 and City Attorney City of Santa Ana 20 Civic Center Plaza (M -29) P.O. Box 1988 Santa Ana, California 92702 Facsimile: 714 -647 -6515 To Consultant: Tetratech, Inc. Attn: Tom Epperson, Vice President 17885 Von Karman Ave., Suite 500 Irvine, California 92614 Facsimile: 949 - 809 -5010 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by facsimile, communication shall be effective or deemed to have been given twenty -four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 11. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 12. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 13. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 14. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 15. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 16. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 17. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and tight to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, us fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: MARIA D. HUIZAR Cleric of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: Lisa orck Assi t City Attorney RECOMMENDED FOR-APPROVAL EDWIN "WILLIA -' -EZ P.EP E. Interim Executive Director - PWA CITY O"/NT�A ANA DAVID CAVAZOS City Manager CONSULTANT: Tetratech Inc. Tom Epperson Vice Presidents 1— dY.�neec�y � l6.%�SJ1� �171[QA Agreement Exhibit A REQUEST FOR PROPOSAL (RFP FOR RFP # 14 -009 ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS CITY OF SANTA ANA Santa Ana Public Works Department 20 Civic Center Plaza Santa Ana, CA 92702 Rodolfo Rosas, P.E. Senior Civil Engineer Phone(714)647 -3320 rrosas@santa-ana.org Issue: February 13, 2014 Proposal Due: March 13, 2014 Presentation and Interview March 31, 2014 —April 4, 2014 Projected Award Date To Be Determined A City of Santa Ana, PWA Agreement Exhibit RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS NOTICE INVITING PROPOSALS NOTICE IS HEREBY GIVEN that proposals will be received from qualified firms to provide engineering services on an as- needed basis for potable water, recycled water and sanitary sewer main improvement projects. Responses to the Request for Proposals (RFP) will be accepted until March 13, 2014. If further information is required, contact Rodolfo Rosas at (714) 647 -3320 or rrosaspg santa- ana.ora All notifications, updates and addenda will be posted on the City's current RFP Bid page at http: / /www.ci.santa- ana.ca.us /bids -rfps. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. MAILED, DELIVERED BY HAND, or COURIERED proposals will be accepted as follows: City of Santa Ana Rodolfo Rosas, PE Public Works Agency 4th Floor, Ross Annex 20 Civic Center Plaza Santa Ana, CA 92702 It is the responsibility of the proposer to ensure that any proposals submitted shall have sufficient time to be received by the City of Santa Ana prior to the proposal due date and time. Questions regarding this Request for Proposals shall be made in writing via e-mail to Rodolfo Rosas at rrosas @santa- ana.org. The receiving time in the Public Works Agency, 20 Civic Center Plaza, Santa Ana, CA 92702 Fourth Floor, Ross Annex, will be the governing time for acceptability of proposals. Late proposals will NOT be considered and will be returned to proposer unopened. Telegraphic, electronic, and facsimile proposals will not be accepted. ONLY SEALED RFP RESPONSES ARE ACCEPTABLE. 111*11ZI0d;aJif11InNaaN*1097061 DO NOT FAX RFP RESPONSES. Agreement Exhibit A City of Santa Ana, PWA RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS TABLE OF CONTENTS I. INTRODUCTION II. CONTRACT III. FISCAL NONFUNDING CLAUSE IV. SCOPE OF WORK/SERVICES V. GENERAL INFORMATION VI. COORDINATION VII. CONTRACTOR /CONSULTANT RESPONSIBILITIES VIII. LICENSE REQUIREMENTS IX. INITIATION /KICK OFF MEETING X. CITY BUSINESS LICENSE XI. ADDENDA XII. RULES FOR PROPOSALS XIII. FILING OF BID PROTESTS (NOT APPLICABLE) XIV. E -MAIL COMMUNICATIONS AND INTERPRETATIONS /CLARIFICATIONS XV, SUBMITTAL INFORMATION AND DEADLINE XVI. SUBMITTAL REQUIREMENTS XVIL CONTRACTOR /CONSULTANT SELECTION - PROPOSAL AND EVALUATION XVIII. NOTIFICATION AND AWARD XIX. PUBLIC RECORDS EXHIBITS EXHIBIT A - SCOPE OF WORK /SERVICES EXHIBIT B - SAMPLE CONTRACT AGREEEMENT EXHIBIT C - CERTIFICATION AND PROPOSAL FEE SCHEDULE EXHIBIT D - REFERENCES EXHIBIT E - STATEMENT OF UNDERSTANDING EXHIBIT F - CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR EXHIBIT G - NON - COLLUSION AFFIDAVIT EXHIBIT H - SAMPLE ADDITIONAL INSURED ENDORSEMENT FOR COMMERCIAL AND GENERAL LIABILITY INSURANCE PAGE 4 4 4 4 5 6 6 6 7 7 7 7 7 8 8 8 10 12 12 13 21 30 33 35 37 40 42 3 A City of Santa Ana, PWA Agreement Exhibit RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS INTRODUCTION The City of Santa Ana is located in the County of Orange in Southern California. The City encompasses 27.2 square miles and a population of 325,000 people. The City of Santa Ana Public Works Agency — Water Resources Division oversees and maintains the daily operations of the Water System and Sanitary Sewer System. The City of Santa Ana's water system has an average day demand of about 43 million gallons (MG) with 45,000 services. It is comprised of approximately 444 miles of water main, 45 MG of storage at 5 sites, 7 Metropolitan Water District connections, 21 groundwater wells, 7 pump stations, 4 pressure regulating stations and utilizes 2 pressure zones. The City's sanitary sewer system has approximately 8,000 manholes, 390 miles of sewer mains and 2 lift stations. The sewer system collects all sewage and transports it to the Orange County Sanitation District for treatment. The City is soliciting proposals from qualified professional consulting firms to provide engineering services on an as- needed basis. The City shall select two firms to provide these services. The City has budgeted $300,000 a year in design funds for this purpose. This request for proposal (RFP) provides interested qualified firms with the information enabling them to submit a Service Bid Proposal and to provide the services described herein. II. CONTRACT Upon completion of the selection process, the selected consultant(s) will be awarded a contract agreement for a "not to exceed fee." The contract term is anticipated to commence after City Council award of this contract and upon receipt and approval of all required insurance documents. The contract shall also include City options to renew the agreement on a yearly basis for a total potential contract term of 4 years. All services provided, and all payments made for services, shall be in accordance with the executed contract agreement. III. FISCAL NONFUNDING CLAUSE In the event sufficient budgeted funds are not available for a new fiscal period, the City shall retain the right to notify the provider of such occurrence in writing at least thirty (30) days before the end of the current fiscal period and terminate the contract on the last day of the current fiscal period without penalty or expense to the City. The City's fiscal year is from July 1st to June 30`h IV. SCOPE OF WORK/SERVICES The City of Santa Ana is soliciting proposals from qualified firms for water resource engineering design services on an as- needed basis. The work, in general, consists of general water and sewer main replacement design projects on arterial highways, local roads and public right -of- ways citywide. The projects may include sidewalks, curb and gutter replacement; repair and overlay of asphalt concrete and /or PCC streets; signing, striping, and other related items as required. Environmental study and documentation preparation will be required on each project. In addition, City may need consultant services for construction management, staking and inspection. Occasionally, the City may need mechanical, electrical, structural services and /or 0 Agreement Exhibit A City of Santa Ana, PWA RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS surveying for smaller projects. Also, demonstrate the ability to perform design engineering services for water pump stations, wells, reservoirs, utility vaults and sewer lift stations. The proposal shall be concise, to the point, and sufficient enough to cover all required submittal requirements listed in this RFP and exclude any extraneous materials. Refer to Exhibit "A" for specifics of the Scope of Work. This section of Scope of Services describes all processes and outlines the requirements prescribed in this RFP. It is the proposer's responsibility to address each and every item herein. V. GENERAL INFORMATION A. The term of the contract will begin after the contract award by the City Council. B. When determined appropriate, the City will provide information in its possession relevant to preparation of required information in RFP. The City will provide only the staff assistance and documentation specifically referred to herein. C. The proposer shall be responsible for retaining data, records and documentation for the preparation of the required information. These materials shall be made available to the City as requested by the City. D. This RFP does not commit the City to pay costs incurred in preparation of a response to this RFP. All costs incurred in the preparation of the proposal, the submission of additional information, attendance at pre - proposal conference, negotiations with City, and /or any other aspect of a proposal prior to award of a written contract will be borne by the proposer. The City reserves the right to accept or reject the combined or separate components of this proposal in part or in its entirety or to waive any informality or technical defect in the proposal. E. All data, documents and other products used, developed, or produced during response preparation of the RFP will become property of the City. All responses to the RFP shall become property of the City. Proposer information identified as proprietary information shall be maintained confidential, to the extent allowed under the California Public Records Act. F. The City reserves the right to reject, replace and approve any and all subcontractors. All subcontractor(s) shall be identified in the response to the RFP and the City reserves the right to reject any subcontractor(s). Subcontractors shall be the responsibility of the prime contractor and the City shall assume no liability of such subcontractors. G. The City reserves the right to delay scheduled dates if it is to the advantage of the City. H. The consultant (awarded proposer), shall submit monthly invoices including the number of hours by labor category to conduct all the work in this RFP billed at the consultant's hourly billing rates included within their proposal. The invoice shall include a detailed breakdown on the services, project title and limits, the tasks, the hours, the unit costs, and the hourly rates. The summation of the invoices shall not exceed the not -to- exceed fee included within the proposal. Any increase in the maximum not -to- exceed fee shall be due to a change in the project scope and must have prior written approval by the City. 5 A City of Santa Ana, PWA Agreement Exhibit RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS I. Tentative Schedule Issue Request for Proposal (RFP) February 13, 2014 Submit Proposals to City March 13, 2014 Presentation and Interview, City shall interview March 31, 2014 — April 4, 2014 the top 6 proposers J. Compensation: City agrees to compensate the consultant, the proposer awarded the project, on an hourly time and material basis, with a not -to- exceed amount. The not -to- exceed amount is inclusive of labor costs and direct costs. Compensation shall be based on the billing rates included within the proposal and the actual services rendered. Reasonable direct costs shall be included within the fee proposal. The City will not pay for extra communication charges, computer charges, or the like. During the proposal period, all questions and requests for additional information must be in writing and emailed (Attention: Rodolfo Rosas at rrosaspa santa- ana.orq). No verbal responses will be given. VI. COORDINATION Coordination by the awarded proposer with various City departments and personnel will be required to achieve satisfactory and timely delivery of the required services. The City will decide the manner in which the coordination efforts with be conducted. At the City's option, coordination efforts may be performed by the proposer's direct contact, by the proposer acting through the City or by the City only. When coordination efforts require agreements, such agreements shall be coordinated through the City. VII. CONTRACTORICONSULTANT RESPONSIBILITIES The selected contractor /consultant will assume responsibilities for all services in its proposal. The selected contractor /consultant shall identify a sole point of contact with the greatest knowledge in regard to the required service operations and contractual matters, including payment of any and all charges resulting from the Agreement. VIII. LICENSE REQUIREMENTS In accordance with Section 3300 of the California Public Contract Code, the City has determined that the proposer shall possess a license in the classification specified in the Notice Inviting Proposals (If required). A City of Santa Ana, PWA Agreement Exhibit RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS IX. INITIATIONXICKOFF MEETING The successful proposer will be required to meet with City staff prior to commencement of services or at any time as required by the City. X. CITY BUSINESS LICENSE The selected proposer shall be required to obtain a City of Santa Ana Business license within thirty (30) days of selection and must provide a copy to the City projects manager or designee prior to commencing any work in Santa Ana. II�A�7�7�1�I�7e1 Any subsequent changes in RFP from the date of preparation to date of submittal will result in an addendum or amendment by the issuing office. Notification of such addendum or amendment shall be effected by posting on City's website, as set forth in the Notice Inviting Proposals. XII. RULES FOR PROPOSALS The signer of the RFP must declare in writing that the only person, persons, company, or parties interested in the proposal as principals are named therein; that the proposal is made without collusion with any other person, persons, company, or parties submitting a proposal; that it is in all respects fair and in good faith without collusion or fraud, and that the signer of the proposal has full authority to bind the proposer (Exhibit E). XIII. FILING OF BID PROTESTS Bidders may file a Bid "protest" with the City's Purchasing Department. In order for a Bidder's protest to be considered valid, the protest must: 1. Be filed in writing within five (5) business days of after the bid issue date or before 5:00 p.m. of the 5th business day following the posting of Bid Results /Notice of Intent to Award Contract on the City's website; 2. Clearly identify the specific irregularity or accusation; 3. Clearly identify the specific City staff determination or recommendation being protested; 4. Specify, in detail, the grounds of the protest and the facts supporting the protest; and 5. Include all relevant, supporting documentation with the protest at time of filing. If the protest does not comply with each of these requirements, it will be rejected as invalid. If the protest is valid, the City's Purchasing Manager, or other designated City staff member, shall review the basis of the protest and all relevant information. The Purchasing Manager will provide a written decision to the protestor within fourteen (14) calendar days. The protestor may then appeal the decision of the Purchasing Manager to the Assistant Finance Director within five (5) calendar days of the date of the written decision from the Purchasing Manager. The Assistant Finance Director will provide a written decision to the protestor's appeal. The decision from the Assistant Finance Director is final and no further appeals will be considered. A City of Santa Ana, PWA I Agreement Exhibit RFP - ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS XIV. E -MAIL COMMINICATIONS AND INTERPRETATIONS /CLARIFICATIONS To facilitate the RFP process, proposers are required to monitor the City's Bid and RFP page at http: / /www.ci.santa- ana.ca.us /bids -rfps. No oral interpretations will be made by the City to any proposer as to the meaning of requirements identified herein, including the Scope of Services and Terms and Conditions. Every request for such an interpretation must be made in writing via e -mail to the projects manager no fewer than five (5) business days prior to the date and time set for the RFP bid due date. Significant interpretations or clarifications will be made by an addendum to this RFP, which will be posted to the website. Addenda may become part of the agreement documents. XV. SUBMITTAL INFORMATION AND DEADLINE Proposals are due to the City of Santa Ana, at the date, time, and location set forth on the Notice Inviting Proposals. Faxed and e-mail proposals will not be accepted. XVI. SUBMITTAL REQUIREMENTS The RFP is intended to assess and evaluate each firm's capabilities as they apply to the proposed project. Submittal of Proposal 1) Six (6) hard copies of the response to the RFP shall be signed by a company official with the power to bind the company. One (1) separate Digital Copy of the written proposal shall be submitted as well. One (1) hard copy of the fee schedule, Exhibit "C" shall be submitted. The fee schedule shall be based upon the sample project as provided in Exhibit "A ". The fee schedule shall include the following: a) Breakdown of labor and direct costs per task summary of the Not -to- Exceed Total Fee Amount. Included in the breakdown should be the total man hours as well as assigned man hours per task. b) Any other direct charges c) Hourly Rate Schedule with hourly rates for each job classification 2) Structure your proposal to include the Scope of Services response, project schedule, summary of deliverables, summary of labor hours per task, and exhibits as specified. Each firm must address each of the following items in its response to the RFP: • Technical Proposal - In order to maintain uniformity, the Technical Proposal must be limited to a MAXIMUM of 20 PAGES (excluding front and back covers, cover letter, section dividers, resumes and exhibits). The page limitation includes all appendices, attachments, and supplemental information. The following information is required (and included in the page limit): 0 City of Santa Ana, PWA I Agreement Exhibit A RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS Cover Letter: A letter signed by a principal or authorized representative who can make legally binding commitments for the entity. The letter should include the complete legal company name (as it should appear in the contract), company address, contact person, telephone number and email address. It shall identify all materials and enclosures being forwarded in response to this solicitation. This letter is not included in the page limit. 2. Firm and Personnel Experience: A profile of the firm's experience, including the names and experience of personnel and sub - consultants (if applicable) who will be providing services. At a minimum, this should include the project manager /principal agent (PM), associates in charge when the PM is unavailable, key personnel, and an organization chart identifying only those who will perform work for the proposed project and the percentage of each individual's time devoted to this project. Sub - consultants shall be identified if any are anticipated for projects under contract. Changes in sub - consultants shall be subject to review and approval of the City prior to execution of any task orders under this agreement. Emphasis of experience should be placed on design and construction of: water distribution pipelines, water transmission pipelines, sanitary sewer pipelines, water pump stations, reservoir or storage tank design, repair and rehabilitation practices, construction management and cost estimation practices. Restrict all project experience listings and descriptions to the team members that are a part of this proposal team. In addition, identify which of the team members shall be present for the firm interview, if invited. 3. Project Approach: A description of the firm's general approach to completing projects under this contract, identifying major issues and recommendations to accomplish the potential tasks. Proposers shall illustrate the manner in which its team members have the capabilities and experience to fulfill the Scope of Services and proposed project approach. 4. Project Management: Provide a description of the firm's project management approach, tools, communication ideas as well as quality assurance and quality control procedures as they apply to domestic water and sanitary sewer design projects. 5. Sample Project Plans: Provide a "to scale" true half size set (12" x 18 ") of plans to demonstrate the firm's plan quality. The sample project plans shall be of a past approved project that is similar in nature to the sample project described in Exhibit "A ". e EXHIBIT C —PROPOSERS STATEMENT AND PROPOSAL FEE SCHEDULE A fee envelope including proposer's cost proposal shall be submitted concurrently but under separate cover with the technical proposal. Costs should be indicated by the respective tasks described in Section XVI of this document. A total not -to- exceed cost for the entire project shall be included. No fee envelopes shall be opened by City until the final ranking of proposals has been completed. Q A City of Santa Ana, PWA I Agreement Exhibit RFP - ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS • EXHIBIT D - REFERENCES - The Proposer shall submit at least three (3) agencies, past and present, for which you have provided work similar to that identified in this RFP (Exhibit A) during the last 10 years. Include the name of the agency, address, contact name, e-mail, telephone number and a description of the work performed for the reference. • EXHIBIT E - PROPOSERS STATEMENT OF UNDERSTANDING • EXHIBIT F - CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR • EXHIBIT G- NON - COLLUSION AFFIDAVIT Key Guide rating of "A +" or better: with a Financial Size Category of "XII" or higher. All Insurers must have an agent for service of process in California. • The proposal must be completely responsive to the RFP. Any exceptions to the requirements of this RFP must be included in the proposal. Such exceptions must be included as a separate element of the proposal entitled "Exceptions and Deviations." The Executive Director, in his sole and absolute discretion, may authorize or deny any exceptions. • The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any contract will be awarded pursuant to this RFP or otherwise. The City reserves the right to waive minor inconsistencies in submitted Proposals. XVIL CONTRACTOR/CONSULTANT SELECTION- PROPOSAL AND EVALUATION The criteria for evaluating the proposals submitted will take the following items into consideration: qualifications, abilities, deliverables, approach, references, and responsiveness to the RFP. The proposals will be reviewed by a committee of City staff. The committee will evaluate the proposers based on the written response to the RFP and the City evaluation criteria. The committee will rank the proposers and select the top six (or top tier based on the internal ranking process) for an interview by calculating a final interim score for each written proposal. Technical proposals will be evaluated based on the following criteria: 10 A City of Santa Ana, PWA I Agreement Exhibit RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS Firm experience — Experience of the firm in similar work and record of successful results of that work. Also considered will be the firm's ability to take on additional work, demonstrated understanding of the City's goals and purpose for this project, specific management approach and how the firm proposes to achieve the project's time goals, how well the firm's organizational structure shows sufficient depth for its present workload, and the firm's ability to offer the breadth and quality of services required for the project. (15 %) 2. Experience of the personnel assigned to the project team — The City of Santa Ana will give substantial consideration to the individual qualifications of the project team members who will actually do most of the work on the proposed projects. Considerations will include qualifications of key personnel, project team member's individual experience and qualifications, project manager's experience, sub - consultant's individual experience and other qualifications. (20 %) 3. Project Approach — Response to the project objectives outlined in the RFP, including demonstrated understanding of the scope of the sample project, and demonstrated ability to present technical data in a user - friendly format with appropriate use of graphics as necessary. (25 %) 4. Project Management — A firm's plan for communication, approach and quality control and assurance will be a key component towards a successful design project. Special consideration shall be given towards firms that have all communication go through the project manager and their successor should the project manager be unavailable. (10 %) 5. Sample Project Plans — Sample project plans submitted shall be judged based upon clarity, neatness and quality. (10 %) The written response to this Request for Proposal should contain documentation of consultant's and /or consultant's agents' credentials and expertise in this field. Substantial consideration will be given to consultants with demonstrable and documented experience in similar work. Responses will be evaluated on the basis of the qualifications, abilities, and responsiveness of the proposing firms. Interview — The City of Santa Ana will consider results from the interview in the overall evaluation of the proposals. To be considered for an interview, a review of the written proposals shall be done by the review panel. A short list of the top six (6) Proposers will be selected to participate in an interview /presentation based upon the highest total scores of items 1- 5 (80% of total score for final 6 firms). The selected Proposers will be given the opportunity to discuss in more detail their qualifications, past experience, proposed work plan and schedules. The interview must include the project team members expected to complete a majority of work on the project, but no more than four (4) members total. The interview will consist of a brief presentation of the company by the proposing firm, including the person who will be the project manager on this Contract followed by questions and answers. All individuals present at the interview shall provide a brief self- introduction and explanation of applicable project experience. Audiovisual aids may be used during the oral interviews. (20 %) The committee and or the executive director of Public Works Agency (PWA) will open the fee envelope of the highest two (2) ranking proposers after interviews have been conducted and scored. The committee shall enter into negotiations for pricing and terms of 11 A City of Santa Ana, PWA I Agreement Exhibit RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS the highest scoring proposers. If negotiations are not successful between the committee and the highest scoring proposers, the committee shall open the fee envelope of the next highest scoring proposers and enter into negotiations. This process shall continue until negotiations are successful. The City Council recommendation will be based upon successful negotiations to mutually agreeable terms between the City and Proposers of the highest rated firms. XVIII. NOTIFCATION AND AWARD The proposal results will not be discussed until after award of contract upon City Council approval. Project manager may, but is not required to, discuss non -award with interested proposer's. XIX. PUBLIC RECORDS Proposals will become public record after award of contract. Proposer information identified as proprietary information shall be maintained confidential, to the extent allowed under the California Public Records Act. 12 A City of Santa Ana, PWA Agreement Exhibit RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS EXHIBIT "A" SCOPE OF WORK/SERVICES 13 A City of Santa Ana, PWA I Agreement Exhibit RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATERAND SEWER MAIN IMPROVEMENTS Description of Services Category 1 — Water Resources Engineering Design Services The Consultant will provide professional engineering for various phases of the design and construction of City potable water main pipe, sanitary sewer main pipe and related facilities. Facilities may include small underground vaults or minor improvements at existing pump stations. Demonstrate the ability to provide design engineering services for pump stations, wells, reservoirs and sewer lift stations. Expertise in rehabilitation methods for the previously mentioned assets shall also be demonstrated. 1. Design: Prepare plans and specifications, design calculations, hydraulic analyses and project design schedules as required by the conditions on the project. Prepare plans and specifications in accordance with City standard plans and specifications. Prepare project cost estimates and perform field reviews as needed. Be able to perform peer review services for general compliance. Tasks may include feasibility studies, design and design services during construction. 2. Bidding: If required, attend a pre -bid conference to address any questions about the project. Assist in the preparation of any necessary addenda that may be required. 3. Construction Engineering Support: Review and respond to contractors Requests for Information as well as review and approve submittals. If required, attend a pre - construction meeting. Review, prepare and approve shop drawings. 4. Permits: Assist the City in obtaining approvals (and environmental permits as may be required) from applicable agencies including County of Orange, Metropolitan Water District, neighboring cities and CALTRANS at the discretion of City Staff. The City will provide preliminary base mapping that will need to be updated and populated for final design purposes. These maps will include the City versions of the water, sewer, centerline, utility and topographic line work. It is expected that the Consultant will need to correct provided base maps as required for the assigned project. Category 2 — Environmental Study and Document Preparation Consultant shall provide, as required, professional engineering services that may include reports and coordination with applicable code enforcing and environmental agencies, site analysis, coordination with applicable local, state and federal jurisdictions, and regulatory permit acquisition for a variety of water and sewer related projects. Services may vary including, but are not limited to, the following types of studies and documents: 1. CEQA/NEPA compliance 2. Initial Study /Negative 3. Environmental Impact Statement /Environmental Impact Report 4. Biological assessment 5. Regulatory agency permitting It is anticipated that an environmental document (negative declaration or categorical exemption will be considered necessary on most pipeline replacement projects. 14 A City of Santa Ana, PWA I Agreement Exhibit RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS Category 3 — Structural Engineering (As- needed) If required, services may include, but are not limited to, the following types of projects as related to the water and sewer facilities: 1. Retaining walls 2. Footings 3. Building pads 4. Seismic retrofits and rehabilitation 5. Underground Utility Vaults 6. Inspections 7. Reservoir inspections Category 4 — Surveying (As- needed) If required, services may include, but are not limited to, the following types of projects as related to the water and sewer facilities: 1. Topographic (including aerial and hydrographic) 2. Boundary surveying 3. Horizontal and vertical control establishment 4. Monitoring surveys Category 5 — Hydraulic Analysis (As- needed) If required, services may include hydraulic studies, analysis, modeling, report writing and peer review. These services shall consist of the following tasks: 1. Compile and Review Previous Models and Existing Model - Related Information. 2. For sewer system modeling, conduct a flow monitoring program. 3. Calibrate all Models. 4. Prepare Technical Memorandums. 5. Conduct Hydraulic Analyses. 6. Conduct Transient Analyses. Category 6 — Geotechnical Engineering (As- needed) If required, services may include, but are not limited to the following types of studies and documents: 1. Retaining Walls 2. Trench backfill 3. Site inspections and monitoring 4. Subsurface investigations 5. Feasibility studies 6. Peer review Category 7 — Electrical Engineering and Instrumentation & Controls (As- needed) If required, services may include system design for electrical power, instrumentation, control 15 A City of Santa Ana, PWA I Agreement Exhibit RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS communications, fire alarm, SCADA and security systems. Services shall include, but are not limited to the following types of documents: 1. Electrical Site Plans 2. Power Plans and Conduit Schedules 3. RTU Input /Output Diagrams 4. RTU Layout and Wiring Diagrams 5. Process and Instrumentation Diagrams If the City uses a separate system integration consultant for the control diagrams of Control Panels, RTU Panels, etc., it is expected that the Consultant shall coordinate any required electrical work with the system integrator. 16 A City of Santa Ana, PWA I Agreement Exhibit RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS SAMPLE PROJECT FEE Consultant shall use this Sample Project Fee for the Cost and Price Analysis Comparison and include it along with the comprehensive fee schedule in the sealed fee envelope. This comparison is based upon design engineering services required for approximately one plan of water main improvements and sewer main improvements, including specifications and cost estimate for the following sample project: 3,200 L.F. of 8" PVC (AWWA C -900) water main improvement project for the following limits- • Rene Drive — Hemlock Way to Segerstrom Avenue • Rita Way — San Lorenzo to Segerstrom Avenue • Spruce — San Lorenzo to Segerstrom Avenue • Pacific Ave — San Lorenzo to Segerstrom Avenue • San Lorenzo — Rene Drive to Pacific Avenue 4,100 L.F. of 8" PVC (SDR -26) sewer main improvement project for the following limits: • Myrtle Street — Bristol Street to Center Street Provide a detailed scope of work for the tasks required to complete this sample project. City Atlas sheets have been provided to assist with sample project area scope. Assume that a geotechnical investigation is required due to a history of high groundwater in the proposed areas. An environmental determination will also be necessary for this sample project. This Sample Project will be used for FEE and man -hours comparison purposes only. The sample plan to be submitted shall be assumed at 20 scale and shall be the Consultant's closest representation for work related to the Sample Project. The submitted sample plan shall be of a Consultant's previously submitted and approved work. TYPICAL SCOPE OF WORK TASK NOA 1. Initial Meeting a. Attend project kick -off meeting with City staff to review the project scope, schedule, budget and work plan. Adjust task schedule and work plan as required. b. Review design criteria and parameters. 2. Data Gathering a. Obtain available survey records from the City. b. Review existing street, water, sewer, storm drain and utility plans and maps in the possession of the City. Consultant is responsible for the copying of any documents. c. Field review and take photographs that include any impacted adjacent improvements. 3. Utility Research A detailed utility search along the proposed alignment will be conducted. It will consist of 17 A City of Santa Ana, PWA I Agreement Exhibit RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS the following: a. Contact Underground Service Alert (USA) for a computer printout of all utilities registered under the project limits. b. Send /Deliver preliminary notice to each utility advising them of project and requesting utility information. c. Send second utility notice including preliminary plans requesting that each utility verify locations of its facilities and identify possible utility conflicts. d. Send third utility notice including final plans to each utility for its information and coordination during construction. e. Maintain a complete record of all utility contacts and responses and copy all responses to the City. 4. Potholing a. Determine locations where potholes should be made to accurate locate the depth of existing parallel crossing utilities, including service (sewer /water) laterals, which may impact the alignment of proposed water or sewer main. b. After approval from the City, have potholing performed by a licensed contractor and prepare a record showing the actual locations and depths of the existing utilities including service laterals. 5. Plans and Specifications a. Consultant shall prepare construction Plans and Specifications for the project. All Plans and Specifications shall be prepared in accordance with the applicable provisions of: - Standard Specifications for Public Works Construction (Green Book) - American Water Works Association Standards (AWWA) - National Electric Code (NEC) - Uniform Building Code (UBC) - City of Santa Ana Standard Plans & Specifications - California Plumbing Code (CPC) b. The City shall provide sample contract documents, "boilerplate" portion of the Specifications and water /sewer standard specifications. Consultant shall incorporate the specifications, revise as necessary for each specific job and provide a list of BID ITEMS. Specifications shall be prepared in Microsoft Word format. Final submittal to the City shall include a computer disc, as well as a hard copy of the Specifications. c. Plans shall be CADD generated using a format that will properly translate to Microstation V8i Select Series 3. Final submittal to the City shall include a Mylar Title sheet and bond Plan sheets as well as electronic copies of the CADD files. Electronic (pdf format) copies shall have the ability to be plotted to scale. Plans shall be clear and legible with all components clearly identified. All plans shall be drawn at a minimum scale of 1" = 20' unless otherwise approved by the City. 6. Design Survey a. Provide a field survey, as necessary, to establish horizontal and vertical control. b. Provide topographic survey, as required, for water main design c. "Dip' manholes, vaults, and valves. d. Verify locations of all existing water valves, water meters, fire hydrants, and other appurtenances. e. Locate any survey monuments or ties that may be affected by construction. IN A City of Santa Ana, PWA I Agreement Exhibit RFP - ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS Prepare Base Maps a. Base Maps shall be prepared at a scale of V =1' using data from Items 2 (Data Gathering) and 6 (Design Survey). b. Plot utilities on base maps. Location of utilities will be based on information obtained form available records, as revised due to USA markings and utility responses. 8. Geotechnical Investigation (Assume 3 borings) a. Prepare a geotechnical investigation to determine bedding and backfill requirements, assist with pipe material selections and determine the elevation of the groundwater table. b. Evaluate geologic and seismic conditions in accordance with applicable state and local requirements. C. Determine maximum stable side slopes to be used for trench excavations. d. Collect geotechnical data as needed to recommend construction methods for new pipeline installations. Alignment Selection a. Evaluate alignment alternatives considering cost of construction, utility locations, citizen impacts, jurisdictional concerns and permit requirements. In addition, consider access to adjacent properties and traffic control during construction. b. Prepare sketches of proposed connections to existing facilities. c. Discuss alignment alternative with the City and obtain input prior to the completion of the 50% plan sheets. d. The Consultant shall prepare a draft technical memorandum documenting (TM) the basis for design of the sewer main replacement. The City's comments on the draft TM will be incorporated into the final TM. e. When required, the Consultant shall prepare a draft technical memorandum documenting TM documenting the basis for design of the water main replacement. The City's comments on the draft TM will be incorporated into the final TM. 10. Prepare Preliminary Plans (50% completion Level) a. Title sheet for each project. b. Plan Sheets. c. Draft of technical specifications. d. All plans shall be prepared in a compatible Microstation V8i Select Series 3 format and shall be on 24" x 36" mylar sheets. Plan and profile sheets are prepared in 1 " =20' horizontal scale and 1 "= 2" vertical scale. Sketches may vary. Plans shall conform to City of Santa Ana CADD Standards. 11. Preliminary Plan Submittal a. Submit (4) sets of full -size prints of the preliminary plan and (4) drafts of specifications for City review. b. Perform job walk to identify conflicts and inconsistencies. Meet with City to review plan check comments and obtain input. c. Perform site visiVjob walks of all proposed alignments to review constructability issues. 19 A City of Santa Ana, PWA Agreement Exhibit RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS 12. Prepare CEQA Documentation (Assume a Negative Declaration) a. Prepare necessary documentation as required by the applicable portions of CEQA for environmental clearance. b. Coordinate with City Staff including the Planning and Building Agency to insure accuracy of documentation. c. Apply for and file all necessary documentation on the City's behalf to the appropriate agencies. TASK NO.2- FINALIZE DESIGN 1. The construction plan set will contain the following drawings: • Title Sheet • Plan Sheets 2. Prepare any necessary supplemental provisions to the City's standard specifications, general provisions and bid documents for each project. Provide a digital copy of standard drawings not issued by the City of Santa Ana or APWA for inclusion on the specifications. 3. Prepare quantity and cost estimate for each design based on the final plans and specifications. Consultant shall contact manufacturers and /or contractors to verify the engineer's estimate prior to submitting to the City. 4. Submit 90% completion level plan and a 100% completion level plans and specifications to the City for review. Each submittal will consist of three (3) sets of full -size prints. Meet with City staff to review plan check and comments and obtain input. 5. Upon final acceptance of the plans and specifications, provide "Bid- Ready" construction drawings on disk and full size mylar. 6. Conduct and attend meetings and review sessions as required during the design phase to keep the City staff informed of the project status. 7. Prepare CADD As -Built drawings (submit in CADD & ESRI arcGIS format and on one (1) set of bond) from field set of As -Built plans. 8. All original plan sheets, calculations, and reports shall be signed and stamped by the Consultant's licensed professional engineer in responsible- charge of the project. These signed originals will then become the property of the City. TASK NO.3- BID PHASE SERVICES (AS NEEDED) (Assume 4 Requests for Information) 1. Respond to requests for clarification from prospective bidders during the bid period. 2. Issue addenda to the bid package as necessary. TASK NO.4- CONSTRUCTION MANAGEMENT SUPPORT (AS NEEDED) (Assume 20 Submittals for Review) 1. Attend the Pre & Post- Construction Meeting. 2. Respond to request for information from the Construction Engineer /Inspector, as required. 3. Provide analysis of changed conditions, development of corrective action, review of shop drawings and "peer review' of other submittals at the discretion of City Staff. 4. If required, 20 Agreement Exhibit B :off March 13, 2014 Mr. Rudolfo Rosas, P.E. City of Santa Ana Public Works Agency 4a' Floor, Ross Annex 20 Civic Center Plaza Santa Ana, CA 92702 Reference: Proposal to Provide On -Call Engineering Design Services for Water and Sewer Main Improvements, RFP No. 14 -009 Dear Mr. Rosas: Thank you for the opportunity to submit our proposal to provide On -Call Design Services for Water and Sewer Main Improvements. We value the relationship we have built with the City of Santa Ana (City) through past and currently on -going projects. We desire once again to provide you the same consistent, diligent and faithful service. We are committed to providing the City with the same high quality service that you expect and deserve. Our project team is the "right" team to provide these On -Call Engineering Design Services for the following distinct reasons: • Extensive City Design Experience — Members of the Project Team have designed and completed numerous successful pipelines, pump stations, lift stations, flow control facilities, and reservoirs for the City. Our Project Manager, Mr. Tom Epperson, has been working with the City since 1983. Our Project Team knows the City's design requirements and standards, preferred materials, and operational preferences which will allow us to deliver a complete design in the most cost - effective manner. • Extensive Design Experience — Members of our team bring a wide breadth of design knowledge. Within the last 10 years members of our team have been involved in the design of over 100 miles of pipeline, 10 reservoirs, 20 pump stations, 12 flow control facilities, and 8 lift station projects. • In -house Process, Structural, Electrical and Control Capabilities — We have our own in -house process, structural, and electrical and control engineers. • Ability to Meet Accelerated Schedules— Our large talent pool as well as extensive experience allows us to meet accelerated schedules. • Dedication to the Chy — We believe that our past 15 year relationship with the City shows our commitment to providing the City with high quality service. We have committed Mr. Tom Epperson, P.E. to this contract. Tetra Tech understands the privilege it is to be part of an on -call contract and will submit timely proposals on all requests received as part of this contract. Tetra Tech, Inc. is a Delaware Corporation and this project will be managed and directed from our Irvine office location: 17885 Von Karman Avenue, Suite 500. The primary contact for this project will be Mr. Tom Epperson, Project Manager: telephone 949 - 809 -5156; fax 949 - 809 -5010; e -mail: tom.epperson @tetratech.com. We assure you all of the expertise, responsiveness, attention to detail, and commitment demonstrated on our previous work will be fully applied to this assignment. Thank you for the opportunity to submit our proposal. Sincerely, Tom Eppon, P.E. Vice President, Engineering and Consulting Services TLE /cg/ M,\ Marketing\ Proposals \WTRS \FY2014 \WT042_SantaAna -On -Call Attachment Tetra Tech, Inc. 17985 Von Kai man Avenue, Suire 500, Is vine, CA 92614 -6213 Tel 949.909.5000 Fax 949.609.5010 www.tetramch.mm Tetra Tech, Inc. is a Delaware Corporation and will provide single- entity responsibility for the work to be performed under the anticipated consultant services contract. Tetra Tech brings to this project an outstanding track record of executing multi -task water and wastewater projects. Staff to be dedicated to this project have related experience with City of Santa Ana (City) and were selected for their technical backgrounds, experience, and track records for meeting and exceeding expectations and performance goals of our clients. Company History Founded in 1966, Tetra Tech is a nationally recognized engineering and resource management firm of more than 14,000 engineers, scientists, construction specialists, and technical support personnel in 350 offices worldwide. Tetra Tech con- sistently ranks among the top engineering firms annually according to the Engineering News - Record. In the 2013 April Issue of the ENR, Tetra Tech ranked No. 1 in Water firms and the e among the Top 500 Design Firms na Tetra Tech's reputation as a leader in consulting engineering is validated by Top 10 ratings annually by Engineering -News Record. lionwide. This project will be managed and directed from our Irvine office location: Primary Office of Work and Contact Person: 17885 Von Karman Avenue, Suite 500 Irvine, CA 92614 -6213 Tom Epperson, P.E., Project Manager Telephone (949) 809 -5156 Fax (949) 809 -5010 E -Mail: tom.epperson @tetratech.com Client- Focused Service Our goal is to provide the necessary expertise and resources to deliver projects on time, within budget and in compliance with the design and construction standards set by the City and approval agencies. Leveraging our national presence, multi- disciplinary team, and client focused service, we apply lessons learned from our vast experience to each and every challenge. Clients benefit from this approach; they receive consistently high quality service, innovative designs, and functional solutions that are responsive to their needs and often exceed their expectations, We understand that our success is measured by our ability to listen to and collaborate with our clients. A cornerstone of our success is our client - focused service, staff qualifications, firm commitment, and desire to successfully complete each assignment to the satisfaction of all clients. It is our goal to exceed our clients' expectations through hard work and attention to detail to achieve professional excellence. m: M'.\ Marketing \Proposals \WTRS \PY2014\ WT042 SA- 0nCa11Engrg -I- TETRA TECH Relevant Experience We believe that our best relevant experience is the more than 20 projects that we have completed for the City of Santa Ana (City) since 1999- We are confident that these past projects with the City will attest to our technical excellence, responsive staff and our complete understanding of the City's water, and sewer facilities. We are committed to providing the City with the high quality service that we provided on our previous projects. Our previous work for the City included a wide range of engineering services including: pipelines, pump stations, lift stations, flow control facilities, upgrade of facilities, studies, and structural support services. As part of these projects with the City, we have also developed relationships with several regulatory agencies including the Deparanent of Public Health, Orange County Flood Control and Metropolitan Water District. In addition, we have developed an excellent working relationship with the City's Public Works' staff, Parks and Building Departments and Construction. Management. Because of Tetra Tech's large pool of talented engineers and scientists we will be able to submit proposals on all request for proposals received as part of this On -Call Contract'. We believe that the City of Santa Ana is our best reference for our performance and execution on our previous contracts. Summarised below are the projects that we have performed for the City since 1999. Please see our proposal cover sheet identifying the locations of these projects. Water Main Projects • Bristol Street Widening Water Main Replacement, Phase I • Centennial Park Water Main Replacement • Mid City Neighborhood Water Mains • Pico - Lowell Water Main Improvements • Central City Water Main Replacement Sewer Main Projects • 1,Yesiminster Avemre Sewer Main lntprovements • McFadden Avenue Sewer Replacement Pump Station/Well Projects • South Station Booster Pump Modifications • Well No.34Modfcations • 1,VellATo.39 lift Station Projects • San Lorenzo Lift Station • Maxine Lift Station Emergency Bypass Reservoir Projects • John Garthe Reservoir Improvements Phase 2 • Elevated Tank Safety Improvements and Painting Flow Control /PRS Facilities • SA -3 Flow Control Facility • SA -4 Flow Control F-acdify • SA -5 flow Control Facility Recycled Water Projects • Recycled Water Conversion Projects Miscellaneous Building/Facilities Upgrades • Concord Street Retaining Wall At Cambridge Reservoir Site Studies/Reports /Miscellaneous Support • Well No. 32 Nitrate Migration Study • OCSE Sewer Transfer Consulting Services • AlicrostationSupport • Parton Sewer Notice of Exemption • Feasibility Study for Elimination ofMarins Lift Station • Sewer Master Plan Update Support • Water System Computer Modeling Support ,Santa Ana Elevated Tank w: �MmtmiNy�r: nnoea�e�waivs�rzara�wzoaz _anonctmr'•s�s -2- TETRA TECH Key members of the Project Team have ongoing experience with the City of Santa Ana (City). Our Project Manager, Mr. Tom Epperson, has been working with the City since 1983. Our team is founded on a long term working relationship with the City and our goal is to strengthen this relationship through a "teamworking and partnering" approach. In addition, most of our Project Team has been working on our current projects with the City, as well. Tetra Tech has assembled a Project Team that possesses the knowledge, experience and enthusiasm necessary to successfully complete the project. The Project Team is devoted to completing your project within schedule and under budget, and not only meet, but exceed your expectations. The following paragraphs summarize the qualifications of our key staff. Project Manager: Leading our Project Team is Mr. Tom Epperson, P.E. Mr. Epperson will provide the overall project direction and coordination, technical oversight, quality management and provide all day -to -day contact with the City staff. Mr. Epperson has been involved in the majority of the projects that Tetra Tech has completed since 1999 for the City. In addition, Tom has been involved in the design and/or construction engineering for the following clients who have continually chosen Tetra Tech for repeat business during the last 10 years. The following is a list of these clients and the quantity of individual projects that we have done during the last ten years for the client: Moulton Niguel Water District —since 2000 (over 60 projects) West Basin MWD —As- Needed Professional Engineering Services for 2006 and 2010 (over 30 projects) Upper San Gabriel Valley MWD — Recycled Water Pipeline and Retrofit Projects (4 projects) Irvine Ranch Water District (over 20 projects) Orange County Water District (6 projects) City of Paramount (8 projects) City ofAnaheim (5 projects) Deputy Project Manager: Mr. Mark Bush, P.E., will be the Deputy Project Manager and will share project management responsibilities with Tom; similar to how the past As- Needed contracts have been managed. Mr. Bush has been the Project Manager /Project Engineer for the following projects: • City of SantaAna— As- NeededServices since 2006 (over 20 projects) • City of Santa Ana —John Garthe Reservoir Improvements Phase II • West Basin MWD —As-Needed Professional Engineering Services for 2006 and 2010 (over 30 projects) • Several Pump Stations far the City of Orange and Santa Margarita Water District • Reservoirs for Santa Margarita Water District and the City of Tustin Mr. Steve Tedesco, P.E., will be responsible for the quality control of the overall project. His participation will help ensure a cost - effective design which minimizes construction conflicts and contractor claims. In addition, Mr. Epperson will draw from Steve's experience at any time to help address any complex challenges that arise during the implementation of the project. Technical Support Mr. Laurence Esguerra, P.E. will be the Task Engineer for the potable water main projects. Mr. Esguerra has been involved on several pipeline projects with the City, including the Bristol Street Widening, Centennial Park, Mid City Neighborhood, Pico - Lowell and Central City Water Main Replacement projects. He also recently designed approximately 20 miles of recycled water pipeline for El Toro Water District. Over his career, Mr. Esguerm has designed over 70 miles of water and recycled water pipelines. Mr. Les Wong, P.E. will be the Task Engineer for the sewer main projects. Mr. Wong was recently the Task Engineer for the SARI Interceptor Replacement project for Orange County Sanitation District and Orange County Flood Control District which consisted of over 25,000 feet of replacement sewers, including two separate siphons using microtunneling construction. wnm• sod• y�e ,opo :•is�wT2Y�evzmmWmga�SA -0„ c4e,,, -3- TETRA TECH Mr. Mike Tsoi, P.E. will be the Task Engineer for the Pump Station and Lift Station Facilities. Mr. Tsoi has been the Project Engineer for several pump stations and well facilities for Irvine Ranch Water District, the City of Lakewood and the City of Orange, Over his career, Mr. Tsoi has designed over 20 pump station, lift station and well facilities. Ms. Crisna Estrada, EE, will be the Task Engineer for the permitting of the various projects. Ms. Estrada's previous work on the Foothill Toll Road South Utility Relocations will be invaluable as she was able to coordinate the obtaining of all the necessary permits with multi - permitting agencies even though the project and relocation work had very sensitive permitting issues. Mr. Ken Berard, P.E. will be the Task Manager for the Hydraulic Analysis. Mr. Berard has been the Project Manager for over 15 Master Plans. He has performed numerous studies ranging from complete water /recycled water /sewer master plans to efficiency studies for various Southern California water agencies. Mr. Yietor Ramirez, P.E., S.E. will be the Task Manager supporting the structural design needs for this contract. Mr. Ramirez has provided structural support services for the majority of the past City projects including John Garthe Reservoir Improvements Phase 2. His structural engineering design experience includes the design of water storage and water conveyance related structures as well as seismic rehabilitation of these facilities. Mr. Mazen Kassar, P.E. will be the Task Manager for electrical and controls. Mr. Kassar has supported all projects involving electrical and controls designed by our water /wastewater group in Irvine for the last several years. Within the Project Team Chart, we have included the depth of our Irvine Office's Water and Wastewater group. We have a large group of design engineers that will be able to support the Technical Leads. This large talent pool to draw from will allow Tetra Tech to rapidly deploy and meet aggressive project schedules. We have included a chart summarizing our Project Team's education and years of experience. In addition, we have included an exhibit showing how the project team has worked together on the majority of the relevant projects. We have included detailed resumes for all of these personnel in the Appendix. Subconsultants In order to provide all of the services we feel will be needed for this project, Tetra Tech has added the following subconsultants to our project team: Design Survey, Mapping and Legal Description Preparation: Coast Surveying, Inc. Gemechnical Services: Leighton Consulting, Inc. Painting and Coaling /Re- Coating: Harper & Associates Engineering, Inc. Potholing: C -Below or Kantex Industries or Saf -r -Dig Traffic Control. PMK Associates Tetra Tech has provided several consultants for the potholing services in order to be sure that one of them will be able to meet the City's aggressive schedule, if necessary. Tetra Tech has worked with all of the above consultants on various other projects for several years and as a team we have been a part of the successfid completion of these projects. Interview The following team members are available for the interview: Tom Epperson, Mark Bush, Laurence Esguerra, and Mazen Kassar. mammkoo �s�p« poso is\Wrns�rv2014�wm4 }A- 0nCullEn5r& -4- TETRA TECH P R 0 1 E C T T F A ftn C N A B T PROTECT MANAGER Tom Epperson,. PE PAINTING /COATING POTNOUeri Harper & Associates Engineering, Inc, C•Below or Kantes, Industries or Saf -r -Dig RE VNarLeliu6 PI'oposais \W'TIU1FY2014\ Wr042�SA- OnCalXr,,g -5- TETRA TECH Steve Tedesco, PE DEPOi4 PROJECT MANAGER Mark Bush, PE Potable I Sewer Mains Pump /Lift Hydraulic '.. Wear Mains Station /Wells Analysis TASK 4NGIN6ER TA5K TNOMUR TASK ENGINEER TASK MANAGER Laurence Esguerm, PE Les Wang, PE Mike Tsai, PE Ken Berard, PE '.. DESIGN ENGINEERS DESIGN fNGINEE'RS DESIGN ENGINEERS TASK LNGINK KR Mnlly Jewett, PE Kyle Bohn, PE ',... Cary Hess, PE Simon Leo, PE Erin Cabanero i Erica Jenkins ',.. Cory Heggtveit Structural 'i. Environmental Study '., Electrical S Pevmltting Engineering And Document Preparation Controls i Tqs Y. ENGtNEEa TASK MANA4fil TASK MANAGER ".. TASK MANAGER I Crisna Estrada, PE Vic Ramirez, PE, SE Emilie Johnson, AICP. IiEA Mama Kassar; PE TASK ENGINEER DESIGN ENGINEER L)avldAmbartsmmyan, PE,SE Aaron Czerniak, PE RESIGN ENGINEER ' Eric Yuen, PE TRAHIC CONTROL DESIGN 5URVEYWAPPINGAIGAC DE5CRIPtKNS U10TECRNiCAI MVE511GATION PMK Associates Coast Surveying, Inc, Leighton Consulting, Inc. PAINTING /COATING POTNOUeri Harper & Associates Engineering, Inc, C•Below or Kantes, Industries or Saf -r -Dig RE VNarLeliu6 PI'oposais \W'TIU1FY2014\ Wr042�SA- OnCalXr,,g -5- TETRA TECH Summary of Experience M\ Mmk etiug \Pioposois \WT119 \PY2014� WTOA2 SA- OnCallfingv -6- TETRA TECH 1111111111w. UdI1111111 . MINNS Tom Epperson Sr. Project Mgr. B.S. Environmental 33 :, RCE #36399 AWWA, OCWA, Project Irvine Off ice Engineering WateReuse, CWEA Manager Mark Bush Sr Project Mgr. B.S. Civil Engineering : 18 RCE #50477 :. ASCE OCWA , AWWA, Deputy . project . IrvineDffice B.S. Env. Engineering WateReuse Manager Steve Tedesco Senior Vice President B.S Civil Engineering 34 � RCE #39261 W SCE, AWA, ASCE,A WA, QA/QC Irvine Office L,.... OC WA, laurence Project Engineer B.S, Civil Engineering ' 10 RCE #73803 ASCE Task Esguerm Irvine Office - Engineer Molly Jewett Design Engineer B.S. Civil Engineering 8 RCE #73957 ASCE Design Irvine Office B.S. Env. Engineering g g Engineer Erin Cabaliero Design: Engineer Irvine Office B.S. Civil Engineering 4 EIT# 131891 -i Design Engineer ''. Les Wong Project Engineer Irvine Office B.S. Civil Engineering 20 RCE #58314 ASCE, AWWA li Task Engineer Jf le Ban Design Engineer Irvine Office B.S, Civil Engineering 7 RCE#77984 Design Engineer Erica Jenkins Design Engineer Irvine Office B.S. Civil Engineering 20 EITit EX102020 - Design Engineer Mike Tstff Project Engineer 'Irvine Office B.S. Civil Engineering 22 RCE #53715 -ASCE Task Leader Core y Hess Design En ineer Irvine Office B.S. Civil En g ineerin g 11 RCE #68499 SCE Design .Engineer CorYTleggtVeit Design Engineer Irvine Office !g.S. Civil Engineering `. 12 EIT# 121854 Design EngineerI Crisna Estrada Project Engineer Irvine Office B.S. Civil Engineering ng 15 RCE # 69403 -- Desi .Engineer '.. ' Xen Berard, � 5r. Project Mgr. Ontario Office B,S. Civil Engineering 17 .RCE #45499 .. AWWA, ICWA Task Manager Simon Lee Project En ineer g San Dimas Office B. S. Civil Engineering 9 POE #73040 ASME Task Engineer VlctinrgdnaCez Project Engineer San Dimas Office 'B S Civil Engineering - 21 ;RCE #56863 > RSE # 4720 AISC, SEA Task Manager David Design Engineer B. S. Civil Engineering 7 RCE #73918 : AISC, SEA Task : AmbarCSUmyan San Dimas Office RSE #5910 Engineer g Eric Yen Design Engineer B.S. Civil Engineering 5 RCE #75983 AISC Design ' San Dimas Engineer Mazen Kassar Project Manager B.S. Electrical 22 !, RCE # 15809 '.. IEEE Task '.. Irvine Office Engineering Manager, AmriO rime Design Engineer B.S. Electrical 6 RCE #20231 IEEE Design Irvine Office :Engineering r Engineer ? M\ Mmk etiug \Pioposois \WT119 \PY2014� WTOA2 SA- OnCallfingv -6- TETRA TECH u W w w I I i W i C ��❑ 10i0 � � 0.�,� �. I i p' I I I' I! C ! C i FI i a I 1 ! � G � C t f � j dU.`� Diu u �1� a cif a 1� 7 a a , i t c 4 N O E t in c yr � is vi c :E a o ni =,i4.a Y yn U I L 4. E N kA ''t G. ( l U' L; N G v�wl c iic033 c_ ry s0 ivg =' g oil o' o o mono o ° W F IN I- I!, PROJECT EXPERIENCE & QUALIFICATIONS Tetra Tech is a nationally recognized engineering and resource management firm of more than 14,000 engineers, scientists, construction specialists, and technical support personnel in 350 offices worldwide. Tetra Tech consistently ranks among the top engineering firms annually according to the Engineering News - Record In 2013, Tetra Tech was ranked No. I in the "Water" category and 8`r' among the "Top 500 consulting farms nationwide. Thus, we can provide the necessary resources to rapidly deploy and meet aggressive project schedules. Pipeline Projects During the last 10 years, members of our project team have been involved in the design and /or construction support services of more than 100 miles of water, recycled water, and sewer mains within fully developed areas having extensive traffic control and utility conflicts. Tetra Tech considers these types of projects to be exactly the type and complexity that we excel at executing efficiently and successfully. Sewer Main and Rehabilitation Projects During the last 10 years, members of our project team have been involved in the design and/or construction support services of more than 100,000 feet of relining or rehabilitation of existing sewer mails. Tetra Tech has extensive understanding of the temporary handling of the sewage flow during the work as well as the importance of detailing the bypass facilities within the construction plans and specifications. Pump Station Projects During the last 10 years, members of our project team have been involved in the design and /or construction support services of more than 20 water /recycled water pump stations and 15 water wells. We are among a select few who can make that claim. As part of the design efforts, preliminary design reports were prepared for each of the facilities. Lift Station Projects During the last 10 years, members of our project team have been involved in the design and /or construction support services of more than 8 lift stations. As part of the design efforts, preliminary design reports were prepared for each of the facilities. M \Mmk,lh,APropoenl,AWTRSAFY2014A WT042 SA- 0nUl9n,1 -8- Flow Control Facility Projects During the last 10 years, members of our project team have been involved in the design and /or construction support services of more than 12 flow control facilities. As part of the design efforts, preliminary design memorandums and /or reports were prepared for each of the facilities. Reservoir Projects During the last 10 years, members of our project team have been involved in the design and/or construction support services of more than 10 water /recycled water reservoirs (steel and concrete). Structural Seismic Retrofits Our in -house structural group has been responsible for the structural analysis and design of 100 percent of our water projects completed. This work has also included numerous seismic retrofits throughout Southern Califomia. Seismic analysis includes a three - dimensional finite element analysis, member stress analysis, and foundation stability assessment. Electrical and Controls Our in -house electrical group has extensive experience in utility, industrial, residential, commercial, governmental and military experience. Our electrical expertise covers the areas of: transmission, distribution, programmable logic controller, PID control, SCADA and telecommunications. Planning /Engineering Studies During the last 10 years, members of our Project Team have completed over 15 master plans and /or hydraulic modeling, engineering studies within Southern California. John Garlhe Reservoir Site TETRA TECH Pipeline Projects by Project Team Potable and Recycled Water (over 100 miles in lost 10 years) KSD Joint Venture ,Carlsbad Conveyance 52,000 1 54" 2014 ElToroWD" Recycled Water Expansion 105;600 4' "-24!' 2013 ' Irvine Ranch WD WSand Canyon Relocations 7,500 8 " -24 2010 Irvine Ranch WD I IDP Conveyance Plpelmes i .. _ 47,000 - 12 - -24 _ 2005 Moulton Niguel WD La Paz Road RW Extension 4 000 12 2010 Moulton Niguel WD I Relocation of 30 "ETM `.; 600 = 30" 2009 Moulton Niguel WD g 24 Extension to BI Bertha g 2,100 I 24 2001 f 1 West Basin.MWD I Mariposa RW €ateral ' 1,600 '6" 2009 West BasioMWD Campus RW Lateral 2,400 6 2009 -J West Basin. MWD American Honda RW Lateral 5,100 6" 2007 _ West Basin MWD ;Imperial RW Lateral '�, _ 4,400 6" _ 2007 City of Anaheim 36 "TM Relocation 2,000 36" 2013 City of Anaheim Santa Ana Canyon TM 4,500 301, 2009 City of Anaheim elm - Hills TM ' _ 3,500 , 30 I -2008 .h Orange County WD Millerand Kraemer Pipe Repl 300 .. 42 2012 . , _ _[[ 1 Orange C6untyWD 1 Replacement of Seawater Pipe ! 1,400 ! 30 2006 Orange County WD I GWR Unit 111 23,000 60 " -66 1 2006 t Orange County WD 1 Barrier Pipelines r 12,0013 ` 12 " -42" -2002 Yorba Linda WD.; Ohio & Oriente Replacement 4000 111 16 2010 111 Sewer Main and Rehabilitation Moulton Niguel WD 33 Jomt RegionalWWTP Outfall 300 33" 2011 Moulton Niguel WD Grown Valley Trunk Sewer Relocation `.` 600 1$" 2001T OCSD 1 SARI and Yorba Linda Spur 25,500 1 15" &54 i 2013 OCSD_ Gisler Redhill 3,600 I 21'33" 20.13 _:, " OCSD Warner Avenue Relief 9000 21 -36 2005 _ Long Beach W4 Qrange /DelAmo(15r1 Street 5,200 8 " -15" 2023 1 r Long Beach WD Broadway Phase 3 Relining 3,000 14" & 18" 2009 M'. \MaikOing\ Proposals \WTR9 \PY201 \WT042 SA- OnCnllEn,r -9- TETRA TECH Pump Station /Lift Station /FCF Facilities by Project Team mAmvketin,Ttopo a1sMTMTY20I4� wTaaz SA- onconenkrk -10- TETRA TECH - Irvine Ranch WD South County Zone 1 -3 BPS ',, 2008 Irvine Ranch WD ' Shady Canyon Zone B BPS': 2004.; Irvine Ranch WD ! Coastal BPS Modifications 2004 i j Irvine Ranch WD .rTu ;tin Zone 5 BPS 2002: Irvine Ranch WD Shady Canyon BPS 4 2002 Moulton Niguel WD :. El Dorado PS; Modifications 2011 Moulton Niguel WD ;,Sheep Hills PS Upgrades 2008 I Moulton Niguel WD -Oso PS Rump' /Motor Replacement 2006 Moulton Niguel WD �i, PID No. 2 and 3 PS Pump /Motor Replacement 2006 { West Basin MWO 'Dominguez BPS 2011' City of Orange New Santiago BPS 2010 City of Orange :Reservoir No.4 BPS 2006 Orange County WD is Burris Pump Station 2014 Lift Stations (8 in the Last 10 years) Moulton Niguel WD '., Lower Salada LS Upgrade 2008 Moulton Niguel WD ,'Upper Salada LS Upgrade,: 2007 Moulton Niguel WD Del Avion LS Pump /Motor Replacement 2006 I Moulton Niguel WD - Reglonal LSPump /Motor Replacements 20047 -, South Coast WD j Sewer Lift Station Evaluation 2007 Irvine Ranch WD [ Coastal Ridge Lift Station 2002 -, Long Beach WD 5 -25 Lift Station Modifications 2004 Flow Control Facilities (12 in the last 10 years) '.. KSD Joint Venture Carlsbad Conveyance FCF 2014 Irvine Ranch WD Relocation of Zone 1 FCF.; 2012" Orange County WD Kraemer Basin Valve Vault 2012 Moulton Niguel WD 1011 PRS Relocation 2014 Moulton Niguel WD Intertie Vault to ETWD 2011 I Moulton Niguel WO '. PRV at Aliso Creek FCF 2006' City of Anaheim 'I Sand Canyon PRS 2009 mAmvketin,Ttopo a1sMTMTY20I4� wTaaz SA- onconenkrk -10- TETRA TECH Irvine Ranch WO j Irvine Ranch WO Irvine Ranch WD Irvine Ranch WD City of Orange City of Paramount Well Projects by Project Team Well 115 and 107 Replacement ',. 2013 Well 78 Replacement 2012'.' IDP Potable Wells (6) 2005 -IDP Non - Potable Wells (3) 2005' Well 27 2014 Well 15 2011 Water Quality /Disinfection Projects by Project Team M,AMVk,ti, ,.,..ls \WrI1UPY20A WT042�SA- 0nG11E,,, -t]- TETRA TECH Seismic Retrofits by Project Team Technical Studies /Reports /Master Plans by Project Team M \Marketing \Proposals \WTRS \PY2014\ WT042 SA- OnCa[IL+,s -12- TETRA TECH r Our basic approach to the design services will be to provide the City with an experienced, knowledgeable and enthusiastic staff dedicated to providing the level of service the City desires. Tetra Tech is committing our top senior manager and staff to this assignment in order to ensure that this is accomplished. Our Project Management Team will be able to recognize and anticipate' problems and be able to come to the City with options and solutions in a timely manner. Tetra Tech's experience in design and engineering services covers all facilities in the water, recycled water, and sewer systems including: • PipeIines and force maims • Sewer Relining or Rehabilitation • Reservoirs • Pump, Lift and Flow Control Stations • Water Quality and Disinfection Facilities • Recycled Water Retrofits • Building Renovations • Structural Seismic Retrofits • Planning /Engineering Studies Our recent project experience in these areas is described in a previous section. To keep the City aware of the status of the project, we will schedule and administrate design meetings and prepare monthly progress reports as appropriate for the assignment. The following are typical key issues which we believe must be addressed to successfully complete design services: • Meetingschedule • Coordination with the City and reviewing and permitting agencies • Utility coordination and con /list resolution • Potholing of conflicting utilities • Accouniingfor traffic control during alignment selection • Analyzing alignment alternatives • Providing construction phasing if necessary • Identifying options for pipeline rehabilitation • Hydraulic calculations • Temporary bypass piping /facilities • Facility layout • Operator safety and maintenance friendly • Structure aesthetics match surrounding neighborhood The following summarizes the services we envision that will be required to be performed during the execution of the sample project. In preparation for this project, we have reviewed the "Typical Scope of Work" (Exhibit A) contained in your Request for Proposal. We have found the scope of work presented in the RFP to be comprehensive and due to the proposal space limitations, we have included herein only items of the scope with which we have comments on, additions to and /or want to expand. The project consists of designing approximately 3,200 linear feet of 8 -inch diameter PVC (C -900) water main and 4,100 linear feet of 8 -inch diameter PVC (SDR -26) sewer main improvements. SCOPE OF WORK Task No. 1 PreldnednaryDesign 1. General Administration and Meetings Tet'ra'l'ech and the City of Santa Ana will meet four (4) times after the kickoff meeting (Basis of Design Memo, 50%,90% and 100 %) during the design phase of the project. 4. Potholing A. Verify location of utilities based on USA information obtained and job walk. B. Review USA markings completed by geotoclmical investigation and potholing. C. Identify critical utilities which are recommended to be potholed. D. 'Tet'ra Tech will prepare a memorandum summarizing the pothole recommendations for the City review and approval. E. Provide potholing in the field of up to five (5) utilities for the sewer main, similar to what was done for the Westminster Avenue Sewer Improvements. Please note that during the Westminster Avenue project, the potholes were ultimately performed by City forces. We do not recommend potholing for this size water main and typically recommend potholing when constructing large pre- fabricated M -13- TETRA TECH M-\ Mailing \Propo5u[S \WTM \rY2olh\ WT042_9A-OnCnlisngrg -1G- TETRA TECH pipe. All permits will be procured to C. Leighton will complete laboratory testing perform the potholing. All potholes will and perform geotechnical analysis of the backfilled using native soil and capped collected data. with permanent cold patch. If duct banks D. Leighton will prepare a geotechnical report are potholed, the top and bottom of the presenting the findings and duct bank will be field verified recommendations, including groundwater 6. Survey and Right- of-Way conditions, ease of excavation, temporary A. Provide survey control using County GPS shoring design, and pipe beddnng recommendations. points. B. Provide field survey profile over the 9. Alignment Selection proposed sewer pipeline at 100 -foot A. Tetra Tech will prepare preliminary intervals. This is a similar approach to drawings (30% milestone) as required to what we used for the Westminster Avenue establish agreement on scope, alignment, Sewer Improvement Project. parameters, maintenance concerns, C. Field locate and dip existing sewer constructability, traffic impacts, and manholes, connection points and storm general disruption to the area. We will drain crossings along the proposed submit the preliminary design to the City alignment for all pipelines. of Santa Ana staff for review and approval. The basis of design technical memorandum D. Tetra Tech will prepare the base maps will address the following subjects: using the above survey information, street 1) Evaluation of replacement in same improvement plans (the latest, most recent alignment verses parallel alignment improvement plans), and supplemented 2) Water and sewer main alignment, with Google aerial map. Tetra Tech will including evaluation of the impact t act to plot utilities on the base maps based on adjacent businesses, residences and information obtained from the utility traffic information as well as from USA markings 2) Manhole locations and connection to in the field. Tetra Tech will perform all existing manholes necessary research to obtain the necessary 3) Maintaining existing service right- of-way information. connections 8. Geotechnical Investigation A) Hydraulics based on slopes A. Leighton Consulting, Inc. will perform the 5) Method of construction, especially at geotechnical investigation. The the major street crossings geotechnical exploration will provide the 6) Traffic control concepts design team and Contractor with the 7) Construction schedule and phasing expected subsurface and groundwater and construction cost estimate conditions at the project site that will assist 8) Conflicts with other utilities in design and construction of the proposed 9) Potholing recommendations 10) Abandonment of existing water and improvements. sewers (if select parallel alignment) B. Leighton will perform subsurface 11) Areas where construction work is exploration consisting of drilling, logging limited or controlled and sampling of three (3) hollow -stem 12) Permit requirements auger borings to a depth of 15 feet below 11 CEQA Documentation the existing grade. The borings will be spaced along the length of the project. The A. Tetra Tech will prepare documentation borings will be backfilled with soil cuttings required to fulfill the California and patched with cold -mix asphalt. Traffic Environmental Quality Act (CEQA) control will be provided, as necessary. requirements. We have assumed a Negative Declaration will be required for M-\ Mailing \Propo5u[S \WTM \rY2olh\ WT042_9A-OnCnlisngrg -1G- TETRA TECH the project as stated in the RFP. On similar past projects we have found that a Notice of Exception is the only requirement as the project is replacing an existing facility with no appreciable upsize in capacity. The following services will be performed: 1) Initial Study and Mitigated Negative — Prepare an Initial Study (IS) that will include completion of an IS checklist to identify impacts and possible mitigation measures. a. Prepare and submit a draft Negative Declaration (ND) based on the results of the IS to the City for review. Incorporate City comments in to the ND. b. Submit the final draft ND for distribution and commencement of public review. c. Respond to comments received from public review and submit final ND. d. Prepare a Notice of Determination consistent with CEQA Guidelines 15075 and transmit to the City for filing. e. Tetra Tech will submit four (4) copies of the draft ND to the City for review, 25 copies of final draft ND for public review, including 15 copies for submittal to the State Clearinghouse, PDF of draft public review response to comments and 15 copies of the Final ND. Task No. 2 Final Design 1. Construction Plans A. Tetra Tech will prepare one bid package of detailed drawings and specifications for competitive biddings for the proposed construction work We will prepare documents, which will include, but not be limited to the following drawings: 1) Title Sheet (including general notes and construction notes, location and vicinity maps, symbols and abbreviations, construction legend, basis of bearing and bench mark) 2) Water Main Plan Sheets (at 20 scale) (2 sheets) 3) Sewer Main Plan and Profile Sheets (at 20 scale) including Hydraulic Data (8 sheets) 4) Sewer Abandonment Plan, Sequencing Plan and Typical Lateral Connection Details (1 sheet) 5) Water Detail Sheet including Trench/Pavement Replacement Detail, Typical Connection Detail and Valve Anchor (I sheet) 6) Sewer Detail Sheet including Trench/Pavement Replacement Detail, Typical Trench Section and Sewer Later Encasement, and Misc. Details (1 sheet) The project schedule for the sample project is shown on the following page. The schedule assumes 10 day review cycles by the City. San Laren ^o Lift Station Rendering M: \MarLeIt g \ProposalsMTMTY2014\ NT04Z SA- OnCallOngrg - 15- TETRA TECH Tetra Tech Team's strength lies in the qualifications of our management team and our steadfast commitment to following our propriety written Project Management Policies and Procedures, in order to proactively manage the project's schedule, resources, budget and deliverables to ensure project metrics are maintained or exceeded, thus ensuring the overall success of the project. Planning the Project Every project, regardless of size and complexity, must undergo the same planning process. Of course, each step is scalable based on the various components of the project. Planning starts with a thorough understanding of the goals and objectives of the project, items to be provided by others, and all project stakeholders. With this basic information, the project is further developed through the creation of a detailed scope of work, including the deliverables. Next the WBS, or Work Breakdown Structure, which mirrors the scope of work is developed to assign resources, budget and schedule required to complete each scope of work item. All elements together yield the basis for the Project WorkPlan (PWP). This planning performs multiple functions. The obvious function is that it will allow us to identify critical path tasks and staffing needs. We can male sure that certain resources are made available when needed to complete the task along the schedule's critical path so that subsequent dependent tasks can begin as scheduled. In addition, it ensures that our team has properly considered the resources and schedule needed to complete each task, eliminating surprises during project implementation. Another fimetion is that, through the process of creating the plan and distributing it to our team members, it serves as a primary initial communication provided at the internal kickoff meeting to verify that all team members are completing the project in concert with each other, understanding the reliance on various disciplines, outside influences including subconsultants, permitting agencies and the client. The PWP also provides direction on internal and external communication protocol, design and CAD standards, filing systems /document control, project risks, internal schedule to allow for proper quality reviews, and quality review plan to be followed. We create the work plan, and then work the work plan —rigorously — to ensure overall project success for all stakeholders. It is essential to check status and monitor each element of the WBS so that variances can be evaluated and adjustments made if necessary. Our project manager and discipline leads perform regular reviews for this exact reason. Review frequencies are dependent upon the project size, and at times the complexity or critical nature of a given WBS item. Project Management To accomplish all of the project goals, we will utilize proven project management techniques and tools, clearly described in our organized and detailed work plan. From the many similar projects we have completed in the past, we have developed a methodology and philosophy that will serve as the basis for this project. The Project Manager will be responsible for making certain that the project meets schedule, budget, and quality goals. He will direct and rely on his team of experienced design managers, engineers, technical staff and subconsultants to carry out the technical details of the project. The Project Manager will provide overall project management including contract administration, and budget, schedule tracking, kick -off and progress meetings and controls, and meeting the project's quality goals. The Project Manager will present and submit the draft PWP at the kick -off meeting and will then include comments to finalize the draft PWP. We rely on systematic management procedures to ensure the project is delivered on time, and within budget. Tetra Tech will implement standard project controls to monitor and evaluate project progress. A detailed critical path schedule with milestone submittal dates and a projected project expenditure curve will be developed. A centralized computer based project accounting system will be used to quickly and accurately monitor the expenditure of person hours and dollars. Budget status for the entire project, as well as budget status for individual tasks, will be monitored so that comparisons and contingency plans can be developed as needed throughout the life of the project. The accurate M: \MarkeQngV4oposals�WTRS�FY2014� W 042_Sn- oacaue�rs -17- TETRA TECH accounting of project expenditures, coupled with a detailed critical path schedule incorporating milestone submittals, will enable Tetra Tech to monitor total project status and therefore modify our project work plan at the earliest indications of deviations from the initial plan, Efficient communication in the form of regular meetings, and progress reports is essential to effective project management. Equally important is careful and accurate documentation of project progress, in the form of meeting minutes and action items, decision logs and review comments. The Project Manager is committed to effective communication and accurate documentation as they are fundamental to the success of the project. All meeting minutes, schedule, memoranda, monthly progress reports, decision logs, and other information will be made available for the project team and to the City. The Project Manager will be proactive in communicating through telephone calls, emails, and one -on- one meetings. Communications Our approach to this project includes a "teamwork and partnering" approach with the City. We are hired for our resources, expertise, independent thought, technical background and problem solving abilities. We also recognize that the City possesses these same attributes of past experiences, knowledge and innovative ideas. Therefore, we understand that it is imperative to work closely with your staff to ensure a successful project. following: summary of work performed during the previous two weeks and the proposed work for the upcoming two weeks; status of the action items from the latest meeting or e -mail action items; and schedule of upcoming events /meetings /deliveries; and summary of any outstanding issues. In addition, each month we will submit our invoices as well as prepare a project status report containing the following: summary of permit status /schedule; description of key issues /concerns which have surfaced along with proposed options and solutions; and a project status summary report showing current schedule, budget and earned value analysis tracking system. Schedule Control Tetra Tech will implement standard project controls to monitor and evaluate project progress. We have a long standing commitment with our clients to deliver projects on time. However, throughout the course of any given project, there may be occasions where project schedules slip for a variety of reasons outside of our control. We have successfully mitigated project schedule delays in the past by increasing the available staff assigned to a project and by assisting our Clients with thorough and timely reviews of deliverables. The Tetra Tech team will always strive to work with the City to bring any foreseeable delays back on schedule. Communications • Keep the City Informed from Day 1! • Progress Reports 131-Weekly • Monthly Project status The Tetra Tech Team's goal is to keep the City's staff informed from day one of the project. Communication tools include the formal progress reports, meeting agendas and minutes, e -mail and informal give- and -take approach starting with our Project Manager and extending to every member of the Tetra Tech project team. Our Project Manager will be responsible for all day -to -day communications. However, at the project outset, a chain of command and communication methods will be set -up and agreed upon. We are proposing to use e -mail to ]seep you aware of the status of the project. Every other week, we will prepare an e -mail update containing the Cost Control The Tetra Tech team is committed to delivering a project that not only meets or exceeds the performance criteria established by the City, but to accomplish this within the allocated budgets. Budget and schedule tracking tools will be used to manage the day -to -day activities of a project, and ensure that the project is progressing within schedule and under budget; our Project Manager utilizes Tetra Tech's "PM Portal." The PM Portal is the primary project reporting software system proprietary to Tetra Tech. It provides quick and easy access to a variety of reports for managing projects, in real time, including labor and direct cost per task, subcontractor's costs per task, budget remaining, and other financial information, M\ Mwkeling \ProposalsMTR6\PY201A \WT042 SA- OnC•IlEngeg -18- TETRA TECH Risk Management Approach Our risk management approach predicts problems which may negatively impact the project and determines course of action to mitigate the risk should it occur. Our approach embodies a continuous process of identifying, assessing, mitigating, monitoring, managing, and controlling risk in accordance with our corporate risk management policy and best commercial practices. We have refined this approach over a 46 year history, on a variety of private, state /federal governmental and municipal contracts. Resource Management Tetra Tech employs project management tools that project required labor allocation per project, to the task level, with a three month forecast. When compared to the expected peak work load, Tetra Tech has more than enough staff capacity to bring on additional resources to meet all of our deadlines. The team members who have been included in this project team were not only selected based on their qualifications that fit with the requirements of the project, but because they are available to commit their time to this project. A tool that Tetra Tech employs to manage available human resources is keeping an updated long term view of key deliverable dates within Microsoft Project or Primavera P6. This allows us to ensure that the intensive last minute subconsultant coordination, reprographics and shipment of deliverables do not conflict with other commitments. In the event that one or more deadlines coincide, this forward planning allows the team to prepare for surges. Quality Assurance /Quality Control Our team clearly understands the importance of this project and the importance of ensuring that the City receives the highest quality product. Quality management is an integral part of our project management work plan. Tetra Tech has developed an office environment and philosophy which encourages, and requires, a very high level of quality in which our clients have come to expect from Tetra Tech. Our quality assurance program includes that a detailed QA /QC Plan will be prepared and submitted for review by the City. This plan establishes lines of communications and procedures for ensuring quality during all phases of the project. The plan is flexible and can be modified to respond to your specific requirements, as our best efforts are fruitless unless they meet your criteria. In keeping with our open communications policy, all of our Quality Control documents will be made available to the City throughout the project. We believe that it is in our best interest to have our clients fully informed and up to date on our quality control process. Design reviews, field inspections and material testing can be provided to the City in either hard copy or electronically. We recognize that implementation of a QA /QC Plan will be an important element in how the City assesses the success of this project. The QA /QC Plan will be incorporated into the PWP. QC review forms will be used to document that internal reviews have been conducted. All comments will be identified with the reviewer's name. When comments are resolved to the satisfaction of the reviewers, the reviewers and our Project Manager will sign off on the review forms. These forms will be submitted with deliverables as evidence that QC reviews have been performed in accordance with our QA /QC Plan. The QA /QC Plan will ensure technical adequacy and QC of work, along with design parameters are translated into planning and design documents. QA /QC will be directed by Mr. Tom Epperson, P.E. and led by Mr. Steve Tedesco, P.E., who has over 30 years of experience. Formal QA /QC reviews are scheduled around project submissions. The review will be completed well ahead of the submission date to allow time to correct potential errors and omissions, complete subconsultant coordination, etc. In every QA /QC review, a checklist form developed by Tetra Tech for the project is utilized for the review. The reviewer completes the checklist by adding text and makes any additional comments in red on the document. The Project Manager and the QA /QC Manager review the comments for fatal flaws. If none are found, the Project Manager oversees the implementation of the comments by closing each comment on the form with a response and by addressing the changes on the plans by high - lighting the revision. M. \Markoting \Proposals \W RS \FY2014\ WI042_SA-onCdSngrg -19- TETRA TECH Previous Work with the City We believe the City is one of our best references based on the work covered earlier within this proposal. We have enjoyed working with the City on these projects and seek to continue to provide the high quality service that the City deserves. West Basin Municipal Water District 17140 S. Avalon Blvd., Suite 210 Carson, CA 90746 -1296 Shivaji Deshneukh, (310) 660 -6234 6 Pipelines; 1 Pump Stations Client satisfaction is a major objective for Tetra Tech. This colmnitment to our clients has earned us the privilege of providing continuous services to all of our below listed references. We believe that our clients will attest to our technical experience and responsive staff. We have provided contact names, phone numbers and a list of projects that we have completed since 2000 for these references below. Upper San Gabriel Valley Municipal Water District 602 E. Huntington Drive, Suite B Monrovia, CA 91016 Reymundo Trejo, (626) 443 -2297 2 Pipelines and 2 Retrofit Packages Moulton Niguel Water District City of Paramount 26161 Gordon Road 16400 Colorado Avenue Laguna Hills, CA 92653 Paramount, CA 90723 Matt Collings, (949) 425 -3552 Christopher Cash, (562) 220 -2100 8 Pipelines, 6 Pump Stations, 9 Lift Stations, 3 Well Equipping/Disinfection, Pipeline Upgrade, 3 Reservoirs, 8 FCF and 3 Reports including a Water Master Plan INSURANCE - Tetra Tech has insurance coverage in the limits required in the request for proposal. A sample of our insurance documentation can be provided upon request. 2013 -14 INSURANCE COVERAGE Broker: AON Risk Insurance Services West, Inc. Ann Whisenhunt, Account Manager 707 Wilshire Blvd., Suite 2600 (213) 630 -3270; Fax (847) 953 -0574 Los Angeles, CA 90017 arm whisenhunt @ars.aon.com (866) 283 -7122; Fax (847) 953 -5390 Coverage: See below M9Mm416,g \ProPOSOIs \WTMT,Y2014\ WT042 SA- O.Calco,rg -2e- TETRA TECH Policy Best's Rating Guide Key Coverage Company Policy No. Dates Limits Financial /Size Rating Professional, Pollution /E &O Legal Lexington Insurance 028182375 10/01/13— $5,000,000/ A XV Liability Company 10/01/14 $5,000,000 ($2 Billion +) General Liability National Union Fire GL5142623 10/01/13— $2,000,000/ A XV Ins. Co. of Pittsburgh 10/01/14 $4,000,000 ($2 Billion +) Workers' Comp.; Insurance Co. of the WC15656011 10/01/13— $1,000,000 A XV Employers' Liability State of PA -12 -17 10/01/14 ($2 Billion +) National Union Fire 10/01/13— $2,000,000 XV Auto Insurance Ins. Co. of Pittsburgh CA 3275265 10/01/14 csl A ($2 Billion +) Excess /Umbrella 10/01/13— $5,000,000/ XV Coverage AIG Europe Limited 1 62785232 1 10/01/14 $5,000,000 A ($2 Billion +) M9Mm416,g \ProPOSOIs \WTMT,Y2014\ WT042 SA- O.Calco,rg -2e- TETRA TECH Agreement Exhibit C EXITIIDI'I A - 3 V 2014 HOURLY CHARGE RATE, AND EXPENSE REIMBURSEMENT SCHEDULE, Project Management $37.00 Construction project Manager 1 .$195.00 Constriction Project Rep 1 $78.00 Projoct Manager 2 $207.00 Construction Project Rep 2 $85.00 Sr Project Manager 1 $250.00 Sr Consu' Project Rep 1 $100.00 Sr Prgieci Manager 2 $285:00 Sr Constr Project Rep 2 $115.00 Piogiam Manager $297.00 Construction Manager 1 $165.00 Principal in Charge $310.00 Construction Manager 2 $185.00 SrEngineer2 $175.00 Construction Director $233.00 Engineers Engineering Technician $37.00 General & Administrative Engineer 1 $96.00 Projeci Assistant 1 $67.00 Engineer 2 $115.00 Project Assistant 2 $75.00 Engineer 3 $125.00 Prgjexa Administrator $95.00 Project Engineer l $115.00 Sr Project Administrator $110.00 Project Engineer 2 $155.00 Graphic At $130.00 Si Engineer 1 $170.00 Technical Writer 1 $97.00 SrEngineer2 $175.00 Technical Writer $124.00 SrEngineer3 $210.00 BrTectmicalWriter $155.00 Principal Engineer $300.00 Information Technology Planners Systems Analyst /Programmer 1 $77.00 planner 1 $104.00 Systems Analyst / Programmer 2 $115.00 Planner 2 $115.00 Sr Sys Analyst / Programmer 1 $130.00 SrPlanncr 1 $125.00 Sr Systems Analyst / Programmer 2 $196.00 Sr Planner 2 $151.00 Si planner $175.00 Project Accounting Project Analyst 1 $90.00 Designers & Technicians Project Analyst 2 $114.00 CAD'Pcchnician 1 $65.00 Sr Project Analyst $155.00 CAD Technician 2 $75.00 CAD Technician 3 $90.00 Reimbursable In- Iicuse Costs: CAD Designer $100.00 Photo Copies (B &W 8.5'x1 t ") $ 0.151E1ch Sr CAD Designer 1 $117.00 Photo Copies (B &W 1 1 '*x 17 ") % 0.40 /Each Sr CAD Designer 2 $145.00 Color Copies (rap to 8.5 "x 1 I ") $ 200 /Each CAD Director $150.00 Color Copies (to 3 I "x 17 ") $ 3.00 /Each Survey Tech 1 $50.00 Compact Discs $10 /each Large Format copies $040 S.Y. health & Safety Computer Usage; not to exceed $3.55 /hour H&S Administrator $95.00 Mileage- Company Vehicle $0.80h11ilc Sr1-1 &SAdminisirwor $195.00 Mileage -POV $0.55 /mile °° HS-,S Manager $145.00 *curreot GSA POV mileage rrue subject to change All other direct costs, such as production, special photography, postage, delivery services, overnight mail, printing and any other services per by subconuactor will be billed at cost plus 15%. NOTE: Rates subject to change annually. ExhibitA - SW 2013.xtsx CERTIFICATE OF LIABILITY INSURANCE 1 DATE(M OBI0412014 Y) I2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER ADD Risk Insurance services west, Inc. Los Angeles CA Office CONTACT NAME: (,CNNO.Exp: (866) 283 -7122 FAX (800) 363 -0105 EMAIL ADDRESS: 707 Wilshire Boulevard Suite 2600 INSURER(S) AFFORDING COVERAGE NAICM Los Angeles CA 90017 -0460 USA INSURED INSURERA: National Union Fire Ins cc of Pittsburgh 19445 rat rd tech, IDC. (IWR) 17885 von Kerman Ave. Ste. 500 INSURERS: The Insurance Co of the state of PA 19429 INSURER m Lexington insurance Company 19437 Irvine CA 92614 USA INSURER D: AIG Europe Limited AA1120841 INSURER E: PREMISES Ea occurrence INSURER F: X MED EXP(Any one person) COVERAGES CERTIFICATE NUMBER: 570054003817 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requests I�TR TYPE OF INSURANCE INSD WD POLICY NUMBER City of Santa Ana AUTHORVED REPI ENTATNE LIMITS A X COMMERCIAL-GENERAL-LIABILITY Brian ige 220 5. Daisy Ave. �y��61� y�� ( GL "ieffD99ffiMMMIDDAIYYYI L.1rYan ✓✓ EACH OCCURRENCE $1,000,000 CLAIMS -MADE �% OCCUR PREMISES Ea occurrence $1,000,000 X MED EXP(Any one person) $10,000 X,O,U coverage PERSONAL B ADV INJURY $1,000,000 GEWL AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY ❑X ECT PRO �X LOC PRODUCTS - COMPIOP AGG $2,000,000 OTHER: A AUTOMOBILE LIABILITY CA 327 52 65 10/01/201310/01 /2014 COMBINED SINGLE LIMIT Ea accident $1,000,000 BODILY INJURY (Per Famear) X ANY AUTO BODILY INJURY (Per accident) ALLOWNED SCHEDULED AUTOS AUTOS NON OWNED PROPERTY DAMAGE X HIRED AUTOS X AUTOS Peracciden[ X ISO Policy Farm CA D % UMBRELLALIAB X OCCUR TH1300027 10/01/2013 10/01/2014 EACH OCCURRENCE $1,000,000 EXCESS LIAR CLAIMS -MADE AGGREGATE $1,000,000 DED X RETENTION 8100,000 B WORKERS COMPENSATION AND WC15 5 017 15715172513 10 O1 2014 A. PER OTH- STATUTE ER B EMPLOYERS' LIABILITY YIN WC15656011 10/01/2013 10/01/2014 E.L. EACH ACCIDENT $1,000,000 B ANY NIA WC15656012 10/01/2013 10/01/2014 OFFICEWMEM ERIEXCLUDED?EXECUTIVE (Mandatory In NH) E.L. DISEASE -EA EMPLOYEE $1,000,000 DE SCRIPTIION OF OrPERATIONS below E.L, DISEASE - POLICY LIMIT $1,000,000 C contractor Prof 028182375 10/01/2013 10/01/2014 Each Claim $1,000,000 Prof /Poll Liab Agggregate $1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached it more space Is required) RE: on -call water Resource Engineering Services. city of Santa Ana, its officers, employees, agents, volunteers and representatives are included as Additional Insured in accordance with the policy proviso s Of the General Liability policy. General Liability policy evidenced herein is Primary and Non - contributory to other insur n e ava to certificate Holder, but only in accordance with the policy's provisions. A waiver of Subrogation is gr Led i #�fBs rtificate Holder in accordance with the policy provisions of the General Liability, Automobile Liabi r lq4 iability and Workers' Compensation policies. Stop cap coverage for the following states: ONA,P E) CERTIFICATE HOLDER CANCELLAT „a Sari�$'�' etnTTle�i ©1988.2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD x cD u_ w .a 9 0 O 2 O Z ryN U W d U n SHOULD AN THE 11 OLICIES BE CANCELLED BEFORE THE EXPIRATION PI T '11 FNEIiE{gj, E WILL BE DELNERED IN ACCORDANCE WITH THE POLICY PR0�1" 6. City of Santa Ana AUTHORVED REPI ENTATNE Public works Agency Brian ige 220 5. Daisy Ave. �y��61� y�� ( %YJ/ xa_ fm Santa Ana CA 92702 USA Sant L.1rYan ✓✓ / ©1988.2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD x cD u_ w .a 9 0 O 2 O Z ryN U W d U n THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ENDORSEMENT This endorsement, effective 12:01 A.M. 10101/2013 forms a part of Policy No. GL 514 26 23 LIMITED ADVICE OF CANCELLATION PROVIDED VIA E -MAIL TO ENTITIES OTHER THAN THE FIRST NAMED INSURED This policy is amended as follows: In the event that the Insurer cancels this policy for any reason other than non - payment of premium, and 1. the cancellation effective date is prior to this policy's expiration date; 2. the First Named Insured is under an existing contractual obligation to notify a certificate holder when this policy is canceled (hereinafter, the "Certificate Holder(s) ") and has provided to the Insurer, either directly or through its broker of record, the email address of a contact at each such entity; and 3. the Insurer received this information after the First Named Insured receives notice of cancellation of this policy and prior to this policy's cancellation effective date, via an electronic spreadsheet that is acceptable to the Insurer, the Insurer will provide advice of cancellation (the "Advice ") via a -mail to each such Certificate Holders within r 30 1 days after the First Named Insured provides such information to the Insurer; provided, however, that if a specific number of days is not stated above, then the Advice will be provided to such Certificate Holder(s) as soon as reasonably practicable after the First Named Insured provides such information to the Insurer. Proof of the Insurer emailing the Advice, using the information provided by the First Named Insured, will serve as proof that the Insurer has fully satisfied its obligations under this endorsement. This endorsement does not affect, in any way, coverage provided under this policy or the cancellation of this policy or the effective date thereof, nor shall this endorsement invest any rights in any entity not insured under this policy. The following Definitions apply to this endorsement: 1. First Named Insured means the Named Insured shown on the Declarations Page of this policy. 2. Insurer means the insurance company shown in the header on the Declarations page of this policy. All other terms, conditions and exclusions shall remain the same. Form 107414 107414 (03/11) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ENDORSEMENT This endorsement, effective 12:01 A.M. 10;0112013 forms a part of Policy No. CA 327 52 65 LIMITED ADVICE OF CANCELLATION PROVIDED VIA E -MAIL TO ENTITIES OTHER THAN THE FIRST NAMED INSURED This policy is amended as follows: In the event that the Insurer cancels this policy for any reason other than non - payment of premium, and 1. the cancellation effective date is prior to this policy's expiration date; 2. the First Named Insured is under an existing contractual obligation to notify a certificate holder when this policy is canceled (hereinafter, the "Certificate Holder(s) ") and has provided to the Insurer, either directly or through its broker of record, the email address of a contact at each such entity; and 3. the Insurer received this information after the First Named Insured receives notice of cancellation of this policy and prior to this policy's cancellation effective date, via an electronic spreadsheet that is acceptable to the Insurer, the Insurer will provide advice of cancellation (the "Advice ") via e-mail to each such Certificate Holders within r 30 1 days after the First Named Insured provides such information to the Insurer; provided, however, that if a specific number of days is not stated above, then the Advice will be provided to such Certificate Holders) as soon as reasonably practicable after the First Named Insured provides such information to the Insurer. Proof of the Insurer emaiting the Advice, using the information provided by the First Named Insured, will serve as proof that the Insurer has fully satisfied its obligations under this endorsement. This endorsement does not affect, in any way, coverage provided under this policy or the cancellation of this policy or the effective date thereof, nor shalt this endorsement invest any rights in any entity not insured under this policy. The following Definitions apply to this endorsement 1. First Named Insured means the Named Insured shown on the Declarations Page of this policy. 2. Insurer means the insurance company shown in the header on the Declarations page of this policy. All other terms, conditions and exclusions shalt remain the same. Form 107414 107414 (03111) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ENDORSEMENT This endorsement, effective 12 :01 A.M. 10/01/2013 forms a part of Policy No, WC 1565 60 17 LIMITED ADVICE OF CANCELLATION PROVIDED VIA E -MAIL TO ENTITIES OTHER THAN THE FIRST NAMED INSURED This policy is amended as follows: In the event that the Insurer cancels this policy for any reason other than non - payment of premium, and 1. the cancellation effective date is prior to this policy's expiration date; 2. the First Named Insured is under an existing contractual obligation to notify a certificate holder when this policy is canceled (hereinafter, the "Certificate Holder(s) ") and has provided to the Insurer, either directly or through its broker of record, the email address of a contact at each such entity; and 3. the Insurer received this information after the First Named Insured receives notice of cancellation of this policy and prior to this policy's cancellation effective date, via an electronic spreadsheet that is acceptable to the Insurer, the insurer will provide advice of cancellation (the "Advice ") via e-mail to each such Certificate Holders within F 30 1 days after the First Named Insured provides such information to the Insurer; provided, however, that if a specific number of days is not stated above, then the Advice will be provided to such Certificate Holder(s) as soon as reasonably practicable after the First Named Insured provides such information to the Insurer. Proof of the Insurer emailing the Advice, using the information provided by the First Named Insured, will serve as proof that the Insurer has fully satisfied its obligations under this endorsement. This endorsement does not affect, in any way, coverage provided under this policy or the cancellation of this policy or the effective date thereof, nor shall this endorsement invest any rights in any entity not insured under this policy. The following Definitions apply to this endorsement: 1. First Named Insured means the Named Insured shown on the Declarations Page of this policy. 2. Insurer means the insurance company shown in the header on the Declarations page of this policy. All other terms, conditions and exclusions shall remain the same. Form 107414 107414 (03111) % ' � CERTIFICATE F LIABILITY DAT 1 4 "' INSURANCE ANCE 10/51201 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.. THIS CERTIFICATE OF INSURANCE DOE'S NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),, AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE, HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(iesp must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions: of the policy, certain policies may require an endorsement, A statement on this certificate does not confer rights to the certificate holder in I!ieu of such endorsements }. .,.PRODUCER AGn Risk Insurance :Services West, Inc. Los Angeles CA Office 707 wi f shi re Boulevard SUite 2600 Los Angeles CA 9001.7 -0460 USA CONTACT NAME: jaic No. Exp: (866) 2'.83 -7122 FAX (800) 363 -0105 E-MAIL ADDRESS: MED EXP (Any one person) $10,000 PERSONAL 8. ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY, PRO- M LOC IN.SURER(S) AFFORDING, COVERAGE NAIL INSURED Tetra Tech, Inc, ' 47$85 von Korman Avve. e. INSURER A: Lexington Insurance Company 19437 INSURER B: National Union Fire Ins Co of Pittsburgh 19445 ste. 500 Irvine CA 92614 USA INSURER C:, The Insurance Co of the state of PA 19429 INSURER D: AIG Europe Limited AA1120841 INSURER E: CCi'VERA('IFC 4+00r'offlrw9re ern aYMr n_ e� e INSURER F: Ea accident , THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT„ TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested LTR TYPE OF INSURANCE INSD uti POLICY NUMBER (MM DO MMiDDMYYY LIMITS B X COMMERCIAL GENERAL LIABILITY GL,. - EACH OCCURRENCE $1,000,000 GLAI'MS -MADE X1OCCUR oA AG TO N D $1,000,000 PREMISES Fa occurrence X X:,O,U Coverage MED EXP (Any one person) $10,000 PERSONAL 8. ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY, PRO- M LOC JECT PRODUCTS. COMPIOP AGG $2,000,000 OTHER: AUTOMOBILE LIABILITY '.....CA 5101755 10/01/2014 10/0117015.... COMBINED SINGLE LIMIT Ea accident , $1, 000,.000 BODILY INJURY ( Per person) X ANY AUTO ALL OWNED SCHEDULED BODILY INJURY Per accident ( ) AUTOS AUTOS X HIRED AUTOS X NON -OWNEO PROPERTY DAMAGE. AUTOS X d50 Ppiicy F.— CA Per accident D UMBRELLA LIAR X OCCUR 1 40/01/2014 10/01 /20.15 EACH OCCURRENCE $110001000 4EXCE.S LIAB CLAIMS -MADE AGGREGATE: $1,000,000 ED,''X RETENTION S 100, 000 • WORKERS COMPENSATION A(Jd 161 10/61/2014 10101/2615 X PER EMPLOYERS' LIABILITY • YIN 165 10/01/2014.10 STATUTE OTTH- C ANYPROPRIETORIPARTNERIEXECUTIVE /61/2015 $1,oO0,000 #Nl.WCO28328166 EACH ACC @BENT OFFICERIMEMBER EXCLUDED? � 66 10/01/2014 10/01/2015'E.L. C I yes ,darybeun 167 10/01/2014 10/01 /2015 E.L. DISEASE -EA EMPLOYEE $1,000,000 If yCS, deSCdbe nndat DESCRIPTION of OPERATIONS below E.L. DISEASE - POLICY LdMIT $1, 000, 000 A Contractor Prof 5 10/01/2013 46/01/2015 Each Claim $1,000,000 l Liab Agggregate $1,Q00,000 DESCRIPTION OF OPERATIONS i LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached '. if more space is requkred) RE: On -Call Water Resource Engineering services. City of Santa Ana, its officers, employees, agents, volunteers and representatives are included as Additional insured in accordance with the policy provisions of the General Liability policy, 11 General Liability policy evidenced herein is Primary and Non-Conyributory to other insurance available to Certificate Holder, but only in accordance with the policy's provisions, A Waiver of Subrogation is in favor granted of Certificate Holder in accordance with the policy provisions of the General Liability, Automobile Liability, Umbrella Liability and Workers' Compensation policies. Stop Gap Coverage for the following states: OH, ND, WA, WY. cn l UFIL lI G rIkJ4.uCK, CANCELLATION 01988 -2014 ACORD CORPORATION. All rights reserved, ACORD 25 (2014/01) The AOORD mime and logo are registered marks of ACORD IJ ! , c`s C 'C7 -ts ca 2' N m to 0 O Z 2 U m t 0 U -el SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED B]THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE POLICY PROVISIONS,. Cit of Santa Ana. Public Works Agency AUTHORIZED REPRESENTATIVE 220 S. Daisy Sant Brian Santa Ana CA ge Ave. 92702 USA 01988 -2014 ACORD CORPORATION. All rights reserved, ACORD 25 (2014/01) The AOORD mime and logo are registered marks of ACORD IJ ! , c`s C 'C7 -ts ca 2' N m to 0 O Z 2 U m t 0 U -el This endorsement, effective 12:01 A.M, 1 0/0 112 0 1 4 forms a part of policy No, GL5388413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. lms�� �711, I This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE FORM Coverage afforded under this endorsement does not apply to any person or organization covered' as an additional insured on any other endorsement now or hereafter attached to this Coverage Part. 1. ADDITIONAL INSUREDS Section 11 - WHO IS AN INSURED, 1. is amended to include as an insured any person or organization described in paragraphs A through I below, whom you are required to add as an additional insured under a written contract or agreement. The written contract or agreement must be: 1. Currently in effect or becoming effective during the term of this policy; and 2 Executed prior to "bodily injury", "property damage," or "personal injury and advertising injury'. A. BY CONTRACT Any person or organization to whom you become obligated to include as an additional insured under this policy, as a result of any contract or agreement you enter into which requires you to furnish insurance to that person or organization of the type provided by this policy, but only with respect to liability arising out of your operations or premises owned by or rented to you. However, the insurance provided will not exceed the lesser of, 1 . The coverage and/or limits of this policy, or 2. The coverage and/or limits required by said contract or agreement, B. CONTROLLING INTEREST 1. Any person or organization having a greater than a 50% interest in you, but only with respect to their liability arising, out of: a. Their financial control of you, or b. Premises they own, maintain or control while you lease these premises. 2. The insurance afforded to these additional insureds under Paragraph LBA does not apply to structural alterations, new construction or demolition operations performed by or for that person or organization. C. CO-OWNER OR INSURED PREMISES A Co-owner of insured premises co-owned by you and covered by this insurance but only with respect to their liability as co-owner of the premises. 100983 (2109) Page 1 of 7 D. LESSOR OF LEASED EQUIPMENT 1. Any person or organization from whom you lease equipment, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your maintenance, operation or use of such equipment leased to you by such person(s) or organization W. 2. With: respect to the insurance afforded to these additional insureds under Paragraph I.D.1, this insurance does not apply to any "occurrence" which takes place: a) after the equipment lease expires, or b) after the equipment is returned or no longer in your possession, whichever takes place later. E. MANAGERS OR LESSORS OF PREMISES Managers or Lessors of premises but only with respect to liability arising out of the ownership, maintenance or use of that part of the premises leased to you and subject to the following additional exclusions: This insurance under this paragraph does not apply to: 1. Any '"occurrence" which takes place after you cease to be a tenant in that premises. 2. Structural alterations, new construction or demolition operations performed by or on behalf of such Managers or Lessors. F. MORTGAGEE, ASSIGNEE, OR RECEIVER 1. A mortgagee, assignee, or receiver but only with respect to their liability as mortgagee, assignee, or receiver and arising out of the ownership, maintenance, or use of the premises by you. 2. The insurance afforded to the additional insureds under Paragraph I.F. 1 does not apply to structural alterations, new construction or demolition operations performed by or for that mortgagee, assignee, or receiver. G. OWNERS, LESSEES, OR CONTRACTORS - COMPLETED OPERATIONS [1) Any Owner, Lessee or Contractor, but only with respect to liability arising out of .your work" performed for that additional insured and included in the "products- completed operations hazard". H., OWNERS, LESSEES, OR CONTRACTORS - ONGOING OPERATIONS Any Owners, Lessees, or Contractors, but only with respect to liability arising out of your ongoing operations performed for that additional insured. This insurance does not apply to "bodily injury" or "property damage" occurring after: (1) all work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) has been completed; or, (2) that portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. 100983 (2/09) Page 2 of 7 I. STATE OR POLITICAL SUBDIVISION - PERMITS Any State or Political Subdivision, subject to the following provisions: 1. This insurance applies only with respect to operations performed by you or on your behalf for which the state or political subdivision has issued a permit. 2. This insurance does not apply to., a. "Bodily injury," "property damage" or' personal and advertising injury" arising out of operations performed for the state or municipality; or b. "Bodily injury" or "property damage" included within the "products- completed operations hazard'. PRIMARY INSURANCE - ADDITIONAL INSURED$ Where persons or organizations have been added to your policy as additional insureds to comply with insurance requirements of written contracts mandating primary coverage for such additional insureds relative to: a) the performance of your ongoing operations for the additional insureds; or b) "your work" performed for the additional insureds and included in the 'products- completed operations hazard, then with respect to these additional insureds as defined above in this Section only, SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS, Paragraph 4. - tither Insurance, a. - Primary Insurance, is deleted in its entirety and replaced with the following: This insurance is primary over any similar insurance available to any person or organization we have added to this policy as an additional insured to comply with insurance requirements of written contracts mandating primary coverage for such additional insureds relative to (a) the performance of your ongoing operations for the additional insureds, or (b) "your work" performed for the additional insured's and included in the "products-completed operations hazard. However, this insurance is primary over any other similar insurance only if the additional insured is designated as a named insured of the other similar insurance. We will not requiire contribution of limits from the other similar insurance if the insurance afforded is primary. INCIDENTAL MEDICAL MALPRACTICE LIABILITY COVERAGE SECTION 11 - WHO IS AN INSURED, 2, a. (1) (d) is deleted in its entirety and replaced with the following: (d) Arising out of his or her providing or failing to provide professional health care services, except for "bodily injury" arising out of "incidental Medical Malpractice Injury" by any physician, dentist, nurse or other medical practitioner employed or retained by you unless such "bodily injury' is covered by another primary policy. However, the insurance provided hereunder to such persons will not apply to liability arising out of services performed outside of the scope of their duties as your .employees." Any series of continuous, repeated or related acts will be treated as the occurrence of a single negligent professional healthcare service, which will be assignable to the same policy and policy year in which the originating act occurred. SECTION V - DEFINITIONS - is amended to add, "Incidental Medical Malpractice Injury" means "Bodily Injury" arising out of the rendering of or failure to render the following services, 100983 (2109) Page 3 of 7 a. medical, surgical, dental, x-ray or nursing service or treatment or the furnishing of food or beverages in connection therewith; or b. the furnishing or dispensing of drugs or medical, dental or surgical supplies or appliances. The Coverage provided' by this endorsement does not apply to you or any insured if you are engaged in the business or occupation of providing any of the services described in the definition of 'Incidental Medical Malpractice Injury". IV. JOINT VENTURES / PARTNERSHIPS / LIMITED LIABILITY COMPANIES The paragraph under SECTION 11 - WHO IS AN INSURED which states: No person or organization is an insured with respect to the conduct of any current or past partnership, joint venture or limited liability company that is not shown as a Named Insured in the Declarations. is hereby deleted and replaced with the following: No person or organization, other than you, is an insured with respect to the conduct of any current or past partnership, joint venture or limited liability company that is not shown as a Named Insured in the Declarations. Coverage under this policy, however, will not apply, a. Prior to the termination date of any joint venture, partnership or limited liability company; or b. If there is valid and collectible insurance purchased specifically to insure the partnership, joint venture or limited liabi:lity company. V. SUPPLEMENTARY PAYMENTS Under SECTION I - SUPPLEMENTARY PAYMENTS - COVERAGES A AND B, Paragraph 1.b., is deleted in its entirety and replaced with the following: b. Up to $2,500 for cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle to which the Bodily Injury Liability Coverage applies. We do not have to furnish these bonds. VI. LIBERALIZATION CLAUSE If we revise or replace our standard policy form to provide more coverage, your policy will automatically provide the additional coverage as of the day the revision is effective in your state. Vil. UNINTENTIONAL ERRORS AND OMISSIONS SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS, 6. - Representations is amended by adding: d. The unintentional failure by you or any Insured to provide accurate and complete nonmaterial representations as of the inception of the policy will not prejudice the coverages afforded by this policy. Vill, AMENDMENT OF DUTIES IN THE EVENT OF OCCURRENCE, OFFENSE, CLAIM OR SUIT SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS, 2. - Duties in the Event of Occurrence, Offense, Claim or Suit, a. is hereby deleted and replaced, with the following: 100983 (2/09) Page 4 of 7 a. You must see to it that we are notified as soon as practicable of any "occurrence,, or an offense, which may result in a claim. Knowledge of an "occurrence" or an offense by your agent, your servant, or your employee will not in itself constitute knowledge to you unless the Director of Risk Management (or one with similar or equivalent title) or his/her designee will have received such notice. To the extent possible notice should include: (11) How, when and where the "occurrence" or offense took place; (Z The names and addresses of any injured persons and witnesses; and (3) The nature and location of any injury or damage arising out of the "occurrence' or offense, IX. AMENDMENT OF EXPECTED OR INTENDED INJURY EXCLUSION SECTION I - COVERAGES, COVERAGE A - BODILY INJURY AND PROPERTY DAMAGE LIABILITY, 2. - Exclusions, a. - Expected or Intended Injury, is deleted and replaced by the following: a. "Bodily injury" or "property damage" expected or intended from the standpoint of the insured. This exclusion does not apply to "'bodily injury" or 'property damage" resulting from the use of reasonable force to protect persons or property. X. CONTRACTUAL LIABILITY - RAILROADS Only with respect to (i) operations performed within 50 feet of railroad property and (ii) for which a Railroad Protective Liability Policy in the name of the railroad has been provided, then A. SECTION V - DEFINITIONS, Paragraph 9, is deleted in its entirety and replaced with the following: 9. "Insured Contract" means: 100983 (2/09) A a. A contract for a lease of Premises. However, that portion of the contract for a lease of premises that indemnifies any person or organization for damage by fire to premises while rented to you or temporarily occupied by you with permission of the owner is not an "insured contract'; b- A sidetrack agreement; c. Any easement or license agreement; d. An obligation, as required by ordinance, to indemnify a municipality, except in connection with work for a municipa,lity-, e. An elevator maintenance agreement; f. That part of any other contract or agreement pertaining to your business (including an indemnification of a municipality in connection with work performed for a municipality) under which you assume the tort liability of another party to pay for 'bodily injury" or "property damage" to a third person or organization. Tort liability means a liability that would be imposed by law in the absence of any contract or agreement. Paragraph f. does not include that part of any contract or agreement: (1) That indemnifies an architect, engineer or surveyor for injury or damage arising out of: (a) Preparing, approving or failing to prepare or approve maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications-, or Page 5 of 7 (b) Giving directions or instructions, or failing to give them, if that is the primary cause of the injury or damage; or (2) Under which the insured, if an architect, engineer or surveyor, assumes liability for an injury or damage arising out of the insured's rendering or failure to render professional services, including those listed in Paragraph (1) above and supervisory, inspection, architectural or engineering activities; and B. SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS, 4. - Other Insurance, b. Excess Insurance, (1) (a), is amended to include the following: (v) That is a Railroad Protective Insurance Policy or similar coverage, X1. COVERAGE FOR YOUR SUPERVISORY OR MANAGERIAL EMPLOYEES RELATING TO CO- EMPLOYEE INJURIES SECTION 11 -'WHO IS AN INSURED, 2.a. (1), (a) and (b) are clarified to hold that: Your supervisory or managerial "employees" are insureds for "bodily injury" to "co- employees" while in the course of their employment or performing duties related to the conduct of your business if claims or suits arise out of liability assumed by an insured under an "insured contract" as provided by SECTION I - COVERAGES,. COVERAGE A BODILY INJURY AND PROPERTY DAMAGE LIABILITY, 2. Exclusions, e. Employer's Liability. X11. WAIVER OF TRANSFER OF RIGHTS OR RECOVERY AGAINST OTHERS TO US SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS, 8. - Transfer of Rights of Recovery Against Others To Us, is amended by the addition of the following: We waive any right of recovery we may have against any person or organization pursuant to applicable written contract or agreement you enter into because of payments we make for injury or damage arising out of your ongoing operations or ,•your work" done under a contract with that person or organization and included in the "products-completed operations hazard". X111. AMENDMENT OF OTHER INSURANCE A. SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS, 4.- Other insurance, b. - Excess Insurance, (1), is amended to include the following: This insurance shall not be excess where (i) such other insurance is specifically purchased to apply as excess of this policy, or (4) where YOU are obligated by contract to provide primary insurance to an additional insured, unless there is other additional insurance coverage available to that additional insured. B. SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS, 4.- Other Insurance, b. - Excess Insurance, (2), is deleted in its entirety and replaced with the following: When this insurance is excess, we will have no duty under Coverages A or B to defend any claim or "Suit" that any other insurer has a duty to defend. If no other insurer defends, we will undertake to do so, but we will be entitled to the insured's rights against all those other insurers. XIV, AMENDMENT AGGREGATE LIMITS PER PROJECT A. For all sums which the insured becomes legally obligated to pay as damages caused by occurrences" under COVERAGE A (SECTION 1), offense under COVERAGE B (SECTION 1) and for all medical expenses caused by accidents under COVERAGE C (SECTION 1), which can be attributed only to ongoing operations at a single designated construction project: 100983 (2109) Page 6 of 7 1 . A separate Per Construction Project General Aggregate Limit applies to each construction project, and that limit is equal to the amount of the General Aggregate Limit shown in the Declarations, 2. The Per Construction Project General Aggregate Limit is the most we will' pay for the sum of 0) all damages under COVERAGE A, except damages because of "bodily injury" or "property damage" included in the "products-completed operations hazard", (ii) all damages under COVERAGE 8 and (iii) all medical expenses under COVERAGE C regardless of the number of: a. Insureds; b. Claims made or "Suits" brought; or c. Persons or organizations making claims or bringing "suits". 3. Any payments made under COVERAGE A or 8 for damages or under COVERAGE C for medical expenses shall reduce the Per Construction Project General Aggregate Limit for that construction project. Such payments shall not reduce the General Aggregate Limit shown in the Declarations nor shall they reduce any other Per Construction Project General Aggregate Limit for any other construction project covered under this policy, 4. The limits shown in the Declarations for Each Occurrence, Fire Damage and Medical Expense continue to apply. However, instead of being subject to the General Aggregate Limit shown in the Declarations, such limits will be subject to the applicable Per Construction Project General Aggregate Limit. B, For all sums which the insured becomes legally obligated to pay as damages caused by " "occurrences" under COVERAGE A (SECTION 1), offenses under COVERAGE 8 (SECTION 1 ) and for all medical expenses caused by accidents under COVERAGE C (SECTION 1), which cannot be attributed only to ongoing operations at a single construction project: 1. Any payments made under COVERAGE A or B for damages or under COVERAGE C for medical expenses shall reduce the amount available under the General Aggregate Limit or the Products - Completed Operations Aggregate Limit, whichever is applicable; and 2. Such payments shall not reduce any Construction Project General Aggregate Limit, C. When coverage for liability arising out of the "products-completed operations hazard" is provided, any payments for damages because of "bodily injury" or -property damage" included in the "products- completed' operations hazard" will reduce the Products- Completed Operations Aggregate Limit, and not reduce the General Aggregate Limit nor the Construction Project General Aggregate Limit, D. If the applicable construction project has been abandoned, delayed, or abandoned and then restarted, or if the authorized contracting parties deviate from plans, blueprints, designs, specifications or timetables, the project will still be deemed to be the same construction project. E. The provisions of Limits of Insurance (SECTION III) not otherwise modified by this endorsement shall continue to apply as stipulated. 100983 (2/09) Page 7 of 7 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ENDORSEMENT This endorsement, effective 12:01 A.M. 1'0/01/2014 forms a part of Policy No. GL5388413 issued to Tetra Tech, Inc. By: National Union Fire Insurance Company of Pittsburgh, PA LIMITED ADVICE OF CANCELLATION PROVIDED VIA E-MAIL TO ENTITIES OTHER THAN THE FIRST NAMED INSURED This policy is amended as follows: In the event that the Insurer cancels this policy for any reason other than non-payment of premium, and 1. the cancellation effective date is prior to this, policy's expiration date; 2. the First Named Insured is under an existing contractual obligation to notify a certificate holder when this policy is canceled (hereinafter, the "Certificate Holder(s) ") and has provided to the Insurer, either directly or through its broker of record, the email address of a contact at each such entity; and 3. the Insurer received this information after the First Named Insured receives notice of cancellation of this policy and prior to this policy's cancellation effective date, via an electronic spreadsheet that is acceptable to the Insurer, the Insurer will provide advice of cancellation (the "Advice") via e-mail to each such Certificate Holders within F 30 1 days after the First Named Insured provides such information to the Insurer; provided, however, that if a specific number of days is not stated above, then the Advice will be provided to such Certificate Hotder(s) as soon as reasonably practicable after the First Named Insured provides such information to the Insurer. Proof of the Insurer emaiting the Advice, using the information provided by the First Named Insured, will serve as proof that the Insurer has fully satisfied its obligations under this endorsement. This endorsement does not affect, in any way, coverage provided under this policy or the cancellation of this policy or the effective date thereof, nor shalt this endorsement invest any rights in any entity not insured under this policy, The following Definitions apply to this endorsement: 1. First Named Insured means the Named Insured shown on the Declarations Page of this policy. 2. Insurer means the insurance company shown in the header on the Declarations page of this policy. All other terms, conditions and exclusions shall remain the same. 107414 (03/11) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ENDORSEMENT This endorsement, effective 12:01 A.M. 10/01 /2014 forms a part of Policy No. CA5101755 issued to Tetra Tech, Inc. By: National Union Fire Insurance Company of Pittsburgh, PA LIMITED ADVICE OF CANCELLATION PROVIDED VIA E-MAIL TO ENTITIES OTHER THAN THE FIRST NAMED INSURED This policy is amended as follows: In the event that the Insurer cancels this policy for any reason other than non-payment of premium, and 1. the cancellation effective date is prior to this policy's expiration date; 2. the First Named Insured is under an existing contractual obligation to notify a certificate holder when this Policy is canceled (hereinafter, the "Certificate Holder(s)") and has provided to the Insurer, either directly or through its broker of record, the email address of a contact at each such entity; and 3. the Insurer received this information after the First Named Insured receives notice of cancellation of this policy and prior to this Policy's cancellation effective date, via an electronic spreadsheet that is acceptable to the Insurer, the Insurer will provide advice of cancellation (the "Advice") via e -mail to each such Certificate Holders within L30-j days after the First Named Insured provides such information to the Insurer; provided, however, that if a specific number of days is not stated above, then the Advice wilt be provided to such Certificate Holder(s) as soon as reasonably practicable after the First Named Insured provides such information to the Insurer. Proof of the insurer emaiting the Advice, using the information provided by the First Named Insured, will serve as proof that the Insurer has fully satisfied its obligations under this endorsement. This endorsement does not affect, in any way, coverage provided under this policy or the cancellation of this policy or the effective date thereof, nor shalt this endorsement invest any rights in any entity not insured under this policy. The following Definitions apply to this endorsement: 1. First Named Insured means the Named Insured shown on the Declarations Page of this policy. 2. Insurer means the insurance company shown in the header on the Declarations page of this policy. All other terms, conditions and exclusions shalt remain the same. 107414 (03111) 1 10 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ENDORSEMENT This endorsement, effective 12.01 A.M. 10/01/2014 forms a part of Policy No. WC 028328161 issued to Tetra Tech, Inc. By: Insurance Company of the State of Pennsylvania LIMITED ADVICE OF CANCELLATION PROVIDED VIA E-MAIL TO ENTITIES OTHER THAN THE FIRST NAMED INSURED This policy is amended as follows: In the event that the Insurer cancels this policy for any reason other than non-payment of premium, and 1. the cancellation effective date is prior to this policy's expiration date; the First Named Insured is under an existing contractual obligation to notify a certificate holder when this policy is canceled (hereinafter, the "Certificate Holder(s)' ") and has provided to the Insurer, either directly or through its broker of record, the email address of a contact at each such entity; and 3. the Insurer received this information after the First Named Insured receives notice of cancellation of this policy and prior to this policy's cancellation effective date, via an electronic spreadsheet that is acceptable to the Insurer, the Insurer will provide advice of cancellation (the "Advice") via e -mail to each such Certificate Holders within f 30 1 days after the First Named Insured provides such information to the Insurer; provided, however, that if a specific number of days is not stated above, then the Advice will be provided to such Certificate Holder(s) as soon as reasonably practicable after the First Named Insured provides such information to the Insurer. Proof of the Insurer emaiting the Advice, using the information provided by the First Named Insured, wilt serve as proof that the Insurer has fully satisfied its obligations under this endorsement. This endorsement does not affect, in any way, coverage provided under this policy or the cancellation of this policy or the effective date thereof, nor shalt this endorsement invest any rights in any entity not insured under this policy. The following Definitions apply to this endorsement: 1. First Named Insured means the Named Insured shown on the Declarations Page of this policy. 2. Insurer means the insurance company shown in the header on the Declarations page of this policy. All other terms, conditions and exclusions shalt remain the same. 1097414 (03/11) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ENDORSEMENT This endorsement, effective 12:01 A.M. 10/01 /2014 forms a part of Policy No. WCO28328165 issued to Tetra Tech, Inc. By: Insurance Company of the State of Pennsylvania LIMITED ADVICE OF CANCELLATION PROVIDED VIA E-MAIL TO ENTITIES OTHER THAN THE FIRST NAMED INSURED This policy is amended as follows: In the event that the Insurer cancels this policy for any reason other than non-payment of premium, and 1. the cancellation effective date is prior to this policy's expiration date; 2. the First Named Insured is under an existing contractual obligation to notify a certificate holder when this policy is canceled (hereinafter, the "Certificate Holder(s)") and has provided to the Insurer, either directly or through its broker of record, the email address of a contact at each such entity; and the Insurer received this information after the First Named Insured receives notice of cancellation of this policy and prior to this Policy's cancellation effective date, via an electronic spreadsheet that is acceptable to the Insurer, the Insurer will provide advice of cancellation (the "Advice") via e-mail to each such Certificate Holders within f 30 1 days after the First Named Insured provides such information to the Insurer; provided, however, that if a specific number of days is not stated above, t . hen the Advice will be provided to such Certificate Holder(s) as soon as reasonably practicable after the First Named Insured provides such information to the Insurer. Proof of the Insurer emailing the Advice, using the information provided by the First Named Insured, will serve as proof that the Insurer has fully satisfied its obligations under this endorsement. This endorsement does not affect, in any way, coverage provided under this policy or the cancellation of this policy or the effective date thereof, nor shalt this endorsement invest any rights in any entity not insured under this policy, The following Definitions apply to this endorsement: 1. First Named Insured means the Named Insured shown on the Declarations Page of this policy. Z. Insurer means the insurance company shown in the header on the Declarations page of this policy. All other terms, conditions and exclusions shall remain the same, 107414 (03/11) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ENDORSEMENT This endorsement, effective 12:01 A.M. 10/01/2814 forms u part uf Policy No. WC 028328166 issued to Tetra Tech, Inc. 8y: Insurance Company ofthe State of Pennsylvania LIMITED ADVICE OF CANCELLATION PROVIDED VIA E-MAIL TO ENTITIES OTHER THAN THE FIRST NAMED INSURED This policy is amended as follows: In the event that the Insurer cancels this policy for any reason other than non-payment of premium, and 1. the cancellation effective date is prior to this policy's expiration date; l the First Named' Insured is under an existing contractual obligation to notify a certificate holder when this policy is canceled (hereinafter, the "Certificate Holder(s)") and has provided to the Insurer, either directly or through its broker of record, the emnai| address mfacontact at each such entity; and l the Insurer received this 1nformatnn after the First Named Insured receives notice of cancellation of this policy and prior to this policy's cancetiadun effective date, via an electronic spreadsheet that isacceptable to the Insurer, the Insurer will provide advice of cancellation (the "Advice~) via e-mail to each such Certificate Holders within r 30 1 days after the First Named Insured provides such information to the Insurer; provided, however, that ifaspecific number of days is not stated above, then the Advice will be provided to such Certificate Holder(s) as soon as reasonably practicable after the First Named Insured provides such information, to the Insurer. Proof of the Insurer emailing the Advice, using the information provided by the First Named Insured, wit( serve as proof that the Insurer has fully satisfied its obligations under this endorsement. This endorsement does not affect, in any woy, coverage provided under this policy or the cancellation of this policy or the effective date thereof, nor shall this endorsement invest any rights in any entity not insured under this policy. The following Definitions apply to this endorsement: 1. First Named Insured means the Named Insured shown on the Declarations Page of this policy. _ 2. Insurer means the insurance company shown in the header on the Declarations page of this policy. Alt other terms, conditions and exclusions shall remain the same. 107414(0]/11) '