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Home My WebLink About2014-04-28 PREYMINUTES OF A REGULAR MEETING OF THE CITY COUNCIL COMMITTEE ON PARKS, RECREATION, EDUCATION AND YOUTH April 28, 2014 CALL TO ORDER The regular meeting convened at 5:38 p.m. at Centennial Park Reservations Administration Meeting Room; 3006 Centennial Road, Santa Ana, California 92704. ATTENDANCE Council members Present Mayor Pro Tem, Sal Tinajero (Chair) Angelica Amezcua Roman Reyna Staff Present: Gerardo Mouet, PRCSA Executive Director Ron Ono, Administrative Services Manager Jeannie Jurado, Community Services Manager Robert Cortez, Assistant Finance Director William Sandoval, Community Services Supervisor Hiram Uribe, Graphic Designer Public Speakers Joe Dixon, SAUSD Patricia Ruiz, SA resident Barbara Lamere, Windsor Village Lewis Bratcher, FSSA Cecilia Rodriguez, Logan Community ® PUBLIC COMMENTS: o Barbara Lamer indicated at Windsor Park, she was happy to see the security lighting and lighting around the playground repaired. Also Azteca Landscape is doing a better job maintaining the park. She reported the Men's sink needs to be replaced and trash receptacle installed in the Women's restroom. At Centennial Park she was happy to see the curbs painted red in the turnaround. Asked why the grass is dead around the park sign and there is no soap in the restrooms. PREY Regular Meeting Page 1 April 28, 2014 o Cecilia Rodriguez indicated Chepa's Park is receiving a lot of vandalism and tagging all over the park. Also during the handball tournament the restrooms were not opened. She indicated at Easter Sunday her nephew was beaten up and transported to the hospital at 11:OOam. The handball court needs to be removed for children safety. • APPROVAL OF MINUTES o Minutes of January 27, 2014 accepted as presented. • VALLEY HIGH SCHOOL SPORTS COMPLEX o Joe Dixon, SAUSD Asst Superintendent of Development and Government Affairs presented the district's proposal to develop Valley High School and Carr Intermediate athletic fields into a Sports Complex. $200 million from Measure G is available for school repairs to develop the 28 acres site into a sports complex. The Board of Education approved the proposal and requested district staff to prepare CEQA documents. The stadium field will be turned north/south, the baseball field will be turned around facing west and all fields will be lighted. Additional parking lots will be added along with a concession stand, softball fields, synthetic turf fields, batting cages and exercise area. CEQA documents will be taken to the Board on June 10, 2014 for decision to move forward. Fields will be demolished in phases. o Councilmember Reyna indicated he is excited to hear this and asked if the football stadium will be of regulation size. Mr. Dixon responded yes and indicated it will have a 3,500 spectator rapacity. The fields will meet CIF regulations of 300 feet distance with fencing around the perimeter. o Councilmember Reyna asked where the existing organizations will play during construction. The challenge to relocated organizations is still being planned. o Councilmember Amezcua was pleased with the proposal and indicated it was a good concept. o Mayor Pro Tem Tinajero indicated the softball fields needed higher homerun fencing and asked about the south ball field existing Joint Use Agreement. o Mr. Dixon indicated the joint use agreement will be terminated, unless the City/District agreed to continue the agreement. PREY Regular Meeting Page 2 April 28, 2014 • GIS MAPPING PILOT o Gerardo Mouet indicated PWA upgraded the GIS mapping tool to assist in Sports Field Programming and Maintenance. Priority will be given to organizations with youth that live in the area around the park. He showed a sample map that identified 421 SA Youth soccer players in the organization of which 11% (46 participants) live within a 1 mile radius of Willard Joint use facility. The ideal plan in establishing priority is for youth to be in walking distance to the park. This system will require organizations to outreach more into the neighborhood of the park. There will be time that tournaments will take priority use. We also need to make sure roosters are kept honest. At times field renovation will require the field closures. Length of closure depends on turf condition, soil condition and period of year. When fields close other fields will be. identified to accommodate our users. • PUBLIC COMMENTS o A resident indicated it is a great concept, but will be difficult to enforce. She is a non-profit organization with 40 kids (.6-16yrs old) that will not be able to compete. Priority should be small non-profit organizations. She does not charge registration,fee. Only charges for lights and reservation`cost: Mayor Pro Tem Tinajero left the meeting at 6A 5pm and relinquished the Chair to Councilmember Reyna. G: • UPDATE ON PRCSA 5 -YEAR STRATEGIC PLAN o Gerardo Mouet indicated 5 -year Strategic Plan will be going to City Council for decision on May;.6, 2Q14. Gerardo presented highlights on the strategic. plan that relates. to. parks...: ■ 1St year — Youth Services Provider Summit ■ 2°d year- Youth, Leadership Summit • Yearround sports/ scholarships ■ $2.2 million to be considered in the 5 -year Strategic Plain ,. ■ $1.5 million to Parks and Recreation or $1.7 million with scholarship program. • Memo was sent to City Manager on the scholarship program. o Councilmember Reyna requested clarification on the scholarship program memo. o Mr. Mouet indicated priority will be given to low income youth. Model will help student connect to program to excel if student is interested. Staff will be like counselors assess need of the child. The scholarship can be in various levels. ■ Large amount for beginners to the sport with economic needs. • Small amount to students with high level skills. PREY Regular Meeting Page 3 April 28, 2014 o Scholarship Program will be presented on May 6, 2014. $200,000 identified for scholarship program. o Councilmember Reyna agreed to introduce youth to the brand new sport. ■ Need to breakdown pilot program with city sports first. • Offer opportunity for everyone. ■ Staff is overloaded; need to identify better ways to identify funding for recreation. • Recreation is for leisure time and fun. Not for education. ■ It is not the city's role to improve a child to compete in the MBA. ■ By doing this we limit the amount of youth we serve. Opportunity to play should be given to all youth. Mr. Mouet indicated the scholarship program is based on the financial need of the individual. The program will be discussed on the July 28th PREY meeting. Councilmember Reyna asked at what point the scholarship program got on the Strategic Plan. Robert Cortez indicated the Scholarship Program was discussed at the February 18, 2014 City Council meeting. i UPDATE ON CITY PRODUCED EVENTS o Mr. Gerardo presented a handout on the following city events. ■ Plaza Primavera — Sat March 22"d (700 attendance) • Dia del Nino — (Children's Day April 26th (1,500 attendance) ■ Cinco de Mayo - first time city will be presenting the event. Anticipate 150,000 attendances. Anticipate $250,000 in revenue and $130,000 in expenditures resulting in $120,000 profit. • July 4th event at Centennial Park— Anticipate 6,000 attendance. ■ Shakespeare in Birch Park (A Midsummer Night's Dream) — July 31St at 7:00 pm. • Plaza Bienestar — Sept 6th (Anticipate 1,500 attendance) ■ Fiestas Patrias Festival & Parade —Sept 12,13 &14 (Anticipate 250,000 attendance ■ SOMOS - October 5th (Sunday on Main Street) ■ Founders Plaza Event— Sat October 25th (Anticipate 700 attendence) ■ Plaza Navidena-Sat Dec 13 (Anticipate 700 attendance) Council member Reyna indicated the signage was sad on the TET Festival Parade. Need to order new signs, requested participants walk a banner in the parade. Councilmember Reyna indicated Veteran's will be recognized on Thursday between 7:30am to 8:30am in the Plaza with the raising of the flag. • STAFF MEMBER COMMENTS o None • COMMITTEE MEMBER COMMENTS o None PREY Regular Meeting Page 4 April 28, 2014 FUTURE AGENDA ITEMS o Next PREY meeting July 28 @ 5:30pm. • ADJOURNED: 6:49 p.m. Gerardo Mouet Executive Director, PRCSA PREY Regular Meeting Page 5 April 28, 2014