HomeMy WebLinkAbout22C - SPEC - RESERVOIR COATING SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 16, 2014
TITLE:
CONTRACT AWARD TO
OLYMPOS PAINTING INC.
FOR WEST RESERVOIR
COATING SERVICES
(SPEC NO(. 14 -046)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
r.W.,_,e]TA:I
❑ As Recommended
❑ As Amended
❑ Ordinance on I" Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to Olympos Painting Inc. for west reservoir coating services in an amount not to
exceed $144,900, subject to non - substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The Public Works Agency Water Systems Maintenance Division is responsible for operating and
maintaining the City's water system facilities. These facilities play a critical part in the delivery of
potable water to City residents. Coating services are necessary to prevent damage due to
normal use and exposure to the environment. This contract will allow for removal of the existing
coating and application of a new coating system to the west water reservoir. Coating services
will help maintain this important facility in good repair.
The notice soliciting bids was advertised on July 11, 2014 on the City's online bid management
and publication system. A summary of the solicitations and bids received is as follows:
13 Vendors notified
2 Santa Ana vendors notified
17 Vendors downloaded the solicitation
4 proposals received
0 Proposal received from Santa Ana vendors
Bids were received and opened on August 13, 2014 (Exhibit 1). The bid received from Olympos
Painting Inc. is responsive to the specifications and meets the City's requirements. Staff
recommends awarding a contract to the lowest responsive bid received. A five percent
contingency amount is included in the award amount.
22C -1
Contract Award for West Reservoir Coating Services
September 16, 2014
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 Community Facilities &
Infrastructure, Objective #1, establish and maintain a Community Investment Plan for all City
assets, Strategy 1c, invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard.
FISCAL IMPACT
Funds are available in the Public Works Water Utility Water Production & Supply account (no.
06017640 - 62300).
Edwin "William" Ga vez, P.E.
Interim Executive Director
Public Works
RG /NS /AF /sp
Exhibit: 1. Bid Abstract
APPROVED AS TO FUNDS AND ACCOUNTS:
�t(\ MS L ,thi � n D
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
22Ci-2
ABSTRACT OF BIDS
WEST RESERVOIR COATING (SPEC. NO. 14 -046)
Industrial
Coatings & J. Colon Olympos Painting &
Bidder Restoration Coatings Inc. Painting Inc. Decor Inc.
Location Oceanside Alta Loma
Bid
Amount $137,000 $211,000
Ranking
EXHIBIT 1
22C -3
Van Nuys Orange
$138,000.00 $181,700
22C -4