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Home My WebLink AboutANAHEIM, CITY OF (HOPWA) -2014Memorandum of Understanding Between The City of Anaheim, CA and The City of Santa Ana, CA On Administering The Housing Opportunities for Persons with AIDS Program (HOPWA) This Memorandum of Understanding (MOU) establishes a Grantee - Administrative Sub- recipient Agent relationship between the City of Anaheim, CA and the City of Santa Ana, CA. BACKGROUND AND PURPOSE The City of Anaheim is the formula grantee for Orange County CA Eligible Metropolitan Statistical Area (EMSA) under the U.S. Department of Housing and Urban Development (HUD) Housing Opportunities for Persons with AIDS program ( HOPWA) authorized under the AIDS Housing Opportunity Act, 42 USC 12901 et sea., and the HOPWA program regulations, 24 CFR Part 574, which are incorporated into this Agreement. Under Section 574.500, HOPWA Grantees are responsible for ensuring that grants are administered in accordance with the HOPWA regulations and other applicable laws. This responsibility cannot be delegated to project sponsors. Grantees may, however, provide HOPWA funds to project sponsors to carry out eligible activities. A "project sponsor" means any non - profit organization or governmental housing agency that receives HOPWA funds from the grantee to carry out eligible activities identified in the approved grant application. Grantees may also utilize administrative Sub - recipient organizations to assist ONLY in the implementation, administration and oversight of the HOPWA grant with the direct services project sponsors and other program sub - recipients. In accordance with this MOU, the City of Santa Ana's Community Development Department will be the Administrative Sub - recipient Agent for the City of Anaheim for the purpose of carrying out HOPWA eligible activities, including activities related to administering HOPWA funds awarded by HUD to the City of Anaheim. Together, the parties enter into this MOU to ensure that HOPWA funds subject to this Agreement are used effectively and efficiently in accordance with HOPWA program regulations and other applicable laws. f This MOU applies to the following uncommitted HOPWA funds awarded by HUD to the City of Anaheim: Grant Number Program Year Uncommitted Amount CAH14FO10 FY 2014 -15 $1,536,466 Ill. ROLES AND RESPONSIBILITIES Each party will appoint a person to serve as the official contact and coordinate the activities of the parties in carrying out this MOU. The initial appointees are: (List contact persons with titles, addresses, and telephone numbers below) Name: Albert Ramirez Title: Staff Analyst City of Anaheim Mailing Address: 201 W. Anaheim Blvd, Suite 1003 Telephone #: (714) 765 -4300 Ext: 4826 Email: ARamirez @anaheim.net Name: Terri Eggers Title: Senior Management Analyst City of Santa Ana Mailing Address: 20 Civic Center Plaza, 6th Floor Telephone #: 714 647 -5378 Email: TEggers @Santa- Ana.org The Parties agree to the following tasks for this MOU: The City of Anaheim will: A. Designate the City of Santa Ana's Community Development Department as the Administrative Sub- recipient Agent for the City of Anaheim's HOPWA program to undertake activities on behalf of the HOPWA eligible households throughout the Orange County CA HOPWA EMSA. B. Provide oversight and monitoring of the City of Santa Ana's administration of HOPWA funds subject to this MOU to ensure that the funds are used in accordance with the HOPWA regulations and other applicable laws. C. Provide such data and documents in its possession as the City of Santa Ana may need in preparing documents for submission to HUD, including the year -end Consolidated Annual Performance and Evaluation Report (CAPER) and /or in otherwise administering HOPWA funds subject to this MOU. D. Carry out essential grantee functions involving actions to sign and transmit to HUD application amendments, reports, and other documents relevant to the HOPWA program that are required by HUD, involving actions not otherwise delegated to the project sponsor. E. Provide the City of Santa Ana a maximum of $41,093.00 of the grant allocation for its expenses in administering its duties and obligations under this MOU. The City of Anaheim will retain a maximum of $5,000.00 of the allocation for its administration expenses. The total administrative costs for the HOPWA program will be $46,093.00, which is below regulatory requirements. F. Set up HOPWA activities in HUD's Integrated Disbursement and Information System (IDIS), with funds disbursed directly to the City of Anaheim. G. Prepare application amendments, reports (including the CAPER), and other documents that HUD requires the City of Anaheim to submit, including taking preliminary actions in undertaking citizen participation and consultation activities, developing HOPWA elements in housing and homeless needs assessments, related housing market analysis, annual action plans, performance reports and other actions to develop, implement, and evaluate activities under the Consolidated Plan and HOPWA program requirements. The City of Santa Ana will: A. Serve as the Administrative Sub- recipient Agent for the City of Anaheim's HOPWA program and collaborate to deliver program support for eligible households throughout the Orange County, CA HOPWA EMSA. B. Act on behalf of the City of Anaheim's Community Development Department in meeting the requirements described in the HOPWA Performance Grant Agreements signed by HUD and the City of Anaheim for the fiscal years and grant number identified in Section II of this MOU. C. Conduct a project selection process that is fair and open and is designed to ensure that activities chosen for HOPWA funding will meet urgent needs that are not being met by other available public and private resources. D. Select projects for funding and award funds under written agreements with the contracted Project Sponsors. E. Account separately for the HOPWA funds it administers under this MOU from HOPWA funds that were previously awarded to Santa Ana as the largest city in the Orange County CA EMSA. F. Responsible to provide Anaheim with information and data necessary for Anaheim to prepare the HOPWA CAPER. G. Monitor all activities carried out by the contracted project sponsors with funds made available under this MOU to ensure that funds are being used effectively and efficiently to meet program objectives, and that they are being spent in accordance with the HOPWA regulations and other applicable laws. H. Take necessary steps in a timely manner to resolve and close findings arising from performance or compliance reviews conducted by HUD, the City of Anaheim, or auditors that are related to the use of funds made available under this MOU. IV. EFFECTIVE DATE, AMENDMENT, MODIFICATION, AND TERMINATION This MOU is effective for Fiscal Year 2014 -15, commencing July 1, 2014, and may be amended or modified only by written, mutual agreement of the parties. Either party may terminate this MOU by providing written notice to the other party. The termination shall be effective thirty (30) calendar days following notice, unless a later date is set forth. The parties shall cease the performance and rendition of services under this MOU as of the close of business on June 30, 2015 and shall thereafter comply with the performance reporting required by HUD and /or the City of Anaheim and all other provisions of the HOPWA grant relating to winding up the parties' respective obligations and duties under this MOU. WHEREFORE, the parties hereto have executed the Memorandum of Understanding in the County of Orange on the dates hereinafter respectively set forth. CITY Director, Community Development Department Dated: —7 AS, 112w U Ie1773i]9:110M&l ft] d 1]:7tLN MICHAEL R.W. HOUSTON, City Attorney By' -- Theodore J. Rey s, Assistant City Attorney Dated: 7 1311 0 264 1 CITY OF SANTA ANA, a municipal corporation By: 4M David Cavazos, City Manager Dated: 7/1-110 Approved As To Form Identify City Person By: 4 Lisa Storck, Assistant City Attorney Dated: ATTEST- `-r 1-4 MARIA D. HUIZAR c/ CLERK OF THE COUNCIL D