HomeMy WebLinkAbout25F - AGMT - CONSTRUCTION SUPPORT SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 7, 2014
TITLE:
AGREEMENT WITH TETRA TECH, INC.,
FOR COMPLETION OF THE SAN LORENZO
SEWER LIFT STATION PROJECT PLANS
AND CONSTRUCTION SUPPORT
SERVICESAStrategic Plan No. 6, 1, C)
CITY
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on I" Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an agreement with Tetra Tech, Inc.,
subject to non - substantive changes approved by the City Manager and City Attorney; to provide
engineering design, bid support, and construction support services for the completion of the San
Lorenzo Sewer Lift Station project; for a three -year period expiring October 6, 2017, in an amount not
to exceed $365,000.
DISCUSSION
The existing sewer lift station located near the intersection of Bristol Street and Segerstrom Street is a
critical asset to the City's sewer collection system and allows the City to provide sewer service to over
1,600 homes and businesses. Since its construction in the 1960s, the sewer lift station has been a
robust asset, but is nearing the end of its useful life and is in need of major capital investment to
improve the facility and leverage modern technologies. Engineering plans and supporting
documentation for the construction of a new sewer lift station have been developed. However, due to
environmental issues and legal challenges the project has been significantly delayed. The City has
completed an environmental impact review (EIR) to mitigate all environmental issues and has
resolved all legal challenges, enabling the project to move forward.
On June 20, 2005, having completed a Request for Proposals (RFP) process, Council awarded a
contract to Tetra Tech, Inc., to prepare plans, specifications, and estimates for the construction of the
new sewer lift station. Although the consultant completed a significant portion of the project design,
due to the previously mentioned delays, the contract expired. Therefore a new contract is necessary
to finish the sewer lift station improvement plans and specifications, updated with the latest building
codes and the requirements from the EIR; and to provide on -going technical support necessary for
the duration of the construction period.
The savings from the design and technical support services that were not completed under the
expired contract are being carried over onto the new contract.
25F -1
Agreement with Tetra Tech, Inc., for Completion of
San Lorenzo Sewer Lift Station Project Plans and Construction Support Services
October 7, 2014
Page 2
Staff recommends entering into this agreement with Tetra Tech, Inc., to complete work on this
important water resources project. The firm has an excellent reputation of providing professional
engineering and construction support services to other municipalities, and has similarly provided
excellent service to the City.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure,
Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy C
(Invest resources and technology to extend the service life of existing infrastructure to protect the
City's investment and support a high quality of life standard).
ENVIRONMENTAL IMPACTS
There is no environmental impact associated with this action
FISCAL IMPACT
Funds are available in the Sewer Connection Projects Account (No. 05517660 66220)
Public Works Agency
EG /NS /RR
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
Exhibit: 1. Agreement & Fee Schedule with Tetra Tech, Inc.
25F -2
CONSULTANT AGREEMENT FOR
ENGINEERING SERVICES WITH TETRA TECH, INC.
THIS CONSULTANT AGREEMENT is made and entered into this 7th day of October,
2014 by and between Tetra Tech, Inc., a California corporation (hereinafter "Consultant "), and
the City of Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California (hereinafter "City ").
RECITALS
A. The Parties previously entered into agreement #A- 2005 -142 dated June 20, 2005, under
which Consultant contracted to prepare plans and specifications for the construction of
the San Lorenzo Sewer Lift Station project. Consultant successfully completed a
substantial portion of the project within their scope and budget but the contract terms
expired due to delays encountered from externalities outside consultant's control.
B. City desires to award this contract so as to allow Consultant, as the original design
firm to update and complete the plans in accordance with the latest building codes
and requirements of the EIR process as well as provide bid and construction support
services for this highly complex project.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall complete final design services and deliver plans, specifications and
estimates for San Lorenzo Sewer Lift Station Improvements to City, provide bidding phase
support services and construction phase support services, per the Scope of Work dated August
25, 2014, attached hereto as Exhibit A and incorporated herein by reference.
2. DELIVERY OF WORK PRODUCT
Consultant shall deliver to City all work product which result from the services provided.
Said work product shall be submitted in a hard copy and produced in a form compatible with the
City's computer system, as agreed between the City's Project Manager and Consultant.
In regard to material produced as a deliverable under the Agreement, including but not
limited to books, reports, plans, photographs, drawings, videotapes, and computer programs,
Consultant agrees, for itself and its affected officers, employees, agents, contractors, and
volunteer workers, that the authors of all such material, whether copyrighted or not, award to the
City, and to its officers, agents and employees acting within the scope of their official duties, as a
Exhibit 1
25F -3
condition of payment to the Consultant, a royalty -free, nonexclusive, irrevocable license
throughout the world to disclose, publish, translate, reproduce, and use such materials.
3. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services,
the rates and charges identified in Table 1 to Exhibit A. The total sum to be expended for these
services shall not exceed $365,000.00 during the term of this Agreement.
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not
be made for work which fails to meet the standards of performance set forth in the Recitals
which may reasonably be expected by City.
4. TERM
This Agreement shall commence on October 7, 2014 and terminate on October 6, 2017,
unless terminated earlier in accordance with Section 13, below. The City Manager shall have the
option to extend the Term of this Agreement for up to one -year, on the same terms and
conditions set forth herein. At the end of the full Term hereof, the Agreement may be extended
to expend any remaining funds to complete ongoing projects, by a writing executed by the City
Manager and the City Attorney
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer - employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries and
wages, employer's social security taxes, unemployment insurance and similar taxes relating to
employees and shall be responsible for all applicable withholding taxes.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance which shall include, but not be limited to protection against claims
arising from bodily and personal injury, including death resulting therefrom and damage to
property, resulting from any act or occurrence arising out of Consultant's operations in the
performance of this Agreement, including, without limitation, acts involving vehicles. The
amounts of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property damage, in the total
amount of $1,000,000 per occurrence, and in the aggregate. Such insurance shall (a) name the
City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b)
25F -4
be primary and not contributory with respect to insurance or self - insurance programs maintained
by the City; and (c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non -owned automobiles.
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300
of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against
liability for worker's compensation or to undertake self - insurance. Prior to commencing the
performance of the work under this Agreement, Consultant agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
d. Professional liability (errors and omissions) insurance, with a combined single limit of
not less than $1,000,000 per claim.
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
f If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its
time and materials expended prior to notification of termination. Consultant waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
7. INDEMNIFICATION
To the fullest extent permitted by law, Consultant shall indemnify, defend and hold
harmless City, its officers, agents and employees (collectively, the "indemnified parties ") from
and against any and all claims (including, without limitation, claims for bodily injury, death or
damage to property), demands, obligations, damages, actions, causes of action, suits, losses,
judgments, fines, penalties, liabilities, costs and expenses (including, without limitation,
attorney's fees, disbursements and court costs) of every kind and nature whatsoever
(individually, a claim; collectively, "claims "), which may arise from or in any manner related
(directly or indirectly) to any work performed or services provided under this Agreement
(including, without limitation, defects in workmanship and /or materials) or Consultant's
presence or activities conducted performing the work (including the negligent and /or willful acts,
errors and /or omissions of Consultant, its principals, officers, agents, employees, vendors,
suppliers, contractors, subcontractors, anyone employed directly or indirectly by any of them or
25F -5
for whose acts they may be liable for any or all of them). Notwithstanding the foregoing, nothing
herein shall be construed to require Consultant to indemnify the indemnified parties from any
claim arising from the sole negligence or willful misconduct of the indemnified parties. This
indemnity shall apply to all claims and liability regardless of whether any insurance policies are
applicable. The policy limits do not act as a limitation upon the amount of indemnification to be
provided by the Consultant.
8. CONFIDENTL4,LITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and /or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and /or agent of the other
party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
9. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
10. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by facsimile or other telegraphic
communication in the manner provided in this Section, to the following persons:
To City: Cleric of the City Council
City of Santa Ana
20 Civic Center Plaza (M -30)
P.O. Box 1988
Santa Ana, CA 92702 -1988
Facsimile: 714- 647 -6956
Copies to: Public Works Agency — Construction Engineering
City of Santa Ana
20 Civic Center Plaza (M -22)
Santa Ana, California 92702
Facsimile: 714 - 647 -5058
25F -6
and City Attorney
City of Santa Ana
20 Civic Center Plaza (M -29)
P.O. Box 1988
Santa Ana, California 92702
Facsimile: 714 - 647 -6515
To Consultant: Tetra Tech, Inc.
Attn: Tom Epperson, P.E.
17885 Von Karman Ave., Ste. 500
Irvine, California 92614 -6213
Facsimile: 949- 809 -5010
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by facsimile, communication shall be effective or deemed to
have been given twenty -four (24) hours after the time set forth on the transmission report issued
by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating
these time frames, weekends, federal, state, County or City holidays shall be excluded.
11. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
12. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
13. TERMINATION
25F -7
This Agreement maybe terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product completed as of such date, and in such case such work product shall be
the property of the City unless prohibited by law, and Consultant consents to the City's use thereof
for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
14. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
15. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
16. PROFESSIONAL LICENSES
Consultant shall, throughout the tern of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Consultant shall notify the City
immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals,
waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
17. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
25F -8
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST: CITY OF SANTA ANA
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
1Y 12 610=409AWNWO[@�
City Attorney
:V'r—� V4Z
eph Stt ca
ssistant City Attorney
RECOMMENDED FOR APPROVAL:
FRED MOUSAVIPOUR, P.E.
Executive Director - PWA
DAVID CAVAZOS
City Manager
CONSULTANT:
Tetra Tech, Inc.
Tom Epperson, P.E.
Vice President
7
25F -9
03
August 25, 2014
Mr. Rudolfo Rosas, P.E., Senior Civil Engineer
City of Santa Ana — Public Works Agency
220 S. Daisy Avenue, #A
Santa Ana, CA 92703
Reference: San Lorenzo Sewage Lift Station
Proposal to Update Plans, Specifications, and Estimates and
Provide Bidding and Construction Support Services
Dear Mr. Rosas:
Tetra Tech had previously provided professional engineering services for the San Lorenzo Sewer Lift
Station as part of Agreement No. A- 2005 -142. The original approved budget in 2005 was $220,000.
The budget was increased by the following: $19,250 by Amendment No. 1; $23,000 for Extra Work
dated July 17`h, 2007; and $37,000 for Amendment No. 2. The modified approved budget was
$299,250. Tema Tech submitted substantially completed final contract documents including plans,
specifications and cost estimate in March 2009. From that date, Tetra Tech has exhausted its approved
funds in supporting the City of Santa Ana in the EIR process for the project.
The following correspondence summarizes our proposal to: update the contract documents (plans,
specifications and estimates) based on the City's review comments and revisions required by the EIR
process; PLC panel design, and development of control strategies (to be performed by Enterprise
Automation); provide bidding support services; and provide construction support services.
SCOPE OF WORK
Task 1: Update Design Criteria
Tetra Tech will evaluate the previous design criteria on the following items and provide an update to
the City prior to revising the construction plans and specifications:
a. Pumps: confirm demands, pump size, selection and manufacturer.
b. Grinders: confirm maintenance issues, clearance, and detail inspection ports and conduits.
c. Valves: replace gate valves with plug valves and confirm maintenance on check valves.
d. Meter: maintenance issues and update specifications.
e. Odor Control: update odor control facilities — improve performance of equipment.
L Ventilation: duct material, and confirm adequacy with updated code requirements.
g. Radar vs laser: update equipment in wet well and add smart cover.
h. Crane: confirm the range and removal limits with available clearance.
i. Stair revisions: revise stairway per the City recommendation.
j. Meter platform: add platform adjacent to the meter for maintenance.
k. Building modifications: modify the mansard above the pump removal access.
Tetra Tech, Inc.
17885 Von Kerman Avenue, Suite 500, Irvine, CA 92614 -6213
Tel 949.809.5000 Fax 949.809.5010 www.tetratech.com
25F -10
Mr. Rudolfo Rosas
August 25, 2014
Page 2
1. Building location: minor adjustment to building location to provide adequate traffic control
during construction.
m. Code update - structural: update the structural plans and specifications for 2013 CBC.
n. Site modifications: confirm fire truck access, addition of gates, and minor modifications.
o. Electrical modifications: perform electrical coordination studies — load flow; short circuit
study; coordination study; and arc flash study.
p. Control strategy coordination: coordinate work with Enterprise Automation, including
attendance at meetings and workshops.
q. Generator: confirm sizing of generator for full -start capacity.
r. Dual force main: prepare exhibits for a dual force main plan, profile and details.
s. Traffic control concepts: review traffic control concepts with the EIR documentation.
t. OCSD coordination: update the requirements for connecting to the OCSD trunk sewer and
obtain the necessary approval from OCSD.
Task 2: Update Plans
Tetra Tech will update the construction plans based on the revised design criteria agreed upon with the
City. The following is a summary of the plan sheets that will be changed and whether the change is
minor, major or basically new.
• General Sheets: Update G -1, G -2 and G -3 (minor).
• C -1 (Demolition Plan) — add notes on access (minor)
• C -2 and C -3 (10" FM & 15" S Plan & Profile) — add driveways, traffic control concepts and
access notes (minor).
• C -4 (Bristol 15" S) — add driveways, traffic control concepts and access (minor).
• C -5 (Site Demo Plan) — add temporary const. easement requirements and restrictions (minor).
• C -6 (Site Plan) — modify as required to meet fire access requirements, moving of building, and
gates (more than minor but not major).
• C -7 (Site Piping Plan) — relocate RPPD for interior piping (minor).
• M -1 (Control Room) — add window between MCC and stairwary, duct coating, wet well roof
changes (minor).
• M -2, M -3 & M -4 (Dry Well) — modify clearances to pick up about one foot, modifications to
pump, grinder, meter, add platform, stairway modifications, valves, check valy, etc. (major).
• M -5 — Odor control plan, section and details (new)
• D -I (Connection Details) — add sequencing and traffic concept/access notes (minor).
• D -2 (Trench Details) — modify per EIR (minor).
• D -3 (Misc. Details) — modify Detail 2 (radar), Detail 3 (wet well level float), Detail 6 (sump)
and Detail 7 (dry well washdown) (major).
• D -4 (Misc Details) — Detail 2 (drain valve) (minor).
• S -1, and S -2 — update to 2013 CBC (minor).
• S -3 (Foundation Plan) — modify stairway, epoxy coating of floor and add platform (major).
Mr. Rudolfo Rosas
August 25, 2014
Page 3
• S-4 (Ground Floor) — add window and any building size change (minor).
• S -6 (Section A) —revise stairway (major).
• S -7 (Section B) — call out removable mansard (minor).
• S -8 (Exterior Elevations) — add removable mansard and minor changes (minor).
• S -11 (Structural Details) — minor changes (minor)
• S -12 and S -13 (Mansard Details) — modifications due to removal mansard (minor).
• S -14 (Stair) — modifications due to new stairway (major).
• S -15 (Removable Mansard Details (new).
• S -16 (Mag Meter Platform Framing Plan & Details (new).
• E -1 & E -2 (Electrical Site Plan and Diagrams) — minor updates (minor).
• E -3 (Power Plan) — add disconnect switches, flood switches, grinder conduits, wet well signal
in dry well, etc. (major).
• E-4 (Lighting and Grounding) — minor upgrades (minor).
• E -5 & E -6 (Schedules and Schematics) — upgrade per comments (minor).
• Update the landscaping and irrigation plans (minor)
Tetra Tech will coordinate with the City staff all necessary City permits. We have included within this
proposal provisions for plan revisions, clarifications, meetings and time constraints necessary to obtain
any City Building and Electrical Permits. The City will be responsible for processing the plans with
the City departments for all necessary City permits.
Task 3: Update Specifications and Estimates
Tetra Tech will update the specifications for modifications based on the EIR as well as the City
comments to the plans. The Contract Documents will need to be updated due to delay. Section 01010
will need to be revised to be consistent with the EIR and the traffic concepts included in the EIR. The
following technical specifications will need to be modified: demolition; dewatering; instrumentation
and monitoring; cast -in -place concrete; epoxy coating of the floor; ventilation equipment; odor control
facilities; sewage grinders; pumps; check valves; manual valves; meters; VFD; and electrical
components. Update the cost estimates based on the updated plans.
Task 4: PLC Panel Design and Control Strategies (Enterprise Automation)
Enterprise Automation will provide specifications and drawings for the functional automation system
to be included within the contract documents for the San Lorenzo Lift Station. In addition to providing
a functional automation system, Enterprise Automation will also: continue the process of developing
documentation formats and standards that can be re -used on future City projects; ensure that the City's
control requirements for the City are documented and implemented; ensure that the facility operates as
intended by the City; and ensure that as -built documentation for the control descriptions and PLC panel
are provided at the conclusion of the construction.
The following scope of work includes design phase activities and construction phase activities
"�"_f2iK
Mr. Rudolfo Rosas
August 25, 2014
Page 4
a. Design Phase Activities
PLC Panel Design: Enterprise Automation will develop the basis of a new City standard
for a PLC panel design for incorporation into the San Lorenzo Lift Station contract
documents for subsequent fabrication by the contractor. The design will be comprised of
the general back panel arrangement and enclosure standards. The design will be
developed via a four step process: development of design options; conduct a panel design
workshop; finalize the panel standard incorporating the City preferences; and provide the
design for inclusion within the plans and specifications. The goal is to provide the
contractor with sufficient design information to fabricate the panel to the standards
required by the City.
As an additional quality control measure, Enterprise Automation will develop a panel FAT
framework for incorporating into the plans and specifications, with the goal being to
provide the contractor with sufficient information on the requirements of the panel FAT
that will be witnessed by Enterprise Automation.
2. Control Strategies: Enterprise Automation will guide a six (6) hour workshop at the
City's facility to review the lists of equipment and 1/0 and determine how the City wishes
to operate the facility from a controls perspective. Following the workshop, Enterprise
Automation will develop control descriptions for the operation of the lift station. The
control descriptions will describe the following: major controlled equipment; PLC
connected instrumentation; automation strategies; SCADA alarms; interface with Dynac
SCADA System; and Magelis display layout. Enterprise will develop test documentation
for inclusion with the specifications that will be used by the contractor for the following:
for internal testing prior to site deployment; during commissioning; and by Enterprise
Automation and contractor and the City during site acceptance testing. The test
documentation will cover PLC /SCADA related controls only.
b. Construction Phase Activities
1. Panel Design: Enterprise Automation will review field instrument cut sheets submitted by
the contractor to determine the 110 requirements for the PLC panel, and will develop
AutoCAD drawings which include: enclosure design; back panel layout; fabrication
dimensions; power distribution; 1/0 termination detail; network layout and termination;
wire numbering; symbol legend; construction notes and fabrication standards; panel and
terminal labels; bill of materials, with component cross referencing bubbles; and design
calculations for heat dissipation and wire duct fill. The completed panel design will be
provided to the contractor for fabrication.
Enterprise Automation will witness the panel FAT with the contractor. To enhance the
probability that the PLC program is prepared properly for commissioning, Enterprise
Automation will review the contractor's internal test results prior to the commencement of
commissioning. Enterprise Automation will provide SAT documentation and assist the
City with the formal SAT. Enterprise Automation will provide the City with the following
as -built documentation following the completion of the commissioning: scanned SAT
documentation; control descriptions; and panel drawings.
Mr. Rudolfo Rosas
August 25, 2014
Page 5
Task 5: Bidding Support Services
Tetra Tech will provide support services to the City during the bidding phase of the work. These
services will include the following: attendance at a pre -bid meeting at the City and at the project site;
respond to questions on the contract documents during the bid period; and preparation of two (2)
addendums. The City will be responsible to distribute the addendums to all plan holders.
Task 6: Construction Support Services
Tetra Tech will provide support services to the City during the construction phase of the work.
Construction support services depend greatly on the contractor's schedule, the adequacy of his
submittals, the amount of issues /conflicts that arise during the construction, and the amount of scope
the construction manager will complete instead of the design engineer. Tetra Tech does not control the
amount of shop drawing submittals, the quantity of RFIs, the adequacy of the O &M Manuals provided
by the contractor, or the issues that arise during the construction of the project. We recommend the City
budget for the following construction support services:
a. Pre - Construction Meeting: Tetra Tech will attend a pre - construction meeting.
b. Shop Drawings: Tetra Tech will review shop drawings, equipment specifications, samples and
other submittals for compliance with the plans and specifications. For this proposal, we have
assumed a total of eighty (80) shop drawing submittals will require our review and included a
budget for a second review of forty (40) of these submittals. A brief summary of these shop
drawings that we are anticipating can be provided to the City upon request.
c. RFIs: Tetra Tech will respond to Contractor's Requests for Information (RFI) and provide
clarifications of the plans and specifications during the construction process. For this proposal,
we have assumed a total of thirty (30) RFIs will need to be responded to of which ten (10) will
require sketches or exhibits.
d. Periodic Site Visits: Tetra Tech will perform periodic site visits during construction to review
progress and attend construction meetings. These site visits and attendance at meetings will
only be done if requested by the City. For this proposal, we have assumed that a total of ten
(10) site visits to resolve issues will be required. In addition, we have assumed that we will be
requested to attend a total of ten (10) construction meetings of one hour in length.
e. Minor Plan Revisions: Tetra Tech recommends the City include a budget for sixty (60) hours
of minor plan revisions that are requested by the City construction manager.
f. O & M Manual: Tetra Tech will complete the O &M Manual (three hard copies and one pdf).
Tetra Tech will collect and compile all equipment and product information provided by the
contractor and will then incorporate it into the O &M Manual. Included within the manual will
be the specifications, maintenance recommendations, and warranty information.
g. Start -up Assistance: Tetra Tech recommends the City include a budget of forty (40) hours of
a civil/mechanical manager /engineer and forty (40) hours of an electrical manager /engineer to
provide assistance to the City's construction manager during the start -up of the facilities.
49,'
Mr. Rudolfo Rosas
August 25, 2014
Page 6
h. Change Orders: Tetra Tech will evaluate and respond to contractor's request for change
orders. For this proposal, we have assumed a total of six (6) change orders will need our
attention. Tetra Tech will provide a summary of the contractor's request, breakdown of the
additional monies requested, and reasonableness of the request. We have assumed the
evaluation will include a meeting with the City's on -site inspector to discuss the changed
conditions.
i. Record Drawings: Tetra Tech will prepare record drawings based on contractor's red -lines
and any comments /revisions provided by the City's construction manager. Tetra Tech will
provide two copies of the final documents, digital and hard copy. All drawings will be
completed and provided in mylar format, in digital drawing format, and in pdf format.
j. General Assistance to Construction Manager: Tetra Tech recommends the City include 'a
budget for providing office support to the City's Construction Manager during the construction
phase. This support will include answering questions over the phone /e -mail, discussing issues,
and providing general assistance as requested by the CM. For this proposal; we have assumed
a total of two (2) hours per month over the twelve (12) month duration of the project.
SCHEDULE
Tetra Tech will be able to start work immediately upon receipt of the Notice to Proceed. We envision
the design criteria will be able to be resolved, discussed with the City and decisions /directions made
with the City within six (6) to eight (8) weeks from the Notice to Proceed. The updates to the plans and
specifications, once the design criteria are agreed upon, can be completed within six (6) additional
weeks. Therefore, we will be able to have plans and specifications ready for permit submittal to the
City within three (3) to four (4) months from the Notice to Proceed. We are hoping that the PLC Panel
design and control strategies will be able to be completed concurrently.
SUMMARY
Tetra Tech will perform these services on a Time and Material basis with the below Not -to- Exceed
Fee, based on the hourly rate schedule included within our On -Call Water Resource Engineering
Services Consultant Agreement with the City. Our Not -to- Exceed Fee includes all labor, materials, and
other direct costs for all of the work anticipated within the above scope of work.
1 I Update Design Criteria 1 $ 42,700 I
2 1 Update Plans 1 $ 45,000 1
3 Update Specifications and Estimates $ 19,900
4 PLC Panel Design and Control Strategies $ 121,200
5 Bidding Support Services $ 5,000
6 Construction Support Services $ 131,200
Mr. Rudolfo Rosas
August 25, 2014
Page 7
Attached is our estimated person -hours and corresponding fee breakdown per task based on our On-
Call Consultant Agreement.
Thank you again for the opportunity of submitting this proposal to continue working with the City on
the San Lorenzo Lift Station project. If you have any questions or require additional information,
please do not hesitate to give me a call.
Sinc ly,
s�
AA�----
Epperson, .
Project Manager
Vice President, Engineering & Consulting Services
TLE/te
MAManagement\Drafts\Eppenon\SA San Lorenzo Extra
Attachment
,'. ";
CITY OF SANTA ANA
Son Lorenzo Sewage Lift Station
Proposal to Update Plans, Specification. and Estimates and
Provide Bidding and Construction Support Services
Fee Summary
Task Description S
Fees
TOTALS
SH Hurried P
Project E
Eng 11 and T
EngI C
CADD W
WP H
Total L
Labor C
Sub.
_ E
upaau now, alone _
a. P
Pumps __ 2
2 S
S 4
_ _
0 0
__
1_15 $
$2,485 _
$0
$2,435 a
am 2
2 4
4 0
0 2
2 0
0 1
1 9
9 $
_ $
$0 $
$1,51] a
a 0
0 2
2 0
0 2
2 0
0 0
0 4
4 $
$522 $
$0 $
$522
r 0
0 2
2 0
0 2
2 0
0 0
0 4
4 $
$522 $
$0 $
$522
wmrol 2
2 8
8 1
12 4
4 4
4 0
0 3
30 $
$4,364 $
$0 $
$4,354
lmmn 0
0 4
4 4
4 0
0 0
0 0
0 6
6 $
$1,160 $
$0 $
$1,160
r va. L..ar 0
0 2
2 4
4 2
2 O
O 0
0 B
B $
$1,022 $
$0 $
$1,022
a -
2
-
4 0
0- 0
0 1
10
$1,214 $
$a $
$1214 m
mNacn 0
0 2
2 4
4 4
4 4
4 0
0 1
14 $
$1,]94 $
$0 $
$1,]94
xaao�m 0
0 2
2 4
4 4
4 4
4 0
0 1
14 _
$1,]94 $
$0 $
$1 ]94
ma m<xx<xl<n•__ 0
0 _
2 4
4 4
4 0
0 0
0 1
10 $
_ $
$0 $
$1 214
1. r
ros I-e _ 2
__ _
_ 2
8 4
4
4 0
0 2
22 $
$3,194 $
$0 $
$3194
upepu q
q 4
4 4
4 _
4 0
0 0
0 1
16 _
$2,664 _
$2,884
elm.pesmxlwe 0
0 _
_ 4
0 4
40
_ $
$1,410 $
_$0 _ $
$1,410
Eaxaul rrso s•awa 4
_ _
_2
8 4
4 4
4 0
0 2
23 $
$4,424 $
$0 _
_ $
p. c
cpmiol evemsvcwramauon B
B 8
8 0
0 0
0 0
0 0
0 1
16 $
$31600 $
$0 $
_$4,424 _
e a
aem_or 2
2 4
4 2
2 0
0 0
0 0
0 8
8 $
$1,480 $
$0 $
$1,480
a'sn .mss 2
2 4
4 8
8 0
0 i
i2 0
0 2
28 $
$3,9]0 $
$0 $
$3,970
Tnm«_ol wn.PI• _
2 4
4 8
8 0
0 0
0 0
0 1
14 $
$2,230 s
so
_ _
_ 2
4 0
0 4
4 0
0 _
_2 1
12 $
$1,804 $
$0 _
$1,804
_aoso w
ropme«a--k.a 0
0 0
0 1
1 0-0 0
0 0
0 0
0 $
$0 3
_ $
306
'32 3
30 1
182 4
44 +
+l 36 4
4 2
278 ;
;r$42,394 .
.:$306 $
$427W:
cmaamces r
1 2
_ 4 0
0_ 1
15 0
0 9
__ _
$3800 $
$0 _ 3
3800
b. e
r1saop p
1 2
2 _
2 D
D q
q 0
0 9
9 $
$1,445 _
$1,445
ia, s
snen u.z, Ma.ne .a 3
3 f
fi 1
12 0
0 1
18 0
0 3
39 $
$6866 $
_
$5,955
__ a
a. s
sn•el MSoeor waeou•vuW 1
1 4
4 8
8 _
_ 0 1
14 0
0 2
27 _
_ $3=975 $
$0 $
$3,9]fi_
eneei as 1
1 4
4 8
8 0
0 B
B _
0 1
19 $
$2,865 -
$2,855
•(. s
svunureltmlooa le enexx _ 0
0 0
0 4
4 0
0 4
4 0
_ 0
e -
--s-112-80 $
$0 1
1,080
Is. s
sneer ax. ssasaa 0
0 0
0 6
6 0
0 1
10 0
0 1
16 _
_$2200 _ $
$0_ $
$2,200
sns to =m <vola u,.amrel 1
1 2
2 4
4 0
0 8
8 0
0 1
16 -
$0 $
$2,275
_snwi s
aei cis (Mote, Paw, 1
1 2
2 4
4 0
0-8-0
1
15 $
$2,275 _
$0 _
$2,275
4 a
aeeam (min«t 0 ahem)
2 8
8 1
10 0
0 2
20 0
0 3
38 $
_ $
$0 $
_ $
x. s
sneai e�xwo.m vlenj 2
2 4
4 B
B 0
0 6
6 0
0 1
18 $
$2,860 $
$0 $
$2850
upan.imus "PImax•ae 0
0 0
0 0
0 0
0 0
0 0
0 0
0 $
$0 $
$1,150 $
$1,150
pm=e <amp cny mmxe 4
4 8
8 1
16 0
0 1
1fi 2
2 4
46 $
$6,970 $
$0 $
$6,970
Bepr<eurnrnallmaae 0
0 0
0 0
0 6
6 0
0 0
0 0
0 $
$0 $
$2,460 $
$2,460
eve oa -
-�18 x 1
14 0
02, 0
0 < >
> 128 1
1 2 ,
,274 $
$4113110 ;
;61➢ $
$45,00 " -'
ups «a sp..amnon. _
.la mamenu. spenal pmNekna F
4 0
0 0
0 1
1 _
1 _
_
$0 $
$1,325
n, s
ssamanmro lsvava.y o(w «xl e
_ 4
0 0
0
0 1
_ 1
_ $
$1,fi56 $
_ $
$1,655
10 0
0 0
0 0
0 4
4 1
18 $
$3,1]0 $
$0 $
$31]0
8 0
0 0
0 0
0 2
2 1
12 2
2,030 _
F-44 _
8 0
0 0
0 0
0 2
2 1
10 1
1]50 $
$0 $
_ 8
2
6
0 0
0 4
4 1
12 1
11,460
$0 $
$1,460
e '
'Emniumsoamm(asrenaml 2
2 2
2 0
0 0
0 1
1 6
6 $
$960 $
$0 $
$966
n. v
vso aaa MCC
4 4
4 0
0 0
0 1
1 1
11
$i 825
$0 $
$1,025
6 8
8 0
0 0
0 _
$0 $
$2,]65 8
8 4
4 4
4 _
0 _
_2 _
__1] _
_$2yB5 _ $
$0 $
$2,]]4
0 0
0 0
0 0
__ 0
__9__ 1
0 $
$0 $
$116 1
11fi
sam «C `
`20 a
a 50 e
e 22 4
4 S
S 7-1 1
18 - 1
120 :
:° 19 ]84
prc pa <a see c <nrroi ay.mx�.•
.soya aurae nmlvma• 0
0 0
0 0
0 0
0 0
0 0
0 0
0 $
$]5,003 $
$75,003
a. eannrn <n ones. suwmw 0
0 0
0 0
0 0
0 0
0 0
0 _
0
$0__ $
$48820 _
panrulmage 0
0 0
0 0
0 0
0 0
0 1
_ 0
0 $
$0 $
___$40620
$1,521
0 Y
YO 0
0 0
0 $
$0 $
$121,200 !
!$4211200 ._
s �
�eiaams svpp<n sourc=e
nuana Amble meamg 2
2 4
4 0
0 0
0 0
0 O
O 6
6 $
$1,230 $
$0 1
1,230
o. P
Prepare Faaanm(a) 2
2 6
6 B
B 0
0 4
4 2
2 2
24 $
$3,660 $
$0 $
$3,660
ewmaeaan,.,suw 0
0 0
0 0
0 0
0 0
0 0
0 0
0 $
$0 1
110 $
$110
sunwm 4
4 1 '
' 12 ' -
-9 0
0 -
- 4 2
2 a
ao L (
($41890 :
:$110 $
$600*
coa.r e
ea svppva s.aa<..
2 0
0 0
0 0
0 0
0 0
0 z
z $
$570 $
$35 $
$605
I s
Drawl a•(av olp 1
12 _
_180 1
120 6
60 0
0 8
8 3
330 $
$54,640 $
$__ $
$54_840
foes (sarol 1
10 4
40 1
18 1
10 1
10 0
0 8
86 1
13,860 $
$0 _
$13,800
a. w
weaoal<are maleOaim 1
10 2
20 0
0 0
0 0
0 0
0 3
30 6
6,150 s
_ $
$6,150
amo, m.n aernloas (eo ncu,pt _
_ 0 0
0 _
_ a z
zs _ 3
30 0
0 _
_so $
$]346 $
$0 $
$7,346
r a
aMManv.l 2
22 8
8 2
24 1
15 0
0 4
4 5
54 $
$6,606 $
$0 $
$6,806 _
a a
sorrow aaa.nw 1
16 6
64 0
0 0
0 -
-0-0 5
50 _
$0 _
_
a•owra naexen <e lei 1
12 2
24
18 0
0 0
0 6
6 6
60 $
_$15,120 $
$0
_ $
_ a
sa<nm 0
0 0
0 4
4 _
_ $
0 5
56 $
$8,040 $
$0 _
8,040
t 1
cM 0
12 1
12 0
0 0
_0 _
_52 0
0 _
$0 $
_ 8
wawae�n <mrmlwp. c
0 i
i 0 0
0 0
_ 0
0 0
0 0
0 $
_$5,400 $
$3033 $
$5,033
eve w _
_]8 ,k. 3
348 �
�iB6 1
112 s
s .92' 1
18 t. 8
832 1
1 $128132 5
5$8 088 1
13220 '-
Total x
x150 ;° ;
; 540 -
-380 1
160 2
266 4
44 1
1534 $
$236,590 . $
$129;410 $
$365,040 C
25F-1 7 TETRA TECH
25F -18